04-15-2008 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Tuesday, April 15, 2008, in the Tech Center Meeting Room.
The following Board members were present: Jo Reed, David Hawksworth,
James Hall, Sandie Johnson, Mary Shaffer, John Vanier and Sheldon Lilak. Others
present were Joe McKenzie, Roberta Ring, Lori Berezovsky, Nina Ainslie, Mike Wilson,
observer for the League of Women Voters and David Clouston with The Salina Journal
James Hall called the meeting to order and asked for any changes or additions to
the March Board meeting.
08-14 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the March Board meeting as written. Motion passed. P.843.02/15/08
PUBLIC COMMENTS: None
ORIENT A TION: Lori Berezovsky was introduced as the Community Outreach
Coordinat~r. Lori gave an overview of her job responsibilities. Lori has gone with Youth
Services to daycare centers to help with puppet shows. She is also in charge of
Homebound delivery and community rotating collections where she exchanges books
once a month. She supervises the Community Learning and Marketing staff.
. DISCUSSION/ACTION ITEMS:
Nominating Committee:
David Hawksworth gave the nominating committee recommendations for the Slate of
Officers 2008-2009
Jo Reed, President
Sheldon Lilak, Vice President
Mary Shaffer, Secretary
Sandie Johnson, Treasurer
08-15 On a motion made by James Hall and seconded by David Hawksworth it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves to
elect the proposed slate of officers. Motion Passed. P. 843, 04/15/2008.
Policy Update: The Board discussed the policy proposal to add one line to the Internet
Access Policy.
Internet access is available on the Internet access PCs. The Training Lab will be
available for overflow when classes are not in session and the Internet PCs are filled.
08-16 On a motion made by David Hawksworth and seconded by Sandie Johnson it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
. the Internet Access Policy on first reading with suggested changes.
FINANCIAL REPORT: Revenue and Expenditure is on track. The library received a
smaller appropriation check in March. Next month the process will begin of working on
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-844-
the 2009 budget. There was a brief discussion on the 2007 financial audit which is
prepared by Varney and Associates. The auditors did not find anything that needs to be
changed in the way the accounting process is done. Credit goes to Sandy Wilcox for a '.
good job done. There was discussion on the Red Zone retirement report which shows
there are 7 staffwho are eligible for KPERS retirement now and more on 'the way. This
will be' an impact on staffing and future budgeting.
STATISTICAL REPORT: March was a busier month at the library. CLASS program
and Tech Center have been busy. There was discussion of circulation stats being down.
The question was asked if the MP3 players stats could be separated out from the circ
stat
LIBRARIAN'S REPORT: The signs have been installed across the street on the
Learning Center building. Construction on the Imagination Station has ~egun. The.
cupcake playhouse is partially installed. Next months Board meeting'll'iII:,hein.y-outh. '.
Services so that Board members can see the new area and Kristi Hansen will be giving a
report on the Summer Reading Program. Joe went over a draft of a new survey 'of non-
users which will be conducted at the mall to target Saline County residents. The River
Festival is changing the Storyteller's Stage to a Bravo Salina stage and will not be just
geared to storytelling. The library has been one of the sponsors for the past several
years. Joe does not feel it is in the library's best interest to continue sponsoring the stage
as there will be other entertainment at the stage, not just storytelling. Judy Lilly with
the help of volunteers is working on a Historical Salina book of pictures. She has a
publisher and the Friends of the Library will be helping with the funding of this project.
A video game collection policy is in the process of being put together. \.' .
BOARD COMMENTS: None
THE BOARD ADJOURNED INTO EXECUTIVE SESSION
08-17 On a motion made by David Hawksworth and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn .'
into executive session at 8:02 a.m. for 10 minutes. Motion passed. P. .814
04/15/2008
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08-18 On a motion made by David Hawksworth and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees ofthe Salina Public Library continue
in executive session for an additional 10 minutes. Motion passed. P814, 04/15/2008'
08-19 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
out of executive session at 8:22 a.m. Motion passed. P.814, 04/15/2008
Meeting adj,{}u!'lled at 8:22a.m."
