08-6486 Disaster Debris Management PlanRESOLUTION NUMBER 08-6486
A RESOLUTION ADOPTING THE "CITY OF SALINA DISASTER DEBRIS
MANAGEMENT PLAN."
a
w
WHEREAS, FEMA has implemented a Public Assistance Pilot Program; and
N
' o WHEREAS, the City of Salina must adopt a Disaster Debris Management Plan prior to the
President signing the Presidential Disaster Declaration in order to qualify for additional Federal funding.
U SO NOW THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. The "City of Salina Disaster Debris Management Plan" dated January 30, 2008
and attached hereto is hereby adopted.
Section 2. The Director of Public Works is hereby authorized to submit the "City of
Salina Disaster Debris Management Plan" to FEMA for approval.
Section 3. This resolution allows for limited editing discretion by City Staff for future
modifications that do not affect specific processes or the overall intent of the Plan.
Section 4. Any substantive deviation from this Plan will be reviewed by the Governing
Body and requires their concurrence.
Section 5. That this resolution shall be in full force and effect from and after its adoption.
Adopted by the Board of Commissioners and signed by the Mayor this 30`h day of January,
2008.
c
L i o , Acting Mayor
(SEAL)
ATTEST:
Lieu Ann Elsey, CMC, Clerk
G
City of Salina
Disaster Debris Management Plan
APPROVED
JANUARY 30, 2008
TABLE OF CONTENTS
SECTIONI — OVERVIEW 4
A. Purpose 4
B. Scope 4
C. Enforcement 4
D. Health and Safety 4
SECTIONII - DEBRIS MANAGEMENT CENTER ORGANIZATIONAND STAFF
5
A.
General
5
B.
Debris Management Center Organization
5
C.
City of Salina Debris Manager (Director of Public Works)
6
D.
Debris Management Center
6
E.
Administrative Support Staff
9
F.
Debris Management Center Liaison Officer
9
G.
Public Information
9
H.
Public Works Debris Coordinator (Street Superintendent)
9
I.
Parks Debris Coordinator (Parks Superintendent)
10
J.
Utilities (Water Superintendent)
10
K
Other Agency Liaison Officers
10
L.
Establishment and Operations Planning
11
M.
City of Salina Safety Officer
11
SECTION III — RESPONSE 12
A. General 12
B. Damage Assessment Team 13
C. Debris Operational Phases 13
D. Safety and Emergency Response 14
SECTIONIV — RECOVERY 16
A. General 16
B. Debris Contractor Oversight Team 17
C. Debris Monitor Training Workshop 20
D. Close -Out for Federally Declared Disasters 21
SECTION V — COMMUNICATIONS 22
A. Debris Management Center Staff Communications 22
B. Public Communications 22
C. Information Technology 22
SECTION VI— DEBRIS STORAGE AND REDUCTION SITE FIELD GUIDES 23
A. General 23
B. Land Application of Wood Ash from Storm Debris Burn Sites Guide 23
2
C. Reducing the Potential for Spontaneous Combustion in Compost or Mulch 24
Piles Guide
D. Recycling 24
Section VII — Contracted Services
25
A.
Notice to Bidder
26
B.
General Contract Provisions
26
C.
Qualifications Requirements
27
D.
Prequalified Contractors
27
E.
Solicitation of Contractors
27
Figures
Figure 1. Debris Management Center Organizational Diagram 8
Figure 2. Debris Estimating Formulas 19
Appendix
1.
Temporary Debris Storage and Reduction Sites (IDSR)
28
2.
Emergency Response Site Safety Plan
29
3.
City of Salina Are of Collection Map Including Landfill
32
4.
Landfill including the Burn Pit Area
33
5.
Information for Bidders
34
5.1
2007 Ice Storm General Transport Quotation
36
5.2
Ice Storm General Transport Bid Tabulations
38
5.3
Agreement Regarding Ice Storm General Transport
39
5.4
Agreement Regarding Ice Storm Self -Loading Transport
43
6.1
2007Ice Storm Markley Road Load/Transport Quotation
47
6.2
Ice Storm Load/Transport for Markley Bid Tabulations
51
6.3
Agreement Regarding Ice Storm Loader/Transport
52
7.1
2008 Ice Storm Right -of -Way Tree Trimming Quotation
56
7.2
Street Tree With Hangers Removal Bid Results
58
7.3
Agreement Regarding Ice Storm Street Trees With Hangers
60
8.1
2008 Ice Storm Right -of -Way Tree Removal Quotation
64
8.2
Street Tree Removal Bid Results
66
8.3
Agreement Regarding Ice Storm Right -of -Way Tree Removal
68
9.
Prequalified Contractors
72
t
City of Salina Disaster Debris Management Plan
SECTION 10 PER VIE W
A. Purpose
The City of Salina will. adhere to the Disaster Debris Management Plan to respond to a natural or manmade
debris generating event. This plan is designed to identify agencies and activities that are involved in
debris operations to ensure a coordinated response which achieves removal, storage, and final disposition of
debris deposited along or immediately adjacent to public rights-of-way in the City of Salina.
B. Scope
This Standard Operating Guidelines (SOG) provides organizational structure, guidance, and
standardized guidelines for field operations in the clearance, removal, and disposal of debris caused by a
major debris -generating event. This SOG shall apply to all City of Salina departments and agencies.
This SOG is designed to assist the City of Salina staff in implementing and coordinating public and
private sector debris removal and disposal operations to maximize cleanup efficiencies. Expeditious
debris removal and disposal actions will mitigate the threat to the health, safety, and welfare of Salina
residents.
C. Enforcement
Any person deviating from the provisions of this guideline may be required, at the discretion of the City of
Salina City Manager, to submit in writing, within five (5) calendar days, an explanation for such deviation.
The written explanation will be forwarded to the City of Salina City Manager for final resolution if
required.
D. Health and Safety
The main focus of this plan is to provide access by clearing debris from roadways as quickly as possible with
the resources available. To provide emergency road repairs to support immediate health and safety needs.
To properly dispose of debris in the most economical and efficient method possible complying with all
policies and ordinances established by local jurisdictions. The first priority for the removal of debris will be
those that deny entry and exit for emergency services, public health and safety. The second priority will be
for the removal of debris that poses a significant threat to life and safety. This includes the threat of damage
to public structures, bridges and roadways.
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SECTION II DEBRIS MANAGEMENT CENTER ORGANIZATION AND STAFF
A. General
The City of Salina Debris Management Plan provides the framework to unify the efforts of the City of
Salina Public Works Department, other departments, agencies, local governments, non-governmental and
voluntary organizations, and regional and federal partners involved in emergency debris cleanup
operations. When properly implemented, the result will be a coordinated and comprehensive effort to
reduce debris -related impacts of an emergency or disaster.
The Director of Public Works will be designated as the City of Salina Debris Manager for the duration of
the disaster response and recovery operation. The City of Salina Debris Manager will be responsible for
managing all Debris Clearing Operations (Phase I and Debris Removal and Disposal Operations (Phase
II) from a centralized Debris Management Center (DMC) located at the City of Salina, General Services
Office, 412 E Ash Street, Salina, Kansas 67401.
The City of Salina Debris Manager is responsible for managing debris clearance (Phase I) from emergency
evacuation routes, access routes to critical facilities, and all other streets throughout the City of Salina and
the permanent removal and disposal (Phase II) of all debris deposited along or immediately adjacent to
public rights-of-way throughout the City of Salina.
The City of Salina Debris Manager will provide overall supervision of a joint debris staff made up of
personnel from the Department of Public Works as well as supplemental personnel from the Parks and
Utilities Departments. The City of Salina Debris Manager will be the single point of contact responsible for
routine disaster debris removal and disposal operations and will interface with representatives from other
local, county, state, and federal agencies on a regular basis. The City of Salina Debris Manager will resolve
any debris issues between the City of Salina and the state pertaining to FEMA policy and regulations.
B. Debris Management Center Organization
The City of Salina Debris Management Center (DMC) is organized to provide a central location for the
coordination and control of all debris management requirements. To accomplish this mission the DMC will
require the following positions:
➢ Debris Manager -- Director of Public Works
➢ General Services (Operations Manager)
➢ General Services (Street Superintendent)
➢ General Services (Landfill Superintendent)
➢ Parks Department (Parks Superintendent)
➢ Utilities Department (Utilities Division Superintendent)
➢ Contract Monitors
➢ Contractor Representative(s)
➢ Administrative Staff
➢ Westar Energy Representative
One of the primary functions of this SOG is to clearly delineate a basic organization and assign specific
responsibilities. Many issues will arise that are not specifically mentioned in this SOG during the
conduct of debris operations. However, responsibilities are sufficiently defined so that unexpected issues
can be assigned and resolved efficiently.
C. City of Salina Debris Manager (Director of Public Works)
The Director of Public Works will function as the City of Salina Debris Manager. The City of Salina Debris
Manager's responsibilities include the following with respect to all debris management activities:
1. Communicating timely information to the City of Salina Management Team and EOC staff
regarding the status of the debris clearing, removal, and disposal operations.
2. Assuring that the City of Salina is represented at all meetings with other government and private
agencies involved with the debris cleanup operation.
3. Coordinating with appropriate local, county, state, federal agencies (FEMA, USACE, etc.),
and others as appropriate.
4. Developing and implementing a system to rapidly notify appropriate staff as to where and
when to report for duty. This system must be kept up-to-date to ensure key staff can readily
be reached. The notification system should be maintained in such a manner that notification
can be made at any time.
5. Convene emergency debris coordinating meetings.
6. Responsible for daily operation control of the DMC.
7. Ensure that the DMC is provided all needed administrative staff support.
8. Provide media relations and timely updates...
9. The City of Salina Debris Manager will assign a Liaison Officer to the EOC to coordinate and
respond to any requests from the EOC staff with regards to debris management activities.
Actions will focus on keeping track of Debris Management Zone assignments and progress
of the initial debris clearance (Phase I) from emergency evacuation routes and critical
facilities. The Liaison Officer will keep the EOC staff informed of any problems encountered
or expected.
10. Ensure all necessary local, state, and federal regulatory permits are current and on file.
11. Coordinating with the county on debris issues affecting both the City of Salina and
neighboring municipalities.
12. Coordinating City of Salina debris removal and disposal operations with the county and state solid
waste managers and environmental regulators.
13. Coordinate with the following Federal agencies in the event of a major natural or manmade
debris -generating disaster:
➢ Federal Emergency Management Agency (FEMA)
➢ U.S. Army Corps of Engineers (USACE)
Local Office of the Federal Bureau of Investigation (FBI)
US Environmental Protection Agency (USEPA)
14. Coordinate debris removal and disposal of Federal Aid Roads with the State and County.
D. Debris Management Center
The DMC is organized to provide a central location for the coordination and control of all debris
management requirements. The DMC will be located at the City of Salina, General Services
office, 412 E Ash, Salina, Kansas 67401.
The DMC organizational diagram shown in Figure 1 on page 8 identifies the DMC staff positions
required to coordinate the actions necessary to remove and dispose of debris using both City of
Salina and Contractor assets.
The DMC staff will be under the direction of the City of Salina City Debris Manager. Staff actions
may include the following:
1. Making recommendations for City of Salina and Contractor work assignments and priorities
based on the City of Sauna's Debris Management Zones.
2. Reporting on debris removal and disposal progress, and preparing of status briefings.
3. Providing input to the City Manager's office on debris removal and disposal activities.
4. Coordinate with Westar Energy Debris Coordinator DS&O and other utility companies (telephone
and cable TV) as appropriate to ensure that power lines do not pose a hazard to emergency work
crews.
5. Coordinate City of Salina debris removal and disposal operations with solid waste managers and
environmental regulators from Saline County and the state.
Figure 1— DMC Organizational Diagram
Emergency
Operations Center
Debris
FEMA Management DMC Liaison Officer
Center Assigned to the EOC
Public Assistance Officer g
City of Salina
Debris Manauer
Debris Contractor
USACE Oversight Team
Mission Assignment
City of Salina Roving Landfill
Monitors Monitors
Risk Managers (Loading) (Disposal)
Other Debris
Liaison Officers Removal & Disposal
or Cities Contractors
Public Works Utilities Police Fire Parks Development
Department Dept Dept Dept Department Services
Department
E. Administrative Support Staff
A minimum of 3-4 personnel with administrative skills are required to handle the routine DMC office
procedures. Their primary responsibility will be to:
➢ Enter information into a Debris Management database.
➢ Keep track of citizen complaints against the City of Salina's debris removal contractors.
8
➢ Assist with letters and/or information dissemination.
➢ News releases.
F. Debris Management Center Liaison Officer (General Services Operations Manager)
The Debris Management Center Liaison Officer will be located at the General Services Office, 412
E Ash, Salina, Kansas 67401. The liaison officer will be responsible for coordinating with the DMC
staff all requests for debris activities initiated by the City of Salina staff.
G. Public Information
The City of Salina Director of Public Works (Debris Manager) will develop a proactive information
management plan. Emphasis will be placed on actions that the public can perform to expedite the
cleanup process. Flyers, newspapers, radio, and TV public service announcements will be used to
encourage public cooperation for such activities as:
➢ Separating burnable and non -burnable debris;
➢ Segregating Household Hazardous Waste (HHV,);
➢ Placing disaster debris at the curbside;
➢ Keeping debris piles away from fire hydrants and valves;
➢ Reporting locations of illegal dump sites or incidents of illegal dumping;
➢ Segregating recyclable materials; and
➢ Disseminate debris route clearing and pickup schedules through the local news media, City of
Salina Web postings.
Primary Point of Contact: Director of Public Works, 412 E Ash, Salina, Kansas 67401, 785-309-5750.
H. Public Works Debris Coordinator (Street Superintendent)
The Public Works Debris Coordinator's responsibilities will include, but not be limited to, the
following:
➢ Coordinate all Public Works debris assignments.
➢ Coordinate debris clearance from evacuation routes and access to critical facilities and other
roadways within the City of Salina (Phase 1).
➢ Provide personnel and equipment to assist in the removal and dispose of debris (Phase I1) as
directed by the City of Salina Debris Manager.
➢ Inform the City of Salina Debris Manager of cleanup progress and any problems encountered or
expected.
➢ Maintain a listing of all available Public Work's equipment and staff identified for possible
debris removal and disposal missions.
➢ Coordinate all Public Work's debris assignments approved by the City of Salina Debris
Manager.
➢ Ensure that required logistical support is available, including cell phone, transportation, etc.
I. Parks Debris Coordinator (Parks Superintendent)
9
The Parks Debris Coordinator's responsibilities will include, but not be limited to:
➢ Coordinate all Parks debris assignments.
➢ Provide personnel and equipment to clear, remove and dispose of debris as directed by the City of
Salina Debris Manager.
➢ Provide specialized equipment and trained operators to assist in the clearing and removal of
woody vegetation from along critical rights-of-way.
➢ Ensure that debris removal from parks and recreational facilities is coordinated and approved by
the City of Salina Debris Manager.
➢ Inform the City of Salina Debris Manager of cleanup progress and any problems encountered or
expected.
➢ Coordinate with the City of Salina Debris Manager for the removal, storage, burning, and
disposal of debris at debris collection/management sites at parks.
➢ Maintain a listing of all available parks and recreation equipment and staff identified for possible
debris removal and disposal missions.
➢ Coordinate all parks and recreation debris assignments approved by the City of Salina Debris
Manager.
