06-18-2007 MinutesCommission
Action #
1
1
1
07-7625
07-7626
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 18, 2007
4:00 p.m.
The City Commission convened at 3:00 p.m. in a Study Session for a discussion on the Arts and
Economic Prosperity Study. The Regular Meeting of the Board of Commissioners was called to order
at 4:00 -p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, .City Attorney
Penny Day, Deputy City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of June 11, 2007.
(6.2) Resolution No. 07-6408 appointing Donnie Marrs to the Building Advisory Board and
Mary Shaffer to the Library Board.
(6.3) Donation of GPS equipment to Ell -Saline School.
Commissioner Larson noted a correction to Item 6.1.
Moved by Commissioner Perney, seconded by Commissioner Vanier, to approve the
consent agenda as corrected. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Resolution No. 07-6406 establishing official streets for the realigned public streets at the
south end of the North Ohio Overpass.
Dean Andrew, Director of Planning and Community Development, explained the location
of the street to be named and the impact on surrounding businesses.
Mr. Andrew responded to the Commissioner Larson's question regarding where the new
street ends.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to pass Resolution No.
07-6406. Aye: (5). Nay: (0). Motion carried.
Page 1
Commission
Action #
17
Z
W
ro
07-527
0
N
U
07-7628
07-7629
i
ADMINISTRATION
(8.1) Second reading Ordinance No. 07-10393 amending Chapter 8, Article III, Section 8-187 of
the Salina Code pertaining to classifications of trade licenses.
Mayor Jilka reported that Ordinance No. 07-10393 was passed on first reading on June 11,
2007 and since that time no comments have been received.
Moved by Commissioner Perney, seconded by Commissioner Vanier, to adopt Ordinance
No. 07-10393 on second reading. A roll call was taken. Aye: (5) Larson, Peck, Perney, Vanier, Jilka.
Nay: (0). Motion carried.
(8.2) Reject bids for the 2007 Brick Street Ribbon Repair, Project No. 07-2650 and direct staff
to investigate alternative designs, construction methods and timeframe needed to complete the project
within the Engineer's estimated cost.
Karlton Place, City Engineer, explained the project, bid received, and the reasons for
rejecting the bid.
Commissioner Larson questioned if the engineer's estimate contained a timeline for the
project. Mr. Place responded.
Mr. Place then responded to Mayor Jilka's questions concerning other companies who do
this type of work, and how this project compares to the project done on Overhill Road.
Moved by Commissioner Vanier, seconded by Commissioner Penney, to reject the bids
received for the 2007 Brick Street Ribbon Repair, Project No. 07-2650. Aye: (5). Nay: (0). Motion
carried.
(8.3) Resolution No. 07-6407 amending an agreement with HABCO, Inc. to provide water and
sanitary sewer service to a proposed building addition located on the property addressed as 248 E.
Berg Road.
Martha Tasker, Director of Utilities, explained the history of this property and the
agreement.
Moved by Commissioner Peck, seconded by Commissioner Vanier, to
adopt Resolution No. 07-6407. Aye: (5). Nay: (0). Motion carried.
(8.4) Approve the agreement for consulting services for structural evaluation of the North Ohio
Overpass.
Karlton Place, City Engineer, explained the issues with the fence on the west side of the
overpass. Mr. Place also reviewed the proposals received for the structural evaluation.
Mayor Jilka questioned why the City would be paying for this study. Mr. Place responded.
Jason Gage, City Manager, also noted that Wilson and Company has agreed to some
prorate reimbursement to the City for the cost of the study; however, no commitment has been
received from King Construction.
Mr. Place and Mr. Gage responded to Commissioner Peck's question regarding what this
consult would be doing differently in determining the problem.
Mr. Place responded to Commissioner Larson's question on how the size of the fence that
will be placed on the east side would compare to the fence that is currently on the west side.
Commissioner Vanier felt that it would be in the best interest of King Construction and
Wilson and Company to take care of this issue and the taxpayers should not be paying for this.
Troy Eisenbraun, Wilson and Company, responded to Commissioner Peck's question on
whether or not Wilson & Company would be reimbursing the City if the problem ended up being a
Page 2
Commission
Action #
N
N
n
07-B30
0
N
C
O
U
07-7631
'07-7632
07-7633
construction issue. Mr. Eisenbraun state that his company initially wanted to pay for this study;
however, it was decided that the perception would be better if the city paid for the initial study and it
*was done independently; and depending on the outcome of the study, the city would be reimbursed
accordingly.
Mr. Place responded to Commissioner Peck's question regarding the proposals.
Moved by Commissioner Perney, seconded by Commissioner Larson, to
approve the agreement with CTL Group in an amount not to exceed $21,500 and to actively pursue
reimbursement from the other parties involved. Aye: (4). Nay: (1) Vanier. Motion carried.
(8.5) Approve Change Order No. 1 for the Downtown Traffic Signal Project No. 05-1547 with
Kayton Electric in the amount of $20,046.
Karlton Place, City Engineer, explained the project.
Jason Gage, City Manager, responded to Commissioner Vanier's comments regarding the
timing of this project along with the downtown light project.
Mr. Place noted that the design company noted the power source issue, and that they were
directed by city staff to proceed with the plans as designed, and that the city would contact Westar to
work out the issue with the power source.
Commissioner Perney stated that he could not believe that Bucher, Willis, and Ratliff
would have allowed us to obtain bids for this project without including an adequate power source. He
also stated that if the power source was overlooked, he is concerned about what other issues might
have been missed: He also proposed removing some of the additional options from the project to help
offset this additional cost.
Mr. Place reiterated is previous comment.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve Change
Order No. 1 with Kayton Electric, Project No. 05-1547, in the amount of $20,046. Aye: (4). Nay: (1)
Perney. Motion carried.
(8.6) Ordinance No: 07-10395 granting Southwestern Bell Telephone the ability to provide local
exchange services within the city of Salina.
Jason Gage, City Manager, explained the proposed franchise agreement, and changes from
the previous agreement.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve Ordinance
No. 07-10395 on first reading. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Vanier, seconded by Commissioner Peck, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:49 p.m.
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, Ci Clerk
OAlan
�� E. JilkaAayor
Page 3