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06-09-2008 MinutesCommission Action # CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS June 9, 2008 4:00 p.m. The City Commission convened at 2:30 p.m. in a Study Session for a Composting Feasibility Study. w The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of N silence. s There were present: Mayor John K. Vanier II, Chairman presiding Commissioner Alan E. Jilka Commissioner Luci Larson Commissioner Aaron Peck Commissioner R. Abner Perriey comprising a quorum of the Board, also present: Jason A. Gage, City Manager Greg Bengtson, City Attorney Lieu Ann Elsey, City Clerk Absent: None 08-7540 Moved by Commissioner Larson, seconded by Commissioner Peck, to add Item 8.6 to the agenda. Aye: (5). Nay: (0). Motion carried. I. CITIZEN FORUM None. AWARDS - PROCLAMATIONS None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of June 2, 2008. ' II (6.2) Award of bid for 40 personal computers and operating systems from Mwave.com in the amount of $21,840. 08-7541 I Moved by Commissioner Perney, seconded by Commissioner Peck, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. Page 1 Commission Action # ADMINISTRATION (8.1) Second reading Ordinance No. 08-10450 providing a change in zoning district classification from C-3 to Planned Development District with underlying zoning of C-3 on property legally described as Lot 1, Block 1 of the Lambertz Addition. a w Mayor Vanier reported that Ordinance No. 08-10450 was passed on first reading on June 2, 2008 and since that time no comments have been received. ' 08-7,542 Moved by Commissioner Larson, seconded by Commissioner Perney, to adopt Ordinance No. 08-10450 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Pemey, Vanier. Nay: (0). Motion carried. (8.2) Second reading Ordinance No. 08-10451 amending Chapter 41, Article II, Division 3 of the Salina Code pertaining to Water Conservation. Mayor Vanier reported that Ordinance No. 08-10451 was passed on first reading on June 2, 2008 and since that time no comments have been received. 08-7543 Moved by Commissioner Peck, seconded by Commissioner Larson, to adopt Ordinance No. 08-10451 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier. Nay: (0). Motion carried. (8.3) Resolution No. 08-6526 authorizing an agreement for professional design services for a family aquatic facility with Aquatic Design Consultants, Inc. in the amount of $33,760. Steve Snyder, Director of Parks and Recreation, explained the consulting selection process, scope of work, agreement, and funding. Mr. Snyder then responded to Commissioner Larson's question on how many requests were sent out. A discussion followed between Mayor Vanier and Mr. Snyder regarding phasing of the project and company references. Additional discussions followed between Commissioner Larson and Mr. Snyder regarding the references. Mr. Snyder and City Manager Jason Gage outlined the key factors in selecting the vendor and the references provided. Commissioner Larson commented on recent pool completed in Seneca, Kansas and it coming in under budget. A discussion followed between Commissioner Larson, Mr. Snyder, and Mr. Gage regarding the project timeline. Frank Robertson, 822 Birch, questioned the funding of the project. Mayor Vanier and Mr. Gage responded. 08-75441Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution No. 08-6526. Aye: (5). Nay: (0). Motion carried. (8.4) First reading Ordinance No. 08-10452 amending Chapter 38, Article III, Division 3 by ' amending Section 38-83 and adding Section 38-89 pertaining to inoperable vehicles. Gary Hobbie, Director of Community and Development, explained the amendments. Judy Irvin, Neighborhood Services Coordinator, responded to Mayor Vanier's question regarding how big of a problem this was in the community. Ms. Irvin clarified that it was an officer safety issue. 08-7545 Moved by Commissioner Peck, seconded by Commissioner Larson, to pass Ordinance No. 08 -10452 -on first reading. Aye: (5). Nay: (0). Motion carried. Page 2 Commission Action # (8.5) Resolution No. 08-6523 establishing water and wastewater rates. (Postponed from the June 2, 2008.) Martha Tasker, Director of Utilities, explained the proposed rates, use baseline, and how the rates would affect customers. ` w A discussion followed between Mayor Vanier and Ms. Tasker regarding calculations for the 2009 proposed water rate plan with excess use. ' o Ms. Tasker then responded to Commissioner Jilka's question regarding the minimum baseline and concerns that larger households would have a larger baseline.. Commissioner Larson expressed concerns with calculating the baseline for households that have college students coming home for summer and snow birds returning to Salina. Ms. Tasker responded to City Manager Jason Gage's question regarding customer average usage and the usage buffer provided and Commissioner Peck's question regard the customer winter quarter average. A discussion followed between Commissioner Larson, Ms. Tasker, and Mr. Gage regarding the increase baseline since the last meeting, future review of the rates, and future water usage. Mr. Gage commented on future review of revenues. Mayor Vanier commented that this is not a revenue issue, but a water conservation issue. He continued to explain that drought situations will occur again in the future and the upgrades that will be needed to wastewater treatment plant. A discussion followed between Commissioner Jilka and Ms. Tasker regarding the current raw water study. Dan Ade, Professional Sprinkler