2397 Creating City Offices1
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-- - - - ORDINANCE- NO 2397 - - - - - - - -
ubli-shed_in The Salina Evening Jour_nal July 6119��)
An ordinance classifying, creating and establishing certain
departments and offices, for the conduct and control
of the governmental and administrative affairs of the
City of Salina, Kansas, pursuant to the provisions of
Chapter 86, of the Session Laws of Kansas for 1917,
relating to the government of all the cities in Kansas
and to establish an optional form of government after
the adoption of the provisions of said Act; defining
and fixing the duties of the officers and employees
within said departments and offices, and repealing all
ordinances or parts of ordinances in conflict with its
terms.
BE IT ORDAINED by the Board of Commissioners of the City.of
Salina, Kansas:
Section 1. GOVERNING BOARD: That there be and hereby is
,created and established a Governing Board which shall consist cf
the number of commissioners to be elected as provided by stat-
ute, the qualifications of such commissioners together with
their terms of office, oath and bonds to be such as is prescrib.
ed by law. There shall be no distinction made as to the title
or duties among the commissioners except as the Board shall
orgainize itself for the transaction of business. The Board
shall choose its own chairman and shall determine its own order
of business. The chairman of the Board shall have the title
of Mayor during the term of his office and shall be official
head of the City on formal -occasions. The commissioners shall
receive as -salary. payable as presurived law. The governing
Board shall meet regularly once each week and oftener if busi-
ness requirss,-and special meetings thereof may be held on writ.
ten call signed by a majoritymof the commissioners. All regulw
and special meetings shall always be open to the public.
It shall be'the duty of the commissioners as such Govern -
ing Board to pass all ordinances needful for the protection,
safety and welfare of the City as providied by law and to pro-
vide for and create such departments and offices as shall be
necessary to carry out the provisions of the forem of govern-
ment defined in Chpate-r 86, Session Laws 1917 and amendements
thereto and to determine the salaries to be paif all City offi-
cials and employees within the limitations of the law.
The Board shall appoint, a Manager who shall be reponsible
for the efficient administration of the City's manager.
Section 2. ADMINISTRATION: That there be and hereby is
created the office of City Manager and the administration of -tie
affairs and business of the City shall be in his hands. He
shall be appointed by the Governing Board, and shall hold his
office at the pleasure of the Board; he shall be chosen solely
upon the basis of administration ability, and his choice shall
not be -limited by any..resident qualifications.
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Such Manager shall be responsible.for the administration of
all of the affairs of the City. He shall see that the laws and the
ordinances are enforced;.he shall.appoint and -remove all heals of
departments and all -the subordinate officers and employees. All
appointments made.by-him shall be made upon the basis of merit and
fitness alone. He shall have the option to require the appointment
of a Civil Service Commission, as established by the provisions of
Article 22, chapter 18, of the General Statutes of 1915, with such
amendments thereto as may hereafter be provided by the Legislature;
he shall -be responsible for the discipline of all appointive offices,
and may, without notice, cause the affairs of any department, or
the conduct of any officer or employee to be examined. He shall
prepare and submit the annual budget to the Governig-Body and also
keep the city fully advised as -to the financial conditions and
needs of the City. He may make recommendations to the Commissioners
on all matters concerning the welfare of the City.and shall have
a seat but no vote -in all public meetings of the Governing Body.
The Citta Manager shall "take an oath for the faithful perfor-
mance of his duties as City Manager, and shall cause a bond, with
proper securities, approved by the Judge of the District Court of
Saline County, Kanszs, in the sum of $5,000.00, conditioned for
the faithful performance of his duties as City Manager, to be exe-
cuted and filed with the City Clerk.
He shall.receive a salary fixed and payable as defined by
ordinance.
