01-20-2009 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, January 20, 2009, in the Tech Center Conference Room.
The following Board members were present: Jo Reed, Mary Shaffer, Brian Schmidt,
Nina Ainslie, James Hall, Sandie Johnson and Sheldon Lilak. Others present were Joe
McKenzie, Sandy Wilcox, Kristi Northcutt, Mike Wilson observer from the League of
Women Voters and David Clouston from the Salina Journal.
Jo Reed called the meeting to order.
ORIENTATION: Marketing MissionlPlan - Kristi Northcutt
Kristi introduced herself to the Board and told them a little about her education and
work history. She discussed what she has been doing since being hired to get familiar
with the job and get some of the marketing caught back up. She also discussed the 2009
Marketing Plan and theme "Stretch your mind not your wallet". She touched on the
generational shift of the library patrons and what that might mean to the library as far
as the product we offer our patrons. Then she took questions from the Board.
MINUTES:
Jo Reed asked for any changes or additions to the December Board Meeting Minutes.
09-01 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the December Board meeting as written. Motion passed. P.864. 01120/09.
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends did not meet in December. They will meet today to discuss and get ready
for the February Book Sale.
DISCUSSION ITEMS:
403(b) Plan:
Due to Federal regulation changes regarding 403(b) plans we as an employer have had
to choose a provider to administrate our plan and develop a plan document for
employees. In the past employees would just pick their own advisor and they would
send a salary reduction form to the Business Office to begin contributions. Now, we
have chosen John Webb with Webb and Associates as our local contact person and
Security Benefit as the administrator of the Library's 403(b) plan. These changes
should make contributing to a 403(b) easier for the employee.
Space Study for Adult Services
Joe McKenzie, James Hall, Jo Reed, Dianna Waite and Angela Allen met last week to
discuss possible changes to the Adult Services area. Some changes suggested were to
move the Information Services desk much closer to the entrance so it can become the
hub for the area. The print records area will probably be removed. There will be
-865-
changes made to the Reference Librarian's work room area. Hopefully remove some of
the file cabinets and work table and put in some work area cubicles. To expand the
Audio Visual area on to the South and move the magazine area to the west. Possibly
install some TV's that would play CNN or CSP AN to help patrons keep up with current
information. They are looking at using cones of silence and/or closed captioning to keep
the noise to a minimum. We will also need to add more electrical outlets in some areas.
The idea is to add new life to the non-fiction area and display items differently. Sheldon
suggested the possibility of adding banners with signage to add interest and color.
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FINANCIAL REPORT:
At the end of 2008 we were able to carry over some money to begin 2009 and also
transferred $100,000.00 to the Capital Improvement Fund. The 2008 audit has already
been completed and we have received our first appropriations check for the year.
STATISTICAL REPORT:
December is always one of the slower months of the year. Circulation stats have been up
five of the last six months. Collection Management processed 14,143 items in 2008.
CLASS enrollment has started out very strong for the new semester.
LIBRARIAN'S REPORT:
directed to a CLASS statistical handout and mentionedfact thatevaluation ratings
continue to very favorable both patrons and instructors. He has completed the City of
Salina Board reporting form reporting our Board Members attendance and activities
for the 2008 year. A new issue that we are looking at is the Consumer Product Safety
Improvement Act - and how it effects us as a library. We are going to be more aware of
the products we purchase and the amount of lead in those products. Heartland Healthy
Families are having meetings here today. The Library is also looking at the possibility
of changing automation software. We have been studying a new product, KOHA.
KOHA is a open source system in which the software is free and the support is offered
through Lib Line. This could possibly save the Library around $20,000 per year in fees
currently paid to SIRSI. We have been working with Kansas Wesleyan University and
the Salina School System so that when you look at the catalog you would also be able to
see the items located in their libraries.
BOARD COMMENTS: None
09-02 On a motion made by James Hall and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8: 05 a.m. Motion passed. P. 865. 01/20/09.
