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04-17-2007 Minutes . . . -812- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, April 17th, 2007, in the Tech Center Meeting Room. The following Board members were present: Lynne Ryan, James Hall, Sandie Johnson, Alan Jilka and Sheldon Lilak. Others present were Joe McKenzie, , Sandy Wilcox and Mike Wilson, observer for the League of Women Voters. Lynne Ryan called the meeting to order and asked for any changes or additions to the March Board meeting. No changes were suggested. 07-16 On a motion made by James Hall and seconded by Sheldon Lilak it was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the March Board meeting as printed. Motion passed. P.812,04/17/07 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends meet today at 4:00 p.m. Joe reviewed their February minutes. They are helping with the poetry series and are about to announce the recipients of three individual scholarships. They are still working on sorting books. ACTION ITEMS: POLICY REVIEW: ACTION ITEM: 2nd reading - Criteria for Selection policy Discussion followed. 07-17 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Criteria for Selection policy as written on 2nd reading. Motion Passed. P. 812, 04/17/2007. DISCUSSION: Nomination Committee Sandie Johnson gave the nominating committee recommendations for the Slate of officers 2007-2008 James Hall, President Jo Reed, Vice President David Hawksworth, Secretary Sheldon Lilak , Treasurer 07-17 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves to elect the proposed slate of officers. Motion Passed. P. 812, 04/17/2007. -813- DISCUSSION: Parking Lot Recommendation Joe McKenzie handed out a diagram of our current parking lot. The lot under . consideration would be approximately the same size as our current lot. The cost for this project is estimated at $110,000 for demolition of the house, tree removal, concrete and possibly lighting. Sandie Johnson asked about the possibility of saving any of the trees and if we have looked at the possibility of purchasing the Dance Elite building. Joe mentioned that most of the trees would not be able to be saved since they would be in the middle of the lot, but we could look at saving some if possible. He also mentioned that he has spoken Chuck Simms about the dance studio. The building is nice and would work for our CLASS programs. They are asking approximately $230,000 for the studio and $28,000 for each lot behind the studio. Discussion followed. The Board asked Joe to pursue finding out the valuation on those properties and a possible package price for all property. -I.. 'FINANCIAL REPORT: We are Y.. of the way through the year. We are showing 21 % of budget spent so we are on track for the year. We had a large purchase from Fines and Misc. for the video conferencing equipment, $15,000 of that purchase was supplemented by a State Grant. STATISTICAL REPORT: March was a busy month, but circulation stats were down from last year. Meeting room use was quite busy. LIBRARIAN'S REPORT: Joe McKenzie presented the Board with a preliminary drawing of the Imagination Station proposal for the Youth Services Department. The . purpose of this space would be to provide space for children to have access to more learning activities; it would include a computer area, listening lab and puppet stage. Kristi is in the process of working up a proposal of progr~mming to be in this area. The approximate cost for this area would be $25,000 to $30,000. This Thursday is Sunset School family night at the library. We are working on a cable TV commercial to air in May to promote the Summer Reading Program. Kristi will be at the board meeting next month to update the Board. Weare exploring a concept called Power Walls. This concept is based on book displays with books facing outward, somewhat like book store displays. Poetry series continues. We are having chairs cleaned in the library public areas. There is a computer game night for teens scheduled for the end of this month. Joe will be on vacation May 23rd through June 5th to see his son in Morocco. New legislation has been passed on KPERS participation. This will take effect July 1, 2009. We are looking to pilot a laptop lending program, in house only. This is to help parents that have to bring their children with them to use the computers. . Joe also thanked Lynne for her years of service on the Board. -814- BOARD COMMENTS: None . THE BOARD ADJOURNED INTO EXECUTIVE SESSION 07-18 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into executive session at 8:09 a.m. for twenty minutes. Motion passed. P. 814 04/17/2007 07-19 On a motion made by Alan Jilka and seconded by Sheldon Lilak it was RESOL VED THAT: The Board of Trustees of the Salina Public Library adjourns out of executive session at 8:29 a.m. Motion passed. P.814, 04/17/2007 07-20 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was .RESOLVED THAT: The Board of Trustees of the Salina Public Library will have the current Board President and incoming Board President review the Director's evaluation with him. Motion passed. P. 814, 04/17/2007 07-21 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was RESOLVED THAT: the Board of Trustees of the Salina Public Library adjourns the April 17 , 2007 meeting. Motion passed. P. 814, 04/17/2007 . ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. ~4~'~ Secretary, Sheldon Lilak Date .