Section 3. DEPARTMENT OF FINANCE: That there be and hereby.
is created a Department of Finance which shall have general control
of the financial.affairs of the City. A Director of Finance will
be in charge of the Department, subject to the supervision of the
City Manager. He shall be appointed and hold his office at the
pleasure of the City Mamager., He shall also be ex -officio City
Clerk of said City, and shall -perform all the acts and duties pre-
scribed by Statute and Ordinance, concerning City Clerk. He shall
attend all meetings of the Board of Commissioners, keep a true
record of it's proceedings and shall also keep a record of all
his offi2ial.act-s, and.when necessary shall attest them. He shall
also keep and preserve in his office the corporate seal of the
City together with all records, public papers and documents of
the City not beloning to any.other officer. He shall be author -
ized to administer oaths. He shall also perform such other and
further duties as are now provided by law and ordinance-, and are
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not inconsistent with the provisions hereof. He shall give a
good and sufficient Surety Company Bond to the City to be approved
by the Board of Commissioners, in the sum of $59000.00, conditioned
for the faithful performance of his duties; that he will punctually
pay over to the. City Treasurer all monies received by him either
as Director of Finance or City Clerk anal,that he will save the City
free from all loss caused by his neglect or malfeasance in office.
13e shall receive a salary fixed and payable as defined by
ordinance.
For the further administration of the affairs of the De-
partment of Finance, the following offices are hereby created and
employments authorized, to -wit:
.(a) A. -.City Treasurer, whose duty it shall be to safely
keep and account for all the moneys of the City, coming into his
hands. He shall give a good and sufficient Surety'/Company Bond
inthe sum of ,gp50,000.00, to be approved by the Board of Commission-
ers, said bond to be conditioned for'the faithful discharge of his
duties, and to the effect that such Treasurer shall keep safely all
public moneys intrusted to his care and shall save said City free
'and harmless from all loss caused by neglect of duty or malfeasance
in office. The accounts of the City shall be kept by the Treasur-
er:in such way that a full and comprehensive statement of the City
finances may be made each month.
Expenditures shall be legal and moneys ..paid out bj the City
Treasurer only on the basis of the appropriations in the budget
and on the authority of warrants iissued by the Director of Finaneq
countersigned by the City Manager. In no case shall warrants be
issued to exceed the balance in the fund drawn against. All moneys
belonging to the City shall be deposited with responsible and sol-
vent Banking Institutions which will pay the highest interest on
funds deposited, and said interest shall accrue to the benefit of
the City.
He shall perform such other and futther- acts and duties as
may be prescribed by law. He shall receive a salary fixed and
payable as defined by ordinance.
(b) All necessary stenographic and clerical forces may be
employed from time to time as may be necessary, the salaries to
be fixed as defined by ordinance.
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Section 4. DEPARTIKENT OF LAVT: That there be and hereby is
created and established a Department of Law, for the administration
-of the legal affairs of the City of Salina; and the supervision
and control of the said Department shall be in the hands of a
Director who shall be known as the City Attorney. He shall be
charged with the general direction and supervision over the
legal affairs of the'City, and shall advise with,and attend all
meetings of the Board of Commissioners.
For the further administration of the affairs and duties
relating to the department of law the follwoing offices are
hereby created and employments authorized, to -wit:
(a) An assistant City :Attorney whose duties shall be to
assist the*City Attorney under his direction in all legal matters
appertaining to the City, and to advise with and attend all meet-
•ings of the Boa rd of Commissioners during the -absence of the
City Attorney. He shall receive a:salary fixed and payable as
defined by ordinance.
(b) A Police Judge whose duties -shall be'to try all cases
brought into police court, and who shall have power to bring before
said police court all parties for trial upon complaints duly and
properly made, and who shall possess and exercise all the powers
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as conferred and.defined by law. He shall furnish a Surety Com-
pany Bond approved by the Board of Commissioners in the sum of
$1$000.00, and shall receive a salary payable as defined and
fixed by ordinance.
Each and all of the officers and employees named shall
be appointed by and hold their respective offices at the pleas-
ure of the City Manager; they shall perform, in, addition to -the
duties above specified, such other and further'duties as are now
or may hereafter be required of them by law or ordinance.
Section 5. DEPARTIZ) NT OF PUBLIC SAFETY: That there be
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and hereby is created and established a Department of Public
Safety, embracing and including the superintendency and control
of the Police and Fire Departments. The affairs of the said
Department of Public.Safety.shall be under the immediate super-
vision of a Director who shall be ex -officio Chief of Police$
subject to the approval and direction of the City Manager. He
shall be appointed by,/and hold his office, at the pleasure of
the City Manager.
