04-16-2007 Minutes - OrganizationalCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 16, 2007
4:00 p.m.
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The City Commission convened at 3:45 p.m. in a Study Session for a Citizens' Open Forum. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
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There were present:
Mayor Donnie D. Marrs, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum,of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
Commissioner Divine thanked the citizens for the opportunity to serve as a commissioner. She
also thanked the City staff, her fellow commissioners, family, friends and her employer.
07-7544 Moved by Commissioner Vanier, seconded by Commissioner Divine, to add Item 8.5 to the
agenda. Aye: (5). Nay: (0). Motion carried.
' 07-7545 Moved by Commissioner Vanier, seconded by Commissioner Penny, to remove Item 8.3
from the agenda. Aye: (5). Nay: (0). Motion carried.
AWARDS - PROCLAMATIONS
(4.1) Presentation of plaques of appreciation to outgoing board members.
Mayor Marrs presented plaques to Les Appleby, Diana Dierks, Robert Miller, and Lynne
Ryan.
(4.2) The week of April 20-28, 2007 as "The Week of the Young Child" in the city of Salina.
Leigh Ann Montoy, Child Care Coordinator, read the proclamation and announced upcoming events.
(4.3) The week of April 15-21, 2007 as "National Volunteer Week" in the city of Salina.
Jennifer Bixby, Volunteer Coordinator, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on 2007 Special Assessment Projects.
(5.1a) Second reading Ordinance No. 07-10383 levying special assessments for
improvements.
Mayor Marrs opened the public hearing.
Karlton Place, City Engineer, explained the assessment process.
Jim Maes requested that the adoption of the ordinance be postponed for one week.
Rod Franz, Director of Finance and Administration, responded to City Manager Jason
Gage's question regarding the effect the postponement would have to the bond schedule.
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Mike Schrage, Deputy City Manager, references a minor change to Section 2 of the
ordinance regarding agricultural deferrals.
There being no further comments, the public hearing was closed.
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07-7546 Moved by Commissioner Pemey, seconded by Commissioner Divine, to postpone second
Z reading of Ordinance No. 07-10383 until April 23, 2007. Aye: (5). Nay: (0). Motion carried.
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N CONSENT AGENDA
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(6.1) Approve the minutes of April 9, 2007.
Commissioner Divine requested that Motion No. 07-7531 of the minutes include the
authorization for the Mayor to sign the plat.
07-7547 Moved by Commissioner Divine, seconded by Commissioner Vanier, to approve the
consent agenda as amended. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance 07-10384 requesting a change in zoning district classification
from RS (Residential Suburban) to PC -1 (Planned Restricted Business) district on property addressed
as 106 S. Holmes Road.
Mayor Marrs noted that Ordinance No. 07-10384 was passed on first reading on April 9,
2007 and since that time no comments have been received.
' 07-7548 Moved by Commissioner Vanier, seconded by Commissioner Divine, to adopt Ordinance.
No. 07-10384 on•second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Perney, Vanier,
Marrs. Nay: (0). Motion carried.
(8.2) Approval of Supplemental Engineering Agreement No. 1 for the South Ninth Street
Corridor Improvements, Project No. 06-1579.
Karlon Place, City Engineer, explained the project, agreement and funding.
07-7549 Moved by Commissioner Divine, seconded by Commissioner Perney, to approve
Supplemental Engineering Agreement No. 1 for the South Ninth Street Corridor Improvements,
Project No. 06-1579 with Wilson & Company in the amount of $480,879. Aye: (5). Nay: (0). Motion
carried.
(8.3) Approval of school zone signage changes at the Salina Christian Academy.
Item removed from the agenda.
(8.4) Approval of the 2007 Railroad Crossing Improvements, Project No. 07-2646.
' Mike Fraser, Director of General Services, explained the improvements, and the cost
sharing split from the Union Pacific Railroad and Saline County as followings:
West Magnolia Road Railroad Track: Union Pacific (30%), City (35%), Saline County
(35%)
Broadway and Dover Drive Railroad Track: Union Pacific (35%) and City (65%)
Wayne and Fourth Street: Union Pacific (35%) and City (65%)
Mr. Fraser then responded to Commissioner Divine's question regarding the train traffic at
these locations.
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07-7550II Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve the 2007
Railroad Crossing Improvements, Project No. 07-2646 as proposed. Aye: (5). Nay: (0). Motion
carried.
