01-07-2008 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 7, 2008
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens' Open Forum. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
Michael Spicer, 2515 Argonne Drive, Salina Community Theatre Executive Director,
thanked the City Commission and City Staff for their support on the Community Theatre Special
Warranty Deed and Operation and Maintenance Agreement that was presented at the December 17,
2007 meeting.
AWARDS - PROCLAMATIONS
(4.1) The month of January 2008 as "Mentoring Month" in the City of Salina. Julie Goetz,
Executive Director of Big Brothers/Big Sisters, introduced Neosha, Ishon and Moses, who are
currently on the Big Brothers and Big Sisters waiting list. Mr. Goetz read the proclamation and
announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 17, 2007.
(6.2) Approve the minutes of December 20, 2007.
(6.3) Approval of the 2008 Special Parks and Recreation Fund Capital Improvement Program.
Mayor Jilka noted a correction on the December 17, 2007 minutes; he explained that John
Schwartzman was listed as Gary Schwartzman. Mayor Jilka also requested that his comment on the
revitalization rebates read as follows: "Mayor Jilka commented on the comparison that was made at
the last meeting regarding the comparison with revitalization rebates; he felt that it was not an accurate
statement because the City of Salina has never used a sales tax incentive to fund economic
development."
08-735311 Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve the consent
agenda as amended. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
(7.1) Acceptance of offered easement, right-of-way and restricted access dedications in the
Replat of Bergkamp Subdivision.
Dean Andrew, Director of Planning, explained the request, plat, infrastructure, and the
w Planning Commission's recommendation and conditions of approval.
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Donnie Marrs, DMA Architects, 2035 E. Iron, commented on the request and was available
for any questions.
08-7354 Moved by Commissioner Larson, seconded by Commissioner Perney, to accept the offered
easement, right-of-way and restricted access dedications and authorize the Mayor to sign the
Bergkamp replat. Aye: (5). Nay: (0). Motion carried.
(7.2) Application #Z07-22, filed by Donnie Marrs on behalf of Bergkamp, Inc., requesting a
change in zoning district classification from I-1 (Industrial Park) and 1-2 (Light Industrial) to C-5
(Service Commercial) on property addressed as 500-510 E. Schilling Road.
(7.2a) First reading Ordinance No. 08-10434
Dean Andrew, Director of Planning and Community Development, explained the request,
C-5 zoning, and the Planning Commission's recommendation.
Donnie Marrs, 2035 E. Iron, explained that the change in zoning would accomplish their
goals and would appreciate the City Commission's concurrence with the Planning Commission's
recommendation.
08-735511 Moved by Commissioner Perney, seconded by Commissioner Vanier, to pass Ordinance
No. 08-10434 on first reading. Aye:(5). Nay: (0). Motion carried.
1 II ADMINISTRATION
(8.1) Second reading Ordinance No. 07-10429 providing a change in zoning district
classification from I-2 to PDD to allow a warehouse building to be converted to mixed use live/work
space on property addressed as 510-514 N. Santa Fe Avenue.
Mayor Jilka noted that Ordinance No. 07-10429 was passed on first reading on December
17, 2007 and since that time no comments have been received.
08-7356II Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Ordinance
No. 07-10429 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Perney, Vanier,
Jilka. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 07-10430 amending Chapter 8, Article I, Division 1 of the
Salina Code by adding Sections 8-15.1 and 8-15,.2 that provides for local amendments to the
International Building Code Sections 1607.11.1 and 1608.1 pertaining to roof loads.
Mayor Jilka noted that Ordinance No. 07-10430 was passed on first reading on December
20, 2007 and since that time no comments have been received.
08-7357 Moved by Commissioner Perney, seconded by Commissioner Larson, to adopt Ordinance
No. 07-10430 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Perney, Vanier,
Jilka. Nay: (0). Motion carried.
(8.3) First reading Ordinance No. 08-10432 amending Article X of Chapter 2 of the Salina Code
pertaining to the Business Improvement District Design Review Board,
Dean Andrew, Director of Planning, explained the purpose of the board, design guidelines,
current procedure of processing applications, PUMA report, proposed amendments, and the Design
Review Board's and Salina Downtown, Inc.'s recommendations of approval.
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Mr. Andrew then responded to Commissioner Vanier's questions regarding the timeline of
approval of a minor and full review and filing of appeals.
Phyll Klima, Salina Downtown, Inc. Executive Director, explained that the Design Review
Board had reviewed the changes and input was sought from members of the downtown district. Ms.
w Klima noted that the Matrix would shorten the approval process for many of the applications that they
receive.
