07-14-2008 MinutesCommission
Action #
1
Z
W
co
a
0
c
U
08-7568
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 14, 2008
4:00 p.m.
The City Commission convened at 2:30 p.m. in. a Study Session for a Budget Overview:
Revenues/Expenses, Fund Balances, Taxes, and Proposed Fee Changes. The Regular Meeting of the
Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll
call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Petition 4306, filed by Roger Bhakta, requesting vacation of a portion of
Broadway Boulevard and North Street right-of-way.
Dean Andrew, Director of Planning, explained the request, and staff's recommendation to
continue the public hearing until August 4, 2008.
Mayor Vanier opened the public hearing.
There being no further comments, the hearing was closed. " r'
Moved by Commissioner Jilka, seconded by Commissioner Peck, to continue the public
hearing until August 4, 2008. Aye: (5). Nay: (0). Motion carried.
(5.2) Public hearing on Petition 4307, filed by USD 305, requesting vacgtion of platted restricted
access in three• locations along the east side of Lot One, Block One of the Lakewood School Addition.
($,) First reading Ordinance No. 08-10455.
Dean Andrew, Director of Planning, explained the current plat, request, emergency
placement of the circle drive, nonconformance to city standards of the road, and park roadway use.
Michael Fraser, Director of Public Works,, explained the current condition and future
maintenance of the roadway and traffic impact.
. . . Page 1
Commission
Action #
7
i
L_
[1
08-75
Mayor Vanier opened the public hearing.
A discussion followed between Commissioner Perney and Mr. Fraser regarding the cost of
the improvements and what improvements would be included.
Mr. Andrew responded to Commissioner Larson's question regarding the current use of the
roadway, placement of the new access and current condition of the roadway and Commissioner Peck's
questions regarding the affect that the bus traffic would have on the roadway and handling of the
increase in traffic flow.
A discussion followed between Mr. Fraser and City Manager Jason Gage regarding the use
of a traffic study.
Addition discussions followed between Mayor Vanier, Mr. Andrew, Mr. Fraser regarding
snow removal, placement of the hike -bike trail and sidewalks, pedestrian traffic and traffic flow,
patterns.
Mr. Andrew then responded to Commissioner Larson's question regarding the current
location of the pedestrian crossing light on Ohio Street.
A discussion followed between Commissioner Jilka, Mr. Andrew, and Commissioner Peck
regarding USD 305's willingness to participate in the cost of the improvements.
Commissioner Jilka expressed his concerns with the potential increase in traffic the breaks
would cause.
Ken Kennedy, USD #305, commented of the current traffic flow patterns, transporting of
students to the school, and the current road way conditions.
A discussion followed between the City Commission, Mr. Gage, Mr. Kennedy, and City
Attorney Greg Bengtson regarding increased traffic, access, traffic flows, project timeline, and drop
off locations.
Commissioner Jilka noted that he would support Recommendation No. l of approving the
Ordinance and asking the USD 305 School Board to help with the cost of the improvements.
There being no further comments, the hearing was closed.
Mayor Vanier noted his concerns with the request if the access was an exit only and had a
hard time justifying turning the park road into a public. He also expressed concerns with the future
issues that they may face with the future hike -bike trail and the Lakewood Bridge.
Commissioner Jilka questioned Mayor Vanier if he would support Recommendations No.
2.
Mayor Vanier explained that he would be able to support Recommendation No. 2 if a
future traffic study would be imitated to determine the future traffic impact.
Commissioner Perney commented on the past changes in the traffic patterns and would be
willing allow the access and the creation of the cross over street and to see how the traffic flow would
work.
A discussion followed between Mr. Gage and Mr. Kennedy regarding the bus traffic,
pedestrian traffic, limiting of right hand turns, and determining traffic flows.
Moved by Commissioner Jilka, seconded by Commissioner Larson, pass Ordinance No.
08-10455 ratifying the two emergency driveway openings for the circular bus drive but deny USD No.
