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07-17-2007 Minutes . . . {-- ~ ., '"" .' -820- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, July 17th, 2007, in the Tech Center Meeting Room. The following Board members were present: James Hall, Sandie Johnson, David Hawksworth, Jo Reed, Alan Jilka, and Mary Shaffer. Others present were Joe McKenzie, Sandy Wilcox, Lisa Petty, Dave Clouston with The Salina Journal and Mike Wilson, observer for the League of Women Voters. James Hall called the meeting to order and asked for any changes or additions to the July Board meeting. No changes were suggested 07-28 On a motion made by Sandie Johnson and seconded by Jo Reed it was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the July Board meeting as printed. Motion passed. P.820,07/17/07 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends are continuing to plan for the August Book Sale. INTRODUCTION: Lisa Petty, CLASS Coordinator Joe McKenzie introduced the new CLASS Coordinator, Lisa Petty. Lisa worked with Lori Brack for two weeks and is now taking over the CLASS program. DISCUSSION: 2008 Budget Budget recommendations were discussed. There has been a drop in personal property valuations for equipment and machinery that could affect our mill levy this year. Recommendation is to go ahead as usual with the budget. If reimbursements from the State do come in this next year we would have to amend the budget due to an increase in revenue; James Hall questioned where the State would get the monies to send back to local governments for the tax short fall. Joe McKenzie said that has not been explained. Also, the state may bring back the LA VTR - Local Ad Valorem Tax Reduction fund to help offset losses due to the change in the equipment and machinery tax. Staffing/salaries line item had a recommended increase for 2008.. We have added new positions for community outreach and security. There is also a proposed 3.5% increase across the board increase for all employees. Discussion followed. 07-29 On a motion made by Jo Reed and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the recommended increase in,the staffing and salary line item. Motion passed. P.820, 07/17/07 The materials line item is increased for 2008. Discussion followed. 07-30 On a motion made by Sandie Johnson and seconded by Mary Shaffer it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Materials line item as proposed. Motion passed. P .820, 07/17/07 ~ ~ -821- The Capital Improvement Fund line item decreased by $20,000. This is basically due to moving monies around into different line items. . . 07-31 On a motion made by Jo Reed and seconded by Alan Jilka it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Capital Improvement line item as proposed. Motion passed. P.821,07/17/07 The Employee Benefit Fund recommendation is for an increase, with the health insurance cost increase estimated at 10% The estimated cost increases from the City of Salina has not been received at this time, so the number being used is just an estimate. The Board discussed the ratio of the library paying 75% of the premium and the employees paying 25%. There was consensus to maintain this ratio; 07-32 On a motion made by David Hawkswort!t and seconded by Jo Reed it was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the Employee Benefit Fund line item as proposed. Motion passed. P.821,07/17/07 Discussion followed on other line items. 07-33 On a motion made by Jo Reed and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Mill Levy increase and 2008 budget for publication as recommended. Motion passed. P.821,07/17/07 07-34 On amotion made by Alan Jilka and seconded by Jo Reed it was RESOLVED THAT: The Board of Trustees ofth~: Salina Public Library approves the Special District Resolution to raise the 2008 budget. Motion passed. P.821, 07/17/07 . DISCUSSION: Patron photo ID Joe showed the Board a camera that we would like to install at the circulation desks to be able to identify users. This picturl~ would not be on the library card, it would only be stored in our system. The purpose of this would be to physically identify the correct person is using a library card. The Board agreed to use of the cameras. FINANCIAL REPORT: We received appropriations in June. Weare at 49% of spending for the year. STATISTICAL REPORT: June is a busy month overall. The summer reading program is going well. Internet use in Youth Services is up. Youth Services had 12 outreach programs in June. Overall meeting room use is steady. LIBRARIAN'S REPORT: Joe is still talking with another group that may be interested in operating the coffee bar. We started the Security Guard position a few weeks ago. This seems to be working well. We have several different guards that work this shift. They have called the police for . back up once during this time, and have had to ask several people to leave the building. The guards rove the building and stay to escort staff to their vehicles at closing. Enrollment for the Summer Reading Program is strong. ~/ ''io . -822- We are getting an independent appraisal on the property across the street so that we have a fair figure to base and offer on. Bret is working with Lisa on a commercial promoting CLASS for the Fall. The Tech Center is planning a program called Tech RX on Aug 17th and 18th, patrons can call or come in to get answers to their tech questions. BOARD COMMENTS: Sandie Johnson requested that we run copies front and back as much as possible. She also asked about the laptop loan program for Youth Services. Melanie has ordered two laptops to be used in that area. Sandie also wondered about promoting the service that we offer group computer classes for businesses and other groups. Joe said that depends on staff time and availability. ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned into executive session. "' ~ ~...-. ,~ >j.., - i. - " 07-35 On a motion made by Alan Jilka and seconded by Jo Reed it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns into executive session for 15 minutes starting at 8:40 a.m.. to discuss a personnel matter. Motion passed. P.822 .7/17/07. 07-36 On a motion made by Alan Jilka and seconded by Mary Shaffer it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns out of executive session at 8:52 a.m. Motion Passed. P. 822. 7/17/07. . 07-37 On a motion made by Alan Jilka and seconded by Jo Reed it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves an 3.5% annual pay increase for the Library Director raising his salary to $82,800. Motion passed. P 822. 7/17/07. 07-38 On a motion made by Alan Jilka and seconded by Sandie Johnson it was RESOLVED TIl~T: The Board of Trustees of the Salina Public Library adjourn the July 17,2007 meeting. Motion passed. P 822.7/17/07. Secr'e!ary, David HawkSworth Date 07/17/07 Recorder, Sandra Wilcox Date .