08-19-2008 Minutes
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The 2008 Public Hearing of the Salina Public Library Board of Trustees was held
at 7:00 a.m. on Tuesday August 19, 2008, in the Tech Center meeting room.
The following Board members were present: Jo Reed, Nina Ainslie, Brian
Schmidt, Sandie Johnson Mary Shaffer, James Hall and Sheldon Lilak. Others present
were Joe McKenzie, Sandy Wilcox, Lisa Petty, Mike Wilson, Observer for the League of
Women Voters and David Clouston from The Salina Journal.
Jo Reed called the Public Hearing to order. Joe Reed asked for public comments.
There were none.
08-32 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the
August 19, 2008 Public Hearing on the 2009 Budget. Motion passed P. 851 8/19/2008
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Secretary, Mary Shaffer 8/1912008
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-852-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
- 7:00 a.m. on Tuesday, August 19, 2008, in the Tech Center Conference Room.
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The following Board members were present: Jo Reed, Mary Shaffer, Sandie
Johnson, Nina Ainslie, Brian Schmidt, James Hall and Sheldon Lilak. Others present
were Joe McKenzie, Sandy Wilcox, Lisa Petty, Mike Wilson, observer for the League of
Women Voters and David Clouston from The Salina Journal
Jo Reed called the meeting to order.
ORIENTATION: CLASS
Lisa Petty spoke to the Board about the new CLASS catalog. So far we have about 65
classes this semester. We have had 385 registrations. 7 classes are now full and closed.
20 classes have already met their minimum. The CLASS advisory board meets every
month. Three of their members will be going off the board in September. We are
running a commercial on Cox Communications this month. We also have a banner ad
on KSAL link. Melanie created a new CLASS website that is up and running now.
Patrons can register and view the catalog on the site. CLASS University is a new
offering this semester. They will be talking about the importance of art in the
community at the art center and NASA activities in Kansas. Lisa answered questions
from the Board on particular classes.
Jo Reed asked for any changes or additions to the July Board Meeting Minutes.
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08-33 On a motion make by James Hall and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the July Board meeting at written. Motion passed. P.852. 08/19/08
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon. The book sale held Aug 1, 2, 3 was not very well
attended. The Friends approved prize money for the adult reading program that starts
this fall. They are also looking into purchasing new chairs for the micro film area.
DISCUSSION/ACTION ITEMS:
2009 Budget - Joe hasn't received any questions or feedback from the public on the 2009
budget. We have trimmed staff salary increases to 1 % across the board and longevity.
We have a estimated 10% increase in insurance costs and KPERS contribution amounts
will be going up this next year. No new staff positions are planned. Joe answered
questions from the Board. We will probably replace the computers in the technology
center this next year.
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08-34 On a motion made by James Hall and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees ofthe Salina Public Library
approves the 2009 Budget as printed. Motion passed. P.852. 08/19/08
-853-
FINANCIAL REPORT:
July was an expensive month. The Library spent $19,000 on automation due to Sirsi
maintenance fees. Program and promotional line item was higher due to summer
reading program advertising. The utility bill was high in July. We are on track with
budget for the year. Newspaper subscription services are changing; many papers will
not mail their paper anymore. Joe answered questions from the Board on certain line
items.
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STATISTICAL REPORT:
July was a busy month. YS programming had over 1100 people not including the
summer reading party. Internet use is still high. Circulation was also strong in July.
We will be adding outreach stats to this report.
LIBRARIAN'S REPORT:
Joe handed out a flyer about the State Trustee training sessions. They will be held in
Salina Saturday October 4th and 11 tho Shannon Roy from the State Library will be here
to host on the 11 tho The director of CKLS in Great Bend is retiring. Discussion
followed on that subject. Fall reading program begins Sept 2nd. The Library is
partnering with the Land Institute to do a book discussion on the Barbara Kingsolver
book "Animal Vegetable Miracle". Several library employees have formed a team for
the Pound Plunge starting in September. Lori Berezovsky has put together a drill team
to participate in the parade. Jo Reed asked the Board about changing the board
meeting time. The Board would prefer to keep the current meeting time. Joe held some
staff meetings to brain storm the remodel and re-arrangement of the Adult Services
area. Mary Shaffer suggested bringing back the coffee area tables.
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EXECUTIVE SESSION:
08-35 On a motion made by Sandie Johnson and seconded by Mary Schaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourns into executive session for 5 minutes starting at 8:18 A.M. to discuss a
personnel matter. Motion passed. P.853 . 8/19/08.