305's request for a driveway connection to Lakewood Park Drive and allow staff and USD #305 to
explore the matter further. Aye: (4). Nay: (1) Perney. Motion carried.
Page 2
Commission
Action #
1
1
z
W
ca
U)
2
a
0
U
08-7570
08-757
08-
08-75
08-757,
CONSENT AGENDA
(6.1) Approve the minutes of July 7, 2008.
(6.2) Award of contract for the Conductor -In -Duct Installation (Pacific Avenue Lighting),
Project No. 08-2711 to Mid -Kansas Underground in the amount of $22,856.20.
Commissioner Jilka questioned the project in Item 6.2 was an oversight from the original
project. Jason Gage, City Manager, responded. Mr. Gage then responded to Commissioner Peck's
concerns regarding the parking of semis in that area.
Moved by Commissioner Jilka; seconded by Commissioner Larson, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) General Obligation Temporary Notes & Bonds
(8.1a) Resolution No. 08-6535 authorizing the delivery of $3,720,000 principal
amount of general obligation internal improvement bonds, Series 2008-A
(8.1 b) Resolution No. 08-6536 authorizing and directing issuance, sale and delivery of
$3,205,000 principal amount of general obligation temporary notes, Series 2008-1
(8.1 c) Second reading Ordinance No. 08-10454 authorizing the issuance and delivery
of $3,720,000 principal amount of general obligation internal improvement bonds, Series
2008-A.
Rod Franz, Director of Finance and Administration, explained the bids received and
projects financed. Mr. Franz noted that the bids would be awarded to Hutchinson, Shockey, Erley &
Company for the bonds at 3.760120% and Janney Montgomery Scott for the temporary notes at
2.2112%.
David Arteberry, George K. Baum, responded to Mayor Vanier's questions regarding
Hutchinson, Shockey, Erley & Company. Mr. Artberry noted that they will be providing a good faith
deposit in the amount of two percent of the bonds.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution
No. 08-6535. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution
No. 08-6536. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Perney, seconded by Commissioner Peck, to adopt Ordinance
No. 08-10454 on second reading. A roll call vote was taken. Aye: (5) Jilka, Larson, Peck, Pemey,
Vanier. Nay: (0). Motion carried.
(8.2) Authorization of nonrenewal of_biosolids agreement.
Martha Tasker, Director of Utilities, explained the current agreement and potential interest
from other contractors. Ms. Tasker then responded to Commissioner Larson's question regarding
Mattison Farms' eligibility to rebid. Ms. Tasker confirmed that they would be eligible.
Moved by Commissioner Perney, seconded by Commissioner Peck, to provide written
notice to Mattison Farms, Inc. of nonrenewal of the biosolids agreement which expires December 31,
2008. Aye: (5). Nay: (0). Motion carried.
Page 3
Commission
Action #
1
1
08-7575
08-7576
08-75
08-757
Moved by Commissioner Perney, seconded by Commissioner Peck, to authorize staff to
advertise and bid the transportation and application of municipal wastewater biosolids for a period of
five years. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution No. 08-6537 authorizing an Annual City Landfill Professional Engineering
Services Contract.
Michael Fraser, Director of Public Works, explained the selection process, agreement, and
tasks.
Moved by Commissioner Peck, seconded by Commissioner Larson, adopt Resolution No.
08-6537. Aye: (5). Nay: (0). Motion carried.
(8.4) Request for executive session (personnel).
Moved by Commissioner Larson, seconded by Commissioner Peck, to recess into
executive session at 40 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and matters
pertaining to non -elected City personnel for the reason that public discussion of the matter would
violate the privacy rights of the non -elected personnel involved and reconvene at 6:00 p.m. Aye: (5).
Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:20 p.m. and reconvened at 6:39
p.m. No action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Larson, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 6:39 p.m.
[SEAL]
ATTEST:
Lieu Elsey, CMftCityerk
JoK. Vanier II, Mayor
Page 4