Installation, agreed that this is a conservation issue and the need for a plan. Mr. Ade expressed concerns with the lack of licensing of irrigation contractors and water loss through commercial use. A discussion followed between Mayor Vanier and Mr. Ade regarding licensing of irrigation contractors. Mr. Gage commented that the rates are a conservation measure, and the need to reduce consumption, and the future rebates that may be offered. He also commented that the biggest concern is with the residential usage on lawns. Mr. Gage then responded to Mayor Vanier's question regarding licensing of irrigation contractors. Mr. Ade commented on irrigation systems and importance of a rebate program for devices that help reduce water consumption. A discussion followed between Commissioner Peck, Mr. Ade, and Mayor Vanier regarding irrigation systems efficiencies, devices used to make irrigations systems more efficient, and other communities' rebate programs. Commissioner Peck commented that he felt that conservation rates would help the city to do more and offer rebates in the future. ' Merlin Stephens, 340 Maple, supports the proposed rates and the importance of conservation. Frank Robertson, 822 Birch, explained that from a residential stand point he believes in the increase of rates and will pay for the water that he uses. Mr. Robertson also urged the City to look at the commercial usage and the waste of water. J.R. McMillan, 1837 Redtop Ridge, explained that he was not against conservation, but would like to see public education on how to conserve. A discussion followed between Commissioner Jilka and Mr. McMillan regarding water usage during the summer months. Page 3 Commission Action # Paul Webb, 28 Crestview Drive, expressed concerns with homes that contain two meters and being billed at the higher rate for the water usage for outside of the home. Mr. Webb also expressed the need for surrounding communities that are pulling from the aquifer to conserve as well, and concerns with the watering schedules and private well usage. w Mr. McMillan questioned staff on the amount of water saved from the smart irrigation systems used by the City. N N A discussion followed between Mr. Gage and Mr. Webb regarding calculating baseline rates for households with two meters. Chuck Carroll, 149 W. Hillside Terrace, commented on the Salina Journal report that Salina was in the bottom third in usage in the state of Kansas. Mr. Carroll expressed concerns with citizens' abuse of watering more than needed. He would like staff to show citizens how the rates would affect them. Karen Mikols, 530 E. Beloit, commend the City for looking at water issues, and encouraged the city to implement rebate programs. Ms. Mikols also suggested that the City Commission review the sewer rates separately from conservation rates. Robert Bostater, 2041 Ridgeview, felt that it is unfair to not consider the number of individuals within a household in the calculation of the baseline. Mr. Bostater suggested that the City look into recycling the water that leaves the water plant. A discussion followed between Mayor Vanier regarding recycling of the water. Mr. Gage commented on the new water restrictions, Mr. Carroll's statement regarding Salina's usage within the state. Mr. Gage clarified that it was based within a district that Salina was placed in, not the entire state. A discussion followed between Mr. Gage and Ms. Tasker regarding calculating a baseline for households that contained two meters. Ms. Tasker responded to Commissioner Pemey's question regarding the cost to remove the additional meter and Commissioner Larson's questions regarding the number of calls received by the City from citizens inquiring their usage and the affect the rates would have on them. Commissioner Perney felt that these are conservation rates and need to make gestures towards conservation. He continued to explain that he felt that the baseline was a compromise and meets majority of the citizens, and the rates could be revisited in the future and look into the issue of households that contain two meters. 08-7546 - - Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Resolution No. 08-6523. Commissioner Jilka commented that there is not perfect system, and the proposed system has been positively received by most of the citizens. Commissioner Jilka responded to comments made by Mr. Webb and Mr. Bostater regarding getting involvement from the surrounding communities and the recycling of wastewater. Commissioner Jilka noted that to recycling of the wastewater is included in the raw study that is currently being conducted. ' Mayor Vanier called the question. Aye: (5). Nay: (0). Motion carried. 8.6 Agreement for additional construction services for the North Broadway Corridor Project, Project No. 03-1409 (Project No. 85 U-2042-01). Michael Fraser, Director of Public Works, explained the project and instability of the sub - grades and the lime stabilization. Michael Schrage, Deputy City Manager, responded to Commissioner Perney's question regarding the cost of using concrete. Page 4 Commission Action # 1J 08-7548 Moved by Commissioner Larson, seconded by Commissioner Jilka, amend the contract to compensate the contractor in the amount of $15,237.50 for stabilizing the soil beneath North Street. Aye: (5). Nay: (0). Motion carried. None. OTHER BUSINESS ADJOURNMENT Moved by Commissioner Peck, seconded by Commissioner Jilka, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:39 p.m. [SEAL] ATTEST: Lieu Ann Elsey, CMC, '12�-o Jo K. Vanier I1, Mayor Page 5