Loading...
06-04-2007 MinutesCommission Action # 1 07-7604 1 1 CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS June 4, 2007 4:00 p.m. The City Commission convened at 3:45 p.m. in a Study Session for a Citizens' Open Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City - County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence. There were present: Mayor Alan E. Jilka, Chairman presiding Commissioner Luci Larson Commissioner Aaron Peck Commissioner R. Abner Pemey Commissioner John K. Vanier II comprising a quorum of the Board, also present: Michael Schrage, Deputy City Manager Greg Bengtson, City Attorney Lieu Ann Elsey, City Clerk Absent: None Moved by Commissioner Perney, seconded by Commissioner Larson, to add Item 8.3 and an executive session to the agenda. Aye: (5). Nay: (0). Motion carried. CITIZEN FORUM Larry Werham, 313 S. Estates Drive, expressed the need for more golf cart rental spaces at the Municipal Golf Course. Mr. Werham also commented on the response that he received from the City Manager's Office regarding driving golf carts on public streets and the feasibility of creating more rental space at the golf course. Mike Schrage noted an Attorney General Opinion that was given with a similar situation with the City of Ellinwood when they tried to permit the operation of golf carts on city streets. Mr. Schrage continued to explain the feasibility and the recovery of construction cost for new rental spaces. A discussion followed between Mayor Jilka and Mr. Schrage regarding when the Parks and Recreation Advisory Board last looked into the issue of adding more spaces and whether it would be looked at in the future. AWARDS - PROCLAMATIONS None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on Petition No. 4296, filed by James Hall, IV on behalf of Sunflower Bank, requesting the vacation of a utility easement in Liberty Addition No. 2. (5.1a) First reading Ordinance No. 07-10392. Mayor Jilka opened the public hearing. Commissioner Vanier recused himself due to conflict of interest. Karlton,Place, City Engineer, explained the request. There being no further comments, the public hearing was closed. Page 1 Commission Action # G 07-7605 Moved by Commissioner Pemey, seconded by Commissioner Larson, to adopt Ordinance No. 07-10392 on first reading. Aye: (4). Nay: (0). Abstained: (1) Vanier. Motion carried. Commissioner Vanier returned. W CONSENT AGENDA (6.1) Approve the minutes of May 21, 2007. 75 (6.2) Approve the minutes of May 25, 2007. (6.3) Approve allocation of funds and authorize the Mayor to sign the grant award notification and the Finance Director to sign budget itemizations for each local agency for the 2007 Kansas Emergency Shelter Grant Program. (6.4) Award contract for the 2007 Curb, Gutter and Concrete Pavement Improvements, Project No. 07-2645 to Pavers, Inc. in the amount of $176,600. (6.5) Resolution No. 07-6402 authorizing a license agreement with WJKM, LLC to allow construction of a canopy structure over a public sidewalk in front of 213 S. Santa Fe Avenue. 07-7606 Moved by Commissioner Vanier, seconded by Commissioner Peck, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS (7.1) Consider vacation of airport taxiway and unneeded utility easements and acceptance of utility drainage easements in a portion of Block 5 of the Airport Industrial Center Subdivision and authorize the Mayor to sign the plat. Dean Andrew, Director of Planning and Community Development, explained the request, easement dedications, and the Planning Commission's recommendation and conditions. 07-7607 Moved by Commissioner Pemey, seconded by Commissioner Vanier, to vacate the taxiway and unneeded utility easements and accept the offered easement dedications and authorize the Mayor to sign the plat of the Replat of Lot 1, Block 5 in the Replat of Lot 3, Block 5 and Replat of Lots 1 & 3, Block 4 and Lot 2, Block 5, Airport Industrial Center Subdivision. Aye: (5). Nay: (0). Motion carried. (7.2) Application #PDD93-6D, filed by Roger Siemsen and Tim Howison, requesting an amendment of Golden Eagle Estates Addition PDD on property legally described as Lot 3, Block 2 in Golden Eagle Estates Addition No. 2 and located on the north side of unbuilt Eaglecrest Avenue north of the Eaglecrest Retirement Community at 1501 E. Magnolia Road. Dean Andrew, Director of Planning and Community Development, explained the past amendments to this planned development district, the request, and the Planning Commission's recommendation and conditions for approval. 