➢ Ensure that required logistical support is available, including cell phone, transportation, etc.
J. Utilities (Water Superintendent)
The Utilities Debris Coordinator's responsibilities will include, but not be limited to, the following:
➢ Maintain a listing of all available Utilities equipment and staff identified for possible debris clearing
and disposal missions.
➢ Coordinate all Utilities debris assignments approved by the City of Salina Debris Manager.
➢ Track debris clearing personnel assignments and progress of the initial debris clearance (Phase I)
from emergency evacuation routes and critical facilities.
➢ Ensure that required logistical support is available, including cell phone, transportation, etc.
➢ Ensure that the City of Salina Debris Manager is kept informed of cleanup progress and any
problems encountered or expected.
K. Other Agency Liaison Officers
Westar Energy will be requested to designate a representative from their company to be a point of contact
to assist with coordinating debris removal efforts between the power company and the City of Salina. The
Westar Energy Debris Coordinator's responsibilities will include, but not be limited to, the following:
➢ Coordinating with the City of Salina Debris Manager with regards to debris removal along electrical
easements and rights-of-way to ensure that all lines are de -energized.
➢ Coordinate with the City of Salina Debris Manager and/or the City Manager's officer regarding
restoration of power to City customers.
The following agency should provide, if required, a Liaison Officer to the DMC to provide advice and
assistance in coordinating specific debris removal and disposal issues:
Kansas Department of Health and Environment (KDHE)
➢ USACOE
10
L. Establishment and Operations Planning
Depending upon the type of debris removal four potential disposal options will be implemented.
1. For tree debris removal only, the City landfill will be the primary disposal site where tree debris
only will be transported and piled by City personnel and burned in accordance with their burn
permit. The City landfill is located on 4292 S. Burma Road.
2. For construction and demolition debris, Blixt C & D permitted landfill located on old Highway
40 East of Chapman, Kansas is an option as well as the City landfill.
3. For wastes containing household garbage type waste, disposal must be taken to the City landfill
located at 4292 S. Burma Road, Salina, Kansas.
4. For Household Hazardous type wastes, disposal will be at the City of Salina Household
Hazardous Waste Facility located at 315 E. Elm, Salina, Kansas.
The following sites have been identified should they be necessary:
1. Markley Free Yard Waste Site on the old runway location on Markley Road (south of Dean
Evans Stadium, 1301 S. Marley Road)
2. Various City Parks could be used (located in Appendix 1)
Permits for each of the disposal facilities are held by the following-
1.
ollowing1. City of Salina Landfill
2. City of Salina Household Hazardous Waste Operations
3. Blixt C&D Landfill — Blixt Construction
Site Operations:
1. City of Salina Landfill
a. Maintained, operated and manned by City of Salina personnel
b. Open for normal hours of operation;
Monday -Friday 7 AM -4:30 PM; Saturday 7 AM -2 PM
2. Blixt C & D Landfill
a. Maintained, operated by Blixt Construction in Dickenson County
3. City of Salina Household Hazardous Waste (315 E. Elm, Salina, Kansas 67401)
a. Operated by City of Salina personnel
b. Normal hours of operation;
Thursday 7:30 AM -7:00 PM; First Saturday of each month 8 AM -12 Noon
M. City of Salina Safety Officer
The Risk Manager will function as the City of Salina Safety Officer. The City of Salina Safety
Officer's responsibilities include the following with respect to all debris management activities:
1. Communicating timely information to the City of Salina Management Team and EOC staff
regarding the safety status of the debris clearing, removal, and disposal operations.
2. Assuring the City of Salina is represented at all meetings with other government and private
agencies involved with debris cleanup operation.
3. Assess and report status of the debris removal operations in regard to regulations; 29 CFR
1910.1200 (HazCom), 29 CFR 1910.120 (Hazoper),
29 CFR 1910.134 (Respiratory Protection), 29 CFR 1910.146 (Confined Spaces), 29 CFR
1910.1030 (BBP), and 29 CFR 1926.20-35 (General Construction)
4. Coordinate with the Debris Manager to assure the appropriate Responder Safety Training is
provided.
5. Coordinate with the Debris Manager to assure that measures for assuring personnel safety, and
to monitor and/or anticipate hazardous and unsafe situations.
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G. Coordinate with the Debris Manager to assure that a site-specific Safety and Health Plan and
publish Site Safety Plan Summary is prepared.
7. Convene safety coordinating meetings.
8. Provide media relations information regarding safety concerns with the City of Salina Director of
Public Works.
9. Coordinate with the Debris Manager to insure that the Emergency Response Site Safety Plans
are completed for each debris removal site.
SECTIONIII RESPONSE
A. General
Ongoing, advanced planning is an important part of a debris removal plan. Preparedness actions taken far
in advance of an actual event allow implementation of the plan to occur more easily during an actual
event. The following paragraphs define three operational levels.
Operational Level 1— Alert. During Operational Level 1, the City of Salina Debris Manager should do
the following.
➢ Notify essential personnel of change in Operational Levels.
➢ Review emergency operations plan.
➢ Check emergency equipment and supplies.
➢ Conduct radio/cell phone communications checks.
➢ Extend work shifts of emergency crews.
➢ Monitor events.
Operational Level 2 — Heightened Alert. During Operational Level 2, the City of Salina City
Manager and City of Salina Debris Manager and Debris Management Center personnel should do the
following:
➢ Activate the Debris Management Center.
➢ Notify the EOC that the Debris Management Center has been activated.
➢ Notify essential personnel of change in Operational Levels. Ask essential personnel to report to
DMC.
➢ Test communications plan.
➢ Review Debris Management Plan.
Operational Level 3 — Event Imminent or Occurring. During Operational Level 3, the City of Salina
City Manager and City of Salina Debris Manager should do the following:
➢ Initiate call-up of stand-by and extra (off-duty) personnel.
Implement Debris Management Plan
B. Damage Assessment Teams
The Building Services Division is responsible for coordinating impact assessment for all public structures,
equipment, and building and structure related debris clearance requirements immediately following a large-
scale disaster. Impact assessments are performed by Damage Assessment Teams (DAT) and used to
prioritize impacted areas and resource needs. The teams will be composed of Building Services Division
personnel.
12
Public Works personnel also need to serve as a DAT identify debris impacts on critical roads (in close
coordination with designated representatives of the Police Department and Fire Department) and make
initial estimates of debris quantities as part of their duties. Based on information provided by the DAT,
the City of Salina Debris Manager will set priorities and will issue urgent assignments to clear debris from
at least one lane on all evacuation routes and identified primary and secondary roads to expedite the movement
of emergency service vehicles such as fire, police, and medical responders.
DAT personnel will conduct initial zone -by -zone windshield surveys to identify the type of debris and
to estimate amounts of debris on the roadways and on private and public property. The results of the
windshield surveys will be provided to the City of Salina Debris Manager.
The City of Salina Debris Manager will establish initial priorities for debris clearance based upon the
following ranking as provided by the DAT:
1. Extrication of people.
2. Egress for fire, police, and Emergency Operations Center personnel.
3. Ingress to hospitals, jail, and public shelters.
4. Major traffic routes.
5. Major flood drainage ways.
6. Supply distribution points and mutual aid assembly areas.
7. Government facilities.
8. Public Safety communications towers.
9. American Red Cross shelters.
10. Secondary roads.
11. Access for utility restoration.
12. Neighborhood streets.
13. Private property adversely affecting public welfare.
During the debris clearance and removal process, the DMC staff will be responsible for coordinating with the
Westar Energy Debris Coordinator and other utility companies (telephone and cable TV) as appropriate to
ensure that power lines do not pose a hazard to emergency work crews.
C. Debris Operational Phases
Phase I — Initial Response
The City of Salina Debris Manager will assign crews to each of the identified areas to begin the road
clearance process. This operation usually occurs during the first 24 to 72 hours following an event.
(Note: Contractor clearing operations under a time and material contract must be limited to no more
than 70 hours to comply with current FEMA guidance.)
Based on the feedback received from field personnel, the City of Salina Debris Manager will
determine if the City of Salina's in-house capabilities are sufficient to remove the quantity of debris
generated by the event. If the City of Salina Debris Manager determines that the quantity of debris
generated exceeds the City of Salina's capacities to clear, remove and dispose of it, then the City of
Salina Debris Manager may elect to activate a pre -positioned contract with a qualified Contractor
to assist with debris operations. The City of Salina Debris Manager will notify the City of Salina
Director of Finance and Administration to activate the contract.
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If a Presidential disaster declaration is made and the City of Salina Debris Manager determines that the
quantity of debris generated exceeds the City of Salina 's capabilities to clear, remove and dispose of it,
then the City of Salina Debris Manager may elect to request State/Federal assistance for debris removal
operations. The City of Salina Debris Manager will submit a request for State/Federal assistance to
Saline County, who will in turn request to the State of Kansas EOC.
The City of Salina Debris Manager will identify temporary debris storage and reduction sites (IDSRS)
for debris. The City of Salina Debris Manager will be assisted with this task by the staff of the
City.
The DMC Staff will notify the Saline County EOC of the identified TDSR sites so that the site
locations can be communicated to other government agencies and the public.
Phase II — Recovery
Phase II will normally be implemented within two to five days following a major debris -generating
event, and will encompass the processes of debris removal and disposal. This delay is normal and
allows time for affected citizens to return to their homes and begin the cleanup process. Debris must be
brought to the right-of-way or curb to be eligible for removal at public expense.
The City of Salina Debris Manager will be responsible for implementing all Phase II activities with
support as required from City Departments and possibly private contractors. All debris removal and
disposal operations will be coordinated by the City of Salina Debris Manager located at the DMC.
Phase II may be quite lengthy as disaster recovery continues until pre -disaster conditions are restored.
Requests for additional assistance beyond the City of Salina's resources will be submitted to Saline
County EOC for action.
Phase II activities include:
➢ Notification to citizens of debris removal procedures
➢ Possible activation of pre -positioned contracts
Activation of TDSR site locations
➢ Removal of debris from rights-of-way and critical public facilities
➢ Movement of debris from TDSR site locations to permanent landfills
D. Safety and Emergency Response
1. The City of Salina is dedicated to providing the safest and most healthful working conditions
possible for its employees. It is also dedicated to discovering, correcting, and preventing safety
and environmental health hazards that could affect employees and the general public, and
encourages employee initiative and involvement in promoting safe and healthful operations. In
designing safety measures, the City will comply with or exceed applicable Federal and State
Regulations that directly concern its facilities and operations.
2. Potential Hazards that may be faced include:
Unstable work surfaces Carbon monoxide
Structural integrity
Flying debris, eye injuries
Heavy equipment
Electrical
Excessive noise
Smoke inhalation
Potential chemical exposures
Molds
Bites and stings
Blood-borne diseases
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Falls from heights Water and food sanitation
Roadside work Personal sanitation and Hygiene
Driving Traumatic stress
Breathing dust Confined spaces
Falling Ice & Debris
3. The City of Salina assures the emergency plan anticipates Personal Protective Equipment (PPE)
needs, provides the required PPE, and verifies that training was completed on use, maintenance
and limitations of PPE.
4. The hazards and issues are dynamic and require vigilance and flexibility. The key to a safe
response is attention to the safety issues of the environment. The physical hazards are similar to
any construction or demolition site. The health hazards include the hazards associated with the
environment.
5. The City of Salina Debris Manager of his/her designee will complete the Emergency Response
Site Safety Plan for the debris removal sites. A copy of the Emergency Response Site Safety Plan
is located in Appendix 2.
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SECTION IV RECOVERY
A. General
Recovery operations will begin after primary streets and evacuation routes are cleared by pushing
debris from the traveled way to the curb or right -of way. Recovery operations involve the removal and
disposal of curbside or right-of-way debris by City of Salina crews and Contractor crews. All
Contractor operations will be overseen by the Debris Contractor Oversight Team (DCOT). Phase H Debris
Removal and Disposal Operations
The City of Salina Debris Manager and staff will coordinate debris removal and disposal operations for all
portions of the City of Salina. Phase II operations involve the removal and disposal of curbside debris
by City of Salina and private Contractor crews. Clearing Debris from public right-of-way and public
property where and if authorized. Work shall consist of a minimum of one (1) pass through the
community. The City of Salina mal elect to make a second (2) pass through the community depending
on the specific circumstances of the event and the extent and distribution of the debris. Unless otherwise
directed by the City of Salina Debris Manager, to collect all of the brush, tree parts, mixed debris set out
by residents for collection within the right-of-way from both sides of the roadway. City departments will
provide oversight of their own removal operations. Private contractor operations will be overseen by the
DCOT contract monitors. Mixed debris will be collected and hauled from assigned Debris Management
Zones to the City landfill. Tree debris will be hauled to the nearest designated burn site. Construction
and demolition (C & D) and mixed debris will be hauled to the City landfill or a C & D landfill. City of
Salina departments will provide oversight of their own removal operations. Private contractor
operations will be overseen by the DCOT contract monitors.
Mixed debris will be collected and hauled from assigned Debris Management Zones to the City landfill.
Tree Debris will be hauled to the nearest burn site. Construction and Demolition (C&D) and mixed
debris will be hauled to the nearest designated landfill or C&D TDSR site A listing of TDSR sites and
approved landfill sites can be found at Appendix 1.
The primary tracking mechanism for all debris loaded, hauled, and disposed of under this Plan will be the
weighing of trucks at the landfill. Debris from contractor vehicles as well as City force account
vehicles will be weighed and their tonnage recorded. When possible, public vehicles disposing of
debris will be weighed to provide a full accounting of the amount of debris processed.
Landfill weight computer printouts will serve as supporting documentation for Private Contractor
payment as well as for requests for FEMA reimbursement.
Westar Energy, DS&O and other utility crews will remove and dispose of all utility related debris such as,
power transformers, utility poles, cable, and other utility company material.
Estimating staff, procedures and assigments:
During debris removal events, Public Works crews will be the first employees utilized as directed by the
Debris Manager. Crew assignments will be based upon needs and will be diverted from routine public
works operations as necessary and where needed. Outside contractors will be utilized to assist the local
workforce as needed.
Collecting Hazardous Waste and White Goods:
Any hazardous household wastes will need to be transported to the City of Salina Household Hazardous
Waste facility Located at 315 E. Elm for proper disposal. White goods that need disposing can either be
taken to the City Landfill located at 4292 S. Burma Road, or if the Freon is properly removed and the white
goods tagged, can be picked up as part of a City Sanitation Special Pick-up Service. If the extent of the
16
event generates an excessive amount of white goods, special pickup arrangements will be made for a
community pickup.
B. Debris Contractor Oversight Team (General Services Division of Public Works Department)
The Debris Contractor Oversight Team (DCOT) is responsible for the coordination, oversight, and monitoring
of all debris removal and disposal operations performed by City of Salina debris removal and disposal
Contractors.
The DCOT supervisor and team members will be detailed from City of Salina personnel initially. The DCOT
team may also be supplemented with other City personnel or contracted inspectors as needed.
The DCOT team supervisor will be located at the Debris Management Center (DMC) located at the City of
Salina, General Services office, 412 E. Ash, Salina, Kansas will provide overall supervision of the two field-
based monitoring elements as described below.
Specific responsibilities include the following:
➢ Plan debris management site inspection, quality control, and other Contractor oversight
functions.
➢ Make recommendations to the City of Salina Debris Manager regarding distribution of municipal
and Contractor work assignments and priorities.
