05-15-2007 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Tuesday, May 15th, 2007, in the Youth Services Dept.
The following Board members were present: James Hall, Sandie Johnson, Brian
Schmidt, Alan Jilka and Sheldon Lilak~ Others present were Joe McKenzie, Sandy
Wilcox, Kristi Hansen, Kay Bachofer, Lucy Crowl and Marsha HeiJ;1s with the Girl
Scouts, Dave Clouston with The Salina Journal and Mike Wilson, observer for the
League of Women Voters.
WELCOME NEW BOARD MEMBER: James Hall introduced Brian Schmidt to the
Board.
James Hall called the meeting to order and asked for any changes or additions to
the April Board meeting. No changes were suggested.
07-22 On a motion made by Sandie Johnson and seconded by Alan Jilka it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the April Board meeting as printed. Motion passed. P.815,05/15/07
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT:
Joe McKenzie reported that the Friends meet this afternoon at 4:00 p.m. They will be
electing new officers. They gave out three scholarships this Spring. They will also be
working on sorting books.
ORIENTATION: Summer Reading Program - Kristi Hansen
Kristi gave the board information on the Summer Reading program. The theme this
year is "Get a Clue". The program will start June 1st. They have gone to every grade
school and met with students to promote the program. Kids can sign up at the library
or online. Children set their own reading goal and record the books they read. They
can come to the library each week to playa game and win a prize. We have about 60
teen volunteers signed up to help this summer. Teen volunteers help sign the children
up and help the kids play the games. There will also be arts and crafts programs going
on through out the summer. Many special programs are also scheduled. Every Friday
at 2:00 p.m. will be snack and a movie. Once the children reach their reading goal they
get a ticket for the end of summer party. We usually have between 600 and 700 people
attend the party Thursday or Friday. The Youth Services staff has gone to the Junior
Highs and High Schools to promote the Summer Reading Program for teens. For every
50 pages they read they enter their name into a drawing for prizes. The final prize will
be either a portable Play Station or I Pod. Teens can also register online. On Mondays
Youth Services staff will be going to Salvation Army to do story times and Fridays at
11:00 a.m. to Church ofthe Cross for story time. In previous years we have had
approximately 2000 children and 200 teens sign up for the program.
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DISCUSSION: Imagination Station
Joe discussed the proposed remodel of the Discovery Center into the Imagination
Station. Youth Services has been in the lower level for 10 years and it's time to update .
the area. They have been working on some ideas to remodel and expand space along to
follow our lifelong learning concept. We have been working with Design Central to
design the space. Joe handed out a sheet lining out a proposal for the new space. Kristi
spoke to the Board about the project and why we need to make this change. The
estimated cost of remodeling the space is between $25,000 and $30,000. The estimated
cost of educational materials to go into the Imagination Station is $6,000. We would like
to start the project in the fall.
07-23 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves to.go
ahead with the Imagination Station project. Motion passed. P.816,05/15/07
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PRESENTATION:
Representatives from the Girl Scouts presented a display board with the 2007 women of
Achievement. The Library will house this display. They will also include booklets with
the display so that people can see the background on the women that won this award.
DISCUSSION: 2008 Budget
Joe spoke to the Board about the 2008 budget. In 2008 we will see an increase in
postage, utilities and public relations. We will also propose 2 new staffing positions:
Security and Community Outreach. There will also be a proposed increase in starting
wages for Pay Grade 1- 5.5% in anticipation of minimum wage legislation passing. He .
is also proposing a 3-4 % increase in other staff salaries. Our salaries for MLS
Librarians and Tech staff are low. The outlook is for a moderate increase in operating
funds, balanced with little or no increase in the mill levy. In June, there will be several
proposals for discussion to be followed by the Budget Worksheets in mid-July and a
discussion of the full budget in July.
DISCUSSION: Parking Lot
Joe presented the Board with information on parking lot project. The Peggy Simms
Dance Studio is for Sale. This building would serve two purposes: expanded parking
and more space for staff and CLASS activities. The Pro's and Con's of purchasing this
building were discussed. The total estimated cost plus remodeling would be $200,000 to
$230,000.
07-24 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
researching a package price for the dance. studio, the lots behind it and the house to the
East and to look at possibilities of properties in South Salina. Motion passed. P.816,
05/15/07.
FINANCIAL REPORT:
The 2006 Audit was received and distributed to the Board. There were no reportable
conditions.
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We are on target with spending for the year. Utilities are trending higher. Library
material spending is on track. McNaughton, Postage, Supplies and Capital
Expenditures line items were also discussed.
STATISTICAL REPORT:
Youth Services circulation is down from last year.
LIBRARIAN'S REPORT:
We will be receiving the Bequest from the Laura Youst Estate this week. We will sign
that over to the Salina Community Foundation to open a fund in the Library's name.
The coffee shop in the south lobby will be closing at the end of the month. They aren't
doing enough business to remain open in this location. Weare looking at the
possibilities of having a nice vending machine area for our patrons.
We are sponsoring the story telling stage at the Smoky Hill River Festival.
Joe will be on vacation at the end of the month. We do have a position opening for the
CLASS Coordinator and several openings in our Circulation Dept.
BOARD COMMENTS: None
07- 25 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: the Board of Trustees of the Salina Public Library adjourns
the May 15,2007 meeting. Motion passed. P. 817,05/15/2007
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
Secretary, David Hawksworth
Date
5/15/2007
Recorder, Sandra Wilcox
Date