02-09-2009 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 9, 2009
4:00 p.m.
Z The City Commission convened at 2:30 p.m. in a Study Session for a 2008 Financial Status Update,
W Sub C.I.P. Report. The Regular Meeting of the Board of Commissioners was called to order at 4:00
p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance
and a moment of silence.
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There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
(4.1) The week of February 15 — 21, 2009 as "National Engineers Week" in the city of Salina.
Chad Lawson, President of the Smoky Valley Chapter of the Kansas Society of Professional
Engineers, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing amending the City of Salina 2009 budget.
Rod Franz, Director of Finance and Administration, explained the amendment.
Mayor Vanier opened the public hearing.
There being no further comments, the public hearing was closed.
09-7691 Moved by Commissioner Jilka, seconded by Commissioner Perney, to amend the 2009
budget. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of February 2, 2009.
(6.2) Acknowledge receipt of special law enforcement trust fund report.
(6.3) Award of contract for the Sanitary Sewer Manhole Rehabilitation, Project No. 08-2739 to
Mayer Specialty Services, L.L.C. in the amount of $47,625.00.
Commissioner Jilka requested that the minutes be amended to add "because of his personal
experiences with flat roofs" to his comment in Item 8.3.
09-769 Moved by Commissioner Jilka, seconded by Commissioner Peck, to approve the consent
agenda as amended. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
(7.1) Application #Z08-12, filed by Salina City Planning Commission, requesting an amendment
of Section 42-58 dealing with the temporary parking and use of recreational vehicles and travel trailers
as an accessory use.
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W (7.1a) First reading Ordinance No. 09-10484.
Dean Andrew, Director of Planning, explained the request and the Planning Commission's
recommendation. Mr. Andrew then responded to Commissioner Larson's questions regarding time
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limitations for parking trailers and hospital parking.
A discussion followed between Commissioner Perney, Mr. Andrew, and City Manager
Jason Gage regarding businesses allowing overnight parking in their parking lots.
09-7695 Moved by Commissioner Peck, seconded by Commissioner Jilka., to pass Ordinance No.
09-10484 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.2) Application #Z08-13, filed by Salina City Planning Commission, requesting an amendment
of Section 42-553 pertaining to off-street parking requirements for manufacturing, production,
assembly and processing uses.
(7.2a) First reading Ordinance No. 09-10485.
Dean Andrew, Director of Planning, explained the request and the Planning Commission's
recommendation.
James Hall, Great Plains Manufacturing, expressed his support of the amendment.
09-76911 Moved by Commissioner Peck, seconded by Commissioner Larson, to pass Ordinance No.
09-10485 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.3) First reading Ordinance No. 09-10486 amending Ordinance No. 08-10449 which approved
the vacation of platted restricted access along the east side of Ohio Street adjacent to Lot One, Block
One of the Lundberg Addition.
Dean Andrew, Director of Planning, explained the current vacation, proposed amendment
and conditions.
Commissioner Perney voted against the vacation the first time and felt that it would be
better arrangement for the public and the businesses if the former Claflin Avenue entrance was used.
Commissioner Jilka expressed that he was sympathetic to Commissioner Perney's
concerns; staff seems to be comfortable with the new arrangement and will support the amendment.
Jeff Maes, ComPro Realty, commented on the established access and the intent to make it
work more efficiently and safely.
09-7693 Moved by Commissioner Larson, seconded by Commissioner Jilka, to pass Ordinance No.
09-10486 on first reading. Aye: (4). Nay: (1) Perney. Motion carried.
09-769 Moved by Commissioner Larson, seconded by Commissioner Peck, to accept the modified
easement and restricted access dedications on the replat drawing and authorize the Mayor to sign the
Meadow Pointe Addition plat. Aye: (4). Nay: (1) Perney. Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10480 amending Chapter 8 of the Salina Code by adding
Section 8-15.01 amending Section 1507.1 of the 2003 International Building Code pertaining to roof
slopes.
Mayor Vanier reported that Ordinance No. 09-10480 was passed on first reading on
February 2, 2009 and since that time no comments have been received.
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09-769S Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Ordinance
No. 09-10480 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
z (8.2) Approve purchase of ten baseball/softball scoreboards.
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Steve Snyder, Director of Parks and Recreation, explained the project, quotes received, and
funding. Mr. Snyder then responded to Commissioner Larson's question regarding the bid alternates.
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Roger Naylor, Power Ad, gave his company history, urged the Commission to consider
local purchasing and commented on the alternate specifications, bidding process, and the previous
contracts with Daktronics.
A discussion followed between Commissioner Larson, City Manager Jason Gage,
Commissioner Jilka, and Mr. Snyder regarding the bidding process, delivery date, bid deadline, and
specification of alternates.
A discussion followed between Commissioner Jilka, Commissioner Perney, and Mr. Gage
regarding Daktronics past performance with the scoreboard project with the Bicentennial Center. Mr.
Gage continued to explain the original agreement with Daktronics, advertising revenues, and
purchasing of the equipment.
Additional discussions followed between Commissioner Larson, Mr. Snyder, and Mr. Gage
regarding rebidding the project and project timeline. Mr. Snyder also commented on the current
beverage agreement and the affect it has on the paneling.
Mr. Naylor commented on the panels and urged the Commission to rebid the project.
A discussion followed between Mayor Vanier and Mr. Snyder regarding scoreboard and
panel specified sizes.
Commissioner Peck commented on the reject of a vehicle for Development Services last
week.
09-770 Moved by Commissioner Jilka, seconded by Commissioner Peck., postpone the item until
February 23, 2009 and would like to review the past experience the City has had with Daktronics.
Aye: (3). Nay: (2) Perney, Vanier. Motion carried.
(8.3) Resolution No. 09-6596 appointing members to the Special Inspections Task Force
Committee,
Michael Schrage, Deputy City Manager, explained the task force and the soliciting of
Expression of Interest forms.
Mayor Vanier announced the appointments.
09-770 Moved by Commissioner Larson, seconded by Commissioner Perney, to adopt Resolution
11 No. 09-6596. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
09-770 Moved by Commissioner Peck, seconded by Commissioner Larson, to reconsider the
action for the purchase of a vehicle for Development Services. Aye: (5). Nay: (0). Motion carried.
Commissioner Peck commented on the rejection of the bid. He continued to state that the
vendor met the specifications for the vehicle and a hybrid could be submitted as an alternate. He felt
that the City did not have justification for turning it down.
Commissioner Perney commented on writing specifications for a hybrid and felt that
because the hybrid was specified as an alternate it should be awarded.
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09-7703 Moved by Commissioner Peck, seconded by Commissioner Perney, to authorize the
purchase of a 2009 Nissan Versa from Marshall Motors in theamount of $14,395.
A discussion followed between Commissioner Jilka and City Manager Jason Gage
regarding rejection of bids.
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W A discussion followed between Commissioner Jilka and Commissioner Peck regarding
having hybrids in the city's fleet.
Commissioner Perney expressed the need to continue to look into purchasing a hybrid
whenever appropriate.
Mayor called the question for Motion No. 09-7703. Aye: (5). Nay: (0).
ADJOURNMENT
09-7704 Moved by Commissioner Larson, seconded by Commissioner Peck, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:37 p.m. // SS
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9Jo K. V)1
anier I1, Mayor
[SEAL]
ATTEST:
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Lieu Ann Elsey, CMC, Ci Clerk
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