➢ Report on progress and preparation of status briefings.
➢ Provide input to the City of Salina Debris Manager on debris removal and disposal activities
and pickup schedules.
➢ Develop a Debris Removal and Disposal Monitoring Plan that details how the DCOT will
accomplish its mission based on the current debris -generating event.
The DCOT Supervisor will oversee the activities of three types of field monitors. The functions and
responsibilities of the field monitors are described below.
The DCOT will be responsible for the following:
➢ Work with the DMC Debris Coordinators to identify a debris reduction site within each debris
management zone and a final disposal site and then notify debris Contractor of locations.
➢ Meet with the Roving Monitors, Load Site Monitors and Disposal Site Monitors to review the
terms of any activated contracts, the locations of temporary and final disposal sites, and review
overview of debris removal operations.
1. Roving Monitors
The DCOT Supervisor will assign Roving Monitor teams to each Contractors debris management
zone. Once assigned, Roving Monitors will monitor debris operations on a fizll-time basis and make
unannounced visits to all loading and disposal sites within their assigned debris management zone(s).
In addition, Roving Monitors will do the following:
➢ Assist in the measuring of all Contractor trucks and trailers with the Contractor s
representative. Also take photographs of all trucks and trailers.
➢ Obtain and become familiar with all debris removal and disposal contracts for which they are
providing oversight.
➢ Drive around their assigned debris management zone to observe Contractor operations.
17
➢ Periodically measure curbside debris using the estimating formulas in Table 1.
➢ For each loading site visited (in the field and at temporary storage sites), complete a Debris Loading
Site Monitoring Checklist.
➢ Complete a Debris Disposal Site Monitoring Checklist for every site visited. A reproducible
checklist is at page 27. Ensure that operations are being followed as specified in the applicable
Debris Removal and Disposal Contract with respect to City of Salina, state, and federal
regulations.
➢ Prepare a daily written report of Contractor activities observed, including photographs of activities
and sites visited. The reports will also include all checklists.
➢ Complete the Stockpiled Debris Field Survey Form at least weekly at all TDSRS to determine
estimated quantities of debris stockpiled.
Roving Monitors will submit their written daily reports at the end of each day to the DCOT
supervisor. The report will outline their observations with respect to the following:
➢ Is the Contractor using the site properly with respect to layout and environmental
considerations?
➢ Has the Contractor established lined temporary storage areas for ash, household hazardous wastes,
and other materials that can contaminate soil and groundwater?
➢ Has the Contractor established environmental controls in equipment staging areas, fueling, and
equipment repair areas to prevent and mitigate spills of petroleum products and hydraulic fluids?
➢ Are plastic liners in place under stationary equipment such as generators and mobile lighting
plants?
➢ Has the Contractor established appropriate rodent control measures?
➢ Are burn sites constructed and operating in accordance with the plans and requirements as stated
in the contract?
➢ Has the Contractor establish procedures to mitigate:
Smoke — Are the incineration pits constructed properly and being operated according to the
contract statement of work?
Dust — Are water trucks employed to keep the dust down?
Noise — Have berms or other noise abatement procedures been employed?
Traffic — Does the TDSRS have a suitable layout for ingress and egress to help traffic flow?
Reports will also include observations at loading sites, disposal sites, and the locations of any
illegal dumping sites.
18
Figure 2- Debris Estimating Formulas
Estimating Rule of Thumb
• 15 trees, 8 inches in diameter = 40 CY
• Single wide mobile home = 290 CY
• Double wide mobile home = 415 CY
• Rootsystem (8'-10' dia.) = One flat bed trailer to move
• Treat debris piles as a cube, not a cone, when performing estimates.
• Average pace = 2'6"
Formulas
Conversions:
• 27 cubic feet=l cubic yard
• One mile=5280 feet or 1760 yards
• Building formula:
0.2 x totalsquare feet (footprint x number of stories = Cubic Yards of debris
• Debris pile formula:
L' x W x H'= Cubic Yards of debris.
27
Conversion Factors from Cubic Yards to Tons
• Mixed Construction & Demolition Debris = 500 LBS/CY or CY x 0.25 = Tons
• Yard Vegetation = 300 LBS/CY or CY x 0.15 = Tons
• Mulch = 500 LBS/Cy or CY x 0.25 = Tons
• Regular Trash = 300 LBS/CY or CY x 0.15 = Tons
• Concrete = 2000 LBS/CY LBS/Cor CY x 1.0 = Tons
• Sand = 2600 LBS/CY or CY x 1.3 = Tons
• Land Clearing (Root balls with dirt) 1500 LBS/CY or CY x 0.75 = Tons
2. Load Site Monitors
The DCOT Supervisor will assign Load Site Monitors to loading site locations.
Load Site Monitors will be responsible for observing and documenting debris removal activities at loading sites
in the field and at temporary loading sites. Load Site Monitors will do the following:
➢ Coordinate with the Contractor's representative at the DMC to verify the location of the loading
sites each day.
➢ Assist in the measurement each truck at the beginning of debris removal operations.
Document the truck dimensions, note the truck number and take a picture of each truck.
➢ Document the type of debris loaded (e.g., vegetative, construction and demolition, etc.)
19
3. Disposal Site Monitors
The DCOT Supervisor will assign Disposal Site Monitors to each Disposal Site being used by the City
of Salina.
Disposal Site Monitors will be responsible for doing the following.
➢ Report to their assigned locations.
➢ Obtain weight ticket information on the quantity of debris contained in each truck entering the
disposal site.
The DCOT Supervisor will identify DMC Steri person(s) to enter information from the landfill weight
tickets each day into a database.
4. Contractor Payment:
The Contractor will be paid based on the number of tons of eligible debris hauled per truckload to the
landfill. Payment for hauling debris will only be approved upon a review of eligible tons. The rate per
ton will be determined by competitive bidding. Payment to contractors will follow the prescribed
procedures.
a. By 12:00 noon on each Monday during the term of this Agreement, Contractor will submit a bill to
a designated representative of the General Services Division of the City's Public Works
Department for the number of tons of tree limb debris hauled to the City landfill by each unit of
equipment during the prior week.
b. The City will match the bill to City landfill weight tickets and submit the bill (as either confirmed or
modified based upon discussions with an authorized representative of the contractor) to the City's
Finance Department for payment. Payment will be authorized for tons hauled by the contractor to
the City landfill.
c. The City's Finance Department will mail checks to the contractor each Friday following the
submissions of the bill as approved by the City's General Services Division for contract services.
Payment to the contractor will be mailed to the address provided by the contractor.
C. Debris Monitor Training Workshop
The City of Salina Debris Manager will be responsible for coordinating an annual and refresher training
workshop for all assigned DCOT personnel.
The purpose of the workshop is to review the Debris Management Plan procedures and to ensure that the
DCOT operation works smoothly. Items of discussion will include:
➢ Contractor responsibility
➢ Mobilization sites
➢ Logistical support
➢ Pre -storm mobilization
➢ Procedures for call-up of Contractor personnel and equipment
➢ Haul routing
➢ Contractor vehicle identification and registration
20
➢ Debris hauling load ticket administration
➢ Mobilization and operation of the TDSRS
➢ Contractor payment request submission, review, and verification
➢ Special procedures for Household Hazardous Waste
➢ TDSRS closure requirements
Annual training should be scheduled to take place in February, which is before the start of the Severe
Weather/Tornado Season.
Refresher training should also be scheduled immediately following any major debris -generating event.
The Debris Manager will also be responsible for coordinating an annual training workshop for DMC Staff.
D. Close -Out for Federally Declared Disasters
When the event becomes a federally declared disaster, the City of Salina Debris Manager will need to
prepare and submit a claim to the Federal Emergency Management Agency (FEMA) for reimbursement
of expenses associated with the response to and recovery from the event.
➢ The City of Salina Debris Manager will request the DMC Staff to generate a cost report from the
debris database.
➢ The City of Salina Debris Manager will request an invoice and associated backup documentation
from the debris Contractor.
➢ The City of Salina Debris Manager will assign a DMC Staff person to reconcile the cost report
from the debris database with the Contractor's report.
➢ The City of Salina Debris Manager will determine the appropriate cost of contract debris removal
based on the reconciliation.
➢ The City of Salina Debris Manager will provide copies of the reconciled reports and final
cost to FEMA.
➢ The City of Salina Debris Manager and his/her staff will assemble payroll records for in-house
personnel performing disaster -related debris removal work. The City of Salina Debris Manager
(or DMC Staff, as assigned) will calculate the number of hours of Overtime worked by in-house
staff.
➢ The City of Salina Debris Manager and his/her staff will determine the cost (including fringe
benefits) of overtime for in-house staff. The City of Salina Debris Manager will prepare a
summary of in-house staff persons, job title, number of overtime hours worked, pay rate, fringe
benefit rate and total overtime cost, and supply this report and accompanying back-up
documentation to FEMA.
➢ The City of Salina Debris Manager and his/her staff will assemble a report for in-house
equipment usage for disaster -related work. The report will include a description of the
equipment, equipment ID number/tag number, operator name, number of hours/miles used, unit
cost, and total cost The City of Salina Debris Manager will submit this report and the
accompanying backup documentation to FEMA.
➢ The City of Salina Debris Manager and his/her staff will contact the City of Salina Director of
Administration & Finance to obtain a copy of the list of supplies purchased related to the debris
removal effort. The City of Salina Debris Manager will prepare a report containing a description
of the supplies, number of units, unit prices, total cost, and purpose of use. This report will also
include supplies removed from pre-existing stockpiles.
➢ The Salina Debris Manager will work with FEMA to develop the project worksheet.
21
SECTION V COMMUNICATIONS
A. Debris Management Center Staff Communications
Under most emergencies/disasters, communications will be primarily by land telephone lines, cellular
telephones, or computer; however, the municipality recognizes that as a result of some disasters, such
communications may not be operable.
➢ All members of the debris team will have access to a cell phone. Field personnel and all DMC
Staff will use land telephone lines as their primary means of communication.
➢ If land telephone lines are not operable, DMC Staff and field personnel will try to use cellular
telephone service to communicate.
➢ If land lines are not operable, then DMC Staff and field personnel will use "runners" to relay
information between the DMC and other operations centers and the field.
B. Public Communications
The City of Salina Director of Public Works will:
➢ Develop press releases about the status of debris clearance and removal operations. Press
releases will also contain information for the public about any measures that they can take to
facilitate debris clearance and removal operations.
➢ Coordinate the content and timing of the press releases.
➢ Provide accurate status updates about debris clearance and removal operations.
➢ Work with the DMC staff to assemble debris clearance and removal data and other information
requested by the press.
C. Information Technology
➢ DMC Staff will utilize e-mail to communicate written information.
➢ The DMC Staff will track debris locations and clearance/removal operations using the GIS
Debris Removal application. If this is not available, standard maps will be used.
22
SECTION VI DEBRIS STOR,4GEAND REDUCTIONSITE FIELD GUIDES
A. General
The City landfill will establish burn pits for reducing tree debris (Appendices 3 and 4.) Permits for
operation of this burning area will be obtained from the Kansas Department of Health and Environment
and the Salina Fire Department. The following procedures will be followed:
Open Burning K.A.R. 28-19-647(e)
Each open burning operation for which the department issues an approval shall be subject to the
following conditions as provided in Kansas Administrative Regulation (K-A.R.) 28-19-647(e), as follows:
1. The person conducting the burn shall stockpile the materials to be burned, dry it to the extent
possible before it is burned, and assure the pile is free of matter that will inhibit good combustion.
2. A person shall not bum heavy smoke producing materials including heavy oils, tire and tarpaper.
3. A person shall not initiate burning during the nighttime, which for the purposes of this regulation
shall be defined as the period from two hours before sunset until one hour after sunrise. A person
shall not add material to a fire after two hours before sunset.
4. A personal shall not burn during inclement weather or foggy conditions or on a very cloudy day
which are defined as days with more than 0.7 cloud cover and with a ceiling less than 2,000 feet.
5. A person shall not burn during periods when surface wind speed is less than 5 mph or greater than
15 mph.
6. A person shall not bum within 1,000 ft of any occupied dwelling, unless the occupant of that
dwelling has been notified before the burn is initiated.
7. A person will not conduct a burn which creates a traffic hazard. If burning is to take place within
1,000 feet of a roadway, the person conducting the burning will notify the Highway Patrol, sheriff's
office, or other appropriate state or local traffic control authority before burning begins. If burning is
to take place within one mile of an airport, the person conducting the burn will notify the airport
authority before burning begins.
8. The person conducting the burn will insure that the burning is supervised until the fire is
extinguished.
B. Land Application of Wood Ash from Storm Debris Burn Sites Guide
➢ Whenever possible, soil test data and waste analysis of the ash should be available to determine
appropriate application rate.
➢ In the absence of test data to indicate agronomic rates, application should be limited to 2 to 4
tons per acre/one time event. If additional applications are necessary, due to the volume of ash
generated and time frame in which the ash is generated, then an ash management plan will be
needed.
➢ Ash should be land applied in a similar manner as agricultural limestone.
➢ Ash should not be land applied during periods of high wind to avoid the ash blowing off the
application sites.
➢ Ash should not be land applied within 25 feet of surface waters or within 5 feet of drainage ways
23
or ditches on sites that are stabilized with vegetation. These distances should be doubled on sites
that are not vegetated and the ash should be promptly incorporated into the soil.
Records should be maintained to indicate where ash is applied and the approximate quantities of
ash applied.
As an option to land application, ash may be managed at a permitted municipal solid waste
landfill after cooled to prevent possible fire.
Assistance in obtaining soil test data and waste analysis of ash should be available through K -
State Research and Extension Saline County, 300 W. Ash, Room 111, Salina, Kansas 67401,
785-309-5850.
C. Reducing the Potential for Spontaneous Combustion in Compost or Mulch Piles Guide
➢ When ground organic debris is put into piles, microorganisms can very quickly begin to
decompose the organic materials. The microorganisms generate heat and volatile gases as a result
of the decomposition process. Temperatures in these piles can easily rise to more than 160 degrees
Fahrenheit. Spontaneous combustion can occur in these situations.
➢ Spontaneous combustion is more likely to occur in larger piles of debris because of a greater
possibility of volatile gases building up in the piles and being ignited by the high temperatures.
If wind rows can be maintained 5 feet to 6 feet high and 8 feet to 10 feet wide, volatile gases have
a better chance of escaping the piles; and the possibility of spontaneous combustion will be reduced.
➢ Turning piles when temperatures reach 160 degrees can also reduce the potential for spontaneous
combustion. Pile turning provides an opportunity for gases to escape and for the contents of the
pile to cool. Adding moisture during turning will increase cooling. Controlling the amount of
nitrogen -bearing (green) wastes in piles will also help to reduce the risk of fire. The less
nitrogen in the piles the slower the decomposition process and consequently the less heat
generated and gases released.
➢ Large piles should be kept away from wooded areas and structures and should be accessible to fire
fighting equipment, if a fire were to occur. Efforts should be made to avoid driving or operating
heavy equipment on large piles because the compaction will increase the amount of heat build-up,
which could increase the possibility of spontaneous combustion.
D. Recycling
The City of Salina will recycle material when it is considered practical or financially reasonable. Such items
as tree debris will be diverted to burning areas. White goods will be considered for recycling at the landfill.
