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01-16-2007 Minutes . -804- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, January 16,2007, in the Tcch Center Meeting Room. The following Board members were present: Jo Reed, Lynne Ryan, David Hawksworth, Sandie Johnson and James Hall. Others present were Joe McKenzie, Sandy Wilcox, David CIouston from The Salina Journal, Mike Wilson, observer for the League of Women Voters and Pete Peterson attorney for the Laura Youse estate. Lynne Ryan called the meeting to order and asked for any changes or additions to the December Board meeting. No changes were suggested. .07-01 On a motion made by David Hawksworth and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the December Board meeting as printed. Motion passed. P.804.01l16/07 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends meet this afternoon at 4PM. They haven't met for a few months. They are working on sorting books for their upcoming book sale. . DISCUSSION: Planning Update Joe handed out informational sheets including the new proposed mission statement and possible activities and goals in the planning process. Discussion followed on the mission statement and goals. DISCUSSION: Bequest. Pete Petcrson, a local attorney, gave the Board information on a Bequest given to the Library from the Laura Youse estate. He also spoke to the Board regarding the Greater Salina Community Foundation. The gift should be distributed to the Library sometime in March. Discussion followed. ACTION ITEMS: POLICY REVIEW ACTION ITEM: 2nd Reading - Rules of Behavior Policy: The Board discussed the policy and then voted. 07-02 On a motion made by David Hawksworth and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Rules of Behavior Policy on 2nd reading. Motion carried. P.804, 01116/2007. ACTION ITEM: 2nd reading - Confidentiality of Library Records Policy The Board discussed the policy. . -805- 07-03 On a motion made by David Hawksworth and seconded by Jo Reed it was . RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves the Confidentiality of Library Records Policy as written deleting the' in the word "it's". 2nd reading. Motion Passed. P. 805, 01/16/2007. ACTION ITEM: 2nd reading - Changes to internet use, loan periods and By-Laws 07-04 On a motion made by David Hawksworth and seconded by James Hall it was RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves the changes made to the internet use, loan periods and By-Laws as written on 2nd reading. Motion Passed. P. 805, 01/16/2007. ' ACTION ITEM: 1st reading - Video Selection Policy 07-05 On a motion made by David Hawksworth and seconded by Sandie Johnson it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the changes to the Video Selection policy as written on 1st reading. Motion Passed. P. 805, 01/16/2007. ACTION ITEM: 1st reading - Replacement Cost policy . 7-06 On a motion made by David Hawksworth and seconded by James Hall it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the changes to the Replacement Cost policy as written on 1st reading. Motion Passed. P. 805, 01/16/2007. FINANCIAL REPORT: We transferred $189,138.00 out of the General Fund into our Capital Improvement fund. We were over budget in utilities, information services accounts and several other accounts. We received $35,000 in interest this year. STATISTICAL REPORT: December was one of our slower months. We cut back on some programming in the month of December. Material processing was slightly ahead of last year. LIBRARIAN'S REPORT: The CLASS catalog came out January 2. We have processed 470 CLASS enrollments as of Friday last week. We will be installing a bulletin board in Youth Services. We should be receiving a grant check for $15,000 to purchase video conferencing equipment. Legislative day for libraries is Feb 15th in Topeka. Joe and another staff person will probably attend. He also encouraged any Board members to attend if possible. . . -806- BOARD COMMENTS: Sandie Johnson expressed that she feels the Planning Committee has done a very good job. ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. ~4~~ Secretary, Sheldon Lilak Date Recorder, Sandra Wilcox Date . .