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07-15-2008 Minutes -849- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, July 15,2008, in the Tech Center Conference Room. The following Board members were present: Mary Shaffer, Sandie Johnson, John Vanier, Nina Ainslie, Brian Schmidt, James Hall and Sheldon Lilak. Other present were Joe McKenzie, Sandy Wilcox and Mike Wilson, observer for the League of Women Voters. Sheldon Lilak called the meeting to order. He asked for any changes or additions to the June Board Meeting Minutes. 08-27 On a motion made by James Hall and seconded by Sandie Johnson was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the minutes ofthe June Board meeting as written. Motion passed. P.849. 07/15/08 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY: The Friends Board has Three new members, Donna Antrim, Janice Stanton and Diane Wayman. They meet this afternoon. The Friends have a Book sale scheduled for Aug. 1st, 2nd and 3rd. They will be funding $600.00 towards the adult reading program. DISCUSSION/ACTION ITEMS: Learning Center meeting rooms: Joe discussed the draft of policy for use of the meeting rooms in the Learning Center for public use. He answered questions from the Board. 08-28 On a motion made by James Hall and seconded by Nina Ainslie it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Meeting Room Policy as amended on second reading as written. Motion passed. P. 849. 07/15/08 Budget 2009: The Board went over a draft of the 2009 budget. Discussion was held on several different line items and the Mill Levy. 08-29 On a motion made by James Hall and seconded by Sandie Johnson it was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the Mill Levy increase and 2009 budget for publication as recommended. Motion passed. P.849 08-30 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Special District Resolution to raise the 2009 budget. Motion passed. P.849,07/15108 -850- Adult Services Space Study: Joe spoke to the Board about the Adult Services Space Study. He asked the Board to think about how the Library space could be best used on the west side of the main floor. Think of the best use of space for the audio/visual and print resources. Also the space used by the art prints, the art is not being checked out enough to justify the space used to store them. Space will also be needed in this area for the accessibility Pc. FINANCIAL REPORT: A large expenditure was made in June for the bulk of our subscription periodicals. We are right at 50% of spending for the year. Questions were asked by the Board on several different expenditures. ACTIVITIES REPORT: The June stats still don't reflect the correct numbers on web cat renewals. June is one of our busiest months. Youth Services had 14 outreach visits. Use ofthe Imagination Station has been very strong. The summer reading program is also going well. The end of summer reading program party is scheduled for July 24th and 25th, LIBRARIAN'S REPORT: We placed an ad in The Salina Journal for the Youth Program Coordinator position. We are hoping to conduct interviews in August. Lori Berezovsky has organized a 55+ advisory board, started a Staff Ambassadors group to contact local businesses and organizations and is working on developing a Staff Book Cart Drill Team to march in the parade. We are now using the City pump station to fill the Library vehicles with gas and will have most of our routine maintenance done at the General Services garage. BOARD COMMENTS: None 08-31 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8: 03 a.m. Motion passed. P.850. 