06-04-2007 MinutesCommission
Action #
1
07-7604
1
1
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 4, 2007
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens' Open Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Pemey
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Michael Schrage, Deputy City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
Moved by Commissioner Perney, seconded by Commissioner Larson, to add Item 8.3 and
an executive session to the agenda. Aye: (5). Nay: (0). Motion carried.
CITIZEN FORUM
Larry Werham, 313 S. Estates Drive, expressed the need for more golf cart rental spaces at
the Municipal Golf Course. Mr. Werham also commented on the response that he received from the
City Manager's Office regarding driving golf carts on public streets and the feasibility of creating
more rental space at the golf course.
Mike Schrage noted an Attorney General Opinion that was given with a similar situation
with the City of Ellinwood when they tried to permit the operation of golf carts on city streets. Mr.
Schrage continued to explain the feasibility and the recovery of construction cost for new rental
spaces.
A discussion followed between Mayor Jilka and Mr. Schrage regarding when the Parks and
Recreation Advisory Board last looked into the issue of adding more spaces and whether it would be
looked at in the future.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Petition No. 4296, filed by James Hall, IV on behalf of Sunflower Bank,
requesting the vacation of a utility easement in Liberty Addition No. 2.
(5.1a) First reading Ordinance No. 07-10392.
Mayor Jilka opened the public hearing.
Commissioner Vanier recused himself due to conflict of interest.
Karlton,Place, City Engineer, explained the request.
There being no further comments, the public hearing was closed.
Page 1
Commission
Action #
G
07-7605 Moved by Commissioner Pemey, seconded by Commissioner Larson, to adopt Ordinance
No. 07-10392 on first reading. Aye: (4). Nay: (0). Abstained: (1) Vanier. Motion carried.
Commissioner Vanier returned.
W CONSENT AGENDA
(6.1) Approve the minutes of May 21, 2007.
75
(6.2) Approve the minutes of May 25, 2007.
(6.3) Approve allocation of funds and authorize the Mayor to sign the grant award notification
and the Finance Director to sign budget itemizations for each local agency for the 2007 Kansas
Emergency Shelter Grant Program.
(6.4) Award contract for the 2007 Curb, Gutter and Concrete Pavement Improvements, Project
No. 07-2645 to Pavers, Inc. in the amount of $176,600.
(6.5) Resolution No. 07-6402 authorizing a license agreement with WJKM, LLC to allow
construction of a canopy structure over a public sidewalk in front of 213 S. Santa Fe Avenue.
07-7606 Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Consider vacation of airport taxiway and unneeded utility easements and acceptance of
utility drainage easements in a portion of Block 5 of the Airport Industrial Center Subdivision and
authorize the Mayor to sign the plat.
Dean Andrew, Director of Planning and Community Development, explained the request,
easement dedications, and the Planning Commission's recommendation and conditions.
07-7607 Moved by Commissioner Pemey, seconded by Commissioner Vanier, to vacate the taxiway
and unneeded utility easements and accept the offered easement dedications and authorize the Mayor
to sign the plat of the Replat of Lot 1, Block 5 in the Replat of Lot 3, Block 5 and Replat of Lots 1 &
3, Block 4 and Lot 2, Block 5, Airport Industrial Center Subdivision. Aye: (5). Nay: (0). Motion
carried.
(7.2) Application #PDD93-6D, filed by Roger Siemsen and Tim Howison, requesting an
amendment of Golden Eagle Estates Addition PDD on property legally described as Lot 3, Block 2 in
Golden Eagle Estates Addition No. 2 and located on the north side of unbuilt Eaglecrest Avenue north
of the Eaglecrest Retirement Community at 1501 E. Magnolia Road.
Dean Andrew, Director of Planning and Community Development, explained the past
amendments to this planned development district, the request, and the Planning Commission's
recommendation and conditions for approval.
07-7608 Moved by Commissioner Vanier, seconded by Commissioner Pemey, to pass Ordinance
No. 07-10391 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.3) Consider acceptance of offered easement and right-of-way_ dedications in the Eaglecrest
Twinhomes Addition and authorize the Mayor to sign the plat.
Dean Andrew, Director of Planning and Community Development, explained the request,
infrastructure, and the Planning Commission's recommendation and conditions for approval. Mr.
