06-02-2008 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 2, 2008
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens Open Forum. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
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oThere were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Presentation of plaques of appreciation to outgoing youth board members.
Mayor Vanier presented plaques to Kati Blue and Sarah Shier.
Ms. Shier and Ms. Blue thanked the City Commission for the opportunity to serve.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of May 19, 2008.
(6.2) Resolution No. 08-6525 adopting the 2008 — 2012 Capital Improvement Program.
Jilka requested that item 6.2 be removed from the consent agenda.
08-7531 Moved by Commissioner Peck, seconded by Commissioner Perney, to approve Item 6.1 of
the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
' A discussion followed between Commissioner Jilka, City Manager Jason Gage, and
Director of Public Works Michael Fraser regarding the ADA Ramp project and the percentage of
ramps that have been completed. Mr. Gage then responded to Commissioner Jilka's question
regarding the funding for street maintenance.
Mr. Gage also responded Mayor Vanier's question regarding the Greeley Avenue Bridge
project.
08-7532 Moved by Commissioner Jilka, seconded by Commissioner Peck, to approve Resolution
No. 08-6525. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
(7.1) Application #PDD 08-2, filed by Steve Panko on behalf of Salina Partners, LLC,
requesting a change in zoning district classification from C-3 (Shopping Center District) to Planned
Development District with underlying zoning of C-3 (Shopping Center District) with some
modifications on property legally described as Lot 1, Block 1 of the Lambertz Addition.
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(7.1a) First Reading Ordinance No. 08-10450
o Dean Andrew, Director of Planning, explained the request, preliminary development plan,
traffic study, and the Planning Commission's recommendation. Mr. Andrew then responded to
Commissioner Larson's question regarding the differences between night clubs, bars and taverns and
future permitted uses of Lot 2.
A discussion followed between Commissioner Larson and City Manager Jason Gage
regarding the traffic study conducted.
Mr. Andrew and Mr. Gage then responded to Commissioner Larson's question regarding
the expansion of Planet Avenue.
A discussion followed between Commissioner Jilka, Mr. Andrew, Christian Ablah with
Classic Real Estate, Deputy City Manager Michael Schrage, Commissioner Peck and Commissioner
Larson regarding the prohibition of bars, taverns or establishments, but not to construe the limit of
national chains.
08-753311 Moved by Commissioner Larson, seconded by Commissioner Peck, to pass Ordinance No.
08-10450 on first reading. Aye: (5). Nay: (0). Motion carried.
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(7.2) Resolution No. 08-6524 authorizing a license agreement with Salina Partners, LLC to
allow the installation of private sanitary sewer line within a public frontage road right-of-way located
' at 2550 S. Ninth Street.
Dean Andrew, Director of Planning, explained the request and license agreement. Mr.
Andrew also responded to Commissioner Perney's question regarding making the right-of-way a
utility easement.
08-7534 Moved by Commissioner Peck, seconded by Commissioner Perney, to adopt Resolution
No. 08-6524. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) First reading Ordinance No. 08-10451 amending Chapter 41, Article II, Division 3
pertaining to Water Conservation.
Martha Tasker, Director of Utilities, explained the current water restrictions, emergency
plan, future rebate program, proposed watering schedule, and proposed amendments.
A discussion followed between Commissioner Pemey, City Manager Jason Gage,
Commissioner Larson, Parks and Recreation Director Steve Snyder regarding the city's water
emergency plan, watering restrictions, watering at city facilities, and water restriction enforcement.
' Dan Ade, Professional Sprinkler Installation, expressed his concerns for the need of a
conservation plan, water restrictions during the month of June through September, and restrictions
during the prime seeding season. He also responded to the Commissioner Jilka's question regarding
conservation efforts. Mr. Ade then suggested that city staff look at the conservation efforts and rebate
programs offered by the City of Greeley, Colorado.
A discussion followed between Commissioner Peck, Mr. Gage, and Ms. Tasker regarding
the rebate program allowance in the ordinance, water restrictions, water usage, seeding times, and
creation of a manageable rebate program.
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Ms. Tasker then responded to Commissioner Larson's question regarding the permit issued
for additional watering, how many private wells are in the city limits, and monitoring of the private
wells. Ms. Tasker also responded to Commissioner Jilka's question regarding state regulations on
private wells.
