03-10-2008 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 10, 2008
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on Financial Trends. The Regular
w Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County
Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
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o There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Loci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
08-7431 Moved by Commissioner Larson, seconded by Commissioner Perney, to add Item 8.5 to
the agenda. Aye: (5). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on the Redevelopment Project Plan for the Lambertz Addition
Redevelopment District located at South Ninth and Key Streets (continued from February 25, 2008).
(5.1a) First reading Ordinance No. 08-10441.
Jason Gage, City Manager, explained the amended redevelopment project plan, project
financing, financial feasibility study and TIF projections, redevelopment agreement, and project
timeline.
' Gary Swartzendruber, 528 S. College, commented on the request for additional funding and
the soil issues.
Sandra Watts, Attorney representing the developer, commented on the challenges of
developing the vacant property, the location of the property within the flood plain, funding request,
and the development agreement. Ms. Watts introduced members of the development and engineering
team and their availability for questions. Ms. Watts also introduced Colleen Kelly from Kohl's.
There being no further comments, the public hearing was closed.
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Commission
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08-7432 Moved by Commissioner Vanier, seconded by Commissioner Larson, to pass Ordinance
No. 08-10441 on first reading.
Mayor Jilka thanked everyone that attended the hearing and called the question. Aye: (4)
Larson. Nay: (1) Jilka. Motion carried.
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CONSENT AGENDA
(6.1) Approve the minutes of March 3, 2008.
(6.2) Postpone first reading Ordinance No. 08-10431 amending Chapter 25, Article IX, Section
25-155 of the Salina Code pertaining to air guns, air rifles, bows and arrows, slingshots, or BB guns.
(6.3) Award of contract for Baseball Backstop/Chain Link Fence Installation — East Crawford
Recreation Area, Project No. 08-2685 to Dellinger Fence Co. in the amount of $26,848.00.
08-7433 Moved by Commissioner Vanier, seconded by Commissioner Larson, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
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(8.1) Award of contract for the 2008 ADA Ramps, Project No. 08-2680.
Karlton Place, City Engineer, explained the project, bids received, project funding, and
possible extension of the project. Mr. Place then responded to Commissioner Larson's questions
' regarding the number of ramps that needed to be completed within the city and how it is determined
what intersections are done.
A discussion followed between City Manager Jason Gage, Mr. Place and Commissioner
Vanier regarding the unit price and use of a change order for the additional work.
08-7434 Moved by Commissioner Larson, seconded by Commissioner Penney, to award of contract
for the 2008 ADA Ramps, Project No. 08-2680 to Lancaster Construction in the amount of $62,395.19
and authorize staff to enter into a Change Order for additional ramps at the existing unit rates in an
amount not to exceed $37,604.81. Aye: (5). Nay: (0). Motion carried.
(8.2) Authorize re -allocation of "Taxi Voucher" funds to the OCCK Public Transportation
Program.
Rod Franz, Director of Finance and Administration, explained the current grant funding.
Mr. Franz continued to explain that Hotline had ceased their taxi program and OCCK is currently
handling the program.
A discussion followed between Commissioner Penney, Mr. Franz, and City Manager Jason
Gage regarding the timeline when the study session will be presented to the Commission on fixed
route bus service.
08-7435 Moved by Commissioner Larson, seconded by Commissioner Perney, to authorize the
reallocation of $28,417 for public transportation purposes from Hotline to OCCK for the remainder of
2008 and authorize staff to enter into an amended agreement with OCCK. Aye: (5). Nay: (0).
Motion carried.
(8.3) Resolution No. 08-6470 approving a three year City right-of-way mowing contract with
Ponton Construction.
Michael Fraser, Director of Public Works, explained the program, agreement, bids
received, and funding.
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08-743
08-743
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Moved by Commissioner Peck, seconded by Commissioner Perney, to adopt Resolution
No. 08-6470. Aye: (5). Nay: (0). Motion carried.
(8.4) Amend 2008 Buildings and Facilities Sub-CIP to include a project for crack repair,
caulking, and painting of the Kenwood Pool.
Steve Snyder, Director of Parks and Recreation, explained the project, current condition of
the pool, and funding.
A discussion followed between the City Commission, Mr. Snyder, and City Manager Jason
Gage regarding the scope of work, the maintenance and appearance of the pool, and accessibility of
the current facility.
Mr. Snyder then responded to Mayor Jilka's question regarding subsidized funding.
A discussion followed between the Commission, Mr. Snyder, and Mr. Gage regarding the
timeline for construction of a new pool facility.
Commissioner Vanier felt that these improvements should be the minimum that should be
done to the existing facility.
Commissioners Peck, Larson and Perney felt that it was important to make the construction
of a new facility a priority.
Moved by Commissioner Perney, to authorize up to $15,000 to minimize the leakage of the
current pool and add an aquatics facility to the identified and unfunded portion of the C.I.P. Motion
died due to lack of second.
Sidney Shultz, 1218 E. Ellsworth, expressed the importance of up keep of city properties.
Gary Swartzendruber, 528 S. College, commented on the park master plan that should be
released by the Chamber of Commerce in the near future and the need for the maintenance of the pool.
Aye: (5). Nay: (0). Motion carried.
Commissioner Larson expressed that the improvements were important.
Moved by Commissioner Vanier, seconded by Commissioner Larson, to amend the 2008
Buildings and Facilities sub-CIP by adding $50,000, to fund repairs and painting of the Kenwood
Pool.
Mayor Jilka felt that the -maintenance on the pool is needed.
Commissioners Perney and Peck felt that the City should spend the least amount of money
on maintenance and focus on a new facility.
Mayor Jilka called the question. Aye:,(3). Nay: (2) Peck, Perney. Motion carried.
(8.5) Award of contract for the Elm Street Repair, Project No. 08-2707.
Martha Tasker, Director of Utilities, explained the project, quotes received, and funding.
Ms. Tasker then responded to Commissioner Perney's question regarding the water and sewer taps for
the Lee Complex Building and Commissioner Peck's question regarding removal of the brick.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to authorize the Elm
Street Repair, Project No. 08-2707 by APAC-Kansas, Inc. Shears Division, in an amount not to exceed
$35,502.50. Aye: (5). Nay: (0). Motion carried.
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OTHER BUSINESS
Commissioner Perney asked Staff to provide the Commission with an update on the status
w of recruiting volunteers for the Comprehensive Plan Focus Groups. Michael Schrage, Deputy City
Manager, responded to Commissioner Perney's request.
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ADJOURNMENT
08-7440 Moved by Commissioner Vanier, seconded by Commissioner Peck, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:20 p.m. (a, 14
Alan E. Jilka, ayor
[SEAL]
ATTEST:
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Lieu Ann Elsey,, CMC, Clerk
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