03-20-2007 Minutes
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-809-
The regular monthly meeting of the Salina Pnblic Library Board of Trustees was
held at 7:00 a.m. on Tuesday, March 20, 2007, in the Tech Center Meeting Room.
The following Board members were present: Jo Reed, Lynne Ryan, David
Hawksworth, Sandie Johnson, James Hall and Sheldon Lilak. Others present were Joe
McKenzie, Sandy Wilcox and Mike Wilson, observer for the League of Women Voters.
Lynne Ryan called the meeting to order and asked for any changes or additions
to the February Board meeting. No changes were suggested.
07-09 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the February Board meeting as printed. Motion passed. P.809.03/20/07
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT:
The Friends are still taking scholarship applications. They usually give out $3,000
worth of scholarships each year. They are still working on book sorting. The Friends
also helped with hospitality at the Harley Elliott reception this last Sunday. They meet
next Tuesday afternoon. They will also be helping with the poetry series this spring. .
ACTION ITEMS:
STRATEGIC PLAN:
Joe discussed the plan with the Board. The staff seems supportive of the plan. No
significant changes have been made since the Board reviewed the plan in February.
Joe plans on reporting to the Board at least quarterly on the progress of the plan.
The Mission statement will be posted in the Library. Sandie Johnson stated that she
would also like the vision statement posted for the public.
07-10 On a motion made by Sheldon Lilak and seconded by Jo Reed it was
RESOLVED THAT: The Board approve the Strategic Plan as printed. Motion passed.
P.809. 03/20/07
ORGANIZATIONAL FUND:
Joe has met with James Hall and Lynne Ryan regarding the Bequest from the Laura
Ellen Youse trust. Joe referred to some policy recommendations on operating an
organizational fund through the Greater Salina Community Foundation. Discussion
followed about organization fund guidelines. David Hawksworth stated concerns that it
may be hard to access those funds if needed by the Library. Those funds are accessible
by requesting a grant from the foundation and must leave at least $10,000 in the fund.
07-11 On a motion made by Sheldon Lilak and seconded by James Hall it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library move to allow
the Library Director to enter into an agreement with the Greater Salina Community
Foundation to establish a named fund for the Library using the proceeds from the
Laura Ellen Youse Trust. Motion passed. P.809.03/20/07
-810-
POLICY REVIEW:
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ACTION ITEM: 2nd reading - Video Selection Policy
07-12 On a motion made by David Hawksworth and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Video Selection policy as written on 2nd reading. Motion Passed. P.810,
0312012007.
ACTION ITEM: 2nd reading - Replacement Cost policy
Discussion followed on the policy. Sandie Johnson suggested adding "protective cover"
in place ofthe wording "magazine cover".
07-13 On a motion made by David Hawksworth and seconded by Sandie Johnson it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the"
changes to the Replacement Cost policy as amended on 2nd reading. Motion Passed.
P. 810, 03/20/2007.
ACTION ITEM: 1st reading - Criteria for Selection policy
Discussion followed.
07-14 On a motion made by David Hawksworth and seconded by Jo Reed it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the
Criteria for Selection policy as written on 1st reading. Motion Passed. "
P. 810, 03120/2007.
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DISCUSSION: Library Director Evaluation
Lynne Ryan passed out Board evaluations, the board members should fill these out and
return to Lynne by March 28th. The staff will also receive evaluations and return to
Lynne. James Hall offered to help Lynne compile those results and meet with Joe.
DISCUSSION: Nominating Committee
Lynne Ryan and Sandie Johnson will be reporting to the board with recommendations (
at the April meeting.
FINANCIAL REPORT:
There is nothing unusual on the financial report this month. We have spent quite a bit
on repairs this first quarter. Water expenses have been down.
STATISTICAL REPORT:
February stats show that CLASS was in full force with over 1000 participants in
February. Meeting rooms have had high use. Circulation numbers had to be estimated .
because we had our system down for several days. Overall circulation is down
somewhat. Discussion followed.
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-811-
LIBRARIAN'S REPORT: We have received $1,865.00 in Mary Louise Dodge memorial
funds. Her daughters spoke with Joe and would like the money to be used to purchase
items for the Library. The auditors were here a few weeks ago, we should be receiving
the audit report soon. There will be an artist reception for Ruth Moritz on March 30th.
Ann Parr will be the speaker this year for Novel Kansas. The State library conference
will be held April 11_13th in Topeka. The Volunteer Appreciation luncheon is scheduled
for April 17th at noon. The poetry series begins Tuesdays in April. Work continues on
the roofing project. We have the potential to purchase the house across the street to use
as possible parking for the Library. The current lot across the street was developed in
2000. The cost for the project at that time was approximately $75,000. They are asking
$45,000 for the house, Joe estimated total costs for a new lot would be in the area of
$125,000.00 to $145,000.00.
We park about 14 cars in the lot during the day. Average number of employees working
at the library during the day is about 20. There may be a possibility of getting some
financial'help from the Buililing Authority for this project. , The othei"possibility is that
the Library may be able to purchase the building on the corner. The valuation on the
building is around $140,000.00. The Board would like to Joe to look into possibilities
for the house and the building next door.
BOARD COMMENTS:
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
07-15 On a motion made by Sandie Johnson and seconded by David Hawksworth it was
RESOLVED THAT: The Board adjourns the February 20, 2007 Board Meeting.
Motion passed. 03/20/07. P 811.
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Secretary, Sheldon Lilak
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