Secretary, Mary Shaffer
01/20/09
Date
Salina Public Library
REVENUE/EXPENDITURE REPORT
JANUARY 2 [109 2 3 4
January Jan-Dec 09 Budget $ Over Budget
Income
305' APPROPRIATIONS 973,154.07 973,154.07 2,045,148.00 -1,071,993.93
310 . UNENCUMBERED CASH BAL REV YR 90,691.00 -90,691.00
315 . INTEREST INCOME 84.84 84.84 20,000.00 -19,915.16
316 MISC. INCOME 594.21 594.21
Total Income 973,833.12 973,833.12 2,155,839.00 -1,182,005.88
Expense
410. SALARIES 113,917.13 113,917.13 1,427,839.00 -1,313,921.87
412. PERIODICALS-REFERENCE 1,053.45 1,053.45 29,000.00 -27,946.55
415. LIBRARY MATERIALS
02-415 . YOUTH SERVICES 2,082.48 2,082.48 45,000.00 -42,917.52
04-415' KANSAS DEPT. 47.00 47.00 4,000.00 -3,953.00
05-415' REFERENCE 551.25 551.25 19,000.00 -18,448.75
08-415' ADULT COLLECTION 1,944.41 1,944.41 88,000.00 -86,055.59
Total 415 . LIBRARY MATERIALS 4,625.14 4,625.14 156,000.00 -151,374.86
416 . INFORMATION TECHNOLOGY 1,980.00 1,980.00 25,000.00 -23,020.00
417, LIBRARY MAT Audio-Visuals 2,732.89 2,732.89 90,000.00 -87,267.11
420 . SUPPLIES 1,717.02 1,717.02 14,000.00 -12,282.98
425. POSTAGE 2,000.00 2,000.00 22,000.00 -20,000.00
430, WATER 8,000.00 -8,000.00
435 . LIGHT & HEAT 7,402.12 7,402.12 84,000.00 -76,597.88
440 . TELEPHONE 420.45 420.45 6,000.00 -5,579.55
. 445 . REPAIRS & MAINT 649.22 649.22 42,000.00 -41,350.78
450 . FURNITURE & EQUIPMENT 1,146.90 1,146.90 7,000.00 -5,853.10
460, STAFF DEVELOPMENT & TRAVEL 18,000.00 -18,000.00
465 . ACCOUNTING 59.00 59.00 6,000.00 -5,941.00
470 . INSURANCE 550.00 550.00 24,000.00 -23,450.00
475 . PROGRAMS & PROMOTIONAL 841.77 841 .77 30,000.00 -29,158.23
485 . AUTOMATION 3,162.07 3,162.07 82,000.00 -78,837.93
505 . CONTINGENCY 567.50 567.50 10,000.00 -9,432.50
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00
Total Expense I> ~A 142,824.66 2,155,839.00 'd) 111 ~(\1A>~A
NET INCOME $831,008.46 $831,008.46
Employee Benefit January Jan-Dec 09 Budget $ Over Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 177,151.39 177,151.39 360,413.00 -183,261.61
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 22,868.00 -22,868.00
Total Income Employee Benefit 177,151.39 177,151.39 383,281.00 -206,129.61
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 7,939.17 7,939.17 109,229.00 -101,289.83
765 . KPERS EXPENSE EMPLOYER 6,084.09 6,084.09 76,151.00 -70,066.91
770 . UNEMPLOYMENT INS EMPLOYER 103.52 103.52 1,427.00 -1,323.48
775, HEALTH INSURANCE EMPLOYER 14,508.00 14,508.00 190,574.00 -176,066.00
780 . WORKERS COMP INSURANCE 5,900.00 -5,900.00
Total Expense Employee Benefit 28,634.78 28,634.78 383,281.00 -354,646.22
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Page 1 of 2
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JR.efer~tteelll1f()rrRati()tt...Serlit':es
On-line Reference: 5
Interlibrary Loans: 452
Kansas Questions: 165
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IIe(:~flQlogy.(;e!1tel'
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
IXQ.f;lt~~~""i~~~I)Etpartrneflt
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
5,699
49
181
29
~Qi~(:~I~~i()P:i()f".tel'ial$".'..'
