12-22-2008 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 22,,2008
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for an Open Forum. The Regular
Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County
Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R: Abner Perney
Commissioner Alan E. Jilka
comprising a quorum of the Board, also present:
Mike D. Schrage, Deputy City Manager
Greg Bengtson, City Attorney
Shandi Wicks, Deputy City Clerk
Absent: Jason A. Gage, City Manager
Moved by Commissioner Larson, seconded by Commissioner Peck, to add Item 7.4 to the
agenda. Aye: (5). Nay: (0). Motion carried.
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on the 2008 budget amendments.
Rod Franz, Director of Finance & Administration, explained the amendments.
Mayor Vanier opened the public hearing.
There being no further comments, the public hearing was closed.
Moved by Commissioner Peck, seconded by Commissioner Jilka, to approve 2008 budget
amendments. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of December 15, 2008:
(6.2) Resolution No. 08-6583 describing the corporate limits of the City of Salina.
(6.3) Authorize purchase of a VOC Analyzer from Inficon, Inc. in the amount of $45,901.
(6.4) Authorize purchase of a trailer mounted power vacuum excavator from Ditch Witch of
Kansas in the amount of $33,111.83.
(6.5) Approve the 2009, Special Parks Fund Capital Improvement Program.
(6.6) Resolution No. 08-6584 amending the City of Salina Personnel Manual.
Mayor Vanier asked that Item 6.6 be pulled from the consent agenda.
Martha Tasker, Director of Utilities, responded to Commissioner Jilka's question regarding
the no bid, from Hach Company.
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Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve Items 6.1
through 6.5 of the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
A discussion followed between Mayor Vanier, Natalie Fischer, Director of Human
Resources, and Michael Schrage, Deputy City Manager, regarding responded to Mayor Vanier's
question concerning Article 15, Sections 2 and 3 how the changes affect the current vacation policy,
vacation cap, and vacation pay outs.
A discussion followed between Ms. Fischer, Commissioner Perney, and Mayor Vanier
regarding vacation buy-back.
Moved by Mayor Vanier, seconded by Commissioner Peck, to approve Resolution No. 08-
6584 amended by removing the revisions to Article 15 and direct staff to bring Article 15 back to the
City Commission at the January 12, 2008 meeting. Aye: (5) Nay: (0) Motion carried.
DEVELOPMENT BUSINESS
(7.1) Accept the offered easement and right-of-way dedications and authorize the Mayor to sign
the Great Plains Campus replat (Application P08 -8/8A).
Dean Andrew, Director of Planning, explained the request, plat and the Planning
Commission's recommendation. Mr. Andrew then responded to Commissioner Perney's question
regarding property ownership.
James Hall, 1525 E. North Street, commented on the work put into the project and thanked
Mr. Andrew for his work on the project.
Moved by Commissioner Peck, seconded by Commissioner Larson, to accept the offered
easement and right-of-way dedications and authorize the Mayor to sign the Great Plains Campus
Replat. Aye: (5). Nay: (0). Motion carried.
(7.2) Application #Z08-10, filed by Riffel Moving Services, Inc., requesting a change in zoning
district classification from A -I (Agricultural) to PC -5 (Planned Service Commercial) for a 27.49 acre
tract of land located between South Ninth Street and I-135 of the Riffel Addition.
(7.2a) First reading Ordinance No. 08-10479.
Dean Andrew, Director of Planning, explained the request, conditional uses and the
Planning Commission's recommendation and conditions for approval.
Moved by Commissioner Larson, seconded by Commissioner Jilka, to pass Ordinance No.
08-10479 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.3) Resolution No. 08-6582 amending Section 3 of Resolution No. 04-6028 to extend the
Neighborhood Revitalization Plan Tax Rebate Program until March 31, 2009.
Gary Hobbie, Director of Community and Development, explained the rebate program and
request for extension of the current program.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to pass Resolution No.
08-6582. Aye: (5). Nay: (0). Motion carried.
(7.4) Resolution No. 08-6585 authorizing the Mayor to execute Storm Drainage Covenants for
the Shops at Meadow Pointe Development
Mike Schrage, Deputy City Manager, explained the agreement and the storm drainage
covenants. Mr. Schrage then responded to Mayor Vanier's question regarding existing detention plan.
Moved by Commissioner Perney, seconded by Commissioner Peck, to pass Resolution No.
08-6585. Aye: (5). Nay: (0). Motion carried.
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ADMINISTRATION
(8.1) Second reading Ordinance No. 08-10478 annexing City owned property located on the east
side of South Ohio Street between Magnolia and Schilling Roads.
Mayor Vanier reported that Ordinance No. 08-10478 was passed on first reading on
December 15, 2008 and since that time no comments have been received.
Moved by Commissioner Peck, seconded by Commissioner Larson, to adopt Ordinance
No. 08-10478 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
(8.2) Authorize purchase of an ambulance.
Marvin VanBlaricon, Division Chief of EMS, explained the bids received and the
purchase. Mr. VanBlaricon then responded to Commissioner Perney's question of not accepting the
low bid and Commissioner Larson's question regarding the age of current unit.
Moved by Commissioner Peck, seconded by Commissioner Jilka, to authorize the purchase
of an ambulance from MVP in the amount of $163,188. Aye: (5). Nay: (0). Motion carried.
(8.3) Authorize the purchase of FullCourt software for the Municipal Court.
Jack Rolfs, Director of Computer Technology, explained the software and purchase. Mr.
Rolfs also responded to Mayor Vanier's question regarding the annual maintenance fee and
Commissioner Larson's question regarding the age of the current software.
Moved by Commissioner Peck, seconded by Commissioner Larson, to authorize the
purchase of FullCourt software for the Municipal Court from Justice Systems in the amount of
$52,070. Aye: (5). Nay: (0). Motion carried.
(8.4) Authorize the purchase of an email SPAM filter and email archiving solution.
Jack Rolfs, Director of Computer Technology, explained the spam filtering process, the
software, and quotes received. Mr. Rolfs then responded to Commissioner Perney's question
regarding the yearly cost and Mayor Vanier's question regarding the safety of outsourcing.
Moved by Commissioner Peck, seconded by Commissioner Larson, to authorize the
purchase of an email SPAM filter and email archiving solution from Google/Postini in the amount of
$16,650. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Moved by Commissioner Larson, seconded by Commissioner Peck, to recess into
executive session for 20 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and for the purpose and reconvene at 5:20.p.m. Aye:
(5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:00 p.m. and reconvened at 5:35
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Peck, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:35 p.m.
ci arsoice- ayor
[SEAL]
A TE
Lieu Ann Elsey, CMC, City rk
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