08-36 On a motion made by James Hall and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourns out of executive session at 8:23 a.m. Motion Passed. P. 853. 8/19/08.
08-37 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
an 2% annual pay increase for the Library Director raising his salary to
$84,456.00. Motion passed. P 853. 08/19/08.
08-38 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn
the August 19,2008 meeting. Motion passed. P 853. 08/19/08.
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08/1912008
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Secretary, Mary Shaffer
Salina Public Library
REVENUE/EXPENDITURE REPORT
U}i 2008 2 3 4 5
~ .. August Jan--Aug 08 Budget $ Over Budget % of Budget
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305 ' APPROPRIATIONS 1,712,784.65 1,939,125.00 -226,340.35 88.33%
310. UNENCUMBERED CASH BAL REV YR 166,203.00 166,203.00 0.00 100.0%
315. INTEREST INCOME 885.77 9,714.72 34,000.00 -24,285.28 28.57%
Total Income 885.77 1,888,702.37 2,139,328.00 -250,625.63 88.29%
Expense
410. SALARIES 109,443.64 867,289.02 1,368,328.00 -501,038.98 63.38%
412. PERIODICALS-REFERENCE 844.25 32,705.49 30,000.00 2,705.49 109.02%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 810.98 26,495.90 48,000.00 -21,504.10 55.2%
04-415. KANSAS DEPT. 17.00 765.87 4,000.00 -3,234.13 19.15%
05-415, REFERENCE 2,278.99 11,565.35 21,000.00 -9,434.65 55.07%
08-415, ADULT COLLECTION 4,804.11 50,373.34 88,000.00 -37,626.66 57.24%
Total 415 . LIBRARY MATERIALS 7,911.08 89,200.46 161,000.00 -71,799.54 55.4%
416. INFORMATION TECHNOLOGY 0.00 21,212.26 25,000.00 -3,787.74 84.85%
417. LIBRARY MAT Audio-Visuals 4,346.17 43,404.23 80,000.00 -36,595.77 54.26%
420 . SUPPLIES 392.52 10,235.97 14,000.00 -3,764.03 73.11 %
425. POSTAGE 198.92 9,013.14 22,000.00 -12,986.86 40.97%
430 . WATER 819.58 2,891.63 8,000.00 -5,108.37 36.15%
435, LIGHT & HEAT 7,720.12 53,794.28 80,000.00 -26,205.72 67.24%
440 . TELEPHONE 421.97 3,380.07 7,000.00 -3,619.93 48.29%
445, REPAIRS & MAINT 4,007.84 25,527.91 40,000.00 -14,472.09 63.82%
.-.... 450 . FURNITURE & EQUIPMENT 316.18 7,062.83 8,000.00 -937.17 88.29%
\...; 460 . STAFF DEVELOPMENT & TRAVEL 2,100.99 12,342.76 18,000.00 -5,657.24 68.57%
465 . ACCOUNTING 0.00 4,097.87 6,000.00 -1,902.13 68.3%
470, INSURANCE 130.00 10,373.43 22,000.00 -11,626.57 47.15%
475 . PROGRAMS & PROMOTIONAL 2,765.27 23,835.46 32,000.00 -8,164.54 74.49%
485 . AUTOMATION 3,329.23 49,994.69 82,000.00 -32,005.31 60.97%
505, CONTINGENCY 9.75 3,164.64 16,000.00 -12,835.36 19.78%
510. CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense 144,757.51 1,269,526.14 2,139,328.00 -869,801.86 59.34%
NET INCOME -$143,871.74 $619,176.23
Employee Benefit August Jan-Aug 08 Budget $ Over Budget % of Budget
Income
305-2' APPROPRIATIONS (EMP BEN) 278,509.50 314,628.00 -36,118.50 88.52%
310-2 . UNENCUMB CASH BAL PREV (EMP B) 0.00 43,508.00 43,508.00 0.00 100.0%
Total Income Employee Benefit 0.00 322,017.50 358,136.00 -36,118.50 89.92%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 7,643.29 60,389.64 104,218.00 -43,828.36 57.95%
765 . KPERS EXPENSE EMPLOYER 5,300.13 42,339.89 65,434.00 -23,094.11 64.71 %
770 ' UNEMPLOYMENT INS EMPLOYER 98.94 781.84 1,362.00 -580.16 57.4%
775. HEALTH INSURANCE EMPLOYER 13,831.74 109,780.42 181,922.00 -72,141.58 60.35%
780 . WORKERS COMP INSURANCE 2,909.00 5,200.00 -2,291.00 55.94%
Total Expense Employee Benefit 26,874.10 216,200.79 358,136.00 -141,935.21 60.37%
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Monthly Activity
Report
AUGUST 2008
SALINA PUBLIC LIBRARY
, Referencellnformation Services IOutreach
On-line Reference: 6 Activities: 6
Interlibrary Loans: 517 Contacts: 2
Kansas Questions: 95 Homebound: 21
ITechnology Center I CLASS
Internet Users: 5,480 Sessions: 0
Microsoft Office: 45 Participants: 0
Computer Students: 103
Digital Design: 42
IYouth Services Department I IpUbliC Relations Activities I
Program Attendance: 181 Press Releases: 567
Game Computers & Software Use: 182 External Contacts: 22,157
Internet Use: 864 Internal PR: 5,709