(8.5) Resolution No. 07-6387 authorizing the Mayor to enter into a pole attachment
agreement with Westar Energy.
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Jack Rolfs, Director of Computer Technology, explained the agreement and rental fee. Mr.
Rolfs then responded to Commissioner Vanier's and Mayor Marrs' questions regarding the adding of
poles and the cost.
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07-7551 Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Resolution
No. 07-6387. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
(9.1) Comments from Mayor Marrs at the end of his Mayoral term.
Mayor Marrs commented on the experiences he has gained as serving as City
Commissioner and Mayor for the City of Salina. He challenges citizens to be involved in the
community, because the City Commission is here to serve them. He also challenged the future
commissioners to make decisions that are in the best interest of the whole community, and staff to
keep trying to be the best at what you are doing and don't loose site of the citizens that you serve.
Mayor Mans thanked his family, staff at DMA Architects, Jason Gage, Greg Bengtson, LaDonna
Bennett and Nancy Schuessler for their work and assistance.
ORGANIZATIONAL MEETING
(10.1) Lieu Ann Elsey, City Clerk, administered the Oaths of Office to Luci Larson, Aaron Peck
' and R. Abner Perney.
(10.2) Lieu Ann Elsey, City Clerk called the Organizational meeting to order and roll call was
taken.
Present: Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
Commissioner John K. Vanier II
(10.3) Nominations for Mayor and Chairman of the Board of Commissioners.
07-7552 Moved by Commissioner Vanier, seconded by Commissioner Perney, to nominate
Commissioner Jilka as Mayor and Chairman of the Board of Commissioners. Aye: (5). Nay: (0).
Motion carried.
(10.4) Nominations for Acting Mayor and Vice Chairman of the.Board of Commissioners.
07-7553 Moved by Mayor Jilka, seconded by Commissioner Perney, to nominate Commissioner
Vanier as Acting Mayor and Vice Chairman of the Board of Commissioners. Aye: (5). Nay: (0).
Motion carried.
(10.5) Lieu Ann Elsey, City Clerk, turned the gavel over to the New Mayor.
(10.6) Mayor Jilka presented a "Plaque of Appreciation" to Deborah Divine for her term as City
Commissioner and thanked her for years of service.
(10.7) Mayor Jilka presented a "Plaque of Appreciation" and gavel to Donnie D. Marrs for his
term as Mayor and City Commissioner and thanked him for his years of service.
(1'0.8) New Mayor comments.
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Mayor Jilka commented that he is honored to have the opportunity to serve as Mayor of the
City of Salina. He thanked Monte Shandwick, Steve Hanson and the numerous citizens that
encouraged him to run again. He also thanked his parents, employees of Jilka Furniture, and Mike
Martin and his family. Mayor Jilka welcomed Commissioner Peck and Commissioner Larson to the
Commission and his appreciation for the opportunity to serve again with Commissioner Vanier and
w Commissioner Perney.
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Mayor Jilka commented on the many challenges the community faces. He reflected back to
= the first water issues they faced when he first campaigned for the City Commission, being street
flooding. The water issue the community now faces is water shortage. Mayor Jilka continued to
comment on local conservation and state and federal actions that should take place.
He continued to comment on the contamination issues at the old Schilling Air Force Base.
He felt that recently there has been more movement on the issue, but to date no actual remediation has
taken place.
Mayor Jilka commented on the Oakdale/Kenwood Park area. He believed that Saline
County should turn title of the Oakdale Park to the city, since the city has maintained it since the lease
has been expired. The Kenwood Park issues include the need to improve the swimming pool,
Bicentennial Center improvements, and renovation of the current Expo Center. He felt that the
Bicentennial Center and Expo should work together and turn the area into assets.
Mayor Jilka spoke on City -County consolidation. He felt that some consolidation is
needed. We should be willing to work with League of Women Voters or any other entities who want
to study how the structure of local government is delivered. Second that City government needs to
better educate the citizens and eliminate the duplication of services. Mayor Jilka noted that full
consolidation may not be the answer, but the need for changes to allow for a wider and more
representative group of people to run for County Commission. He felt that the County should meet
one day a week, get paid a token salary, and function as a board of directors.
Mayor Jilka also commented on the population growth, public art, cultural environment,
and the downtown district.
ADJOURNMENT
07-75541 Moved by Commissioner Vanier, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:49 p.m.
[SEAL]
ATTEST -
Lieu Ann Elsey, CMC, Cit lerk
aEa"YIE.
Alan E. Jilka,or
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