05-20-2002 MinutesCommission
Action OF
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
May 20, 2002
4:00 p.m.
The City Commission convened at 2:30 p.m. to discuss the Pavement Management System and at 5:00
p.m. to tour the Water Plant Improvements. The Regular Meeting of the Board of Commissioners was
called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by
the Pledge of Allegiance and a moment of silence.
There were present:
Vice Mayor Alan E. Jilka, Chairman presiding
Mayor Kristin M. Seaton
Commissioner Deborah P. Divine
Commissioner Don Heath
Commissioner Monte D. Shadwick
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Shandi Wicks, Account Clerk
Lieu Ann Nicola, City Clerk
Commissioner Jilka noted that he would accept the chair on behalf of Mayor Seaton, due
to her laryngitis.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Presentation of grant award to the Salina Fire Department from the Salina Community
Foundation.
Fire Chief Darrell Easton, with Deb Weaver of the Fire Department present, expressed
appreciation for the grant and reviewed its proposed use.
(4.2) The day of May 31, 2002 as"Free Speech Day" in the City of Salina. David Hawksworth,
Executive Director of Community Access Television of Salina, Inc., read the proclamation and
explained the planned related events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 1, 2002.
(6.2) Resolution No. 02-5832 appointing members to the Heritage Commission.
(6.3) Officially receive the B.I.D. #12003 budget and work plan.
Vice Mayor Jilka read the appointments to the Heritage Commission.
Commission
Action #
02-3287
02-3288
10 X -IR
02-3290
Moved by Commissioner Heath, seconded by Commissioner Divine, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 02-10080 providing for an amendment to Chapter 8,
Section 8-281 of the Salina Code pertaining to adoption of the Uniform Mechanical Code.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to adopt
Ordinance Number 02-10080 on second reading. A roll call vote was taken. Aye: (5) Divine, Heath,
Jilka, Shadwick, Seaton. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 02-10081 amending Chapter 36, Section 36-78 of the
Salina Code to require that all utilities in new residential subdivisions be placed underground.
Moved by Commissioner Shadwick, seconded by Commissioner Divine, to adopt
Ordinance Number 02-10081 on second reading. A roll call vote was taken. Aye: (5) Divine, Heath,
Jilka, Shadwick, Seaton. Nay: (0). Motion carried.
(8.3) Resolution No. 02-5837 expressing the City of Salina's position on Essential Air Service.
Dennis Kissinger, City Manager, explained the program, three non-stop flights from here
to Kansas City, and responded to Commissioner Divine's concerns regarding funding.
Moved by Commissioner Divine, seconded by Mayor Seaton, to adopt Resolution
Number 02-5837, regarding Essential Air Service. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 02-5838 adopting a revised Solid Waste Management Plan with goals for
the 2002 — 2006 time period.
Michael Fraser, Director of General Services, presented the staff report. He responded
to Commissioner Divine's concerns regarding McPherson County solid waste stating that it does not
effect the goals of the Plan. The life expectancy of the landfill will decrease but rates won't increase.
He advised Commissioner Jilka that there are programs to expand the life expectancy of the landfill.
Don Hoff, Director of Utilities, responded to Commissioner Heath noting the benefits of
the use of Tarping and the Yard Waste Program and stating that McPherson County is using the same
methods we are.
Dennis Kissinger, City Manager, clarified the action plan of the program.
Mr. Hoff responded to Commissioner Jilka's request for elaboration on medical and
industrial waste by stating that its placement is identified by G. P. S.
Mr. Kissinger addressed the time frame and implementation of the programs noting that
we have done well and while we are unsure of where to go from here we have good information to
narrow the list of issues to determine which path the City will follow.
Commissioner Divine spoke regarding recycling.
There being no further discussion, Vice Mayor Jilka asked for a motion.
02-3291 Moved by Commissioner Shadwick, seconded by Commissioner Heath, to adopt
Resolution Number 02-5838, the re -adoption, as amended, of the Solid Waste Plan for Saline County.
Aye: (5). Nay: (0). Motion carried.
(8.5) Amend the 2002 Buildings and Facilities Plan, Sub C.I.P. to include repair of downtown
crosswalk roofs.
Commission
Action #
02-3292
02-3293
02-3294
02-3295
02-32961
Steve Snyder, Parks and Recreation Director explained the needed repairs on all three
overhead crosswalk roofs, the specifications of the project and the proposals received on this Project
No. 02-1362.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to amend the plan
and award the project to S & S in the amount of $11,900. Aye: (5). Nay: (0). Motion carried.
(8.6) Authorization for commencement of the Smoky Hill Museum Gallery Renovation Project
and direct staff to include the project in the next C.I.P. update for the year 2003.
Jason Gage, Assistant City Manager, referred to last week's Study Session presentation
for this renovation, noting the benefits of the project including future accreditation and a correction
to the amount being $870,000.
Moved by Commissioner Divine, seconded by Commissioner Shadwick, to authorize the
commencement of the Smoky Hill Museum Gallery Renovation Project. Aye: (5). Nay: (0). Motion
carried.
(8.7) Acceptance of Market -Based Plan provided by Progressive Urban Management
Associates, Inc. for Business Improvement District Number 1.
Jason Gage, Assistant City Manager, presented the staff report.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to accept the
Market -Based Downtown Plan provided by PUMA (Progressive Urban Management Associates, Inc.)
Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Moved by Commissioner Divine, seconded by Mayor Seaton, to add an item to the
agenda. Aye: (5). Nay: (0). Motion carried.
(9.1) Change Order No. 3 for the 2001 Utility Improvements Project No. 01-1310.
Shawn O'Leary, Director of Engineering and General Services, explained the addition of
replacing a 2 -inch private water line to this project due to the water line's recent failure to provide
adequate water capacity on South Third Street. He also explained that the $20,115.00 needed to
complete this project, requested by the homeowners, will be allocated to a tapping fee to any
properties that connect to the new system.
Mr. O'Leary and Don Hoff, Director of Utilities, responded to Commissioner Shadwick's
question asking how many will need to tap in to the water line and what the tap fee is.
Moved by Commissioner Divine, seconded by Commissioner Heath, to approve Change
Order No. 3 on the 2001 Utility Improvements, Project No. 01-1310, in the amount of $20,115.00.
Aye: (5). Nay: (0). Motion carried.
(9.2) Vice Mayor Jilka noted that the Commissioners would reconvene at the Water Plant at
5:00 p.m. today for the scheduled Water Plant Project Tour Study Session. He also noted the
Commission would not meet next Monday, as it is Memorial Day, that the next meeting will be June
3 and that Mayor Seaton will have hopefully regained her voice.
(9.3) Commissioner Divine noted that a representative of the Salina Community Foundation
was present.
John Divine, Salina Community Foundation representative, called Chief Easton to the
podium. He explained the program, presented Chief Easton with a check for $1,250.00 for puppets
and distributed the 2001 Annual Report of the Foundation to the Commissioners.
Commission
Action #
cuncaame.0 oo
02-3297
ADJOURNMENT
Moved by Commissioner Divine, seconded by Commissioner Heath, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:45 p.m.
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[SEAL]
ATTEST:
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Lieu Ann Nicola, City Clerk