For the purpose of the further administration of the affairs
of the said Department of Public Safety, the following subdivisions
are hereby created 'and the employments are.authorized:
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(A) POLICE DEPARTMENT. The officers and employees, elassi
fication and salaries now effective by ordinance relating to the
Police Department shall remain in full force and effect, and An -
changed. Provided, however, that the appointment of all members
of the Police Department shall hereafter be made by and they,
shall hold their respective offices at the pleasure of the City
Manager, subject to the limitations of law.
(B) FIRE DEPARTMENT. The officers and employees, clas-
sification and salaries now effective by ordinance relating to
the Fire Lepartment shall remain in full force and effect, and
unchanged. Provided, however, that.the appointment of aiell.mem-
bers of the Fire Department shall hereafter be made by and they
shall hold their respective offices at the pleasure of the City
Manager, subject to the limitations of law.
Section 6. DEPARTMENT OF PUBLIC SERVICE: That there be
and hereby.is established and created a Department of Public Sen
vice, which shall embrace the superintendence and control of Pub
lie Improvements, Streets, alleys.and sewers. The affairs of sail
Department of Public Service shall be in charge of a Director of
Public Service who shall be ex -officio City Engineer. He shall
be a civil engineer and shall prepare plans and specifications
and estimates for and superintend the construction of all public
improvements, do all surveying and engineering -ordered by the
Board of Commissioners and perform all other duties pertaining
to his office. He shall give good and sufficeint Surety Company
Bond to such City, in the sum of $5,000.00, conditioned for the
faithful discharge of the duties of his office and to save the
City harmless from all loss caused by neglect of duty or malfeas
ante in office. He shall receive a salary fixed and payable as
defined by ordinance.
For the purpose of the further administration.of the
affairs of the said Department of Public Service, the following
offices are hereby created and employments authorized. to -wit:
(a) A Superintendent of. Streets, alleys, and sewers,*who
in addition to the duties now prescribed bJr law and ordinance,
shall have under his special charge and control, the cleaning
of_guttres, storm water sewers and paved streets. He shall re-
ceive a salary fixed and payable as defined by ordinance.
(b) All other employes such as Inspectors, Rodmen, Instru-
�ment Men, Teamsters, Street Employees and Laborers that may be
needed for the._prosecution of work in connection with the De-
partment of Public Service shall be employed, and the employ-
ment is hereby authorized, by the City Manager whenever it is
deemed necessary and expedient: The salaries and wages paid
to.such persons employed to be fixed and payable as defined by
ordinance.
Each of said officers of the Department of Public Service
shall be appointed by and hold office at the pleasurer of the
City Manager.
Section /. For the further administration of the af-
fairs and business of the City of Salina, the following offices
are hereby created and employments authorized, to -wit:
(a) A Superintendent of Parks who shall be in charge of
all the parks,parkways, and boulevards belonging to or under the
control of the City and shall improve, maintain and regulate the
same in accordance with instructions given him by the Board of
Commissioners or the City Manager.
(b) A Sanitary and Health Officer whose duty it shall be
to make all investigations of conditions pertaining to health
and sanitation and to see that the rules and regulations of the
Kansas State Board of Health are fully complied with.
Each of. .the above officers shall be appointed by and hold
their office at the pleasure of the City Manager. Their salaries
shall be fixed and payable as defined by ordinance.
Section S. That the Board of Commissioners may create and
establish additional departments'and'offices as may be necessary
for the purpose of a more efficient administration and as busi-
ness may demand. Provided, when other departments and offices
are created and established the officers in charge shall be ap-
pointed by and serve at the ple asure of the City Manager and
that the duties to be performed and compensation be defined and
fixed by ordinance.
Section 9. That all ordinances or parts of ordinances in-
consistent or in conflict with the terms of this ordinance be and
the same are hereby repealed.
Section 10. This ordinance shall be in full force and effect
from.and after its publication once in the official City papers.
Passed and approved, this 11th day of July, 1921.
(SEAL) F. S. ar,
Attest:.. Chas., E.,Banker, Mayor
City Clerk,
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STATE OF KANSAS )
) SS.
