08-27-2007 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 27, 2007
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens' Open Forum. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
g Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of August 20, 2007.
07-7715 11 Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve the consent
agenda as pfesented. Aye: (5). Nay: (0). Motion carried.
07-7716 11Moved by Commissioner Vanier, second by Commissioner Peck, to add Item 8.5 and an
executive session to the agenda. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Application #Z07-12, filed by the Planning Commission, requesting an amendment to
Chapter 42, Article I of the Salina Code by adding Section 42-9 requiring that all platted lots, zoning
lots and lease sites have frontage on an approved public or private street.
(7.1a) First reading Ordinance No. 07-10410.
Dean Andrew, Director of Planning and Community Development, explained the request
' and the Planning Commission's recommendation. Mr. Andrew then responded to Commissioner
Larson's question regarding paving requirements.
Mr. Andrew also responded to Commissioner Vanier's questions regarding if there were
other locations with this same situation and the development of the area of West State Street.
A discussion followed between Commissioner Pemey, Commissioner Vanier,
Commissioner Larson and Mr. Andrew regarding enforcement of the ordinance, leasing of land, and
lot coverage by buildings.
Mr. Andrew offered to clarify "lease site" in the ordinance for the Commission to consider.
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07-7717 Moved by Commissioner Vanier, seconded by Commissioner Peck, to pass Ordinance No.
07-10410 on first reading with the clarification of lease site. Aye: (5). Nay: (0). Motion carried.
(7.2) Application #707-11, filed by Magnolia Hills, Inc., requesting a change in zoning district
classification from A-1 (Agricultural) to R-1 (Single -Family Residential) on a 48.8 acre tract of land
w located between Markley Road and Holmes Road north of Magnolia Road.
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(7.2a) First reading Ordinance No. 07-10411.
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g Dean Andrew, Director of Planning and Community Development, explained the request,
property ownership, future infrastructure, conformance with the Comprehensive Plan, and the
Planning Commission's recommendation. Mr. Andrew then responded to Commissioner Perney
regarding street connectivity and future improvements to Holmes Road.
Kelly Dunn, 2524 Berwick Circle, thanked city staff for their work.
07-7718 11 Moved by Commissioner Perney, seconded by Commissioner Larson, to pass Ordinance
No. 07-10411 on first reading. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Resolution No. 07-6431 appointing members to the BID #1 Board of Advisors,
Disciplinary Advisory Board, Solid Waste Management Committee and the "free Advisory Board.
Mayor Jilka announced the appointments.
07-7719 11 Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Resolution
No. 07-6431. Aye: (5). Nay: (0). Motion carried.
' (8.2) First reading Ordinance No. 07-10412 amending Chapter 38 of the Salina Code by adding
Article VIII pertaining to the operation of work -site utility vehicles on city streets.
Nick Hernandez, Management Intern, explained Senate Bill 48, city's use of work -site
utility vehicles, and the proposed ordinance.
Commissioner Perney commented on the addition of the volunteer functions.
Mr. Hernandez responded to Commissioner Larson's question regarding making the work-
site utility vehicles meet standards.
Mayor Jilka offered a change to the first "Whereas" statement within the proposed
ordinance, suggesting that "mandate" should be changed to "authorized".
07-7720 II Moved by Commissioner Larson, seconded by Commissioner Perney, to adopt Ordinance
No. 07-10412 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.3) Authorize purchase of a sewer tap cutter.
Martha Tasker, Director of Utilities, explained the use of the equipment, quotes received,
and funding of the purchase.
' 07-7721 Moved by Commissioner Vanier, seconded by Commissioner Peck, to authorize the
purchase of a.sewer tap cutter from Utility Maintenance Contractors, A Division of Wildcat
Construction Co., in the amount of $10,754.62. Aye: (5). Nay: (0). Motion carried.
(8.4) Authorize the purchase of traffic signal backup systems.
Mike Fraser, Director of General Services, explained how power outages are handled at
signalized intersections, the proposed locations where these systems will be placed, and project
funding.
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Commissioner Larson questioned why the intersection of Magnolia and Belmont was not
included in the locations to have the backup system installed. Mr. Fraser noted that the system is
currently in place at that intersection.
Mr. Fraser then responded to Commissioner Peck's question regarding retro fitting of the
LED lights.
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Mayor Jilka asked Jason Gage, City Manager, to explain what the KWU Traffic Study,
Phase 2 that was listed on the Sub-CIP was. Mr. Gage responded.
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A discussion followed between Commissioner Larson, Mr. Fraser, and Mr. Gage regarding
the replacement of burnt out lights and the traffic signals power source.
07-7722 Moved by Commissioner Peck, seconded by Commissioner Vanier, to authorize the
purchase of traffic signal backup systems from Gades Sales in the amount of $23,100, Project No. 07-
2658. Aye: (5). Nay: (0). Motion carried.
(8.5) Appointment of Stormwater Ordinance Ad Hoc Committee.
Mayor Jilka explained need for the new committee. He also noted the citizens that would
be willing to serve are as follows: Donnie Marrs (Architect), Glen Knak (Design Professional), Jim
Maes (Real Estate Developer), Bob Haworth (Residential Builder), Bob Miller (Commercial Builder),
Quentin Robl (Contractor), Wayne Schneider (Planning Commissioner) and Monroe Funk (Planning
Commissioner).
Jason Gage, City Manager, then responded to Commissioner Vanier's regarding a civil
engineer representative. It was clarified that Glen Knak would serve as a civil engineer as well.
07-7723 Moved by Commissioner Vanier, seconded by Commissioner Perney, to make the
appointments as noted to the Stormwater Ordinance Ad Hoc Committee. Aye: (5). Nay: (0). Motion
carried.
(8.6) . Request for executive session (legal and personnel)
07-7724 Moved by Commissioner Larson, Commissioner Vanier, to recess into executive session
for 30 minutes in order to discuss with the City Attorney a matter subject to the attorney-client
privilege for the reason that public discussion could waive the privilege and jeopardize the City's
position in the matter and discuss a matter involving non -elected city personnel for the reason that
public discussion of the matter would violate the privacy rights of the non -elected city personnel
involved; and reconvene at 5:25 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:55 p.m.
Mayor Jilka requested an additional ten minutes at 5:36 p.m.
The City Commission reconvened at 6:07 p.m. No action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
07-7725 Moved by Commissioner Vanier, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 6:07 p.m.
Alan E. Jilka, ayor
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, Clerk
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