08-7535 Moved by Commissioner Jilka, seconded by Commissioner Perney, to pass Ordinance No.
w 08-10451 on first reading. Aye: (5) Jilka, Larson, Peck, Perney, Vanier. Nay: (0). Motion carried.
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(8.2) Resolution No. 08-6523 amending the Comprehensive Fee Schedule by amending water
and wastewater rates.
U Martha Tasker, Director of Utilities, explained the water and sewer rate study, excess use
rate schedule, rate schedules from City of Wichita and the City of Hays, and the proposed rates.
A discussion followed between Mayor Vanier and Ms. Tasker regarding the minimum
cubic foot, calculating excess use, and rates used by the Cities of Hays and Wichita.
Ms. Tasker responded to Commissioner Larson's question on whether the excess use rate
would only affect residential customers. Ms. Tasker clarified that all water customers would be
affected.
Ms. Tasker gave a breakdown of customer water usage. She then responded to City
Manager Jason Gage's question regarding if there was a means for rate adjustments for customers that
use water to fill their swimming pools and Commissioner Larson's question on how many residential
pools there are currently in Salina.
Tim Howison, 1212 Meyer Drive, suggested that electro -magnetic meters should be
installed for commercial and industrial customers. He also expressed concerns of accuracy of old
meters and water loss through old pipelines.
Ms. Tasker responded to Commissioner Jilka's question regarding the amount of water loss
through old pipelines. Ms. Tasker noted that roughly 11 to 12 percent is being loss. She clarified that
water loss included all water that is not meter, which would include flushing of hydrants, main breaks,
water used for fire fighting, and any other activity where the water is not metered.
Commissioner Peck commented that the water loss is regenerated into the ground water.
Ms. Tasker and Commissioner Jilka continued the previous discussion regarding water
loss.
Ms. Tasker responded to Bob Hammond, 2420 Melrose Drive, regarding the proposed
wastewater rates, and the affect the excess water rates would have on his bill.
of years.
Commissioner Perney noted that the wastewater rates had not been increased for a number
Mr. Hammond then expressed his concerns with the increase, and the reduction of watering
lawns and the affect it would have on economic development.
Dan Ade, Professional Sprinkler Installation, expressed his concerns with the
implementation dates and that a conservation plan has not been put in place.
Mayor Vanier noted that these changes were not to generate revenue, but the importance of
conserving water.
08-753611 Moved by Mayor Vanier to postpone Resolution No. 08-6523 for two weeks.
Mayor Vanier noted that he would like to see staff develop a worksheet that explains how
the new system will work and how will it affect the customer. He would also like to see the minimum
base be raised to 800 cubic feet.
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rr—
CII
08-753
08-7531
A discussion followed between Commissioner Perney, Ms. Tasker, Commissioner Larson,
and Mr. Gage regarding if the base could be calculated using four months instead of three.
A discussion followed between Commissioner Perney, Mayor Vanier, Ms. Tasker; and Mr.
Gage regarding effective date for new rates, and changing the base rate.
Mayor Vanier amended his motion from two weeks to one week. Commissioner Larson
seconded.
Mayor Vanier called the question of postponing Resolution No. 08-6523 for one week.
Aye: (5). Nay: (0). Motion carried.
(8.3) Approval of allocation of funds for the 2008 Kansas Emergency Shelter Grant Program.
Judy Irvin, Neighborhood Services Coordinator, explained the grant program, requests, and
allocation of funds as follows:
• Ashby House $12,185
• Catholic Charities $ 4,970
• DVACK $11,678
• Emergency Aid/Food Bank $ 4,467
• Salvation Army $ 1,600
Moved by Commissioner Peck, seconded by Commissioner Perney, to approve the grant
amounts as proposed by staff Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Moved by Commissioner Larson, seconded by Commissioner Perney, to recess into
executive session for 20 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege; and
reconvene at 6:04 p.m.
The City Commission recessed into executive session at 5:44 p.m. and reconvened at 6:12
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Peck, seconded by Commissioner Larson, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 6:12 p.m.
Jo K. Vanier II, Mayor
[SEAL]
ATTES"CMC,
Lieu AClerk
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