Household hazardous waste items will be targeted for recycling through the City Household Hazardous
Waste Facility. However, the public may recycle at various locations in the City. Images Recycling Center
will be open to the public to recycle the following items: newspaper, magazines, cardboard, plastic, glass,
tin cans, aluminum cans, plus many others items. The Images is open at no cost to City and County
residents. In addition to Images, there are a number of other companies in the community that recycle
various materials. These businesses can be found in the City of Salina brochure "Energy and Material
Conservation."
24
SECTION VII CONTRACTED SERVICES
General Purchasing; Documentation
(Ref Resolution 97-5138)
Also see City Code, Chapter 2, and Article 12 for Public Improvement Projects
Special Authorization:
In emergency situations, the City Commission can extend to the City Manager additional purchasing authorization
as necessary to address the circumstances
Purposes:
Encourage procurement of goods and services for use by the City of Salina on the basis of the best necessary quality
at least cost (best value).
Provide for ready availability of goods and services to support timely and effective service delivery, with a
minimum of cumbersome procedure.
Maintain a competitive private sector purchasing environment for the City of Salina.
Provide for appropriate budgetary control and financial oversight of the procurement process.
General:
In the interests of eliminating delays in service provision, the City will use a de -centralized purchasing system
subject to the control of this policy, and , within that, at the discretion of the Department Head. Departments of the
City are encouraged and expected to coordinate the purchase of similar items. Bulk or large quantity purchasing is
encouraged in those areas where storage space is available, and inventory can be controlled.
Any purchases made are to be approved by the Department Head, and are subject to the further general oversight of
the Director of Finance and the City Manager. The Department Head's signature on the edit listing shall be
considered as an affirmative statement that they have reviewed all invoices entered on that listing. As such, the edit
listing is required to be signed by the Department Head in all cases. Staff involved in purchasing are expected to
use common sense and good judgment in the application of these guidelines.
All goods must be verified as received prior to processing invoices for payment. Packing slips which are received
and sent to the Department Secretary are regarded as acknowledgment that the goods were received. Initials on the
invoice, and the Department Heads signature on the entry edit listing is an affirmative statement that the goods or
services were properly ordered and received for City services.
Goods and services purchased by the City are intended to provide services to the public. Diversion of materials or
services purchased by the City to personal or private use (without public purpose) is considered to be mis-use, and
will result in administrative and/or criminal justice system consequences.
Local Preference:
In order to maintain the most competitive environment, a formal local preference option is not provided.
Specifically, there is no percentage price preference in bids or other competitive processes. However, local service,
city efficiency, and other similar judgment factors may be used in determining whether a purchase provides the best
value.
Competitive Bidding_
Written competitive bids or price quotations are encouraged for the purchase of any capital item; or minor
construction or repair contract. Normally, a minimum of 3 bids should be solicited. Bid tabulation should be
attached to the invoice prior to payment and filing.
Capital Items (Vehicles and Equipment, Buildings) that are specifically scheduled in the annual budget, and for
which the cost exceeds $10,000, shall be purchased in groups, with bids opened by the City Clerk or designee. The
award of bids for these items shall be approved by the City Commission.
Operating capital items of less than $10,000 in value which have been included in the annual budget may be
25
purchased on the authority of the City Manager. Competitive price quotations, written or verbal, from at least three
vendors are encouraged. If bids have been received, a copy of the bid tabulation should be attached to the invoice
prior to payment and filing.
In accordance with Charter Ordinance Number 27 and Salina City Code Sections 2-233 through 2-239 construction
contracts for capital improvements shall be approved by the City Commission prior to execution, as should change
orders to existing contracts. In all construction contracts, a final architects or engineers estimate shall be obtained
based on final design parameters, immediately prior to distributing the invitation to bid. (RF 1/12/2006)
Contracts for professional services, or similar services or items of a nature which render development of detailed
specifications difficult or impossible; may be procured through the use of Requests for Proposals and negotiation of
those proposals. The City uses a qualifications based selection process for professional services. (See Professional
Services Selection Guidelines, February 23, 2007) (RF 3/29/2007)
Operational Purchasing
Generally, purchases of less than $10,000 may be authorized by the City Manager or designee. Departmental
Managers remain responsible for compliance with the annual operating budget for his or her own department.
Staff is encouraged to use informal quotes or written competitive bidding for supplies or materials acquired in bulk,
or whenever appropriate in their best judgment. If taken, a tabulation of quotes should be attached to the invoice.
Purchases of small items needed in the routine course of work may be made by employees subject to the discretion
and review of supervisory staff. The
Department head has the discretion of assigning parameters for such purchasing authorization within individual
departments.
Invoices for such material shall be reviewed and approved by the initial of the Department Head prior to payment
being rendered. The Department Secretary or other staff authorized by the Department Head may initial the
invoices; however, the Department Head must sign the entry edit listing.
Purchases of items or material that exceed $10,000 in value, or when purchases of groups of items exceed $10,000
in value, which items are of a routine operational nature and are regularly purchased by the Department, may be
made by the Department Head, without prior approval of the City Manager. This specifically excludes equipment
purchases, or purchases that are not routine needs of the Department. The City Manager shall receive regular
reports on such operational purchases.
Non -routine, non -budgeted purchases shall require the prior approval of the City Manager, and, at his discretion,
may be submitted to the City Commission for approval.
A. Notice to Bidder
1. Information provided to bidders on City Contracts can be found on the City Website at
www.salina-ks.us.gov.
B. General Contract Provisions
1. The terms of the General Transportation Agreement including Quotation Form, Bid Results,
and Sample Contract, plus Self Loading Transport Agreement are included.
2. The terms of the Markley Road/Transportation Agreement including Quotation Form, Bid
Results, and Sample Contract are included.
3. The terms of the Right -of -Way Tree Trimming Agreement including Quotation Form, Bid
Results, and Sample Contract are included.
4. The terms of the Tree Removal Agreement including Quotation Form, Bid Results, and
Sample Contract are included.
26
C. Qualifications Requirements
1. The qualification requirements are outlined in the Instruction to Bidders and in the Scope of
Work/Proposal.
D. Prequalified Contractors
1. The list of City of Salina prequalified contractors can be found in Appendix 9.
E. Solicitation of Contractors
1. A list of prospective bidders shall be kept on file in the office of Public Works Department.
Bidder lists specific to job type will be kept on file in both offices. These lists shall be
updated on a regular basis.
2. The bidder list for tree debris removal is attached.
3. Instructions to Bidders were provided on the City of Salina website (www.salina-ks.gov.)
27
d'a
ui�
Appendix 2
EMERGENCY RESPONSE SITE SAFETY PLAN
SITUATION
Incident Name:
Date/Time Plan Prepared:
Operational Period:
Attachments (e.g., Specific Hazard, MSDS):
Supervisor:
Entry Team:
Backup Team:
Decon Team.--
Site
eam:Site Security Personnel:
E-e-enGy Medical Personnel:
Radio or Phone Communications to Medical Personnel:
First -Aid Equipment On-site:
PHYSICAL HAZARDS
Activity that entails potential exposure to physical hazard:
TYPE OF PHYSICAL HAZARD
❑
Confined space
❑
Lightening
❑
Noise
❑
Fire
❑
Heat Stress
o
Explosion
❑
Cold Stress
❑
Water
❑
Electrical Shock
o
Violence
❑
Animal/Plant/Insect
❑
Excavation
❑
Ergonomic
❑
Biomedical waste/needles
❑
Ionizing Radiation
❑
Fatigue
❑
Slips/Trips/Falls
❑
Other
_
Specify:
Activity that entails potential exposure to physical hazard:
ER Site Safety Plan
29
RI DEM ERP 4-2-9, p. 1
PROTECTION FROM PHYSICAL HAZARD
❑
Entry Permit
❑
Fluids (amt ;/time:
❑
Ventilate
❑
Signs/Barricades
❑
Hearing Protection
❑
Fall Protection
❑
Protective Shoes/Boots
j ❑
Guards Posted
❑
Hard Hat
I ❑
Flash Protection
❑
Protective clothing
❑
Work Gloves
❑
Life Jacket
❑
Other
❑
Rest period eve hrs
Specify:
Safe distance for evacuation:
Number of alarm blasts or rings to call for evacuation:
ER Site Safety Plan
29
RI DEM ERP 4-2-9, p. 1
Appendix 2
CHEM I CAUMATERIAL HAZARDS
CHEMICAL
TYPE OF CHEM ICAUMATERIAL HAZARD
o
Explosive
a
Radioactive
❑
Flammable
a
Carcinogenic
❑
Reactive
o
Oxidizer
o
Biomedical
❑
Corrosive
o
Toxic
o
Other
❑
Throat
❑
Specify:
CHEMICAL
ORGANS AT RISK THROUGH EXPOSURE
NAME AND
PROPERTIES
LEUUEL Odor
Chemical M Thres
I (ppm)
Ceiling/
ILDH
STEU TLV
Flash or
Ignition
Point
('ForC
Vapor
Pressure
(mm)
Vapor
Denstty
Specific Boiling
Gravity Point
('F pr C.
i
❑
Kidney
o
Ears
a
Blood
I
Central -Nervous System
❑
Gastrointestinal tract
❑
Throat
❑
i
❑
Extremities
❑
Other
1
Specify,
Activity that entails potential exposure to hazardous material or chemical:
MONITORING HAZARDOUS MATERIALS/CHEMICALS
Instrument Action Level
❑ 02 I
o CGI
o Radiation
o Total HCs
o Colorimetric
❑ Thermal
o Other
j Specify:
ER Site Safety Plan
30
RI DEM ERP 4-2-9, p. 2
ORGANS AT RISK THROUGH EXPOSURE
o
Eyes
❑
Lungs
❑
Nose
o
Heart
❑
Skin
❑
Kidney
o
Ears
a
Blood
❑
Central -Nervous System
❑
Gastrointestinal tract
❑
Throat
❑
Bone
❑
Extremities
❑
Other
Specify,
Activity that entails potential exposure to hazardous material or chemical:
MONITORING HAZARDOUS MATERIALS/CHEMICALS
Instrument Action Level
❑ 02 I
o CGI
o Radiation
o Total HCs
o Colorimetric
❑ Thermal
o Other
j Specify:
ER Site Safety Plan
30
RI DEM ERP 4-2-9, p. 2
Attachment 2
F- . DECONTAMINATION I
❑
PERSONAL PROTECTIVE
EQUIPMENT (PPE):
❑
Face Shield
❑
Fire Resistance
❑
Goggles
❑
SCBA
❑
Safety glasses
❑
APR
❑
Gloves
❑
SAR
❑
Inner Suit
❑
Cartridges
❑
Splash Suit
❑
Other
❑
Level A Suit
Specify:
F- . DECONTAMINATION I
❑
Instrument/Tools
❑ Cartridges
❑
Outer Suit
❑ SCBA/Mask
❑
Outer Boots
❑ Body Shower
❑
Gloves
❑ Other
❑
Inner Suit
Specify:
Decon Agent:
❑ Water
o Other
NOTE: Attachments to this document should include:
❑ A site map and/or aerial photo that indicates relevant:
o Work zones;
o Locations of hazards;
o Security perimeter;
o Places of refuge;
o Decontamination line;
o Evacuation routes;
o Assembly point:
o Direction of north.
❑ Directions and/or a map to the nearest emergency medical facility.
❑ Specific Hazard Attachments, including:
o An attachment for all hazards (ERP 7C-1);
o Attachments for other anticipated hazards (See ERP 7C).
Everyone on-site must be briefed about site safety and given an opportunity to
read the site safety plan. (See Worker Acknowledgement Form, ERP 10-2).
During operations, the Site Safety Plan should be posted on-site.
SUPERVISOR'S SIGNATURE:
ER Site Safety Plan
31
RI DEM ERP 4-2-9. p. 3
1�
ld�
_,wl K s-- rf --�F. -• — •ter �a�.
,'1
0
w4*1
Appendix 5
INFORMATION FOR BIDDERS
1. The work to be done under this contract is shown on the drawings and described in the technical
specifications.
2. The contract documents include the drawings and specifications on file with the official
representative of the Owner, the advertisement for bids, this information for bidders, the proposal and
contract forms, and the bonds and securities to be furnished by the Contractor.
3. Each bidder shall be acquainted with all conditions pertaining to the proposed work, and shall
personally examine the site. Any prospective bidder in doubt as to the meaning of any part of the
contract documents may submit to the Engineer a written request for an interpretation thereof. The
person submitting such request shall be responsible for its prompt delivery. Official interpretation,
modification, or revision of the contract documents will be made only by addendum duly issued and
mailed or delivered to each party having a set of contract documents. The Engineer assumes no liability
for any other explanations or interpretations of the documents.
4. Bids shall be based on materials and equipment fully complying with the drawings and
specifications. The Contractor shall be responsible, under this contract price or prices, for furnishing and
installing materials and equipment conforming to the stipulated requirements, even though he names in
his proposal other kinds or types of materials and equipment.
5. No bidder shall be interested in more than one bid. Submission of more than one bid by any firm
or individual under different names, or collusion among bidders, shall be cause for rejection of all such
bids without consideration.
6. The attached proposal form shall be filled out in full. Proposals for less than all the work will not be
considered, except if the work were divided into two or more parts, in which case each part covered by
the bid shall be filled out in full. Extensions and totals submitted in the bid will be subject to audit and
verification; unit prices shall govern in event of discrepancies between unit prices and extensions or
totals. Each proposal shall bear the bidder's name, exact post office address, and the names and
addresses of all persons and parties interested with him therein. Any person signing as an agent shall
submit acceptable evidence of his authority.
7. The unit price for each of the items in the proposal of each bidder shall include its prorate share of
overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the
unit price bid represents the total bid. Any bid not conforming to this requirement will be rejected.
The Owner may make changes in the scope of the work required to be performed by the
Contractor under the contract by making additions thereto, or by omitting work therefrom, without
invalidating the Contract, and without relieving or releasing the Contractor from any of his obligations
under the contract or any guarantee given by him pursuant to the contract provisions, and without
affecting the validity of the guaranty bonds, and without relieving or releasing the surety or sureties of said
bonds. No limit will be fixed and no change order will be required for such increased or decreased
quantities nor shall any adjustment in unit prices be allowed, provided the net monetary value of all such
additive and subtractive change in quantities of such items of work shall not increase or decrease the
original total contract amount by more than twenty-five percent (25%).
8. Each bidder shall submit with his proposal a certified check, cashier's check on a solvent bank, or
an acceptable bidding bond, in the amount of five per cent of the total bid shown on the proposal. This
security shall be made payable to the Owner and will serve as a guarantee that he will file all bonds and
securities required and enter into any contract awarded him, in accordance with the terms of his bid,
within ten (10) days after certification of award. Should the successful bidder fail to enter into contract
with the Owner; said bid security shall be forfeited as liquidated damages; and the money derived
therefrom will be turned to the use of the Owner.
34
9. Bids shall be sealed, the outside of the envelope marked with the title of the improvements, and
addressed to the Owner. The Owner's name and address, and the time and place for submission of bids,
are shown in the "Request for Bids." Bids received after the specified time will be returned, unopened, to
the bidder. Bids submitted by "FAX" will not be accepted.
10. Bidders are requested to be present at the opening of bids. All proposals shall be made and
received with the express understanding that the bidder accepts the terms and conditions set forth in
these instructions and the attached specifications, contract, and bond forms.