07-7608 Moved by Commissioner Vanier, seconded by Commissioner Pemey, to pass Ordinance No. 07-10391 on first reading. Aye: (5). Nay: (0). Motion carried. (7.3) Consider acceptance of offered easement and right-of-way_ dedications in the Eaglecrest Twinhomes Addition and authorize the Mayor to sign the plat. Dean Andrew, Director of Planning and Community Development, explained the request, infrastructure, and the Planning Commission's recommendation and conditions for approval. Mr. Andrew then responded to Commissioner Perney's and Mayor Jilka's question regarding the drainage. Mr. Andrew also responded to Commissioner Vanier's question regarding financing of the future infrastructure improvements and Commissioner Larson's question regarding the fencing around the Eaglecrest Retirement Community. Page 2 Commission Action # 1 1 D 07-7609 Moved by Commissioner Peck, seconded by Commissioner Perney, to accept the offered easement and right-of-way dedications and to authorize the Mayor to sign the Siemsen Construction Twinhomes Addition plat. Aye: (5). Nay: (0). Motion carried. z ADMINISTRATION CL W co (8.1) Resolution No. 07-6401 amending the Comprehensive Fee Schedule by establishing rental fees for the Bicentennial Center. 0 Keith Rawlings, Bicentennial Center Director, summarized the Bicentennial Center's annual financial condition, the proposed rental increase, reduction of the rent discount, and the anchor advertising partnership discount. Mr. Rawlings then responded to Commissioner Larson's questions regarding the anchor advertising partners' sponsorship, rates for booking multiple years, and affect on contract renewals. A discussion followed between Commissioner Vanier and Mr. Rawlings regarding food rates, when the last rate increase happened, looking at the rate structure on an annual basis, and how the rate increase would affect the year end balance. Mr. Rawlings then responded to Commissioner Vanier's question on how redevelopment of the surrounding area would benefit the Bicentennial Center. Mr. Rawlings felt that any improvements made would affect the Bicentennial Center; also the addition of hotel and recreation facilities near the convention center would be a great improvement. Mr. Rawlings then responded to Mayor.Jilka's question regarding the rate for sporting events, Commissioner Peck's question regarding rental rates for civic clubs and Commissioner Larson's question regarding discounts for catering services. 07-7610 Moved by Commissioner Peck, seconded by Commissioner Vanier, to adopt Resolution No. 07-6401. Aye: (5). Nay: (0). Motion carried. (8.2) Receive report of contractor license fees. Rod Franz, Director of Finance and Administration, explained the cost analysis., Michael Schrage, Deputy City Manager, explained that the Home Builders Association had contacted City staff to inform them that they supported the cost of the current license fees. Mr. Schrage continued to explain that the Association had contacted other communities and found out the license fee for Salina was lower compared to the other communities. Mr. Franz responded to Commissioner Larson's question regarding the additional work load that would be added to City staff by the new contractor licensing. Commissioner Vanier felt that staff should prepare action implementing full cost recovery. A discussion followed between Commissioner Vanier, Mayor Jilka, and Commissioner Perney regarding the license fees. Mr. Schrage commented on the status of implementing the new contractor licenses. 07-7611 Moved by Commissioner Vanier, seconded by Commissioner Peck, to accept the staff report and direct staff to prepare action implementing full cost recovery. Aye: (5). Nay: (0). Motion carried. (8.3) Acquisition of electronic scoreboard, equipment and related advertising displays. Keith Rawling, Bicentennial Center Director, explained the current agreement with Daktronics Sports Marketing and the project. Mr. Rawlings then listed the current sponsorships with Coca Cola, U.S. Cellular, Dominos Pizza, Midwest Security, and Holiday Inn. 07-7612 Moved by Commissioner Vanier, second by Commissioner Larson, to reauthorize the project in the amount of $209,250 utilizing the same general fund resources. Aye: (5). Nay: (0). Motion carried. Page 3 Commission Action # 07-7613 1 07-76141 1 1 Moved by Commissioner Perney, seconded by Commissioner Vanier, to recess into executive session for 15 minutes to discuss with the City Attorney a matter subject to the attorney client privilege for the reason that public discussion would waive the privilege and to discuss a personnel matter involving non -elected personnel for the reason that public discussion of the matter would violate the privacy rights of the City employee involved; and reconvene at 5:25 p.m. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:10 p.m. and reconvened at 6:20 p.m. No action was taken. None. OTHER BUSINESS ADJOURNMENT Moved by Commissioner Vanier, seconded by Commissioner Peck, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:20 p.m. Alan E. Jilka, ayor [SEAL] ATTEST: Lieu Ann Elsey, CMC, ty Clerk Page 4