06-25-2007 MinutesCommission
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07-7634
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 25, 2007
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for an Economic Development
Strategic Plan review. The Regular Meeting of the Board of Commissioners was called to order at
4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of June 18, 2007.
(6.2) Resolution No.. 07-6409 appointing Ramona Newsom to the Arts and Humanities
Commission and Truman Carl Kiltz to the Housing Authority.
(6.3) Resolution No.. 07-6410 authorizing an agreement with Travelers for the renewal of the
Comprehensive Property/Casualty Insurance.
(6.4) Approval of the graphic design and color scheme for the wayfinding signs for the KDOT
Transportation Enhancement Project No. 05-1550.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 07-10395 granting Southwestern Bell Telephone the ability
to provide local exchange services within city of Salina.
Mayor Jilka noted that Ordinance No. 07-10395 was passed on first reading on June 18,
2007 and since that time no comments have been received.
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07-7637
Moved by Commissioner Perney, seconded by Commissioner Vanier, to adopt Ordinance
No. 07-10395 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Perney, Vanier,
Jilka. Nay: (0). Motion carried.
(8.2) Authorize purchase of an Interactive Voice Response system for the Water Customer
Accounting Division.
Rod Franz, Director of Finance and Administration, explained the system, the City's
collections policy, and advantages the system could offer.
Mr. Franz responded to Commissioner Vanier's questions regarding the system's capability
with cell phones and the technical support.
Mr. Franz then responded to Commissioner Pemey's question regarding the ability to speak
to a live person quickly and Commissioner Larson's questions regarding the number of personnel
within the Water Customer Accounting Division, the collection of payments, and how cash payments
would be handled.
Commissioner Peck expressed his dislike of these types of systems, but felt that the system
provided a good bilingual advantage and would support the purchase due to that advantage and to the
staff cost savings.
A discussion followed between Commissioner Perney, Commissioner Larson, and Mr.
Franz regarding on how the system would improve on collections, and how a person would be notified
if they did not have a phone.
Mr. Franz then responded to Commissioner Larson's question on whether a customer
receives any type of notification in the mail. Mr. Franz confirmed that customers receive a notification
in the mail letting them know of the shut-off date if the bill is not paid before a certain time.
Jason Gage, City Manager, commented on the potential advantages of the system; noting
the reduction in telephone traffic. Mr. Gage also commented on the feedback received from the other
communities that are currently using this system.
Mr. Franz then responded to Mr. Gage's question regarding the recording of credit card
payments and when the payment is posted to. the account.
A discussion followed between Commissioner Perney, Mr. Franz, and Mr. Gage regarding
the life of the system and how long the City would utilize the system.
Mr. Franz also responded to Commissioner Larson's question regarding the security of
credit card payments.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to authorize the
purchase of an Interactive Voice Response System from Selectron Technologies, Inc., at the total
implementation cost of $87,314 (Selectron - $75,650 and THE - $11,664) . Aye: (4). Nay: (1) Perney.
Motion carried.
(8.3) Request for executive session (legal).
Moved by Commissioner Vanier, seconded. by Commissioner Peck, to recess into
executive session for .15 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of the matters would waive the privilege; and reconvene
at 4:43. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:28 p.m. and reconvened at 4:50
p.m. No action was taken.
None.
OTHER BUSINESS
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ADJOURNMENT
Moved by Commissioner Vanier, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:50 p.m.
[SEAL]
ATTEST:
&R:ey, CMC, Cit Jerk
X4� E.
Alan E. Jilka, MA,;
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