05-21-2007 MinutesCommission
Action #
1
07-7589
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
May 21, 2007
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a post flood update. The Regular
Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County
Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
Les Vince, 2202 Hillside Drive, commented on him getting a ticket for driving his golf cart
on city streets from his house to the Salina Municipal Golf Course. He indicated that he was informed
to contact the vehicle tag office regarding getting a license plate for the cart so he could drive it on the
street and the tag office told him that they are unable to tag the cart because it must have a seventeen
digit VIN number.
Larry Werhan, 313 S. Estates Drive, commented on the lack of rental cart spaces at the golf
course and the number of people that are on the waiting list for a space. He felt that more spaces are
needed at the golf course. He also commented on the ticketing of golf carts driving on the streets and
the inability to get those carts tagged for street use.
AWARDS - PROCLAMATIONS
(4.1) The week of May 20-26, 2007 as "National Public Works Week" in the city of Salina. Jack
Goates, Flood Control Supervisor, read the proclamation and announced upcoming events.
(4.2) The month of May 2007 as "National Preservation Month" in the city of Salina. Anita
Specht, Heritage Commission Chair, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Resolution No. 07-6397 authorizing the issuance of certain Health Care Facilities
Refunding and Improvement Revenue Bonds in the principal amount not to exceed $28,000,000.
Mayor Jilka opened the public hearing.
Greg Bengtson, City Attorney, explained the issuance, and responded to Commissioner
Vanier's question regarding how this would effect the city's bonding authority limit.
There being no further comments, the public hearing was closed.
Moved by Commissioner Pemey, seconded by, Commissioner Peck, to adopt Resolution
No. 07-6397. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of May 14, 2007.
(6.2) Award of contract for reconstruction of the sidewalk in front of 235 N. Santa Fe, Project
No. 07-2652 to All About Construction in the amount of $18,946.50.
Page 1
Commission
Action #
C
07-x,590
W
Z
W
0
N
U
07-7591
07-7592
07-7593
07-7594
(6.3) Approve the Engineering Agreement with Bucher, Willis, Ratliff Company for the Gold
Water Tower Maintenance Project No. 07-2651, in an amount not to exceed $36,264.
Moved by Commissioner Vanier, seconded by Commissioner Larson, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Resolution No. 07-6396 establishing official street names for the realigned public streets
north of the North Ohio Street Overpass.
Dean Andrew, Director of Planning and Community Development, explained the naming
of streets during the platting process, and the procedure of changing the name of streets. Mr. Andrew
continued to explain the realignment of Pacific Avenue in the overpass project. Mr. Andrew then
responded to Commissioner Larson's questions on if any feedback was received from the affected
businesses and whether East and West could be used with Pacific Court.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Resolution
No. 07-6396. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 06-10322 amending Chapter 8, Article I, Division 3,
Section 8-73 on the Salina Code amending Section 102.1 of the Uniform Plumbing Code to provide a
method for contractors to self -certify certain sewer installations.
Mayor Jilka noted that Ordinance No. 06-10322 was passed on first reading on May 14,
2007 and since that time no comments have been received.
Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10322 on second reading. A roll call vote was taken. Aye: (5) Larson, Peck, Perney, Vanier,
Jilka. Nay: (0). Motion carried.
(8.2) Resolution No. 07-6394 authorizing the offering for public sale of general obligation
temporary notes and bonds.
(8.2a) First reading Ordinance No. 07-10390 authorizing the issuance and delivery of
general obligation internal improvement bonds, Series 2007-A.
Rod Franz, Director of Finance and Administration, explained the issuances and the
projects funded by the notes and bonds.
Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Resolution
No. 07-6394. Aye: (5). Nay: (0). Motion carried.
A discussion followed between Commissioner Peck, Mayor Jilka, and Deputy City
Manager Michael Schrage regarding having staff check out the feasibility of adding more rental spaces
for golf carts at the golf course. Commissioner Peck wanted the citizens to be aware that staff would
be working on their concerns and wanted to make the citizens aware of it prior to the them leaving the
meeting.
Moved by Commissioner Perney, seconded by Commissioner Larson, to adopt Ordinance
No. 07-10390 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution No. 07-6395 setting forth the findings and determinations of advisability and
authorizing improvements in the Magnolia Hills Estates Addition.
Karlon Place, City Engineer, explained the request, feasibility report, and project funding.