Andrew then responded to Commissioner Perney's and Mayor Jilka's question regarding the drainage.
Mr. Andrew also responded to Commissioner Vanier's question regarding financing of the
future infrastructure improvements and Commissioner Larson's question regarding the fencing around
the Eaglecrest Retirement Community.
Page 2
Commission
Action #
1
1
D
07-7609 Moved by Commissioner Peck, seconded by Commissioner Perney, to accept the offered
easement and right-of-way dedications and to authorize the Mayor to sign the Siemsen Construction
Twinhomes Addition plat. Aye: (5). Nay: (0). Motion carried.
z
ADMINISTRATION
CL
W
co
(8.1) Resolution No. 07-6401 amending the Comprehensive Fee Schedule by establishing rental
fees for the Bicentennial Center.
0
Keith Rawlings, Bicentennial Center Director, summarized the Bicentennial Center's
annual financial condition, the proposed rental increase, reduction of the rent discount, and the anchor
advertising partnership discount. Mr. Rawlings then responded to Commissioner Larson's questions
regarding the anchor advertising partners' sponsorship, rates for booking multiple years, and affect on
contract renewals.
A discussion followed between Commissioner Vanier and Mr. Rawlings regarding food
rates, when the last rate increase happened, looking at the rate structure on an annual basis, and how
the rate increase would affect the year end balance. Mr. Rawlings then responded to Commissioner
Vanier's question on how redevelopment of the surrounding area would benefit the Bicentennial
Center. Mr. Rawlings felt that any improvements made would affect the Bicentennial Center; also the
addition of hotel and recreation facilities near the convention center would be a great improvement.
Mr. Rawlings then responded to Mayor.Jilka's question regarding the rate for sporting
events, Commissioner Peck's question regarding rental rates for civic clubs and Commissioner
Larson's question regarding discounts for catering services.
07-7610 Moved by Commissioner Peck, seconded by Commissioner Vanier, to adopt Resolution
No. 07-6401. Aye: (5). Nay: (0). Motion carried.
(8.2) Receive report of contractor license fees.
Rod Franz, Director of Finance and Administration, explained the cost analysis.,
Michael Schrage, Deputy City Manager, explained that the Home Builders Association had
contacted City staff to inform them that they supported the cost of the current license fees. Mr.
Schrage continued to explain that the Association had contacted other communities and found out the
license fee for Salina was lower compared to the other communities.
Mr. Franz responded to Commissioner Larson's question regarding the additional work
load that would be added to City staff by the new contractor licensing.
Commissioner Vanier felt that staff should prepare action implementing full cost recovery.
A discussion followed between Commissioner Vanier, Mayor Jilka, and Commissioner
Perney regarding the license fees.
Mr. Schrage commented on the status of implementing the new contractor licenses.
07-7611 Moved by Commissioner Vanier, seconded by Commissioner Peck, to accept the staff
report and direct staff to prepare action implementing full cost recovery. Aye: (5). Nay: (0). Motion
carried.
(8.3) Acquisition of electronic scoreboard, equipment and related advertising displays.
Keith Rawling, Bicentennial Center Director, explained the current agreement with
Daktronics Sports Marketing and the project. Mr. Rawlings then listed the current sponsorships with
Coca Cola, U.S. Cellular, Dominos Pizza, Midwest Security, and Holiday Inn.
07-7612 Moved by Commissioner Vanier, second by Commissioner Larson, to reauthorize the
project in the amount of $209,250 utilizing the same general fund resources. Aye: (5). Nay: (0).
Motion carried.
Page 3
Commission
Action #
07-7613
1
07-76141
1
1
Moved by Commissioner Perney, seconded by Commissioner Vanier, to recess into
executive session for 15 minutes to discuss with the City Attorney a matter subject to the attorney
client privilege for the reason that public discussion would waive the privilege and to discuss a
personnel matter involving non -elected personnel for the reason that public discussion of the matter
would violate the privacy rights of the City employee involved; and reconvene at 5:25 p.m. Aye: (5).
Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:10 p.m. and reconvened at 6:20
p.m. No action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Vanier, seconded by Commissioner Peck, that the Regular Meeting of
the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:20 p.m.
Alan E. Jilka, ayor
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, ty Clerk
Page 4