COUNTY OF SALINE )
I. Chas. Y. Banker, City Clerk of the City of 'Salina,
Kansas, do hereby certify that the foregoing is a true and
correct copy of Ordinance No:. 2397, passed by the Board of
Commissioners and approved by the Mayor of the C�ty of Salina,
Kansas, July 11th, 1921; and a record of the vote on its final
adoption is found on.Page 5 6(�l9 of Journal No. 9. said
Ordinance was published in The Salina Evening Journal, July
1921.
City Clerk.
Z IT
(Published in The Salina Evening Journal July R944. 1921)
ORDINANCE NO.
An ordinance classifying, creating and establishing certain
departments and. offices., forte conduct and control
of the governmental and administrative affairs of the
City of Salina, Kansasp pursuant to the provisions of
Chapter 86, of the Session Lawslof Kansas for 1917j,
relating to the government of all the cities in Kansas
and to establish an optional form of government after
the adoption of the provisions of said Act; defining
and fixing the duties of the -officers and employees
within said departments and offices$ and repealing all
ordinances or parts of ordinances in conflict with its
terms.
BE IT ORDAINED by the Board of Commissioners of the City of
Salina., Kansas:
Section 1. GOVERNING BOARD: That there be and hereby is
created, and established a Governing Board which shall consist of
the n=riber of co=r.issioners to be elected as provided by statute,
the qualifications of such commissioners together with their terms
of offices oath and bonds to be such as is prescribed by law. Th -ere
shall be no distinction made as to the title or duties among the
colmr,issioners except as the Board shall organize itself for the
transaction of business. The Board shall choose its oven chairman
and shall determine its own order of business. The chairman of the
Board shall have the title of Mayor during the term of his office
i
and shall be official head of the City on foo al occasions. The
connissioners shall receive a salary payable as prescribed by law.
The governing Board shall meet regularly once each week and oftener
if business requiress and special neeings thereof may be held on
written call signed by a majority of :he commissioners. All regular
and special meetings shall always be Open to the public*
It shall be the duty of the commissioners as such Governing
I
Board to pass all ordinances needful or the protection, safety
and welfare of the City as provided by law and to provide for and
create such departments and offices as shall be necessary to carry
out the provisions of the form of gov
t defined in Chapter
Page #2
86 Session Laws 1917 and amendments thereto and to deter -sine the
salaries to be paid all City officials and employees within the
limitations of the law.
The Board shall appoint a Manager:' who shall be responsible
for the efficient administration of the City business,.
Section 2. ADMINISTRATION: Thatlthere be and hereby is created
the office of City Manager and the administration of the affairs and
business of the City shall be in his hands, He shall be appointed
by the Governing Board, and shall hold his office at the pleasure
of the Board; he shall be chosen solely upon the basis of adminis-
trative ability, and his choice shall not be limited by any resident
qualifications.
Such Manager shall be responsibl6 for the administration of
all of the affairs of the City. He sha l see that the laww and the
ordinances are enforced; he shall appoint and remove all heads of
departments and all the subordinate officers and employees. All
appointments made by him shall be madelupon the basis of merit and
fitness alone. He shall have the option to require the appointment
of a Civil Service Commission, as established by the provisions of
Article 22, Chapter 18,.of the General Statutes of 1916, with each
amendements thereto as may hereaftdr be provided by the legislature;
he shall be responsible for the discipline of all appointive offices,
and may, without notice, cause the affairs of any department, or the
conduct of any officer or employee, to,be examined. He shall prepare
and submit the annual budget to the Governing Body and also Deep the
City fully advised as to the financiall,conditions and needs of the
City. He may make recommendations to the Commissioners on all mat-
ters concerning the welfare of -the City, and shall have a seat, but
no vote, in all public meetings of the
Governing Body.
Page #3
The City Manager shall take an oath for the faithful perfor-
mance of his duties as City Manager, and shall cause a bond., with
proper securities, approved by the Judge of the District Court of
Saline Cou%ty, Kansas, in the sum of I, 5,000.00, conditioned for the
faithful performance of his duties as city manager, to be executed
and filed with the City Clerk.
He shall receive a salary f
ordinance.