11. Before award of the contract, the successful bidder will be required to satisfy the Owner as to his
experience and competence to construct the work, his integrity and reliability in carrying out the
provisions of his performance bond, and his resources for the vigorous prosecution of the work.
12. All bids must be regular in every respect and no interlinations, excisions, additions, deletions,
alterations or special conditions shall be made on or included with the proposal form. If the work is
divided into two or more parts, the bidder shall not tie the bids for the various parts of the work together in
any manner. Any bid not conforming to these requirements will be rejected.
13. Contracts for work under the proposal will obligate the Contractors and Subcontractors not
discriminate in employment practices, in accordance with the President's Executive Order No. 11246, the
Kansas nondiscrimination law and the Salina Code regarding equal opportunity and affirmative action.
14. No proposal will be accepted from any person or firm who is in arrears to the City of Salina, Kansas
upon debt of contract, who is in default as surety or otherwise upon any obligation to the City, or who has failed in
previous contracts to comply with the requirements of the specifications and to fulfill his contracts.
15. Questions regarding the CONTRACT DOCUMENTS shall be submitted in writing to the Director of
Public Works no later than seven (7) days prior to the opening of bids. The Director of Public Works shall
respond in writing, via fax, to all plan holders in an expeditious manner, and no later than three (3) days
prior to the opening of bids.
35
CRYOC Appendix 5.1
2007 Ice Storm General Transport Quotation
This Quotation Sheet must be returned to the City of Salina City Clerk's Office
prior to the bid opening at 10:00 am on Friday, January 18, 2008
Scope of Work
• Provide equipment and driver to transport tree limb debris to City Landfill from various areas within the
City of Salina.
Required by Contractor
• Tandem axle dump truck with minimum 10 cubic yard capacity (with a lowered tail gate and no vertically
extended sideboards) or semi truck with trailer
• Legally licensed CDL operator to drive the vehicle
• Insurance coverage requirements - See attached Exhibit A
• Enter into a contract including all terms under attached document marked as Exhibit A (proof of insurance
must be submitted with the bid or bidder will be disqualified)
Conditions
• Working hours 8:00 am to 5:00 pm (Monday — Friday)
• Working hours might expand as days become longer and more daylight available
• Contractor pays for all fuel and vehicle maintenance
• City has no liability for accidents or injuries
• Contractor agrees to indemnify the City of Salina
• Intention to utilize services continually throughout the day, but disruptions not guaranteed (weather
conditions may halt collection operations until a future date)
General Estimated Information
• City crews have found roundtrip cycle times (including loading) to and from the Landfill from loading
locations in the center portion of the city nun about 1'/ hours
• The City has experienced that their fully loaded 6 yard single axle dump trucks are weighing in at the
Landfill on average at about 2 tons per truck load
• City crew will have a 30 minute lunch break
Termination
• Either the Contractor or the City of Salina can terminate in writing this debris transportation agreement at
any time and for any reason.
Quote: Per Ton Cost for Contractor to Transport Tree Limb Debris to the
City Landfill
$ (amount)
List of trucks available and capacity (attach additional list if necessary)
1.
2.
(words)
Tandem Truck Make Model Engine HP C.Y. Capacity
36
3.
4.
5.
6.
7.
Semi Truck Make Model Engine HP Trailer Capacity C.Y
1.
2.
3.
4.
5.
Note:
1. Proof of Insurance as specified in Exhibit A must accompany the bidder's proposal. Failure to
submit the proof of insurance as specified with the bid will disqualify the bidder.
2. Contractor must provide written references of the types of work they have performed and the
location of these jobs. Failure to submit this information with the bid will disqualify the bidder.
Bidder Information
Company Name:
Address:
Phone Number:
Email Address:
Authorized Representative name / title (print):
Authorized Representative Signature:
Date:
Please mail or deliver to the Salina City Clerk's office, P.O. Box 736, 300 W. Ash Street, Salina, KS 67402-0736
prior to the bid opening. The bid opening date has been set for 10:00 am on Friday, January 18, 2008 in Room #107
of the Ci , /County Building in Salina, Kansas.
37
Appendix 5.2
ICE STORM GENERAL TRANSPORT
BID TABULATIONS
January 18, 2008
38
TRUCKS
BIDDER
PER CUBIC YARD
PER TON BID
1
APAC-Kansas, Inc. Shears Division
1-12
$21.75
Salina, KS
2-12.5
823-5537
2-17.5
2
Holmquist Construction
1-12
$24.00
Smolan, KS
826-5558
3
Ferco Rental
1-18
$38.00
Salina, KS
4-28
$35.00
825-6380
4
Tri Rivers Logging, Inc.
5-100
$62.00
Cameron, MO
Self Loading
816-632-6283
5
Asplundh Environmental Services, Inc.
Various General
$65.00
Fairhope, AL
Listing
770-361-5427
6
James Keller Trucking
1-15
$70.00 per hour
Salina, KS
827-1349
7
Young's General Contracting, Inc.
8-40-95
$91.00
Poplar Bluff, MO
Self Loading
573-785-1501
8
Arbor Masters Tree Service
12-40-100
$94.00
Wichita, KS
Self Loading
316-838-3111
9
DRC Emergency Services
12-40-60
$118.86
Mobile, AL
35-45-100
251-343-3581
Self Loading
10
Quality Timber Products
Grinding Services
$2,500 set up
Rosehill, KS
+ $550 per hr
316-641-2309
11
Late bid — not opened
38
Appendix 5.3
AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
and
regarding
ICE STORM GENERAL TRANSPORT
This Agreement is entered into this _ day of January, 2008 by and between the City of Salina, Kansas
(the "City") and ("Contractor").
Recitals
A. The City of Salina experienced an extraordinary ice storm which resulted in extensive damage to
trees throughout the community.
B. The Contractor owns and operates equipment which has been determined to be necessary in
transporting tree limb debris from residential areas within the City to the City Landfill.
C. The City desires to contract for and the Contractor desires to provide equipment and driver for the
purpose of transporting tree limb debris.
The parties therefore agree and covenant:
Duties of Contractor. Contractor agrees to provide the following equipment
Tandem Truck Make Model Engine HP C.Y. Capacity
a.
b.
C.
in well-maintained condition along with a qualified, CDL -licensed operator to drive each unit of equipment for the
purpose of transporting tree limb debris, loaded by City loading crews, from residential areas within the City to the
City Landfill, subject to the following conditions:
a. Location and scheduling of loading by City crews shall be determined by the City;
b. Working hours will be from 8:00 a.m. to 5:00 p.m., Monday through Friday, but may
expand, at the discretion of the City, based upon available daylight;
C. Contractor pays for all fuel and equipment maintenance;
d. Disruptions in loading operations may occur based upon weather conditions or other
matters affecting availability of City loading crews; and
e. City loading crews will have a 30 minute lunch break.
2. Compensation. The City agrees to compensate the Contractor at the rate of $ per ton of
tree limb debris delivered to the City Landfill, as follows:
a. By 12:00 noon on each Monday during the term of this Agreement, Contractor will
submit a bill to a designated representative of the General Services Division of the City's
Public Works Department for the number of tons of tree limb debris hauled to the City
Landfill by each unit of equipment during the prior week.
b. The City will match the bill to City Landfill weight tickets and submit the bill (as either
confirmed or modified based upon discussions with an authorized representative of the
contractor) to the City's Finance Department for payment. Payment will be authorized
for tons hauled by the Contractor to the City Landfill.
C. The City's Finance Department will mail checks to the Contractor each Friday following
the submission of the bill as approved by the City's General Services Division for
39
contract services. Payment to the Contractor will be mailed to the address provided by
the Contractor.
3. Term. This Agreement shall commence January _, 2008, and shall terminate upon completion
of the tree limb debris removal project, subject to termination pursuant to paragraph 5 below.
4. Nonperformance. If either party fails to comply with any term of this Agreement within 2
business days after written notice to comply has been mailed by the non -defaulting party to the defaulting party,
such failure shall be deemed an immediate breach of this Agreement. In such case, the non -defaulting party may
pursue against the defaulting party such remedies as provided by law or in equity, including without limitation, the
right to specifically enforce this Agreement. In addition, the non -defaulting party may recover its costs and
reasonable attorneys' fees incurred in any action related to such breach.
5. Termination. Either party may immediately terminate this Agreement at any time and for any
reason.
6. Relationship. It is expressly understood that the Contractor in performing services under this
Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction
over the methods by which the Contractor performs its services hereunder. The sole interest and responsibility of
the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient,
and satisfactory manner. The Contractor shall be exclusively responsible for all taxes, withholding payments,
employment -based benefits, deferred compensation plans, including but not limited to its workers compensation and
social security obligations, and the filing of all necessary documents, forms, or returns pertinent to the foregoing.
7. Contractor Responsibility for and Self -reporting of Injury to Persons or Damage to Property. The
Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or
agents in the performance of its duties under this Agreement and shall immediately notify the notify the Risk
Management Department, (785) 309-5705, providing full details thereof, including an estimate of the
amount of loss or liability.
8. Release of Claims by Contractor. The Contractor releases the City from any claims for injury to its
agents or employees or damage to its property arising from the work to be performed under this Agreement.
9. Indemnification. The Contractor agrees to indemnify and save harmless the City, its officials,
agents, servants, officers, directors and employees from and against all claims, expenses, demands,
judgments and causes of action for personal injury or death or damage to property where, and to the
extent that, such claims, expenses, demands judgment or causes or action arise from intentional or
negligent acts of the Contractor's agents or employees.
10. Insurance Requirements. The Contractor shall maintain the following insurance coverages without
interruption from the date of the commencement of this agreement until date of final payment and
termination of any coverage required to be maintained after final payment
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents, independent
contractors, etc. which are employed or retained by the Contractor, on an occurrence basis. In
lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
amount or an additional amount and submit proof all its consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Automobile Liability
The Contractor shall provide coverage protecting the Contractor against claims for bodily injury
40
and/or property damage arising out of the ownership or use of any owned, hired and/or non -
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
Worker's Compensation
Before beginning any work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time this
Agreement is executed. These certificates shall contain a provision that coverage afforded under
the policies will not be cancelled or substantially changed until at least thirty (30) days prior
written notice has been given to the City and acknowledged.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
Agreement shall promptly notify the Risk Management Department, (785) 309-5705, providing
full details thereof, including an estimate of the amount of loss or liability.
11. Compliance with Applicable Law. Contractor shall comply with all applicable federal, state, and local
law in the performance of its duties under this Agreement.
12. Non -assignable. Due to the unique qualifications and circumstances of the parties, neither the rights
nor the responsibilities provided for under this Agreement shall be assignable by either party, either in whole or in part.
13. Feminine -Masculine, Singular -Plural. Wherever used, singular shall include the plural, plural the
singular, and use of any gender shall include all genders.
14. Kansas Law Applies. This Agreement and its validity, construction and performance shall be
governed by the laws of Kansas. This Agreement shall be interpreted according to its fair meaning, and not in favor of
or against any party.
15. Severability. The unenforceability, invalidity, or illegality of any provision of this Contract shall not
render the other provisions unenforceable, invalid, or illegal.
16. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and
signed by the parties. Should the end of a time period fall on a legal holiday, that time period shall extend to 5:00 p.m. of
the next full business day.
17. Persons Bound -Conies. This Agreement shall extend to and bind the heirs, executors, administrators,
trustees, successors and assigns of the parties hereto, and may be executed in any number of counterparts, each of which
shall be deemed an original, or in multiple originals, and all such counterparts or originals shall for all purposes
constitute one agreement.
41
18. Notices. All notices and demands shall be given in writing either by personal service or by registered
or certified mail, postage prepaid, and retum-receipt requested. Notice shall be considered given when received on date
appearing on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours after
deposit in the mail. Notices shall be addressed as appears below for each party, provided that if any party gives notice of
a change of name or address, notices to the giver of that notice shall thereafter be given as demanded in that notice.
CITY: City Clerk
P.O. Box 736
Salina, KS 67402-0736
CONTRACTOR:
19. Typewritten or Handwritten Provisions. Typewritten or handwritten provisions inserted or attached
shall supersede all conflicting printed provisions.
20. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression
of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral
or written, made before or at the signing thereof, shall be binding unless in writing and signed by all parties and attached
hereto. Any amendment to this Contract, including an oral modification supported by new consideration, must be
reduced to writing and signed by both parties before it will be effective.
Executed by the duly authorized officers of the parties as of the date fust above written.
ATTEST:
Lieu Ann Elsey, City Clerk, CMC
42
CITY OF SALINA, KANSAS
Lo
Lo
Mike Fraser, Public Works Director
Appendix 5.4
AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
and
regarding
ICE STORM SELF -LOADING TRANSPORT
This Agreement is entered into this
(the "City") and
day of January, 2008 by and between the City of Salina, Kansas
_ ("Contractor").
Recitals
A. The City of Salina experienced an extraordinary ice storm which resulted in extensive damage to
trees throughout the community.
B. The Contractor owns and operates equipment which has been determined to be necessary in
transporting tree limb debris from residential areas within the City to the City Landfill.
C. The City desires to contract for and the Contractor desires to provide equipment and driver for the
purpose of transporting tree limb debris.
The parties therefore agree and covenant:
Duties of Contractor. Contractor agrees to provide the following self -loading equipment:
Tandem or Semi Truck Make Model Engine HP C.Y. Capacity
a.
b.
C.
in well-maintained condition along with a qualified, CDL -licensed operator to operate and drive each unit of
equipment for the purpose of loading and transporting tree limb debris from residential areas within the City to the
City Landfill, subject to the following conditions:
f. Location and scheduling of loading and hauling shall be determined by the City;
g. Working hours from 8:00 a.m. to 5:00 p.m., Monday through Friday, but may expand, at
the discretion of the City, based upon available daylight;
h. Contractor pays for all fuel and equipment maintenance; and
i. Disruptions in operations may occur based upon weather conditions.
2. Compensation. The City agrees to compensate the Contractor at the rate of $ per ton of
tree limb debris loaded and delivered to the City Landfill, as follows:
d. By 12:00 noon on each Monday during the term of this Agreement, Contractor will
submit a bill to a designated representative of the General Services Division of the City's
Public Works Department for the number of tons of tree limb debris hauled to the City
Landfill by each unit of equipment during the prior week.
e. The City will match the bill to City Landfill weight tickets and submit the bill (as either
confirmed or modified based upon discussions with an authorized representative of the
contractor) to the City's Finance Department for payment. Payment will be authorized
for tons hauled by the Contractor to the City Landfill.
f. The City's Finance Department will mail checks to the Contractor each Friday following
the submission of the bill as approved by the City's General Services Division for
contract services. Payment to the Contractor will be mailed to the address provided by
the Contractor.
43
3. Term This Agreement shall commence January _, 2008, and shall terminate upon completion
of the tree limb debris removal project, subject to termination pursuant to paragraph 5 below.
4. Nonperformance. If either party fails to comply with any term of this Agreement within 2
business days after written notice to comply has been mailed by the non -defaulting party to the defaulting party,
such failure shall be deemed an immediate breach of this Agreement. In such case, the non -defaulting party may
pursue against the defaulting party such remedies as provided by law or in equity, including without limitation, the
right to specifically enforce this Agreement. In addition, the non -defaulting party may recover its costs and
reasonable attorneys' fees incurred in any action related to such breach.
5. Termination. Either party may immediately terminate this Agreement at any time and for any
reason.