07/15/08 PJ7 ,;. 0/7/ffU 07/15/2008 Secretary, Mary Shaffer Date Salina Public Library REVENUE/EXPENDITURE REPORT U}f 2008 2 3 4 5 July Jan--July 08 Budget $ Over Budget % of Budget Income 305' APPROPRIATIONS 1,712,784.65 1,939,125.00 -226,340.35 88.33% 310. UNENCUMBERED CASH BAL REVYR 166,203.00 166,203.00 0.00 100.0% 315 . INTEREST INCOME 1,044.30 8,828.95 34,000.00 -25,171.05 25.97% Total Income 1,044.30 1,887,816.60 2,139,328.00 -251,511.40 88.24% Expense 410. SALARIES 112,985.53 757,845.38 1,368,328.00 -610,482.62 55.39% 412. PERIODICALS-REFERENCE 1,889.41 31,861.24 30,000.00 1,861.24 106.2% 415. LIBRARY MATERIALS 02-415' YOUTH SERVICES 1,629.28 25,684.92 48,000.00 -22,315.08 53.51 % 04-415. KANSAS DEPT. 27.12 748.87 4,000.00 -3,251.13 18.72% 05-415' REFERENCE 1,027.27 9,286.36 21,000.00 -11,713.64 44.22% 08-415. ADULT COLLECTION 6,100.47 45,569.23 88,000.00 -42,430.77 51.78% Total 415 . LIBRARY MATERIALS 8,784.14 81,289.38 161,000.00 -79,710.62 50.49% 416 . INFORMATION TECHNOLOGY 10,208.00 21,212.26 25,000.00 -3,787.74 84.85% 417, LIBRARY MAT Audio-Visuals 7,193.18 39,138.06 80,000.00 -40,861.94 48.92% 420 . SUPPLIES 612.71 9,843.45 14,000.00 -4,156.55 70.31 % 425' POSTAGE 2,046.28 8,814.22 22,000.00 -13,185.78 40.07% 430 . WATER 571.99 2,072.05 8,000.00 -5,927.95 25.9% 435' LIGHT & HEAT 8,643.40 46,074.16 80,000.00 -33,925.84 57.59% 440 . TELEPHONE 427.15 2,958.10 7,000.00 -4,041.90 42.26% 445 . REPAIRS & MAINT 3,052.74 21,520.07 40,000.00 -18,479.93 53.8% 450 . FURNITURE & EQUIPMENT 704.31 6,746.65 8,000.00 -1,253.35 84.33% 460 . STAFF DEVELOPMENT & TRAVEL 568.61 10,241.77 18,000.00 -7,758.23 56.9% 465 . ACCOUNTING 0.00 4,097.87 6,000.00 -1,902.13 68.3% 470 . INSURANCE 649.00 10,243.43 22,000.00 -11,756.57 46.56% 475 . PROGRAMS & PROMOTIONAL 4,972.87 21,070.19 32,000.00 -10,929.81 65.84% 485, AUTOMATION 19,028.95 46,665.46 82,000.00 -35,334.54 56.91% 505 . CONTINGENCY 3,154.89 16,000.00 -12,845.11 19.72% 510 . CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0% Total Expense 182,338.27 1,124,848.63 2,139,328.00 -1,014,479.37 52.58% NET INCOME -$181,293.97 $762,967.97 Employee Benefit July Jan-July 08 Budget $ Over Budget % of Budget Income 305-2 . APPROPRIATIONS (EMP BEN) 278,509.50 314,628.00 -36,118.50 88.52% 310-2 . UNENCUMB CASH BAL PREV (EMP B) 0.00 43,508.00 43,508.00 0.00 100.0% Total Income Employee Benefit 0.00 322,017.50 358,136.00 -36,118.50 89.92% Expense 760. SOCIAL SECURITY TAXES EMPLOYER 7,753.07 52,746.35 104,218.00 -51,471.65 50.61% 765 . KPERS EXPENSE EMPLOYER 5,286.04 37,039.76 65,434.00 -28,394.24 56.61% 770, UNEMPLOYMENT INS EMPLOYER 100.39 682.90 1,362.00 -679.10 50.14 % 775 . HEALTH INSURANCE EMPLOYER 13,831.74 95,948.68 181,922.00 -85,973.32 52.74% 780 . WORKERS COMP INSURANCE 2,909.00 5,200.00 -2,291.00 55.94% Total Expense Employee Benefit 26,971.24 189,326.69 358,136.00 -168,809.31 52.86% J I Page 1 of 1 Monthly Activity Report JULY 2008 SALINA PUBLIC LIBRAI~Y [CLASS: Sessions: Participants: I Referencellnformation Services: On-line Reference: 6 Homebound Patrons: 20 Interlibrary Loans: 455 Kansas Questions: 96 I Technology Center Internet Users: Microsoft Office: 5,821 55 Computer Students: Digital Design: IYouth Services Department Program Attendance*: 1,161 Total Group Visits: 1 Game Computers & Software Use: 184 Internet Use: 1,034 Storyline Calls: N/A Outreach: 3 * Storytime, Lapsit, Snack and a Movie, Make & Take o o 72 51 ICirculation of Materials: Adult Materials: Adult Renewals: Youth Services Materials: Youth Services Renewals: WebCat Renewals: Total Circulated: JULY 