~-l1;1J;f1. 41WuQO,lVD1GQ:_
04/15/2008
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Secretary, David Hawksworth
Date
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Salina Public Library
REVENUE/EXPENDITURE REPORT
April 2008 2 3 4 5
April Jan-April 08 Budget $ Over Budget % of Budget
Income
305' APPROPRIATIONS 0.00 1,060,819.35 1,939,125.00 -878,305.65 54.71%
310. UNENCUMBERED CASH BAL REV YR 166,203.00 -166,203.00 0.0%
315. INTEREST INCOME 982.05 6,050.23 34,000.00 -27,949.77 17.8%
Total Income 982.05 1,066,869.58 2,139,328.00 -1,072,458.42 49.87%
Expense
410. SALARIES 110,932.25 426,280.4 7 1,368,328.00 -942,047.53 31.15%
412. PERIODICALS-REFERENCE 1,002.12 4,745.83 30,000.00 -25,254.17 15.82%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 1,697.71 20,097.44 48,000.00 . -27,902.56 41.87%
04-415 . KANSAS DEPT. 45.80 675.80 4,000.00 -3,324.20 16.9%
05-415 . REFERENCE 1,092.97 5,185.22 21,000.00 -15,814.78 24.69%
08-415. ADULT COLLECTION' . . " 7,497.85 25,106.65 ......88,000.00 .....-62:893.35 28.53%
Total 415 . LIBRARY MATERIALS 10,334.33 51,065.11 161,000.00 -109,934.89 31.72%
416 . INFORMATION TECHNOLOGY 3,857.40 10,963.31 25,000.00 -14,036.69 43.85%
417 . LIBRARY MAT Audio-Visuals 4,733.38 21,238.83 80,000.00 -58,761.17 26.55%
420. SUPPLIES 972.12 7,511.69 14,000.00 -6,488.31 53.66%
425. POSTAGE 0.00 6,509.52 22,000.00 -15,490.48 29.59%
430. WATER 182.08 493.68 8,000.00 -7,506.32 6.17%
435, LIGHT & HEAT 6,886.86 25,016.01 80,000.00 -54,983.99 31.27%
440 . TELEPHONE 421.12 1,681.90 7,000.00 -5,318.10 24.03%
445 . REPAIRS & MAINT . 3,788.14 12,925.13 40,000.00 -27,074.87 32.31%
. 450 . FURNITURE & EQUIPMENT 923.40 4,988.12 8,000.00 -3,011.88 62.35%
460. STAFF DEVELOPMENT & TRAVEL 643.12 5,825.78 18,000.00 -12,174.22 32.37%
465 . ACCOUNTING 273.98 4,097.87 6,000.00 -1,902.13 68.3%
470 . INSURANCE 1,923.45 6,166.43 22,000.00 -15,833.57 28.03%
475 . PROGRAMS & PROMOTIONAL 3,130.14 12,223.36 32,000.00 -19,776.64 38.2%
485, AUTOMATION 9,984.41 23,019.05 82,000.00 -58,980.95 28.07%
505, CONTINGENCY 1,769.44 2,155.96 16,000.00 -13,844.04 13.48%
510. CAPITAL EXPENDITURES . 120,000.00 -120,000.00 0.0%
Total Expense 161,757.74 626;908.05 2,139,328.00 -1,512,419.95 . . 29.3%
NET INCOME -$160,775.69 $439,961.53
Employee Benefit '. April Jan-April 08 Budget $ Ove,.Budget % of Budget
Income , . . .' ".
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305-2' APPROPRIATIONS (EMP BEN) 0.00 171,810.72 314,628.00 -142;817.28 54.61%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 43,508.00 -43,508.00 0.0%
Total Income Employee Benefit 0.00 171,810.72 358,136.00 -186,325.28 47.97%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 7,628.19 29,643.57 104,218.00 -74,574.43 28.44%
765 . KPERS EXPENSE EMPLOYER 5,312.80 21,099.98 65,434.00 -44,334.02 32.25%
770 . UNEMPLOYMENT INS EMPLOYER 98.79 383.73 1,362.00 -978.27 28.17%
775, HEALTH INSURANCE EMPLOYER 14,120.24 54,164.96 181,922.00 -127,757.04 29.77%
780 . WORKERS COMP INSURANCE 0.00 1,454.00 5,200.00 -3,746.00 27.96%
Total Expense Employee Benefit 27,160.02 106,746.24 358,136.00 -251,389.76 29.81%
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SALINA PUBLIC LIBRARY
Monthly Activity
Report
APRIL 2008
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I Referencellnformation Services: C
On-line Reference: 7
Homebound Patrons: 23
Interlibrary Loans: 497
Kansas Questions: 187
jTechilology" Center ....1
Internet Users:
Microsoft Office:
5,945
47
ICLASS:' ,
Sessions:
Participants:
I
40
488
Computer Students:
Digital Design:
81
52
IYouthiServicesOepartment:"'i I
Program Attendance": 522 Total Group Visits:
Game Computers & Software Use: 137 Internet Use:
Storyline Calls: 1,080 Outreach:
. Storytime, Lapsit, Snack and a Movie, Make & Take
2.