08-7358 Moved by Commissioner Vanier, seconded by Commissioner Peck, to pass Ordinance No.
08-10432 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 08-6474 formally adopting the Salina Downtown, Inc. Development
Incentives Program Guidelines.
Dean Andrew, Director of Planning, explained the Main Street Program, Exterior
Improvement Program, and the 2008 SDI funding request.
Phyll Klima, Salina Downtown, Inc. Executive Director, responded to Commissioner
Vanier's question regarding the forgivable loan program.
A discussion followed between Commissioner Vanier, Ms. Klima, City Manager Jason
Gage, Mr. Andrew, Mayor Jilka, and Commissioner Peck regarding the architectural drawing and
environmental assessment requirements.
Ms. Klima then responded to Commissioner Vanier's question regarding the contractor
estimates requirement.
08-735911 Moved by Commissioner Peck, seconded by Commissioner Vanier, to adopt Resolution
No. 08-6474 with amendments to remove the requirement for an environmental assessment and the
professional architectural design and to include color and material choices to architectural drawing or
sketch under the Additional Requirements under the Forgivable Loan Program. Aye: (5). Nay: (0).
Motion carried.
(8.5) First reading Ordinance No. 08-10433 amending Chapter 24, Sections 24-2 through 24-10
of the Salina Code pertaining to nuisances.
Gary Hobbie, Director of Community and Development Services, summarized the
proposed amendments and noted two minor corrections to the proposed ordinance.
08-7360 Moved by Commissioner Peck, seconded by Commissioner Vanier, to pass Ordinance No.
08-10433 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.6) Resolution No. 08-6472 authorizing an agreement for professional services to complete a
conceptual report for the construction of a multi -use trail.
Steve Snyder, Director of Parks and Recreation, explained the project and proposals
received.
Mr. Snyder then responded to Mayor Jilka's question of staff's rationale of not accepting
the low bid. Mr. Snyder also responded to Commissioner Perney's question regarding the number of
public meetings to be held.
08-7361 Moved by Commissioner Vanier, seconded by Commissioner Pemey, to adopt Resolution
No. 08-6472. Aye: (5). Nay: (0). Motion carried.
(8.7) Resolution No. 08-6473 adopting the revised Solid Waste Management Plan for 2007-
2016.
one week.
Michael Fraser, Director of Public Works, asked the Commission to postpone this item for
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08-736211 Moved by Commissioner Vanier, seconded by Commissioner Peck, to postpone Resolution
No. 08-6473 until January 14, 2008. Aye: (5). Nay: (0). Motion carried.
II (8.8) Amend the 2008 Vehicles and Equipment Sub-CIP and authorize purchase of a grapple
rake.
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Michael Fraser, Director of Public Works, explained the amendment and the quotes
received.
` IIMr. Fraser responded to Mayor Jilka's question regarding whether the equipment would be
11 used for the current ice storm clean up efforts; he then responded to Commissioner Peck's question
11 regarding the use of chippers.
08-7363 Moved by Commissioner Larson, seconded by Commissioner Perney, to amend the 2008
Vehicles and Equipment Sub-CIP to include a grapple rake for $22,000 and authorize purchase of a
grapple rake from Sellers Tractor in the amount of $20,940. Aye: (5). Nay: (0). Motion carried.
(8.9) Authorization to enter into contract services for emergency debris removal.
Michael Fraser, Director of Public Works, explained the clean up efforts, the recovery plan,
and funding for the additional services.
A discussion followed between Commissioner Perney, Mr. Fraser, Commissioner Peck,
and City Manager Jason Gage regarding the burn pits at the landfill.
Mr. Gage and Mr. Fraser then responded to Commissioner Vanier's questions regarding
picking up limbs left by the utility companies due to trimming by the utility companies and FEMA
funding.
Mr. Fraser answered Commissioner Larson's question regarding the Markley site and
acceptance to debris at the landfill.
08-736411 Moved by Commissioner Peck, seconded by Commissioner Larson, to authorize the City
Manager to enter into unit price agreements for emergency debris removal, tree trimming and
equipment rental. Aye: (5). Nay: (0). Motion carried.
A discussion followed between Commissioner Larson and Mr. Gage regarding picking up
limbs on private streets.
None.
OTHER BUSINESS
ADJOURNMENT
07-736511 Moved by Commissioner Vanier, seconded by Commissioner Larson, that the Regular Meeting of
the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:35 p.m.
[SEAL]
ATTEST:
l u�
,C�LieuAnn Elsey y Clerk
Alan E. Jilka, M or
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