09-29-2008 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
September 29, 2008
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens Open Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present: i
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
Michael Main, 852 Cherokee, expressed his concerns of placing a bus stop in front of
his home and the affects it would have on his home and property value.
Jason Gage, City Manager, commented on the bus program, safety issues, study provided
by Kansas University. Mr. Gage noted that the main objective of the program was to provide a means
of transportation from residentiatto commercial areas.
David Weale, 612 E. Iron Street, felt that it was important to have centralized pickup
locations to help save on fuel and depreciation on vehicles.
AWARDS - PROCLAMATIONS
(4.1) The days of October 3 — 4, 2008 as "Mother Daughter Legacy Day" in the city of Salina.
Robin Berry read the proclamation and announced upcoming events.
(4.2) The month of October 2008 as "National Breast Cancer Awareness Month" in the city of
Salina. Del Meier with the Salina -Saline County Health Department read the proclamation and
announced upcoming events.
(4.3) The week of October 5 — 11, 2008 as "Fire Prevention Week" in the city of Salina. Fire
Chief Larry Mullikin thanked the City Commission for their support to the Fire Department. Roger
Williams, Fire Marshal, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of September 15, 2008
(6.2) Approve the minutes of September 19, 2008.
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(6.3) Award bid for 44 laptops to CDW-G in the amount of $132,447.04 and 44 memory sticks
to CIO, Inc. in the amount of $6,820.
(6.4) Acceptance of a utility/drainage easement dedication on Lot 7 and Lot 8, Block 1 in the
Eaglecrest Twinhomes Addition.
Jack Rolfs, Director of Computer Technology, responded to Commissioner Larson's
questions regarding the laptops purchase and the disposition of the old laptops.
Moved by Commissioner Peck, seconded by Commissioner Jilka, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Acceptance of offered easement, right-of-way and restricted access dedications in the
Replat of the Replat of Interstate District North of I-70 Addition No. 2 (Application P00-613).
Dean Andrew, Director of Planning, explained the request and the Planning Commission's
recommendation and conditions for approval.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to accept the offered
easement, right-of-way and restricted access dedications and authorize the Mayor to sign the Replat of
the Replat of Interstate District North of I-70 Addition No. 2. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 08-10459 amending Chapter 41, Sections 41-21, 41-22, and
41-93 of the Salina Code pertaining to applications for water service, security deposits and
disconnection procedures.
Mayor Vanier. reported that Ordinance No. 08-10459 was passed on first reading on
September 15, 2008 and since that time no comments have been received.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Ordinance
No. 08-10459 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 08-10467 amending Chapter 42, Article X, Division 2,
Section 42-523 of the Salina Code pertaining to signs in the I-1 (Industrial Park) District.
Mayor Vanier reported that, Ordinance No. 08-10467 was passed on first reading on
September 15, 2008 and since that time no comments have been received.
Moved by Commissioner Peck, seconded by Commissioner Larson, to adopt Ordinance
No. 08-10467 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
(8.3) Alley vacation request.
(8.3a) Acceptance of offered utility easement dedication in the Original Townsite of
Salina.
(8.3b) Second reading Ordinance No. 08-10462 providing for the vacation of the 10'
alley running north -south between Lots 173 and 175 on Seventh Street and Lots 174 and
176 on Santa Fe Avenue in the Original Townsite of Salina.
Mayor Vanier reported that Ordinance No. 08-10462 was passed on first reading on August
25, 2008 and the easement will be dedicated by the property owners.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to accept the offered
utility easement in the Original Townsite of Salina. Aye: (5). Nay: (0). Motion carried.
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Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Ordinance
No. 08-10462 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
(8.4) First reading Ordinance No. 08-10468 amending Chapter 8, Article III, Division 3, Section
8-187 of the Salina Code pertaining to classifications of skilled trade licenses.
(8.4a) Declare an emergency exists for second reading on the same day.
(8.4b) Second reading Ordinance No. 08-10468.
Mike Roberts, Building Official, explained the amendment. Mr. Roberts then responded to
Commissioner Peck's question regarding the solid -fuel appliance installer license.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to pass Ordinance No.
08-10468 on first reading. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to declare an
emergency exists for second reading on the same day. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Ordinance
No. 08-10468 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
(8.5) Authorize agreements with Kansas Department of Transportation and Olsson Associates to
design the replacement of the Greeley Avenue Bridge (Project No. 08-2709).
Dan Stack, City Engineer, explained the project and funding.
A discussion followed between Mr. Stack, Mayor Vanier, Commissioner Larson, and City
Manager Jason Gage regarding the state funding. Additional discussion followed between
Commissioner Peck, Mr. Stack, and Mr. Gage regarding bridge design.
Moved by Commissioner Jilka, seconded by Commissioner Larson, to authorize an
agreement with Kansas Department of Transportation and an agreement with Olsson Association for
the replacement of the Greeley Avenue Bridge. Aye: (5). Nay: (0). Motion carried.
(8.6) Award of contract for the Gypsum Hill Cemetery Roads Paving, Project No. 08-2710.
Dan Stack, City Engineer, explained the project, bids received, and project timeline.
A discussion followed between Mr. Stack, Commissioner Jilka, Commissioner Perney,
City Manager Jason Gage, and Commissioner Larson regarding the project timeline, unit pricing,
negotiating a new project completion date, rebidding the project, scope of the project and graveling of
the road.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to reject the bids for
the Gypsum Hill Cemetery Roads Paving, Project No. 08-2710. Aye: (5). Nay: (0). Motion carried.
(8.7) Reject the bids for the Stone Creek. Addition, Project No. 08-2714.
Dan Stack, City Engineer, explained the project, bids received, and developer's request to
reject the bids.
Moved by Commissioner Perney, seconded by Commissioner Larson, to reject the bids for
the Stone Creek Addition, Project No. 08-2714 as requested by the developer. Aye: (5). Nay: (0).
Motion carried.
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(8.8) Resolution No. 08-6558 authorizing a FEMA Provisionally Accredited Levee (PAL)
Agreement.
Michael Fraser, Director of Public Works, explained agreement and recertification process.
City Manager Jason Gage commented on the 1997 Reconnaissance Study, the levee
withstanding a 100 year flood, and base flood levels.
Joe Wagner, 208 S. Eighth Street, expressed his concerns regarding the lack of work being
done on the levees and the burrowing of animals on the levee.
A discussion followed between Michael Fraser, Director of Public Works, and Mr. Wagner
regarding his concerns of burrowing of animals, annual inspection conducted by the Corps of
Engineers, and the levee certification process.
Commissioner Peck noted the City's recent project of reducing the amount of trees on the
levee.
Mr. Gage and Mr. Fraser commented on the annual inspection with the Corp of Engineers
and the levee height.
Moved by Commissioner Peck, seconded by Commissioner Larson, to adopt Resolution
No. 08-6558. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Larson, seconded by Commissioner Jilka, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:11 p.m.
Richard Smith, 846 Cherokee, spoke to the City Commission after adjournment about his
concerns of the location of a bus stop in front of his home.
aJoK. Vanier 11, Mayor
[SEAL]
ATTEST:
II
Lieu Ann Elsey, CMC, Clerk
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