01-14-2008 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 14, 2008
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for The Big Ideas presentation. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
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There were present:
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Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. -Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
Sidney Shultz, 336 S. Santa Fe, representing the Masonic Temple, commented on the
requirement of cleaning sidewalks after an ice or snow storm. Mr. Shultz continued to explain that
' they had received a citation because the sidewalk in front the Masonic Temple was not cleared. He
felt that they should not have been issued a citation because they were under unusual circumstances.
Jason Gage, City Manager, responded to Mr. Shultz's comments explaining that it was the
city's obligation to follow-up on citizens' concerns and to respond appropriately.
AWARDS - PROCLAMATIONS
(4.1) The day of January 20, 2008 as "Dr. Martin Luther King, Jr. Commemoration Day" in the
city of Salina. Lisa Upshaw read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of January 7, 2008.
(6.2) Authorize purchase of a Bauer Breathing Air Compressor from Conrad Fire Equipment in
the amount of $24,167.21.
(6.3) Resolution No. 08-6475 amending Resolution No. 07-6463 describing the corporate limits
of the city of Salina.
08-7366 Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
(7.1) First reading Ordinance No. 08-10431 amending Chapter 25, Article IX, Section 25-155 of
the Salina Code pertaining to air guns, air rifles, bows and arrows, slingshots or BB guns.
Dean Andrew, Director of Planning and Community Development, asked the City
w Commission to postpone the item until January 28, 2008.
08-7367 Moved by Commissioner Larson, seconded by Commissioner Perney, to postpone
' o Ordinance No. 08-10431 until January 28, 2008. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 08-10432 amending Chapter 2, Article X of the Salina Code
pertaining to the Business Improvement District Design Review Board.
(8.1a) Resolution No. 08-6480 adopting the "Design Guidelines for Downtown
Salina."
(8.1b) Resolution No. 08-6481 adopting the "Certificate of Compatibility Review
Matrix."
Mayor Jilka noted that the ordinance was passed on first reading on January 7, 2008.
08-7368 Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Ordinance
No. 08-10432 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Perney, Vanier,
Jilka. Nay: (0). Motion carried.
08-7369 Moved by Commissioner Perney, seconded by Commissioner Larson, to adopt Resolution
No. 08-6480. Aye: (5). Nay: (0). Motion carried.
08-7370 Moved by Commissioner Peck, seconded by Commissioner Vanier, to adopt Resolution
No. 08-6481. Aye: (5). Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 08-10433 amending Chapter 24, Sections 24-2 through 24-
10 of the Salina Code pertaining to nuisances.
Mayor Jilka noted that the ordinance was passed on first reading on January 7, 2008 and
since that time no comments have been received.
Jared Johnson, Attorney with Clark, Mize & Linville, noted minor changes to the ordinance
since first reading.
08-7371 Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Ordinance
No. 08-10433 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Perney, Vanier,
Jilka. Nay: (0). Motion carried.
(8.3) Second reading Ordinance No. 08-10434 providing a change in zoning district
classification from I-1 (Industrial Park) and 1-2 (Light Industrial) to C-5 (Service Commercial) on
property addressed as 500-510 E. Schilling Road.
Mayor Jilka noted that Ordinance No. 08-10434 was passed on first reading on January 7,
2008 and since that time no comments have been received.
08-7372II Moved by Commissioner Vanier, seconded by Commissioner Larson, to adopt Ordinance
No. 08-10434 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Pemey, Vanier,
Jilka. Nay: (0). Motion carried.
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(8.4) Resolution No. 08-6473 adopting a revised Solid Waste Management Plan with goals for
2007-2016.
Michael Fraser, Director of Public Works, explained the revisions and the waste disposal.
estimates
w A discussion followed between Commissioner Vanier, Mr. Fraser, and City Manager Jason
Gage regarding the hours of operation of the hazardous waste facility, drop off limits, and e -waste.
Mr. Fraser also responded to Commissioner Peck's question regarding the goals.
