11-18-2008 Minutes
-860-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, November 18,2008, in the Tech Center Conference Room.
The following Board members were present: Jo Reed, Mary Shaffer, Sandie Johnson,
Brian Schmidt, Nina Ainslie, James Hall and Sheldon Lilak. Others present were Joe
McKenzie, Sandy Wilcox and Mike Wilson observer from the League of Women Voters.
Jo Reed called the meeting to order.
MINUTES:
Jo Reed asked for any changes or additions to the October Board Meeting Minutes.
08-54 On a motion made by Sheldon Lilak and seconded by Brian Schmidt it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the October Board meeting as written. Motion passed. P.860.11/18/08
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4:00 p.m. They are going to purchase canvas book
bags for patrons to check out with their books. Mary Shaffer suggested looking at some
type of recycled plastic bags.
DISCUSSION/ACTION ITEMS:
POLICY REVIEW
Voluntary Early Retirement - 2nd reading
Discussion was held on this policy
08-55 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves
the Voluntary Early Retirement policy with suggested changes. Motion passed. P.
860. 11/18/08.
Unattended Children Policy -1st reading
Discussion was held on this policy
08-56 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the Unattended Children policy revision with suggested changes on first reading.
Motion passed. P.860. 11/18/2008.
-861-
Days and Hours of Public Service - 1st reading
Discussion was held on this policy.
08-57 On a motion made by Sheldon Lilak and seconded by James Hall it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the Days and Hours of Public Service revision on first reading. Motion passed.
P.861. 11/18/2008.
FINANCIAL REPORT:
The Board reviewed the expenditure and revenue report. We are on track for the year.
STATISTICAL REPORT:
October was a busy month. Sandie Johnson asked about the average number of people
that attend each computer class
LIBRARIAN'S REPORT:
The fourth interview for the Public Relations Coordinator will be held today. We hope
to hire for this position soon. The Salina History Book was released for sale yesterday.
Weare beginning to pull the art prints to make more room for audio visual materials.
We have started to purchase video games and trying to decide which department to
place those in. We are also trying to find a better solution for the security of the DVD
movies.
BOARD COMMENTS:
Sheldon Lilak would like to see the Board stay on topic and be more efficient in their
discussions in order to limit the meeting time to approximately one hour.
08-58 On a motion made by Sheldon Lilak and seconded by James Hall it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8: 25 a.m. Motion passed.
P.862. 11/18/2008.
/(
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Secretary, Mary Shaffer
11/18/2008
Date
Salina Public Library
REVENUE/EXPENDITURE REPORT
oven, er2 08 2 3 4 5
November Jan-Nov 08 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 0.00 1,899,407.95 1,939,125.00 -39,717.05 97.95%
310. UNENCUMBERED CASH BAL REVYR 118,756.00 166,203.00 -47,447.00 71.45%
315. INTEREST INCOME 110.63 10,979.47 34,000.00 -23,020.53 32.29%
Total Income 110.63 2,029,143.42 2,139,328.00 -110,184.58 94.85%
Expense
410 . SALARIES 107,079.30 1,198,681.81 1,368,328.00 -169,646.19 87.6%
412. PERIODICALS-REFERENCE 1,064.68 35,523.65 30,000.00 5,523.65 118.41%
415. LIBRARY MATERIALS
02-415' YOUTH SERVICES 1,984.89 34,583.06 48,000.00 -13,416.94 72.05%
04-415. KANSAS DEPT. 79.27 1,217.51 4,000.00 -2,782.49 30.44 %
05-415. REFERENCE 2,279.70 16,975.12 21,000.00 -4,024.88 80.83%
08-415' ADULT COLLECTION 6,233.69 83,323.98 88,000.00 -4,676.02 94.69%
Total 415 . LIBRARY MATERIALS 10,577.55 136,099.67 161,000.00 -24,900.33 84.53%
416 . INFORMATION TECHNOLOGY 0.00 21,212.26 25,000.00 -3,787.74 84.85%
417, LIBRARY MAT Audio-Visuals 5,021.28 62,676.22 80,000.00 -17,323.78 78.35%
420 . SUPPLIES 470.51 12,853.78 14,000.00 -1,146.22 91.81 %
425. POSTAGE 2,110.26 13,682.46 22,000.00 -8,317.54 62.19%
430 . WATER 292.52 4,678.88 8,000.00 -3,321.12 58.49%
435 . LIGHT & HEAT 6,751.37 73,588.91 80,000.00 -6,411.09 91.99%
440 . TELEPHONE 420.24 4,641.21 7,000.00 -2,358.79 66.3%
445 . REPAIRS & MAINT 734.39 31,514.49 40,000.00 -8,485.51 78.79%
450 . FURNITURE & EQUIPMENT 0.00 7,340.03 8,000.00 -659.97 91.75%
460, STAFF DEVELOPMENT & TRAVEL 465.94 15,694.26 18,000.00 -2,305.74 87.19%
465 . ACCOUNTING 0.00 4,097.87 6,000.00 -1,902.13 68.3%
470 . INSURANCE 276.00 16,698.43 22,000.00 -5,301.57 75.9%
475, PROGRAMS & PROMOTIONAL 1,065.69 32,827.41 32,000.00 827.41 102.59%
485 . AUTOMATION 2,190.21 54,708.17 82,000.00 -27,291.83 66.72%
505 . CONTINGENCY 388.75 3,728.39 16,000.00 -12,271.61 23.3%
510 . CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense 138,908.69 1,730,247.90 2,139,328.00 -409,080.10 80.88%