Section 3. DEPARTMENT OF
is created a Department of Finance
and payable as defined by
: That there be and hereby
ch shall have general control
of the financial affairs of the city. A Director of Finance; will
be in charge of the Department, subject to the supervision of the
City Manager. He shall be appointed and hold his office at the
pleasure of the city Manager. He shall also be ex -officio, city
Clerk of said City and shall perform all the acts and duties pre-
scribed by Statute and Ordinance, concerning City Clerk. He shall
attend all Meetings of the Board of Commissioners, keep a true
record of it's proceedings, and shall also keep a record of all
his official acts, and when necessa shall attest them.. He shall
also keep and preserve in his office the corporate seal of the
City together with all records, public papers and documents of
the City not belonging to any other officer. He shall be author-
ized to administer oaths. He shall a so perform such other and
further duties as are now provided y lair and ordinance, and are
not inconsistent with the provisions hereof. He shall give a
good and sufficient Surety Company Bond to the city to be approved
by the Board of Conmissioners, in the surr! of $5,000.00, conditioned
for the faithful performance of hisduties; that he will punctually
pay over to the City Treasurer• all.m ries received by hire either
as Director of Finance or City Clerk and that he will save the City
free from.all loss caused by his neglect or malfeasance in office.
He shall receive a salary
ordinance.
and payable as defined by
Page #4
For the further administration ofl the affairs of the
Department of Finance, the following o fives are hereby created
and employments authorized, to -wit:
(a) A City Treasurer, whose duty lit shall be to safely
keep and account for all the moneys of jthe City, coming into his
hands. He shall give a good and sufficient Surety Company Bond in
the spun of $50,000.00, to be approvers by the Board of Commissioners,
se.id bond to be conditioned for the faithful discharge of his duties,
and to the effedt that such Treasurer shall keep safely all public
moneys intrusted to his care and shall save said City free and harm-
less from all loss caused by neglect of duty or malfeasance in office.
The accounts of the City shall be kept by the Treasurer in such way
that a full and comprehensive statement of the City finances may
be made each month.
Expenditures shall be legal and moneys paid out by the City
Treasurer only on the basis of the appropriations in the budget
and on the authority of warrants issuedlby the Director of Finance,
countersigned by the City Manager. In no case shall warrants be
issued to exceed the balance in the fanl'd drawn against. All moneys
belonging to the City shall be deposited with responsible and sol-
vent Banking institutions which will pa� the highest interest on
funds deposited, and said interest shalll accrue to the benefit of
the City.
He shall perform such other and further acts and duties as
may be prescribed by law. He shall receive a salary fixed and
payable as defined by ordinance.
(b) A11 necessary stenographic and clerical forces may be
employed from time to time as may be necessary, the salaries to
be fixed and payable as defined by ordinance.
Alk
Page #5
Section 4. DEPARTMENT OF LAIN: That there be and hereby is
created and established, a Department of haw, for the administra-
tion of the legal affairs of the City of Salina; and the supervision
and control of the said Department shall'be in the hands of a Direct-
or who shall be known as the City Attorney. He shall be charged
with the general direction and supervision over the legal affairs-
of
ffair
of the City, and shall advise with and attend all meetings of the
Board of Commissioners.
For the further administration of the affairs and duties
relating to the department of law the following offices are hereby
created and employments authorized, to -wit:
(a) An assistant City Attorney whose duties shall be to
assist the City Attorney under his direction in all legal matters
appertaining to the City, and to advise with and attend all meet-
ings of the Board of Commissioners during the absence of the City
Attorney. He shall receive a salary fixed and payable as defined
by ordinance.
(b) A Police Judge whose duties shall be to try all cases
brought into police court, and who shall have power to bring before
said police court all parties for trial upon complaints duly and
properly made„ and who shall possess and exercise all the powers as
conferred and defined by law:' He shall furnish a Surety Company
Bond approved by the Board of Commissioners in the sum of $10000.00
and shall receive a salary payable as defined and fixed by ordinance.
Each and all of the officers and employees named shall
be appointed by and hold their respective offices at the pleasure of
the City Manager; they shall perform, in addition to the duties
above specified, such other and further ,duties as are now or may
hereafter be required of them by law or 'ordinance.