6. Relationship. It is expressly understood that the Contractor in performing services under this
Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction
over the methods by which the Contractor performs its services hereunder. The sole interest and responsibility of
the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient,
and satisfactory manner. The Contractor shall be exclusively responsible for all taxes, withholding payments,
employment -based benefits, deferred compensation plans, including but not limited to its workers compensation and
social security obligations, and the filing of all necessary documents, forms, or returns pertinent to the foregoing.
7. Contractor Responsibility for and Self -reporting of InInjury to Persons or Damage to Property. The
Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or
agents in the performance of its duties under this Agreement and shall immediately notify the notify the Risk
Management Department, (785) 309-5705, providing full details thereof, including an estimate of the
amount of loss or liability.
8. Release of Claims by Contractor. The Contractor releases the City from any claims for injury to its
agents or employees or damage to its property arising from the work to be performed under this Agreement.
9. Indemnification. The Contractor agrees to indemnify and save harmless the City, its officials,
agents, servants, officers, directors and employees from and against all claims, expenses, demands,
judgments and causes of action for personal injury or death or damage to property where, and to the
extent that, such claims, expenses, demands judgment or causes or action arise from intentional or
negligent acts of the Contractor's agents or employees.
10. Insurance Requirements. The Contractor shall maintain the following insurance coverages without
interruption from the date of the commencement of this agreement until date of final payment and
termination of any coverage required to be maintained after final payment
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents, independent
contractors, etc. which are employed or retained by the Contractor, on an occurrence basis. In
lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
amount or an additional amount and submit proof all its consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Automobile Liability
The Contractor shall provide coverage protecting the Contractor against claims for bodily injury
and/or property damage arising out of the ownership or use of any owned, hired and/or non -
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
44
Worker's Compensation
Before beginning any work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time this
Agreement is executed. These certificates shall contain a provision that coverage afforded under
the policies will not be cancelled or substantially changed until at least thirty (30) days prior
written notice has been given to the City and acknowledged.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
Agreement shall promptly notify the Risk Management Department, (785) 309-5705, providing
full details thereof, including an estimate of the amount of loss or liability.
11. Compliance with Applicable Law. Contractor shall comply with all applicable federal, state, and local
law in the performance of its duties under this Agreement.
12. Non -assignable. Due to the unique qualifications and circumstances of the parties, neither the rights
nor the responsibilities provided for under this Agreement shall be assignable by either party, either in whole or in part.
13. Feminine -Masculine, Singular -Plural. Wherever used, singular shall include the plural, plural the
singular, and use of any gender shall include all genders.
14. Kansas Law Applies. This Agreement and its validity, construction and performance shall be
governed by the laws of Kansas. This Agreement shall be interpreted according to its fair meaning, and not in favor of
or against any party.
15. Severability. The unenforceability, invalidity, or illegality of any provision of this Contract shall not
render the other provisions unenforceable, invalid, or illegal.
16. Time. Time is of the essence of this Agreement No extension will be granted unless in writing and
signed by the parties. Should the end of a time period fall on a legal holiday, that time period shall extend to 5:00 p.m. of
the next full business day.
17. Persons Bound -Copies. This Agreement shall extend to and bind the heirs, executors, administrators,
trustees, successors and assigns of the parties hereto, and may be executed in any number of counterparts, each of which
shall be deemed an original, or in multiple originals, and all such counterparts or originals shall for all purposes
constitute one agreement.
45
18. Notices. All notices and demands shall be given in writing either by personal service or by registered
or certified mail, postage prepaid, and return -receipt requested. Notice shall be considered given when received on date
appearing on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours after
deposit in the mail. Notices shall be addressed as appears below for each party, provided that if any party gives notice of
a change of name or address, notices to the giver of that notice shall thereafter be given as demanded in that notice.
CITY: City Clerk
P.O. Box 736
Salina, KS 67402-0736
CONTRACTOR:
19. Typewritten or Handwritten Provisions. Typewritten or handwritten provisions inserted or attached
shall supersede all conflicting printed provisions.
20. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression
of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral
or written, made before or at the signing thereof, shall be binding unless in writing and signed by all parties and attached
hereto. Any amendment to this Contract, including an oral modification supported by new consideration, must be
reduced to writing and signed by both parties before it will be effective.
Executed by the duly authorized officers of the parties as of the date first above written
ATTEST:
Lieu Ann Elsey, City Clerk, CMC
46
CITY OF SALINA, KANSAS
LIM
LIM
Mike Fraser, Public Works Director
Mar
SAppendix 6.1
2007 Ice Storm Markley Road Load/Transport Quotation
This Quotation Sheet must be returned to the City of Salina City Clerk's Office
prior to the bid opening at 10:00 am on Friday, January 18, 2008
Part 1
Scope of Work
• Provide loader with ability to load your own dump trucks with tree limb debris and then transport those
loads to City Landfill from the Markley Site which is 10.3 miles away.
Required by Contractor
• Minimum five (5) tandem dump trucks (with a lowered tail gate) or semi truck with trailer *Note:
Contractor loads their own trucks
• Loader with ability to load tree limbs into Contractor's own dump trucks
• Legally licensed CDL operator to drive dump trucks, and a front-end loader operator
• Insurance Coverage Requirements - See attached Exhibit A
• Enter into a contract including all terms under attached document marked as Exhibit A (proof of insurance
must be submitted with the bid or bidder will be disqualified)
Conditions
• Working hours 8:00 am to 5:00 pm (Monday — Friday)
• Landfill hours may be extended as more daylight is available
• Contractor pays for all fuel and vehicle maintenance
• City has no liability for accidents or injuries
• Contractor agrees to indemnify the City of Salina
• Intention to utilize services continually throughout the day, but disruption are not guaranteed
General Estimated Information
• City crews have found roundtrip cycle times (including loading) to and from the Landfill from loading
locations in the center portion of the city run about 1'/ hours
• The City has experienced that their fully loaded 6 yard single axle dump trucks are weighing in at the
Landfill on average at about 2 tons per truck load
• City crew will have a 30 minute lunch break
Termination
• Either the Contractor or the City of Salina can terminate in writing this debris transportation agreement at
any time and for any reason.
Quote: Per Ton Cost for Contractor to Transport Tree Limb Debris to the
City Landfill
$ (amount) (words)
List of trucks available and capacity (attach additional list if necessary)
Tandem Truck Make
1.
2.
3.
4.
Model Engine HP C.Y. Capacity
47
5.
Semi Truck Make Model Engine HP Trailer Capacity C.Y
1.
2.
3.
4.
5.
Loader Make Model Engine HP Bucket Size
1.
Part 2
Contractor will be asked once the work at the Markley Site is finished to work as an additional crew with
loader and trucks to haul materials out of various residential areas in the City of Salina. This second part of
the bid provides for this additional service.
Scope of Work
• Provide loader, five (5) trucks, and drivers to transport tree limb debris to City Landfill from various
residential areas within the City of Salina.
Required by Contractor
• Tandem axel dump truck (with a lowered tail gate) or semi truck with trailer *Note: Contractor loads their
own trucks
• Legally licensed operators to drive the vehicles
• Insurance coverage requirements - See attached Exhibit A
• Enter into a contract including all terms under attached document marked as Exhibit A (proof of insurance
must be submitted with the bid or bidder will be disqualified)
Conditions
• Working hours 8:00 am to 5:00 pm (Monday — Friday)
• Contractor pays for all fuel and vehicle maintenance
• City has no liability for accidents or injuries
• Contractor agrees to indemnify the City of Salina
• Intention to utilize services continually throughout the day, disruptions not guaranteed (weather conditions
may halt collection operations until a future date)
General Estimated Information
• City crews have found roundtrip cycle times (including loading) to and from the Landfill from loading
locations in the center portion of the city run about 1'/4 hours
• The City has experienced that their fully loaded 6 yard single axle dump trucks are weighing in at the
Landfill on average at about 2 tons per truck load
• City crews will have a 30 minute lunch break
Termination
• Either the Contractor or the City of Salina can terminate in writing this debris transportation agreement at
any time and for any reason.
48
Quote: Per Ton Cost for Contractor to Transport Tree Limb Debris to the
City Landfill
$ (amount) (words)
List of trucks available and capacity (attach additional list if necessary)
Tandem Truck Make Model Engine HP C.Y. Capacity
1.
2.
3.
4.
5.
Semi Truck Make Model Engine HP Trailer Capacity C.Y
1.
2.
3.
4.
5.
Loader Make Model Engine HP Bucket Size
Note:
3. Proof of Insurance as specified in Exhibit A must accompany the bidder's proposal. Failure to
submit the proof of insurance as specified with the bid will disqualify the bidder.
4. Contractor must provide written references of the types of work they have preformed and the
location of these jobs. Failure to submit this information with the bid will disqualify the bidder.
49
Bidder Information
Company Name:
Address:
Phone Number:
Email Address:
Authorized Representative name / title (print):
Authorized Representative Signature: Date:
Please mail or deliver to the Salina City Clerk's office, P.O. Box 736, 300 W. Ash Street, Salina, KS 67402-0736
prior to the bid opening. The bid opening date has been set for 10:00 am on Friday, January 18, 2008 in Room #107
of the Ci , /County Building in Salina, Kansas.
50
Appendix 6.2
ICE STORM LOAD/TRANSPORT FOR MARKLEY
BID TABULATIONS
January 18, 2008
51
BIDDER
TRUCKS / SEMI
PART 1
PART 2
PER CUBIC YARD
PER TON
PER TON
1
APAC-Kansas, Inc.
1-12
$33.95
$73.10
Shears Division
2-12.5
Salina, KS
2-17.5
823-5537
2
Connelly Enterprises
4-38-45
$48.00
$53.00
Tescott, KS
1-66
452-8591
3
Kansas General Maintenance
3-41
$50.00
$62.00
Salina, KS
3-21
822-7720
4
Johnson Farms, Inc.
1-12
$52.75
$64.50
Salina, KS
3-14
493-4839
2-24-30
5
Tri Rivers Logging, Inc.
5-100
$57.00
$57.00
Cameron, MO
816-632-6283
6
Asplundh Environmental Services,
Various General
$65.00
$65.00
Inc.
Listing
Fairhope, AL
770-361-5427
7
T&R Dirt Construction
1— 15
$70 haul chips
$160
Salina, KS
1-40
$120 haul limbs
820-9542
5-30-40
8
Arbor Masters Tree Service
2-40
$79.00
$79.00
Wichita, KS
1-50
316-838-3111
2-100
Self Loading
9
DRC Emergency Services
35-45-100
$96.82
$118.62
Mobile, AL
Self Loading
251-343-3581
10
Young's General Contracting, Inc.
8-40-95
$118.00
$153.00
Poplar Bluff, MO
Self Loading
573-785-1501
11
Late bid — not opened
51
Appendix 6.3
AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
and
regarding
ICE STORM LOADER/TRANSPORT
This Agreement is entered into this _ day of January, 2008 by and between the City of Salina, Kansas
(the "City") and ("Contractor").
Recitals
A. The City of Salina experienced an extraordinary ice storm which resulted in extensive damage to
trees throughout the community.
B. The Contractor owns and operates equipment which has been determined to be necessary in
loading and transporting tree limb debris from the Markley Road collection site to the City Landfill.
C. The City desires to contract for and the Contractor desires to provide loading and hauling
equipment, with operators, for the purpose of transporting tree limb debris.
The parties therefore agree and covenant:
1. Duties of Contractor. Contractor agrees to provide the following loading and hauling equipment:
Equipment Model Engine HP C.Y. Capacity
a.
b.
C.
d.
e.
in well-maintained condition along with a qualified, CDL -licensed operator to operate each unit of equipment for the
purpose of loading and transporting tree limb debris from the Markley Road collection site to the City Landfill,
subject to the following conditions:
j. Working hours from 8:00 a.m. to 5:00 p.m., Monday through Friday but may expand, at
the discretion of the City, based upon available daylight;
k. Contractor pays for all fuel and equipment maintenance; and
1. Disruptions in operations may occur based upon weather conditions.
2. Compensation. The City agrees to compensate the Contractor at the rate of $ per ton of
tree limb debris loaded and delivered to the City Landfill, as follows:
g. By 12:00 noon on each Monday during the term of this Agreement, Contractor will
submit a bill to a designated representative of the General Services Division of the City's
Public Works Department for the number of tons of tree limb debris hauled to the City
Landfill by each unit of equipment during the prior week.
h. The City will match the bill to City Landfill weight tickets and submit the bill (as either
confirmed or modified based upon discussions with an authorized representative of the
contractor) to the City's Finance Department for payment. Payment will be authorized
for tons hauled by the Contractor to the City Landfill.
i. The City's Finance Department will mail checks to the Contractor each Friday following
the submission of the bill as approved by the City's General Services Division for
contract services. Payment to the Contractor will be mailed to the address provided by
the Contractor.
52
3. Term. This Agreement shall commence January _, 2008, and shall terminate upon completion
of the tree limb debris removal project, subject to termination pursuant to paragraph 5 below.
4. Nonperformance. If either party fails to comply with any term of this Agreement within 2
business days after written notice to comply has been mailed by the non -defaulting party to the defaulting party,
such failure shall be deemed an immediate breach of this Agreement. In such case, the non -defaulting party may
pursue against the defaulting party such remedies as provided by law or in equity, including without limitation, the
right to specifically enforce this Agreement. In addition, the non -defaulting party may recover its costs and
reasonable attorneys' fees incurred in any action related to such breach.
5. Termination. Either party may immediately terminate this Agreement at any time and for any
reason.
6. Relationship. It is expressly understood that the Contractor in performing services under this
Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction
over the methods by which the Contractor performs its services hereunder. The sole interest and responsibility of
the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient,
and satisfactory manner. The Contractor shall be exclusively responsible for all taxes, withholding payments,
employment -based benefits, deferred compensation plans, including but not limited to its workers compensation and
social security obligations, and the filing of all necessary documents, forms, or returns pertinent to the foregoing.
7. Contractor Responsibility for and Self -reporting of Injury to Persons or Damage to Property. The
Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or
agents in the performance of its duties under this Agreement and shall immediately notify the notify the Risk
Management Department, (785) 309-5705, providing full details thereof, including an estimate of the
amount of loss or liability.
8. Release of Claims by Contractor. The Contractor releases the City from any claims for injury to its
agents or employees or damage to its property arising from the work to be performed under this Agreement.
9. Indemnification. The Contractor agrees to indemnify and save harmless the City, its officials,
agents, servants, officers, directors and employees from and against all claims, expenses, demands,
judgments and causes of action for personal injury or death or damage to property where, and to the
extent that, such claims, expenses, demands judgment or causes or action arise from intentional or
negligent acts of the Contractor's agents or employees.
10. Insurance Requirements. The Contractor shall maintain the following insurance coverages without
interruption from the date of the commencement of this agreement until date of final payment and
termination of any coverage required to be maintained after final payment
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents, independent
contractors, etc. which are employed or retained by the Contractor, on an occurrence basis. In
lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
amount or an additional amount and submit proof all its consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Automobile Liability
The Contractor shall provide coverage protecting the Contractor against claims for bodily injury
and/or property damage arising out of the ownership or use of any owned, hired and/or non -
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
53
Worker's Compensation
Before beginning any work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time this
Agreement is executed. These certificates shall contain a provision that coverage afforded under
the policies will not be cancelled or substantially changed until at least thirty (30) days prior
written notice has been given to the City and acknowledged.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
Agreement shall promptly notify the Risk Management Department, (785) 309-5705, providing
full details thereof, including an estimate of the amount of loss or liability.