Total Group Visits: 1 Web Page Updates: Weekly
Outreach: 2
C ICirculation of Materials AUG 08 AUG 07 YTD 08 YTD 07
Adult Materials: 24,693 23,116 183,804 187,127
Adult Renewals: 1,650 1,571 12,559 12,871
Youth Services Materials: 15,520 16,911 133,889 140,274
Youth Services Renewals: 735 972 7,164 8,126
WebCat Renewals: 1,930 1,897 14,169 13,973
Total Circulated: 44,528 44,467 351 ,585 362,371
Adult Borrowers:(includes Y.S.) 5,159 5,316 39,739 41,862
Child Borrowers: 1,373 1,412 11,230 11 , 182
New Library Cards:
Adult: 258 267 1,782 1,982
Youth Services 100 112 1,189 1,147
Materials Reserved:
Adult: 1,240 1,227 9,746 9,504
Youth Services: 70 61 366 362
WebCat: 371 436 2,862 3,487
I Collection Management I I Meeting Room Use I
Items Processed Monthlv YTD Monthlv YTD
Adult: 675 6,366 Prescott Room: 24 262
Youth Services: 263 3,041 Small Conference Rm: 30 182
C Total: 938 9,407 Tech Center Conf Rm: 18 146
Learning Center: 9 138
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librarian's Report
One of the factors we are dealing with now is the unseasonable weather and how that affects our
use of heat and cooling. We want to be comfortable.
Our meeting focus this month is the policy review. There are only a few, but they are worth
consideration and discussion. One involves approval of policy so we can move forward with the
acquisition and circulation of video games. We know this will be another popular addition to our
audio-visual collections. Many libraries report strong circulation and we've had good response
when we offered gaming tournaments. Most of these policies are straight forward - how many
and for how long. Staff are ready to get started. We'll also amend our KPERS policy since there
have been significant changes from the retirement system for new full time employees coming to
work. That leads to an examination of our early retirement policy, which has been on the books
for over 20 years, but has only been used a couple oftimes. This policy can help long term
employees make the decision to retire. It's an incentive for some and a reward for others. With
this, we are trying to clarify the language and think it through with fresh eyes. As we discussed
last winter, we have 7 employees qualified to retire at this time and another 7 on the way in the
next 5 years. Not all of them will qualify for early retirement.
Rocks? We removed the small rocks adjacent to the south entry ramp. They were being picked
up and thrown too often, after having been there for 3+ years, Weare hoping to make an
attractive improvement in that space, possibly with literary quotes, perhaps with another
,...... solution. I'm trying to avoid just concrete, or even large river rock set in concrete. It would not
\..,. be an easy area to grow plants.
CLASS sessions started this week with aerobics, dancing, Wii with seniors, Japanese, financial
planning and much more. Response is strong. We are directing the security guard to check the
Learning Center each evening there are classes or meetings scheduled across the street, and of
course, we'll also have access via security cameras.
Have you signed up for the Library Trustee training for October 4 and II? It's here at the library
and there will be trustees from other public libraries joining the discussion.
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We've had 2 practices for the Sept. 27 parade. Staffwill be a part of the Hispanic Pride Fest this
Sunday afternoon. The library also had a booth and saw people at the Pounds Plunge event. And,
Lori will have a library table at the Senior Fair. This is one way that the Outreach Coordinator
stretches us beyond our walls to reach people.
On the horizon: a decision on sponsorship at the River Festival; beginning work with an architect
on space study; staff in-service training day.
Hope you are finding good things to read these days and will not hesitate to contact me if you
have suggestions, questions or comments.
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Joe McKenzie
Library Director