Page #6
Section 5. DEPARTMENT OF PUBLIC SAFETY: That there be
and hereby is created and established a Department of Public
Safety, embracing and including the serl-ondency 'and odntrol
of the Police and Fire Departments. The affairs of the said
Department of Public Safety shall be under the immediate super-
vision of a Director who shall be ex -officio Chief of Police,
subject to the approval and direction of the City Manager. He
shall be appointed by, and hold his office, at the pleasure of
the City Manager.
'For the purpose of the further administration of the affairs
of the said Department of Public Safety, the following subdivisions
are hereby created and the employments are authorized:
(A) POLICE DEPARTMENT. The officers and employees, classi-
fication and salaries now effective by ordinance relating to the
Police Department shall remain in full force and effect, and un-
changed. Provided, however, that the appointment of all members
of the Police Department shall hereafter be made by and they shall
hold their respective offices at the pleasure of the City Manager,
subjee:t to the limitations of law.
(B) FIRE DEPARTMENT. The officers and employees, classi-
fication and salaries now effective by ordinance relating to the
Fire Department shall remain in full force and effect, and un-
changed. Provided, however, that the appointment of all members
of the Fire Department shall hereafter be made by and they shall
hold their respective offices at the pleasure of the City Manager,
subject to the limitations of law.
Section 6. DEPARTMENT OF PUBLIC SERVICE: That there be
and hereby is established and created a Department of lublic Service,
which shall embrace the superintendence and control of Public Tia -
prove rents, Streets, alleys and sewers. The affairs of said. De-
partment of Public Service shall be in charge of a Director of
rublic Service who shall be ex -officio City Engineer. He shall
61 6
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be a civil engineer and shall prepare plans and specifications
and estimates for and superintend the construction of all public
improvements, do all surveying and engineering ordered by the
Board of Commissioners and perform all other duties pertaining
to his office* He shall give good and sufficient Surety Company
Bond to such City, in the suarn of $5,000,00., conditioned for 'the
faithful discharge of the duties of his office and to save the
City ha mess from all loss caused by neglect of duty or malfeas-
ance in office* He shall receive a salary fixed and payable as
defined by ordinance.
For the purpose of the further administration of the
affairs of the said Department of public Services the following
offices are hereby created and employments authorized, to -wit:
(a) A Superintendent of Streets, alleys and sewers$ who in
addition to the duties now prescribed by law and ordinances shall
have under his special charge and control: the cleaning of gutters,
stom water sewers and paved streets. He shall receive a salary
fixed and payable as defined by ordinance.
(b) All other employes such as Inspectorss Rodmeno In-
strument men, Teamsters., Street Fmployees and Laborers that may
be needed for the prosecution of work in connection with the De-
partment of Public Service shall be employed., and the employment
is hereby authorized, by the City Manager whenever it is deemed
necessary and expedient* The salaries and wages paid to such
persons employed to be fixed and payable as defined- by ordinance.
Each of said officers of the Department of Public Service
shall be appointed by and hold office at the pleasure of the City
May -lager.
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Section 7. For the further administration of the af-
fairs and business of the City of Salina,'the following offices
are hereby created and employments authorize=d, to -slit:
(a) A Superintendent of Parks who shall be in charge of
all the parks, parkways and boulevards belonging to or under the
control of the City and shall improve, maintain and regulate the
sake in accordance with instructions given him by the Board of
Commissione-rs or the City Manager.
(b) A Sanitary and Health officer Who se-'.2..tj
make all investigations of conditions pertaining to health and
Sanitation and to see that the rules and regulations of the Kansas
State Board of Health are fully complied with.
Each of the above officers shall be appointed by and hold
their office at the pleasure of the City Manager. Their salaries
shall be fixed and payable as defined by ordinance.
Section 8. That the Board of Commissioners may create and
establish additional depart=ments and offices.as may be necessary
for the purpose of a more efficient administration and as business
,may demand. Provided, when other departments and offices are
created and established the officers in charge shall be appointed
by and serve at the pleasure of the City tanager and that the duties
to be performed and compensation be defined and fixed by ordinance.
Section 99.. That all ordinances or parts of ordinances in-
consistent or in conflict with the terms of this ordinance be and
the same are hereby repealed.
Section 10, This ordinance shall be in full force and effect
from and after its publication once in the official City paper.
Attest:
Passed and approved this lith day of July, 1921.
J
City Clerk.
W