11. Compliance with Applicable Law. Contractor shall comply with all applicable federal, state, and local
law in the performance of its duties under this Agreement.
12. Non -assignable. Due to the unique qualifications and circumstances of the parties, neither the rights
nor the responsibilities provided for under this Agreement shall be assignable by either party, either in whole or in part.
13. Feminine -Masculine, Singular -Plural. Wherever used, singular shall include the plural, plural the
singular, and use of any gender shall include all genders.
14. Kansas Law Applies. This Agreement and its validity, construction and performance shall be
governed by the laws of Kansas. This Agreement shall be interpreted according to its fair meaning, and not in favor of
or against any party.
15. Severability. The unenforceability, invalidity, or illegality of any provision of this Contract shall not
render the other provisions unenforceable, invalid, or illegal.
16. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and
signed by the parties. Should the end of a time period fall on a legal holiday, that time period shall extend to 5:00 p.m. of
the next full business day.
17. Persons Bound -Copies. This Agreement shall extend to and bind the heirs, executors, administrators,
trustees, successors and assigns of the parties hereto, and may be executed in any number of counterparts, each of which
shall be deemed an original, or in multiple originals, and all such counterparts or originals shall for all purposes
constitute one agreement.
54
18. Notices. All notices and demands shall be given in writing either by personal service or by registered
or certified mail, postage prepaid, and return -receipt requested. Notice shall be considered given when received on date
appearing on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours after
deposit in the mail. Notices shall be addressed as appears below for each party, provided that if any party gives notice of
a change of name or address, notices to the giver of that notice shall thereafter be given as demanded in that notice.
CITY: City Clerk
P.O. Box 736
Salina, KS 67402-0736
CONTRACTOR:
19. Typewritten or Handwritten Provisions. Typewritten or handwritten provisions inserted or attached
shall supersede all conflicting printed provisions.
20. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression
of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral
or written, made before or at the signing thereof, shall be binding unless in writing and signed by all parties and attached
hereto. Any amendment to this Contract, including an oral modification supported by new consideration, must be
reduced to writing and signed by both parties before it will be effective.
Executed by the duly authorized officers of the parties as of the date first above written.
ATTEST:
Lieu Ann Elsey, City Clerk, CMC
55
CITY OF SALINA, KANSAS
By:
LM
Mike Fraser, Public Works Director
Appendix 7.1
2008 Ice Storm Right -of -Way Tree Trimming Quotation
This Quotation Sheet must be returned to the City of Salina City Clerk's Office prior to the
bid opening at 10:00 a.m. on Tuesday, January 22, 2008
Scope of Work
The successful contractor will be responsible for removing hazardous conditions resulting
from hanging branches, widow makers and broken branches (hangers) within public street right-
of-way resulting from the recent ice storm. Broken jags and stubs shall be removed through
proper pruning practices to help instill good health and proper form. Each location must be left
in a sightly manner and contractors are not authorized to perform work on private property under
this contract.
All debris trimmed/removed from the trees by the contractor shall be chipped and/or hauled
away. Chips and limbs may be hauled by the contractor and dumped at the City of Salina
Landfill at no cost.
In the event a contractor discovers a hanger he feels needs to be removed and it was not
previously marked the City will review these on a tree by tree basis. The contractor must notify
the City Parks and Forestry Division to obtain approval for the complete removal prior to the
task in order to receive payment.
Contractors must be available to begin working immediately upon receipt of notice to proceed.
No subcontractors will be allowed without prior written approval by the City of Salina.
Required by the Contractor
1. Insurance coverage requirements — see attached exhibit A
2. Enter into a contract including all terms under attached document marked as
exhibit A (proof of insurance must be submitted with the bid or bidder will be
disqualified).
3. Must be a licensed Tree Trimmer through the City of Salina.
Conditions
1. Contractor pays for all fuel and vehicle maintenance
2. City of Salina has no liability for accidents or injuries
3. Contractor agrees to indemnify the City of Salina
4. Weather (snow, ice, etc.) conditions may halt the trimming operations until a
future date.
5. The City will provide a detailed list of locations where hangers are located.
The City of Salina will be divided into (3) three areas for bidding. The areas are as follows:
1. North — area of the city north of South Street.
56
2. Center — area between South Street and Cloud Street.
3. South — area south of Cloud Street.
The North area contains approximately (390) trees with hangers
The Center area contains approximately (442) trees with hangers
The South area contains approximately (109) trees with hangers
Bids will be awarded based on the cost per tree with hangers for each area.
A different contractor may be awarded the work for each area. The time to complete each area
should not be contingent upon completion of another area. Meaning the contractor should be
able to perform work concurrently in all areas bid out.
Quote Per Tree with Hangers
North Area - $ per tree with hangers, Time to Complete
Center Area - $ per tree with hangers, Time to Complete
South Area - $ per tree with hangers, Time to Complete.
Bidder Information
Company Name:
Address:
Phone Number:
Email Address:
Authorized Representative name / title (print)
Authorized Representative Signature:
Please mail or deliver to the Salina City Clerk's Office, P.O. Box 736, 300 W. Ash St., Salina,
KS 67401-0736 prior to the bid opening. The bid opening date has been set for 10:00 a.m. on
Tuesday, January 22, 2008 in room #105 of the City/County Building in Salina, Kansas.
57
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Appendix 7.3
AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
and
Salina Tree, Inc.
regarding
ICE STORM STREET TREES WITH HANGERS TRIMMING
This Agreement is entered into this _ day of January, 2008 by and between the City of Salina, Kansas
(the "City") and Salina Tree, Inc. ("Contractor").
Recitals
A. The City of Salina experienced an extraordinary ice storm which resulted in extensive damage to
trees throughout the community.
B. The Contractor owns and operates equipment which has been determined to be necessary in
trimming street trees with hangers from residential areas within the City.
C. The City desires to contract for and the Contractor desires to provide equipment and operators to
trim street trees with hangers.
The parties therefore agree and covenant:
1. Duties of Contractor. Contractor agrees to the following:
a. Remove all hangers within each street tree identified by the City
within 45 days from the starting date. ( a hanger is defined as any
limb over 2" in diameter and 3' long that is broken and still hanging in the
tree, attached or not).
b. If a hanger is cut off the tree the limb must be properly pruned back to a
larger branch.
C. Each location must be left in a sightly manner and the contractor is not
authorized to perform work on private property.
d. All debris trimmed/removed from the trees by the contractor shall be
chipped and/or hauled away. Limbs may be hauled to the City of Salina
Landfill and chips may be hauled to the Markley yard waste site at no
e. In the event that the contractor discovers a tree with hangers they feel
needs to be removed and it was not previously identified by the City or if
the City would like to add additional trees with hangers, these trees will be
reviewed on a tree by tree basis. The contractor must notify the City Parks
Forestry Division to obtain approval prior to the task in order to
f. The contractor must be available to begin working immediately upon
receipt of notice to proceed.
g. No subcontractors will be allowed without prior written approval by the
City of Salina.
h. The contractor must follow standard safety procedures for traffic contro
while working on public streets.
2. Compensation. The City agrees to compensate the Contractor at the rate of
$32.50 per tree trimmed with hangers., as follows:
cost.
and
receive payment.
By 12:00 noon on each Monday during the term of this Agreement, Contractor will
submit a bill to a designated representative of the Parks and Forestry Division of the
Parks and Recreation Department for the number of trees trimmed with hangers in each
area during the prior week.
60
k. The City will match the bill to the City's list of street trees with hangers and submit the
bill (as either confirmed or modified based upon discussions with an authorized
representative of the contractor) to the City's Finance Department for payment. Payment
will be authorized for the number of street trees trimmed with hangers by the Contractor.
1. The City's Finance Department will mail checks to the Contractor each Friday following
the submission of the bill as approved by the City's Parks and Forestry Division for
contract services. Payment to the Contractor will be mailed to the address provided by
the Contractor.
3. Term. This Agreement shall commence January _, 2008, and shall terminate upon completion
of the tree limb debris removal project, subject to termination pursuant to paragraph 5 below.
4. Nonperformance. If either party fails to comply with any term of this Agreement within 2
business days after written notice to comply has been mailed by the non -defaulting party to the defaulting party,
such failure shall be deemed an immediate breach of this Agreement. In such case, the non -defaulting party may
pursue against the defaulting party such remedies as provided by law or in equity, including without limitation, the
right to specifically enforce this Agreement. In addition, the non -defaulting party may recover its costs and
reasonable attorneys' fees incurred in any action related to such breach.
5. Termination. Either party may immediately terminate this Agreement at any time and for any
reason.
6. Relationship. It is expressly understood that the Contractor in performing services under this
Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction
over the methods by which the Contractor performs its services hereunder. The sole interest and responsibility of
the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient,
and satisfactory manner. The Contractor shall be exclusively responsible for all taxes, withholding payments,
employment -based benefits, deferred compensation plans, including but not limited to its workers compensation and
social security obligations, and the filing of all necessary documents, forms, or returns pertinent to the foregoing.
7. Contractor Responsibility for and Self -reporting of Iniury to Persons or Damage to Property. The
Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or
agents in the performance of its duties under this Agreement and shall immediately notify the notify the Risk
Management Department, (785) 309-5705, providing full details thereof, including an estimate of the
amount of loss or liability.
8. Release of Claims by Contractor. The Contractor releases the City from any claims for injury to its
agents or employees or damage to its property arising from the work to be performed under this Agreement.
9. Indemnification. The Contractor agrees to indemnify and save harmless the City, its officials,
agents, servants, officers, directors and employees from and against all claims, expenses, demands,
judgments and causes of action for personal injury or death or damage to property where, and to the
extent that, such claims, expenses, demands judgment or causes or action arise from intentional or
negligent acts of the Contractor's agents or employees.
10. Insurance Requirements. The Contractor shall maintain the following insurance coverages without
interruption from the date of the commencement of this agreement until date of final payment and
termination of any coverage required to be maintained after final payment
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents, independent
contractors, etc. which are employed or retained by the Contractor, on an occurrence basis. In
lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
61
amount or an additional amount and submit proof all its consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Automobile Liability
The Contractor shall provide coverage protecting the Contractor against claims for bodily injury
and/or property damage arising out of the ownership or use of any owned, hired and/or non -
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
Worker's Compensation
Before beginning any work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time this
Agreement is executed. These certificates shall contain a provision that coverage afforded under
the policies will not be cancelled or substantially changed until at least thirty (30) days prior
written notice has been given to the City and acknowledged.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
Agreement shall promptly notify the Risk Management Department, (785) 309-5705, providing
full details thereof, including an estimate of the amount of loss or liability.
11. Compliance with Applicable Law. Contractor shall comply with all applicable federal, state, and local
law in the performance of its duties under this Agreement.
12. Non -assignable. Due to the unique qualifications and circumstances of the parties, neither the rights
nor the responsibilities provided for under this Agreement shall be assignable by either party, either in whole or in part.
13. Feminine -Masculine, Singular -Plural. Wherever used, singular shall include the plural, plural the
singular, and use of any gender shall include all genders.
14. Kansas Law Applies. This Agreement and its validity, construction and performance shall be
governed by the laws of Kansas. This Agreement shall be interpreted according to its fair meaning, and not in favor of
or against any party.
15. Severability. The unenforceability, invalidity, or illegality of any provision of this Contract shall not
render the other provisions unenforceable, invalid, or illegal.
16. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and
signed by the parties. Should the end of a time period fall on a legal holiday, that time period shall extend to 5:00 p.m. of
the next full business day.
17. Persons Bound -Copies. This Agreement shall extend to and bind the heirs, executors, administrators,
trustees, successors and assigns of the parties hereto, and may be executed in any number of counterparts, each of which
shall be deemed an original, or in multiple originals, and all such counterparts or originals shall for all purposes
constitute one agreement.
18. Notices. All notices and demands shall be given in writing either by personal service or by registered
62
or certified mail, postage prepaid, and return -receipt requested. Notice shall be considered given when received on date
appearing on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours after
deposit in the mail. Notices shall be addressed as appears below for each party, provided that if any party gives notice of
a change of name or address, notices to the giver of that notice shall thereafter be given as demanded in that notice.
CITY: City Clerk
P.O. Box 736
Salina, KS 67402-0736
CONTRACTOR:
19. Typewritten or Handwritten Provisions. Typewritten or handwritten provisions inserted or attached
shall supersede all conflicting printed provisions.
20. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression
of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral
or written, made before or at the signing thereof, shall be binding unless in writing and signed by all parties and attached
hereto. Any amendment to this Contract, including an oral modification supported by new consideration, must be
reduced to writing and signed by both parties before it will be effective.
Executed by the duly authorized officers of the parties as of the date first above written.
ATTEST:
Lieu Ann Elsey, City Clerk, CMC
63
CITY OF SALINA, KANSAS
Director
0
Steve Snyder, Parks and Recreation
Appendix 8.1
2008 Ice Storm Right -of -Way Tree Removal Quotation
This Quotation Sheet must be returned to the City of Salina City Clerk's Office prior to the
bid opening at 10:00 a.m. on Tuesday, January 22, 2008
Scope of Work
The successful contractor will be responsible for removing trees within public street
right-of-way damaged from the recent ice storm. Each tree shall be completely removed down to
the ground. Each location must be left in a sightly manner and contractors are not authorized to
perform work on private property under this contract. The contractor must make an attempt to
notify the abutting landowner prior to removing a tree in front of their property.
All debris trimmed/removed from the trees by the contractor shall be chipped and/or hauled
away. Chips and limbs may be hauled by the contractor and dumped at the City of Salina
Landfill at no cost.
In the event a contractor discovers a tree he feels needs to be removed and it was not previously
marked the City will review these on a tree by tree basis. The contractor must notify the City
Parks and Forestry Division to obtain approval for the complete removal prior to the task in order
to receive payment.
Contractors must be available to begin working immediately upon receipt of notice to proceed.
No subcontractors will be allowed without prior written approval by the City of Salina.
Required by the Contractor
4. Insurance coverage requirements — see attached exhibit A
5. Enter into a contract including all terms under attached document marked as
exhibit A (proof of insurance must be submitted with the bid or bidder will be
disqualified).
6. Must be a licensed Tree Trimmer through the City of Salina.
Conditions
6. Contractor pays for all fuel and vehicle maintenance
7. City of Salina has no liability for accidents or injuries
8. Contractor agrees to indemnify the City of Salina
9. Weather (snow, ice, etc.) conditions may halt the removal operations until a future
date.
10. The City will provide a detailed list of locations where trees are located and mark
each tree for removal.
64
The City of Salina will be divided into (3) three areas for bidding. The areas are as follows:
4. North — area of the city north of South Street.
5. Center — area between South Street and Cloud Street.
6. South — area south of Cloud Street.
The North area contains approximately (61) trees
The Center area contains approximately (66) trees
The South area contains approximately (15) trees
Bids will be awarded based on the cost per tree removed for each area.
A different contractor may be awarded the work for each area. The time to complete each area
should not be contingent upon completion of another area. Meaning the contractor should be
able to perform work concurrently in all areas bid out.
Quote Per Tree
North Area - $ per tree, Time to Complete
Center Area - $ per tree, Time to Complete.