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Mr. Gage commented on the potential affect that recycling could have on the goals.
Mr. Fraser then responded to Commissioner Perney's question regarding the waste
materials from the ice storm and the impact it would have on the landfill tonnage.
08-737311 Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Resolution
No. 08-6473. Aye: (5). Nay: (0). Motion carried.
(8.5) Award of contract for the 2008 Subdivision Improvements — Eaglecrest Twinhomes
Addition, Project No. 07-2662.
Karlton Place, City Engineer, explained the project, bids received, and project funding.
Mr. Place then responded to Commissioner Vanier's question; confirming that the developer is aware
that the bids came in over the engineer's estimate.
08-7374 Moved by Commissioner Pemey, seconded by Commissioner Vanier, to award the contract
for the 2008 Subdivision Improvements — Eaglecrest Twinhomes Addition, Project No. 07-2662 to
APAC-KS, Inc. in the amount of $507,418.75. Aye: (5). Nay: (0). Motion carried.
' (8.6) Award of contract for the Tree Removal, Project No. 07-2667.
Karlton Place, City Engineer, explained the project, bids received, and project funding.
Mr. Place then responded to Commissioner Perney's question regarding the scope of work.
A discussion followed between Commissioner Vanier, Commissioner Peck, Mr. Place,
Director of Public Works Michael Fraser, and City Manager Jason Gage regarding the cost per tree,
monitoring of the project, and restoration of the holes.
08-73751 Moved by Commissioner Peck, seconded by Commissioner Vanier, to award the contract
for the Tree Removal, Project No. 07-2667 to Malm Construction Company in the amount of $92,329.
Aye: (5). Nay: (0). Motion carried.
(8.7) Resolution No. 08-6477 authorizing an agreement with Conni Steininger to provide
indigent counsel services for the Salina Municipal Court.
Jason Gage, City Manager, explained the agreement and funding.
08-7376 Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Resolution
No. 08-6477. Aye: (5). Nay: (0). Motion carried.
(8.8) Resolution No. 08-6479 authorizing renewal agreements to provide administrative services
for a self-funded health benefit plan and individual and aggregate stop -loss with B1ueCross B1ueShield
of Kansas.
Jason Gage, City Manager, explained the current plan, claim projections, and funding.
Commissioner Vanier expressed the need to look at different options in the future.
08-7377 Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Resolution
No, 11-6479. Aye: (5). Nay: (0). Motion carried.
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08-73
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(8.9) Resolution No. 08-6476 authorizing the City Manager or his designee to execute
agreements with the North Central Planning Commission for the acceptance of Homeland Security
equipment and supplies.
Larry Mullikin, Fire Chief, explained the equipment received and the agreements. Chief
Mullikin responded to Commissioner Perney's question regarding the use of the equipment, and
Commissioner Vanier's question regarding equipment training.
Chief Mullikin responded to Commissioners Peck and Larson's questions. He responded
by explaining what the functions of the equipment are. He then answered Commissioner Larson's
question regarding equipment maintenance and insurance coverage on the equipment.
Moved by Commissioner Larson, seconded by Commissioner Penney, to adopt Resolution
No. 08-6476. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Moved by Commissioner Vanier, seconded by Commissioner Larson, to recess into
executive session for 15 minutes for the purpose of discussing matters pertaining to non -elected City
personnel for the reason that public discussion of the matter would violate the privacy rights of the
non -elected personnel involved; and reconvene at 5:12 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:57 p.m.
Mayor Jilka requested the executive session be extended to 5:30 p.m. at 5:21 p.m.
The City Commission reconvened at 6:07 p.m.
ADJOURNMENT
Moved by Commissioner Vanier, seconded by Commissioner Peck, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye:.(5). Nay: (0). Motion carried. The
meeting adjourned at 6:07 p.m.
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, Civy Clerk
aja4l�,F, ,
Alan E. Jilka, yor
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