772
4
ICirculation of Materials:
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
;;.APRIL08 APRIL. 07 .
23,477 24,088
1,387 1,811
12,384 13,897
1,006 1,037
842 1,965
39,096 42,798
",' . YTD08 .( YTD 07
89,830 93,163
6,335 6,621
56,109 58,853
3,889 4,122
2,982 7,117
159,145 169,876
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Materials Reserved:
Adult:
Youth Services:
WebCat:
ICollection Management: "
Items Processed Monthlv
Adult: 942
Youth Services: 496
Total: 1,438
4,974
1,228
5,099
1,131
19,717
4,824
20,645
4,612
';1
- :~
."" 1
YTO
151
68
70
73
IPubliC Relations Activities: "
Web Page Updates: Weekly updates, added Outreach pages
Press Releases (Newspaper Articles; Ads;PSAs): 111
External Contacts (Letters/Fliers/Posters: 3,466
Internal PR (Bookmarks/Fliers/etc.): 1,077
, .<",c..i': i ., ~ CLASS Classes; Computer Classes; Homebound Delivery; Mary Pipher question & answer
Calend'ar Items' " session; NovelKansas; Volunteer Luncheon; Game Tournament; Special Storytimes; Make n Take
Craft; Happy Bear
141
134
183
85
804
498
957
448
1,192
45
325
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YTD
3,205
1,738
4,943
1,118 4,633
27 148
401 1,377
IMeeting Room Use:
4,657
118
1,650
Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Learning Center
I
Monthlv
30
20
18
21
Librarian's Report
May is one of our slowest months as the weather warms and school winds down. Our CLASS program is almost
.0mPlete and Youth Services is in final preparations for summer events. So, we do have less going on this
month.
Imagination Station: Construction is nearly complete - walls up, playhouse built, carpet installed. We'll meet in
Youth Services so you can check it out. Painting continues and staff have had 2 information sessions on the
importance of early literacy and how play is the work of the young child. We'll have excellent learning
resources/toys for families to play/work together, all surrounded by books. Last week, I saw Metzie Mcintosh
doing her meaningful Lapsit Storytime program and both parents and children were engaged in the process.
We need to help parents take advantage of this window of learning and brain development in their children.
Department Heads: What have we been discussing? Over the last month or so, we have had good discussions
on the following topics: program funding and community event sponsorship; community meetings in Learning
Center; evaluation forms for part time staff; policies on video game circulation; 2009 budget direction and our
survey of non-users, in addition to our weekly updates on departmental plans and activities. This is a strong
group who do not always agree, who ask good questions and who are able to laugh as they work together-
Nancy Reese, Dianna Waite, Melanie Hedgespeth; Kristi Hansen, Angela Allen and Lori Berezovsky.
Budget Outlook 2009: Because of economic conditions, I'm thinking we try not to raise the mill levy. We'll
adjust employee salaries to try to keep pace with the CPI, which is running around 4%. Most everything else
will hold steady, with a drop in the Capital transfer amount. I met with Jo Reed and Sandie Johnson this week
.to discuss direction.
CKLS: This week, three of us will drive out to Russell to attend the Spring Assembly of the Central Kansas
Library System. I'll also make another trip to Emporia to work on the revised Interlibrary Loan Development
Program for the State Library.
I am attaching notes related to public use of the Learning Center meeting rooms. Mostly, it would be overflow
and we will want to give preference to our CLASS program. But, there may be times and uses where the
Learning Center is the best fit for a group.
Next issue: we are slowly trying to learn about the circulation of video games. We know they will be popular
based on the number of requests we've had, plus teen response to gaming tournaments. One of our issues
had to do with age appropriateness. It has been suggested that it is always the parent's decision on what their
kids read, view, listen to and borrow. That is the policy of most libraries - to have no restrictions for adult
library card holders, unless their parents make that request. Think about that.
As always, call or e-mail me if you have questions or comments. Thanks for your help.
Joe McKenzie
Library Director
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