09-18-2007 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Tuesday, September 18th, 2007, in the CLASS Learning Center.
The following Board members were present: James Hall, David Hawksworth, Jo
Reed, Alan Jilka, Mary Shaffer Sandie Johnson, and Sheldon Lilak. Others present
were Joe McKenzie, Sandy Wilcox, Nancy Jo Leachman, Dave Clouston with The Salina
Journal and Mike Wilson, observer for the League of Women Voters.
James Hall called the meeting to order and asked for any changes or additions to the
August Board meeting. No changes were suggested
07-46 On a motion made by Alan Jilka and seconded by Jo Reed it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library approves the minutes of the
August Board meeting as printed. Motion passed. P.827,09/18/07
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT: The Friends meet at 4:00 this afternoon.
The Friends will be holding a book discussion this month. Joe McKenzie handed out the
Friends financial report.
ORIENTATION: Nancy Jo Leachman, Head of Reference
Nancy Jo spoke to the Board about the Reference Department. The Reference
department has just recently changed their signage to read Information and Research.
They are going to start a new "Roving" approach to patron service. Staff will be trying
to rove around the Library and make sure patrons are getting the help they need. The
Reference department also includes the Kansas Room and Interlibrary Loan program.
She also spoke about each staff member and their primary responsibilities at the library.
The Reference staff also hold classes on how to use data bases and genealogy. They also
select the DVD's and Audio CD's for the Library collection. Nancy Jo also serves as a
proctor for students participating in distance learning. She answered questions from
the Board.
ACTION ITEM: GAAP WAIVER: The Board discussed the GAAP Waiver. This
waiver is an annual resolution to continue the cash basis accounting practice of the
library.
07-47 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The governing body of the Salina Public Library, hereby
requests a waiver from following the components of generally accepted accounting
principles for the fiscal year ending December 31, 2007, in accordance with the
provisions of Senate Bill 531 ofthe 1982 Legislature (K.S.A. 75-1120a). These are
GAAP-prescribcd financial statements. Motion passed. P. 827. 9/18/07 .
-828-
DISCUSSION: Policy Review-First Reading
Laptop lending policy: Discussion was held on this policy
07-48 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves
the Laptop lending policy, amended to show that the internet service is filtered and
change the wording "Current drivers License" to Current Drivers License or State
issued ID card, on first reading. Motion passed. P.828. 09/18/07.
Meeting Room policy: Discussion was held on this policy
07-49 On a motion made by Alan Jilka and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the Meeting Room policy revision as written on first reading. Motion passed.
P.828.09/18/07.
Mission Statement: Discussion was held on this policy.
07-50 On a motion made by David Hawksworth and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the Mission Statement as written on first reading. Motion passed. P.828. 09/18/07.
FINANCIAL REPORT:
Joe McKenzie went over repairs and maintenance expenses for August.
STATISTICAL REPORT:
August is one of the Library's slower months as students start back to school.
Technology use remains strong. Over 12,000 items have been processed this year so far.
LIBRARIAN'S REPORT: Joe handed out the latest Department Head meeting report
summary and spoke to the board about the new I Bistro program. Joe reported he was
on vacation last week things ran smoothly while he was away. The Library held a
gaming tournament Sept 7th & 8th. We had over 50 participants. CLASS is underway
for the Fall semester. We will be setting up a new Quick Picks display Thursday
morning during our helping hands day. The Mary Louise Dodge memorial displays
have been set up. The Library will be closed October 8th for the Staff in service day.
Joe also passed around paint chips with possible paint schemes for the new Community
Learning Center. Sandie Johnson and Mary Schaffer will be attending the Library
Trustee Certification program at the Manhattan Public Library Saturday, October
13th.
BOARD COMMENTS:
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ADJOURNMENT:
07-51 On a motion made by Sheldon Lilak and seconded by David Hawksworth it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn
the September 18th, 2007 meeting. Motion passed. P 829. 9/18/07.
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Secretary, David Hawksworth
09/18/07
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09/18/07
Recorder, Sandra Wilcox
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