Dean Andrew, Director of Planning and Community Development, responded to
Commissioner Vanier's question regarding the phasing of the sewer improvements.
Page 2
Commission
Action #
711
07-7595
N
N
Z
W
D
d
07-1.596
N
U
07-75971
07-7598
07-7599
07-7600
07-7601
Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Resolution
No. 07-6395 . Aye: (5). Nay: (0). Motion carried.
(8.4) Award of contract for the North Ohio Railroad Crossing Removal Project No. 06-1603.
Karlon Place, City Engineer, explained the project, bids received, and project funding. Mr.
Place then responded to Commissioner Vanier's question regarding the city's final cost and when
negotiations would be completed.
O
Moved by Commissioner Perney, seconded by Commissioner Larson, to award the
contract for the North. Ohio Railroad Crossing Removal Project No. 06-1603 to Lancaster
Construction, Inc. in the amount of $104,046.88. Aye: (5). Nay: (0). Motion carried.
(8.5) Award of contract for the fiber optic system.
Martha Tasker, Director of Utilities, explained the project, quotes received, and funding.
Moved by Commissioner Peck, seconded by Commissioner Vanier, to award the contract
for the fiber optic system from General Services to Bicentennial Center to Universal Cable Services,
Inc. in the amount of $21,744. Aye: (5). Nay: (0). Motion carried.
(8.6) Resolution No. 07-6398 authorizing the Mayor to execute and the City Attorney to deliver
a Certificate of Approval of the issuance by the Kansas Independent Finance Authority of revenue
bonds in an amount not to exceed $8,000,000 for Kansas Wesleyan University.
Greg Bengtson, City Attorney, explained the issuance and the public hearing requirement.
A discussion followed between Commissioner Vanier, Commissioner Larson,
Commissioner Perney, and Director of Finance and Administration Rod Franz regarding the bank
qualified limit set by the Internal Revenue Service. .
Mr. Bengtson then responded to Commissioner Vanier's question regarding the term of the
bonds.
Moved by Commissioner P.emey, seconded by Commissioner Peck, to adopt Resolution
No. 07-6398. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Perney, seconded by Commissioner Vanier to add 8.7, 8.8. and
8.9 to the agenda. Aye: (5). Nay: (0). Motion carried.
(8.7) Resolution No. 07-6399 amending Resolution No. 07-6347 setting for the findings and
determinations of the advisability and authorizing certain improvements in Golden Eagle Estates No.
4.
Rod Franz, Director of Finance and Administration, explained the amendment.
Moved by Commissioner Vanier, seconded by Commissioner Peck, to adopt Resolution
No. 07-6399. Aye: (5). Nay: (0).. Motion carried.
(8.8) Resolution No. 07-6400 authorizing the City Manager to sign and deliver a letter of
acceptance to Exide Technologies for the contribution of three trams.
Brigid Hall, Festival Operations Coordinator, explained the donation from Exide
Technologies and the letter of acceptance.
Moved by Commissioner Peck, seconded by Commissioner Vanier, to adopt Resolution
No. 07-6400. Aye: (5). Nay: (0). Motion carried.
(8.9) Authorize a grant application to the U.S. Department of Justice for the 2007 public
education program on behalf of the Human Relations Commission, in partnership with Catholic
Charities of Salina.
Page 3
Commission
Action #
N
N
Z
W
N
ca
07-602
N
U
07-7603'
1
Kaye Crawford, Director of Human Relations, explained the grant application.
Shandra Beverly, Human Relations Specialist, responded to Mayor Jilka's question
regarding the potential grant award amount.
Ms. Beverly then responded to Commissioner Vanier's question regarding the allocation of
the funds between the communities that would be served by the funding, and Commissioner Perney's
question regarding office space for the additional staff person.
Moved by Commissioner Vanier, seconded by Commissioner Larson, to authorize the
Mayor to sign a grant application to the U.S. Department of Justice for the 2007 public education
program on behalf of the Human Relations Commission, in partnership with Catholic Charities of
Salina. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Mayor Jilka noted that the City will be holding a Employee Memorial Dedication ceremony
in the Caldwell Plaza area on May 31, 2007 at 5:00 p.m.
ADJOURNMENT
Moved by Commissioner Vanier, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:07 p.m.
Alan E. Jilk,AMayor
[SEAL]
ATTEST:
Lieu Ann Elsey, CM City Clerk
Page 4