12-16-2008 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, December 16, 2008, in the Tech Center Conference Room.
The following Board members were present: Jo Reed, Mary Shaffer, Brian Schmidt,
Nina Ainslie, and Sheldon Lilak. Others present were Joe McKenzie, Sandy Wilcox and
Mike Wilson observer from the League of Women Voters and David Clouston from the
Salina Journal.
Jo Reed called the meeting to order.
ORIENTATION: MissionlPlan Review and Preview 2009
Joe spoke to the Board about things we did at the library related to our 5-year plan in
the 2008 year. We opened the Imagination Station in Youth Services, installed security
cameras, started E-mail notifications, acquired an accessibility workstation, opened the
Learning Center, started the video game collection and many other projects. He also
went over a preview of projects and activities for 2009 including e~pansion of new
circulating game collection, the architectural space study of adult services, web site
update with the virtual library concept and web chat with the librarian, position re-
classification study, looking at KOHA automation system proposal and other projects
throughout the year.
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MINUTES:
Jo Reed asked for any changes or additions to the November Board Meeting Minutes.
08-59 On a motion made by Nina Ainslie and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the November Board meeting as written. Motion passed. P.862. 12/16/08.
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends will not meet in December. They are planning for a February book sale.
They also supplied each staff member with a $20 gift certificate for the holidays.
POLICY REVIEW:
Unattended Children Policy - 2nd reading
Discussion was held on this policy
08-60 On a motion made by Sheldon Lilak and seconded by Brian Schmidt it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the Unattended Children Policy with suggested changes on second reading.
Motion passed. P.862.12/16/08. .
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-863-
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Days an~ Hours of Public Service - 2nd reading
Discussion was held on this policy.
08-61 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the Days and Hours of Public Service revision on second reading. Motion passed.
P.863.12/16/08.
FINANCIAL REPORT:
Thru November we have spent 80 percent of the budget. The Board also looked at a
sheet outlining the 2009 budget expenditures.
ACTION ITEM: TRANSFER TO CAPITAL IMPROVEMENT FUND
08-62 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
transfer to the Capital Improvement Fund from the General Fund in an amount not to
exceed $100,000, once al12008 bills have been accounted for and paid, and sufficient
carry-over to meet the 2009 budget for the Unencumbered Cash Balance is met. Motion
passed. P.863. 12/18/07.
STATISTICAL REPORT:
November was a busy month for people attending programs. 798 people attended
CLASS programs during November. Youth Services borrowing was up slightly.
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LIBRARIAN'S REPORT:
Joe will be on vacation Dec 29tb through January 2nd.
BOARD COMMENTS:
Sheldon commented on how helpful the Tech Center staff has been while he has needed
to use the facility. Nina Ainslie also suggested looking at laptop vs desktop when we
replace tech center computers.
08-63 On a motion made by Sheldon Lilak and seconded by Mary Shaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8: 14 a.m. Motion passed. P. 863. 12/16/2008.
7J>'') a~r .vifJ... 0/JJifAJ
12/16/2008
Date
Secretary, Mary Shaffer
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SALINA PUBLIC LIBRARY
Monthly Activity
Report
DECEMBER 2008
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On-line Reference: 4
Interlibrary Loans: 431
Kansas Questions: 139
ITechnology-Center'lll
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
4,804
28
o
28
1:~oil~h~~e.~it:I~$:Qeparti'rie"tll':m:n:""'il
Program Attendance: 586
Game Computers & Software Use: 122
Internet Use: 659
Total Group Visits: 3
Outreach: 2
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Borrowers:(includes Y.S.) J
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Materials Reserved:
Adult:
Youth Services:
WebCat:
~Outreach
Activities:
Contacts:
Homebound:
6
2
19
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6:;:,%15., "",
~CI.;ASSln:"~'il[.,,III'" .,,"': ~;, '((;11,
Sessions: 18
Participants: 362
~PUbli~ma.~I.a~i()~'A~tiVities:,i:ii:i~;mmiif
Press Releases: 16
External Contacts: 46
Internal PR: 1,042
20,773 17,575
1,339 1,636
11,908 10,064
731 999
1,895 748
36,646 31,022
4,679 4,374
1,078 1,016
151
88
172
84
973
56
293
799
21
245
270,930 270,634
18,435 19,073
190,129 194,511
10,631 12,035
21,698 16,964,
511,823 513,217
59,150 61,077
15,766 15,493
2,611 2,797
1,571 1,531
14,238
613
4,160
13,936
510
4,804
ICol.I,C$tiQiji!iManagemen~",iiii:iiiiim:il,; 'C;;II!"'~III.'
Items Processed Monthly
Adult: 704
Youth Services: 531
Total: 1,235
'II I
0'L'_<'!7HmiLi"
'y2iF"-."i"Y/'!i.
YTD
9,650
4,493
14,143
I Meeting:RoomUs.e...."."
Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Learning Center:
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Monthly
16
28
16
19
I
YTD
386
325
243
293
Salina Public Library
. REVENUE/EXPENDITURE REPORT
DECEMBI R 2 3 4 5
DeciMlir Jan - Dec08 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 65,768.46 1,965,176.41 1,939,125.00 26,051.41 101.34%
310. UNENCUMBERED CASH BAL REVYR 118,756.00 166,203.00 -47,447.00 71.45%
315 . INTEREST INCOME 43.84 11,023.31 34,000.00 -22,976.69 32.42%
Total Income 65,812.30 2,094,955.72 2,139,328.00 -44,372.28 97.93%
Expense
410. SALARIES 108,780.78 1,307,066.67 1,368,328.00 -61,261.33 95.52%
412 - PERIODICALS-REFERENCE 739.86 36,263.51 30,000.00 6,263.51 120.88%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 6,405.62 41,013.88 48,000.00 -6,986.12 85.45%
04-415. KANSAS DEPT. 1,381.48 2,598.99 4,000.00 -1,401.01 64.98%
05-415. REFERENCE 6,081.85 23,056.97 21,000.00 2,056.97 109.8%
08-415. ADULT COLLECTION 7,844.53 91,168.51 88,000.00 3,168.51 103.6%
Total 415 . LIBRARY MATERIALS 21,713.48 157,838.35 161,000.00 -3,161.65 98.04%
416 . INFORMATION TECHNOLOGY 1,500.00 22,712.26 25,000.00 -2,287.74 90.85%
417. LIBRARY MAT Audio-Visuals 18,933.20 81,609.42 80,000.00 1,60~.42 102.01%
420 . SUPPLIES 616.80 13,470.58 14,000.00 -529.42 96.22%
425 . POSTAGE 0.00 13,682.46 22,000.00 -8,317.54 62.19%
430, WATER 432.93 5,111.81 8,000.00 -2,888.19 63.9%
435 . LIGHT & HEAT 7,268.49 80,857.40 80,000.00 857.40 101.07%
440 . TELEPHONE 725.93 5,367.14 7,000.00 -1,632.86 76.67%
445 . REPAIRS & MAINT 6,562.06 38,076.55 40,000.00 -1,923.45 95.19%
. 450 . FURNITURE & EQUIPMENT 50.00 7,390.03 8,000.00 -609.97 92.38%
460 - STAFF DEVELOPMENT & TRAVEL 882.77 16,577.03 18,000.00 -1,422.97 92.1%
465 - ACCOUNTING 0.00 4,097.87 6,000.00 -1,902.13 68.3%
470 -INSURANCE 3,191.00 19,889.43 22,000.00 -2,110.57 90.41%
475 . PROGRAMS & PROMOTIONAL 785.49 33,612.90 32,000.00 1,612.90 105.04%
485 . AUTOMATION 2,806.21 57,514.38 82,000.00 -24,485.62 70.14%
505 - CONTINGENCY 713.75 4,442.14 16,000.00 -11,557.86 27.76%
510. CAPITAL EXPENDITURES 100,000.00 100,000.00 120,000.00 -20,000.00 83.33%
Total Expense .. ';276,702.75 2,005,679:93 '2i139,328.00 H-.133,748.07 93,75%
NET INCOME -$209,890.45 $89,375.79
Employee Benefit December Jan - Dee 08 Budget $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 9,787.23 317,608.44 314,628.00 2,980.44 100.95%
310-2 . UNENCUMB CASH BAL PREV (EMP B) 0.00 59,095.00 43,508.00 15,587.00 135.83%
Total Income Employee Benefit 9,787.23 376,703.44 358,136.00 18,567.44 105.18%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 7,661.41 91,149.50 104,218.00 -13,068.50 87.46%
765 . KPERS EXPENSE EMPLOYER 5,053.41 63,109.78 65,434.00 -2,324.22 96.45%
770 . UNEMPLOYMENT INS EMPLOYER 99.68 1,181.70 1,362.00 -180.30 86.76%
775 -HEALTH INSURANCE EMPLOYER 13,201.50 163,239.28 181,922.00 -18,682.72 89.73%
780 . WORKERS COMP INSURANCE 1,531.00 6,509.00 5,200.00 1,309.00 125.17%
Total Expense Employee Benefit 27,547.00 325,189.26 358,136.00 -32,946.74 90.8%
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Librarian's Report
As you can see from the enclosed article from the most recent Library Journal, public libraries
around the country are being squeezed as tight as ever. The back side of that is from Hotline with
the latest headlines on cuts to library servic~s. That's tough to even read about. We'll have
further cuts from the State Library budget. I don't have the library legislative agenda yet, but, it
will be hard to expect additional money from Topeka for awhile.
We were able to transfer the $100,000 from the General Fund into the Capital Improvement
Fund on Dec. 31. Sandy has closed out the books on last year and scheduled the audit for January
22. That's early and will help us begin earlier phinning fot next year. .
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On the agenda for this month is a discussion of our employee 403(b) plan. This is a vehicle tha(
allows employees to set aside additional pre-tax dollars for retirement savings. We've done this -
for 20+ years. Changes in regulations have made us adopt a new plan with an administrator.
We're just in the process of getting started and have not met to explain changes to employees yet
and what mutual funds will be available through this plan. We always encourage staff to consider
this opportunity to plan for retirement, though most do not feel they can afford to do anything.
For our orientation this month, I've asked Kristi Northcutt, PR Coordinator to join us and discuss
her impressions and ideas for increasing visibility and awareness oflibrary services. It often
seems we have so much to offer, that people cannot be aware of everything we do.
We've heard positive comments on the spring CLASS catalog and classes and people continue to
enroll in classes. Several were full by the end of the first week.
Game Circulation: This is booming! The shelves are nearly bare as more and more people
discover this new resource. Of course, some of these visitors are borrowing other items while
they are in the library. A quick check shows 53 games on the shelves today from a collection of
over 250. The cover story on this"month's American Libraries is Gaming. I will make you a
copy.
Weare monitoring a new Consumer Product Safety Law regarding lead in materials designed for
children. It looks like normal books are not covered, but we have many other materials. This will
be a burden on manufacturers and sellers that could effect costs.
As we begin a new year, please consider our meetings and our mailings. How is that working for
you? Is there any tweak or change you would request? More or less handouts? Better use of e-
mail for communications? Stronger coffee? Rolls or some snack at meetings? Let me know. We
appreciate your time and effort and want to make the experience positive and productive.
Did I mention that circulation has been up in 5 of the past 6 months?
Joe McKenzie
Library Director