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
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Materials Reserved:
Adult:
Youth Services:
WebCat:
IC()lleetitJrltv1anagerneflt
Items Processed Month Iv
Adult: 898
Youth Services: 389
Total: 1,287
528
83
662
6
4
idAN.09
27,143
1,378
16,665
816
1,699
47,701
4,953
1,149
241
114
1,374
40
372
r
!IQ
898
389
1,287
Monthly Activity
Report
JANUARY 2009
tQ~treaetl '.
Activities: 7
Contacts: 4
Homebound: 18
t
'C~SS
Sessions:
Participants:
8
114
I
I
~P.i.lblieR.elati()IJ.$AetjV~.ies.'...
Press Refeases:
External Contacts:
Internal PR:
l
49
2,926
478
idAHOS.... ..
23,205
1,489
14,752
1,105
575
41,126
4,729
1,156
225
156
1,222
33
367
.'YTD09 '
27,143
1,378
16,665
816
1,699
47,701
4,953
1,149
241
114
1,374
40
372
IMeeting Room Use
Prescott Room:
Small Conference Rm:
Tech Center Canf Rm:
Leaming Center:
i:YTD..O.S....r..'.
23,205
1 ,489
14,752
1,105
575
41,126
4,729
1,156
225
156
1,222
33
367
Monthlv
43
27
19
7
I
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Librarian's Report
I apologize for not getting you a mid-month update about library activities and business.
We've been busy at the start of the year and we are now into a peak season of programs.
Programs/Classes
Our Dept. Head group discussed our level of activity on Monday. We need to keep it healthy and
not hit a tipping point that leads us into a low quality/high quantity stressful calendar. Each day
now, we have 6-12 things going on. But, we're fairly well balanced with some meetings here
initiated by the public, CLASS across the street, sometimes with experienced instructors, regular
programming for children, a little outreach, steady tech classes and some of those by Info
Services. So, it's a lot to track, but it's spread around. This is where we want and need to be to
meet community needs and be a community center for meeting and learning.
One ofthe newest programs was the NovelNotes musical program as part of 1 st Thursday Art
Rush on Feb. 5. People liked it. We served coffee and rolls. The adult programming committee
organized the program and plan to do it every month. Plus, we were able to get the CityGo bus
involved, so the whole Art Rush program had more exposure.
Circulation
This continues to be a strong area for the library. In fact, it's a trend across the state. The weak
economy is bringing people in the door. But, so are the meetings, classes, tax forms, video games
and other relevant products. It's nice to see that a fair chunk of the increase is books. People are
reading more - another trend. I have the circ desks running reports to determine their busiest
times. So far, not much has changed. What do you think is our busiest day of transactions per
hour?
Re-model: There is nothing new here as we're setting up a meeting for next week. Mark will
block out sections of space for us to focus our thinking.
Koha: This refers to the automation system which we are actively studying. It's not an easy
decision so we are trying to learn everything we can, before plunging ahead. With all systems,
there are pluses and minuses, so we are comparing, looking at other installations, talking to
people and asking questions.
Staffing: Our staff have been great in handling the peak times of service. We are very pleased
with the security guard, Ron. He is conscientious and goes above and beyond the definition. We
are short staffed, as we have had 2 people do surgery this month. This has not been easy. Also,
we lost our part time evening custodian and we are experimenting with giving up that position.
On the agenda is a short orientation on library organizations, from ALA to CKLS. This is just for
your background to see a broader scope of the library world. As always, call or stop by if you
have ideas or questions. Thanks for your help.
Joe McKenzie
Library Director