NET INCOME -$138,798.06 $298,895.52
Employee Benefit November Jan-Nov 08 Budget $ Over Budget % of Budget
Income
305-2' APPROPRIATIONS (EMP BEN) 0.00 307,821.21 314,628.00 -6,806.79 97.84%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 59,095.00 43,508.00 15,587.00 135.83%
Total Income Employee Benefit 0.00 366,916.21 358,136.00 8,780.21 102.45%
Expense
760' SOCIAL SECURITY TAXES EMPLOYER 7,522.76 83,488.09 104,218.00 -20,729.91 80.11 %
765 . KPERS EXPENSE EMPLOYER 5,113.08 58,141.41 65,434.00 -7,292.59 88.86%
770, UNEMPLOYMENT INS EMPLOYER 97.86 1,082.02 1,362.00 -279.98 79.44%
775, HEALTH INSURANCE EMPLOYER 13,201.50 150,037.78 181,922.00 -31,884.22 82.47%
780, WORKERS COMP INSURANCE 539.00 4,978.00 5,200.00 -222.00 95.73%
Total Expense Employee Benefit 26,474.20 297,727.30 358,136.00 -60,408.70 83.13%
N b
Page 1 of 1
1,036 1,177 13,265 13,137
47 43 557 489
316 343 3,867 4,559
I I Meeting Room Use I
YTD Monthly YTD
8,946 Prescott Room: 30 370
3,962 Small Conference Rm: 37 297
12,908 Tech Center Conf Rm: 16 227
Learning Center: 53 274
SALINA PU BUC UBRAl\Y
IReferencellnformation Services
On-line Reference: 7
Interlibrary Loans: 296
Kansas Questions: 83
ITechnology Center
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
5,019
45
58
25
IYouth Services Department I
Program Attendance: 727
Game Computers & Software Use: 104
Internet Use: 742
Total Group Visits: 4
Outreach: 5
ICirculation of Materials
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
NOV 08
21,489
1 ,440
13,161
870
1,852
38,812
Adult Borrowers:(includes Y.S.)
Child Borrowers:
4,819
1,136
New Library Cards:
Adult:
Youth Services
200
94
Materials Reserved:
Adult:
Youth Services:
WebCat:
I Collection Management
Items Processed Monthly
Adult: 665
Youth Services: 245
Total: 910
Monthly Activity
Report
NOVEMBER 2008
IOutreach
Activities: 4
Contacts: 3
Homebound: 21
ICLASS
Sessions:
Participants:
47
798
IPublic Relations Activities
Press Releases: N/A
External Contacts: N/A
Internal PR: N/A
NOV 07 YTD 08 YTD 07
21,245 250,157 253,059
1,426 17,096 1 7,437
13,308 178,221 184,447
942 9,900 11,036
634 19,803 16,216
37,555 475,177 482,195
4,838 54,471 56,703
1,084 14,688 14,477
181 2,460 2,625
88 1 ,483 1,447
Librarian's Report
As we close out the year, it's good to take a look back and see what we've been doing, as well as
to peak ahead to see what is coming up in the new year.
Here are a few higWights for the past year:
Use of Community Learning Center - CLASS's best semester ever I
Outreach Department, with new Coordinator position
Imagination Station in Youth Services
Accessibility Workstation Grant
Photo History of Salina book
Trustee training via video-conferencing
Looking ahead to 2009, we'll see:
Architectural space study of adult services
Re-c1assification of staffpositions
Virtual Library services, such as 'Live Chat'
Circulating Game collection
Community Information Liaison project
new Automation System proposal
Of course, we'll continue to work with all of the usual services and programs. Our current
success in enriching lives seems to be coming through interactions with people in programs and
classes, as much as through the traditional lending of materials and answering reference
questions. Those services remain relevant, but people of all ages, from the toddlers and parents in
the Imagination Station to adults in a Zumba class to senior citizens playing electronic Wii
games in the Learning Center, people are accessing information and learning together - and
that's exciting. And, the Tech Center is still thriving. We have a new PR Coordinator who will
approach our important visibility issues with new ideas. And, our relatively new Head of
Information Services is working with staff on physical changes to the building, plus revamping
the adult reading program, and developing the Community Information Liaison project.
And yes, the economy is impacting the library and we'll feel a tighter budget in 2009. the mill
levy went up and staff received just a 1% across the board increase in salaries, with no new
positions. This is a challenge that will force us to focus more on what is working, what is in
demand. It may be a slow growth period that gives us time to think, to plan creatively and serve.
Taking a look at the current state of library services is exciting because there is always so much
going on - staff are so active in development and implementation of services. And, staff do a
great job at public service desks meeting people's needs. It often amazes me how effective they
are with service. But, we try to work together - staff, Board, Friends, volunteers, instructors,
three advisory groups, community collaborators, plus the input ofthe public.
Thanks so much for your help in making the library an effective and well used public service.
Joe McKenzie, Library Director