08 JULY 07 26,099 25,459 1,673 1,785 21,225 21,395 1,018 991 1,968 1,813 51,983 51,443 5,312 5,494 1,818 1,854 YTD 08 159,111 10,909 118,369 6,429 12,239 307,057 Adult Borrowers:(includes Y.S.) Child Borrowers: 34,580 9,857 New library Cards: Adult: Youth Services Materials Reserved: Adult: Youth Services: WebCat: I Collection Ma nagement: Items Processed Monthlv Adult: 848 Youth Services: 173 Total: 1,021 264 157 250 153 1,524 1,089 1,391 8,506 95 296 514 2,491 I Meeting Room Use: 1 ,438 74 421 I YTD 5,691 2,778 8,469 Prescott Room: Small Conference Rm: Tech Center Conf Rm: Learning Center I YTD 07 164,011 11 ,300 123,363 7,154 12,076 317,904 36,546 9,770 1,715 1,035 8,277 301 3,051 Monthlv 28 37 19 4 I YTD 238 152 128 129 I Public Relations Activities: Web Page Updates: Weekly updates, NovelList Plus Banner Press Releases (Newspaper Articles; Ads;PSAs): 132 External Contacts (Letters/Fliers/Posters: 5,412 Internal PR ( Bookmarks/Fliers/etc.): 916 I Icomputer Classes; Homebound Delivery; Rotation Collections; Story times; Make n Take Craft; Calendar Items Book Discussion Group; Summer Reading Programs & Party; Runescape Librarian's Report We have not received comment on the 2009 Budget proposal or on the Public Hearing, but that does not mean we will not have comment. We'll do the Public Hearing at 7 AM, prior to the regular August Board meeting. Hope you can be there - we need a quorum to vote and approve a budget. The library is helping to sponsor the Pounds Plunge event this fall. We'll have a table at the opening, and will try to promote our resources that deal with fitness, nutrition, exercise and weight loss. We have one team from the staff so far, but mentioned at staff meetings this week. CLASS catalogs are out and staff began enrolling students when we opened at 9. There has been a slow, but steady stream of people who don't want to miss out. That will increase as people take the time to study the catalog and consult their calendars. Lisa and Shelly have done another great job of finding teachers and creating a variety of learning opportunities. We are fortunate to have CLASS as part ofthe public library's effort to promote lifelong learning. Here are other activities that we are working on or are planned for the fall: Security Cameras Accessibility PC and resources (to be located near Information Services) Adult Services re-arrange/remodel Game Circulation/AN space Virtual Library (see new CLASS domain at Wellness Committee Sesquecentennial Parade - book cart drill team + banner Policy review Kristi hired Nancy Whetstone to be the new Youth Programmer. Nancy is a creative, out-going person who has previously worked for Youth Services before moving away. She starts August 26. They also have a new shelver, a student named Shelby Mack. The Imagination Station continues to elicit the response of '1 don't want to leave,' from pre-schoolers. Connie Hocking's Interlibrary Loan Camp was a big success with 35 librarians talking all day. We've had staff meetings this week, and a staff pot luck on Thursday. I'm out of town that day for a I LOP/Resource Sharing meeting in Lawrence. I ruffled quite a few feathers with my letter to the CKLS and Great Bend Boards encouraging them to open up their search process by announcing Jim Swan's retirement and asking for input from librarians in the region, as well as staff at both libraries. I was told they were bewildered and they clearly became defensive. We'll see what happens. Please let me know if you have questions, suggestions or comments about the library. Joe McKenzie Library Director