South Area - $ per tree, Time to Complete
Bidder Information
Company Name:
Address:
Phone Number:
Email Address:
Authorized Representative name / title (print)
Authorized Representative Signature:
Please mail or deliver to the Salina City Clerk's Office, P.O. Box 736, 300 W. Ash St., Salina,
KS 67401-0736 prior to the bid opening. The bid opening date has been set for 10:00 a.m. on
Tuesday, January 22, 2008 in room #105 of the City/County Building in Salina, Kansas.
65
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Appendix 8.3
AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
And
United Disaster Response, LLC
regarding
ICE STORM RIGHT-OF-WAY TREE REMOVAL
This Agreement is entered into this _ day of January, 2008 by and between the City of Salina, Kansas
(the "City") and United Disaster Response, LLC ("Contractor").
Recitals
A. The City of Salina experienced an extraordinary ice storm which resulted in extensive damage to
trees throughout the community.
B. The Contractor owns and operates equipment which has been determined to be necessary in
removing right-of-way trees from residential areas within the City.
C. The City desires to contract for and the Contractor desires to provide equipment and operators in
removing right-of-way trees.
The parties therefore agree and covenant:
Duties of Contractor. Contractor agrees:
a. Remove each street tree, marked by the City, within 21 working days from
starting date.
b. The trees are to be removed completely within 4" of ground level. Each
location must be left in a sightly manner and the contractor is not
authorized to perform work on private property.
C. All debris trimmed/removed from the trees by the contractor shall be
chipped and/or hauled away. Limbs may be hauled to the City of Salina
Landfill and chips may be hauled to the Markley yard waste site at no cost.
d. In the event that the contractor discovers a tree they feel needs to be
removed and it was not previously marked by the City or if the City would like to
add additional trees, these trees will be reviewed on a tree by tree basis. The
contractor must notify the City Parks and Forestry Division to obtain written
approval prior to the task in order to receive payment.
e. The contractor must be available to begin working immediately upon
receipt of notice to proceed.
f. No subcontractors will be allowed without prior written approval by the
City of Salina.
g. Obtain a City of Salina Tree Trimming license.
h. The contractor must follow standard safety procedures for traffic control
while working on public streets.
i. The contractor must make an attempt to notify the abutting property owner
prior to removing a street tree in front of their property.
2. Compensation. The City agrees to compensate the Contractor at the rate of $228.50 per tree
removed in the North and Center areas and $164.50 per tree removed in the South area as follows:
M. By 12:00 noon on each Monday during the term of this Agreement, Contractor will
submit a bill to a designated representative of Parks and Forestry Division of the Parks
and Recreation Department for the number of trees removed in each area during the prior
week.
n. The City will match the bill to City list of street tree removals and submit the bill (as
either confirmed or modified based upon discussions with an authorized representative of
68
the contractor) to the City's Finance Department for payment. Payment will be
authorized for number of street trees removed.
o. The City's Finance Department will mail checks to the Contractor each Friday following
the submission of the bill as approved by the City's Parks and Forestry Division for
contract services. Payment to the Contractor will be mailed to the address provided by
the Contractor.
3. Term. This Agreement shall commence January _, 2008, and shall terminate upon completion
of the tree limb debris removal project, subject to termination pursuant to paragraph 5 below.
4. Nonperformance. If either party fails to comply with any term of this Agreement within 2
business days after written notice to comply has been mailed by the non -defaulting party to the defaulting party,
such failure shall be deemed an immediate breach of this Agreement. In such case, the non -defaulting party may
pursue against the defaulting party such remedies as provided by law or in equity, including without limitation, the
right to specifically enforce this Agreement. In addition, the non -defaulting party may recover its costs and
reasonable attorneys' fees incurred in any action related to such breach.
Termination. Either party may immediately terminate this Agreement at any time and for any
reason.
6. Relatiomh.iU. It is expressly understood that the Contractor in performing services under this
Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction
over the methods by which the Contractor performs its services hereunder. The sole interest and responsibility of
the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient,
and satisfactory manner. The Contractor shall be exclusively responsible for all taxes, withholding payments,
employment -based benefits, deferred compensation plans, including but not limited to its workers compensation and
social security obligations, and the filing of all necessary documents, forms, or returns pertinent to the foregoing.
7. Contractor Responsibility for and Self-remnina of Iniury to Persons or Damaee to Property. The
Contractor acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or
agents in the performance of its duties under this Agreement and shall immediately notify the notify the Risk
Management Department, (785) 309-5705, providing full details thereof, including an estimate of the
amount of loss or liability.
8. Release of Claims by Contractor. The Contractor releases the City from any claims for injury to its
agents or employees or damage to its property arising from the work to be performed under this Agreement.
9. Indemnification. The Contractor agrees to indemnify and save harmless the City, its officials,
agents, servants, officers, directors and employees from and against all claims, expenses, demands,
judgments and causes of action for personal injury or death or damage to property where, and to the
extent that, such claims, expenses, demands judgment or causes or action arise from intentional or
negligent acts of the Contractor's agents or employees.
10. Insurance Requirements. The Contractor shall maintain the following insurance coverages without
interruption from the date of the commencement of this agreement until date of final payment and
termination of any coverage required to be maintained after final payment
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents, independent
contractors, etc. which are employed or retained by the Contractor, on an occurrence basis. In
lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
amount or an additional amount and submit proof all its consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
69
Automobile Liability
The Contractor shall provide coverage protecting the Contractor against claims for bodily injury
and/or property damage arising out of the ownership or use of any owned, hired and/or non -
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
Worker's Compensation
Before beginning any work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time this
Agreement is executed. These certificates shall contain a provision that coverage afforded under
the policies will not be cancelled or substantially changed until at least thirty (30) days prior
written notice has been given to the City and acknowledged.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
Agreement shall promptly notify the Risk Management Department, (785) 309-5705, providing
full details thereof, including an estimate of the amount of loss or liability.
11. Compliance with Applicable Law. Contractor shall comply with all applicable federal, state, and local
law in the performance of its duties under this Agreement.
12. Non -assignable. Due to the unique qualifications and circumstances of the parties, neither the rights
nor the responsibilities provided for under this Agreement shall be assignable by either party, either in whole or in part.
13. Feminine -Masculine, Singular -Plural. Wherever used, singular shall include the plural, plural the
singular, and use of any gender shall include all genders.
14. Kansas Law Applies. This Agreement and its validity, construction and performance shall be
governed by the laws of Kansas. This Agreement shall be interpreted according to its fair meaning, and not in favor of
or against any party.
15. Severability. The unenforceability, invalidity, or illegality of any provision of this Contract shall not
render the other provisions unenforceable, invalid, or illegal.
16. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and
signed by the parties. Should the end of a time period fall on a legal holiday, that time period shall extend to 5:00 p.m. of
the next full business day.
17. Persons Bound -Copies. This Agreement shall extend to and bind the heirs, executors, administrators,
trustees, successors and assigns of the parties hereto, and may be executed in any number of counterparts, each of which
shall be deemed an original, or in multiple originals, and all such counterparts or originals shall for all purposes
constitute one agreement.
18. Notices. All notices and demands shall be given in writing either by personal service or by registered
or certified mail, postage prepaid, and return -receipt requested. Notice shall be considered given when received on date
appearing on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours after
70
deposit in the mail. Notices shall be addressed as appears below for each party, provided that if any party gives notice of
a change of name or address, notices to the giver of that notice shall thereafter be given as demanded in that notice.
CITY: City Clerk
P.O. Box 736
Salina, KS 67402-0736
CONTRACTOR:
19. DMewritten or Handwritten Provisions. Typewritten or handwritten provisions inserted or attached
shall supersede all conflicting printed provisions.
20. Merger Clause. These terms are intended by the parties as a complete, conclusive and final expression
of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral
or written, made before or at the signing thereof, shall be binding unless in writing and signed by all parties and attached
hereto. Any amendment to this Contract, including an oral modification supported by new consideration, must be
reduced to writing and signed by both parties before it will be effective.
Executed by the duly authorized officers of the parties as of the date first above written.
ATTEST:
Lieu Ann Elsey, City Clerk, CMC
CITY OF SALINA, KANSAS
In
Director
Appendix #10
Appendix #2
Appendix #2
71
Steve Snyder, Parks and Recreation
0
Appendix 9
PREQUALIFIED CONTRACTORS
Prequalified contractors have met the City of Salina's qualifications for performing debris
removal. These companies have supplied documentation to the City of Salina which confirms that
they have the type and quantity of equipment required for debris removal plus licensed drivers to
operate the equipment. In addition, they have shown a willingness to meet our standards.
APAC-Kansas, Inc.
Shears Division
1329 W. North Street
Salina, KS 67401
Ferco Rental
264 S Broadway
Salina, KS 67401
72
Tri Rivers Logging, Inc.
PO Box 317
Cameron, MO 64429
Appendix 10
BIDDERS LIST
Arbor Masters Tree Service
Corporate office in Shawnee Mission
Arlan Bebermeyer
Locations:
3428 N Emporia Street
Oklahoma City
Wichita, KS 67219
Kansas City
316-838-3111
Tulsa
316-761-0372
Wichita
arlanb _,arbormasters.com
www.arbormasters.com
Arbor Masters
Corporate office in Shawnee Mission
Jerry Day
Locations:
8405 SW 15 Street
Oklahoma City — 405-495-8746
Oklahoma City, OK 73128
Kansas City 913-441-888
404495-5295
Tulsa — 918-258-3444
'e arbormasters.com
Wichita — 316-838-3111
Asplin Environmental Services
Rick Good
217 Fairhope Avenue
Fairhope, AL 36532
770-361-5427
Blue Heron Tree Company
Licensed & Insured
518 N Santa Fe Avenue
Salina, KS 67401
820-8200
Cell 493-4893
Brown's Tree Service
Licensed & Insured
Troy Brown
5723 SW 21St Street
Topeka, KS 66604
785-925-0001
Ceres Environmental Services, Inc.
3825 85'h Avenue North
Brooklyn Park, MN 55423
800-2184424
601-297-5939
Fax 866-228-5636
Coxwell Disaster Recover Services
Well versed in FEMA recovery rules and
Robert Patterson, Director
guidelines.
6741 Lloyd Road West
Jacksonville, FL 32254
904-786-1120, ext. 147
Cell 904-334-9690
chipp@jbcoxwell.com
73
74
Custom Tree Care, Inc.
Greg Gathers
5525 SW Auburn Road
Topeka, KS 66610-9004
785478-9805
Cell 785-221-7550
Cell 913-206-1718
Fax 785478-4195 customtreecare@hotmail.com
Davis & Associates
Bill Davis
915 Burr Oak Lane
Salina, KS 67401
819-2773
davisandassoc@cox.net
Disaster Recovery Group
Jessica Harmon
556 Long Shoals Rd
Arden, NC 28704
Office 828-684-3961
Fax 828-681-2946
Ricky McElrath 251-379-1081
DRC Emergency Services, LLC
740 Museum Drive
Mobile, AL 36608
251-343-3581
Fax 251-343-5554
Eager Beavers Tree Services
City Licensed & Insured
Tobby Boyer
2435 Simmons Road
Salina, KS 67401
342-7874
Earthcare Services
Larry Gapter
1777 East Old Hiway 40
New Cambria, KS 67470
822-4869
Martin Gillespie
Licensed
228 N Phillips
Salina, KS 67401
493-0427
74
Gary Johnson Trucking
Gary Johnson
1265 W Diamond Drive
Salina, KS 67401
493-4839
Holmquist Construction
Allan Holmquist
7028 S Halstead Road
Smolan, KS 67456
Cell 826-5558
Home Resort, Inc.
Registered Class B Contractor
Chuck Maltbie
400 Forest
Salina, KS 67401
Office 825-8888
Fax 823-8882
chuck@spa4u.com
J&J Tree Service
John Pieschl
424 Spruce Street
Minneapolis, KS 67467
785-392-2526
James Keller Trucking
2202 Leland Way
Salina, KS 67401
827-1349
Kansas General Maintenance
Kirby Winslow
PO Box 2240
Salina, KS 67402
822-7720
Kansas Tree Services
Licensed, Bonded, Insured
Staton Diehl
2278 N Gerard Road
Salina, KS 67401
825-2481
KAPE Roofing
Chuck Cooper
315 W Pacific
Salina, KS 67401
643-3760
chuck@kaperoofing.com
75
Kochs Fencing
440 N Broadway
Salina, KS 67401
822-8719
577-1765
Fax 785-225-6977
Kris Luck
905 Merrill Street
Salina, KS 67401
826-9622
Jeffrey Pfliegier
318 N Penn
Salina, KS 67401
819-3655
PMTS (Poo Monkey Tree Service)
Dale Krusen
RR#1, Box 1428A
Thayer, MO 65791
254-223-2827
L&S Builders
Joe Stein
2141 Centennial Road
Salina, KS 67401
452-5526
Fax 826-6676
Magill Truck Lines
Fritz Walter
1201 E Minneapolis
Salina, KS 67401
Cell 643-0466
Man & Truck Tree Service
Licensed, Bonded, Insured
Bill
1568 N 5`h
Salina, KS 67401
822-5529
Natco, Inc.
Russell Nuzzo, Project Manager
1410 Hwy. 11 W
Bristol, TN 37620
Office 423-878-0257
Cell 423-914-1243
Fax 423-878-6667
Scott Parson
Not bonded
227 N Oakdale
Salina, KS 67401
577-4966
76
Quality Timber Products, Inc.
Also has a huge grinder
Paul Sterns
14485 S W 173`d Street
Rosehill, KS 67133
316-641-2309
Fax 316-794-8904
RC Holding Company
Tyler Hartmann
1503 N Chambers Court
Wichita, KS 67212
913-302-6449
hartmann ler ahoo.com
Richmond Tree Service
Pat Richmond
59 Brown Avenue
Marietta, GA 30064
678-362-1914
Fax 678-398-7712
RJ Fencing LLC
Ray Swearingen
PO Box 158
Bennington, KS 67422
452-8498
John Roudybush
2136 W. North St
Salina, KS 67401
827-3826
Salina Tree Inc
Don Detherage
2681 W State Street
Salina, KS 67401
819-1842
Salina Tree Service
Staton Diehl
2278 N Gerard Road
Salina, KS 67401
825-2481
Seim Construction
Larry Seim
5512 E Farrelly Road
Gypsum, KS 67448
452-8037
Smoky Hill Construction
Kim Brown
645 E Crawford
Salina, KS 67401
825-1224
77
SRS_Inc.
Cliff Barnett
1442 W. Interstate 65
Service Road South
Mobile, AL 36693
251445-5500
TJ Allen Company
Licensed; Insured
Todd Betlejewski
4824 W 143rd Terrace
Overland Park, KS 66224
913-814-9555
Cell 913-484-3034
todd 'allen.biz
Tri-Rivers Logging
Mark or Kim Dotson
PO Box 317
Cameron, MO 64429
Office 816-632-6283
Cell 816-215-2297
United Disaster Response, LLC
Zach Johnson
PO Box 2074
Shawnee Mission, KS 66201
Office 913-963-8403
Cell 913-963-9066 1
Fax 888-390-6512
-LJDRLLC@e_verestkc.net
Young's General Contracting, Inc.
Dennis Young
5100 Hwy PP
Poplar Bluff, MO 63901
573-785-1501
573429-7951
Fax 573-785-6314
youngsnWcjtycable.corn
78