03-05-2007 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 5, 2007
4:00 p.m.
tO The City Commission convened at 2:30 p.m. in a Study Session for a Year End Financial Update. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Donnie D. Marrs, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner R. Abner Perney
Commissioner John K. Vanier Il
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
07-7479 Moved by Commissioner Jilka, seconded by Commissioner Perney, to add an executive
session to the agenda. Aye: (5). Nay: (0). Motion carried.
CITIZEN FORUM
Don Timmel, 534 Upper Mill Heights, expressed his concerns that the citizens of Salina
have the impression that no one is working on the water situation. Mr. Timmel continued by sharing
his ideas on how water could be conserved.
Mayor Marrs thanked Mr. Timmel for his ideas. He continued to emphasis that staff was
working on the issue, and that this was a delicate issue and a major component in everyone's life.
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 07-6361 expressing gratitude and appreciation to Firefighter/Paramedic
Jane F. Steen for her employment with the city of Salina from January 1, 1983 to March 17, 2007.
(4.2) Resolution No. 07-6362 expressing gratitude and appreciation to Training Division Chief
Willis A. Sutton for his employment with the city of Salina from December 15, 1975 to March 15,
2007.
service.
Mayor Marrs presented the plaques and thanked Ms. Steen and Mr. Sutton for their years of
Larry Mullikin, Fire Chief, thanked both employees for their service.
07-7480 Moved by Commissioner Divine, seconded by Commissioner Jilka, to adopt Resolution
Nos. 07-6361 and 07-6362. Aye: (5). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing to consider a petition, filed by LOJ Enterprises, Bohm Farm, and Ranch,
Inc., requesting the vacation of an alley right-of-way located in Elm Grove Addition continued from
February 26, 2007.'
(5.1a) First reading Ordinance No. 07-10376.
Mayor Mans opened the public hearing.
Dean Andrew, Director of Planning and Community Development, explained the request.
Mr. Andrew then responded to Commissioner Divine's questions regarding the license
application, legal description, and the screen plan.
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Bob Wasko, Attorney representing the applicant, was available for questions.
There being no further comments, the public hearing was closed.
07-"481 Moved by Commissioner Divine, seconded by Commissioner Perney, to pass Ordinance
w No. 07-10376 subject to the license application and the screening plan for the property. Aye: (5).
Nay: (0). Motion carried.
S CONSENT AGENDA
U (6.1) Approve the minutes of February 26, 2007.
(6.2) Authorize the purchase of a training simulator and accessories from IES Interactive
Training.
(6.3) Resolution No. 07-6370 authorizing a concession agreement with DGT, Inc. for Dean
Evans Stadium.
(6.4) Resolution No. 07-6374 establishing the Community Art and Design Advisory Committee.
Mayor Marrs requested that 6.4 be removed from the consent agenda.
07-7482 Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve Items 6.1-
6.3 of the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
Mayor Marrs emphasized the importance of the community being included in the public art
project process.
John Highkin, Arts and Humanities Executive Director, commented on the public's
involvement on future public art projects.
07-7483 Moved by Commissioner Jilka, seconded by Commissioner Divine, to approve Item 6.4 of
the consent agenda. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Annexation of City owned property located north and west of the North Ohio Overpass.
(7.1a) First leading Ordinance No. 07-10377.
Dean Andrew, Director of Planning and Community Development, explained the request.
A discussion followed between Mayor Marrs and Mr. Andrew regarding the city limit
boundaries. Additional discussions followed between Commissioner Perney, Mayor Marrs and Mr.
Andrew regarding the zoning of the property and the surrounding properties.
07-7484 I Moved by Commissioner Divine, seconded by Commissioner Vanier, to pass Ordinance
No. 07-10377 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.2) Approval of the landscaping pond design for the North Ohio Overpass Project No. 00-
1248.
Karlton Place, City Engineer, explained the project.
Troy Eisenbraun, Wilson & Company, outlined the options that were presented to the City
Commission at the February 12, 2007 study session and noted that the new options they could consider
would included flattening the pond side slopes, and installation of a storm water pumping station.
Mr. Eisenbraun responded to Commissioner Divine's question regarding the project
funding.
A discussion followed between Commissioner Perney and Mr. Eisenbraun regarding the
sloping of the ponds and future mowing maintenance of the ponds.
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Mr. Eisenbraun responded to Commissioner Jilka's question regarding the detention ponds.
A discussion followed between Mr. Eisenbraun, Commissioner Perney, and Mayor Marrs
regarding storm drainage run off.
Mr. Eisenbraun then responded to Commissioner Divine's and Mayor Marrs' questions
w regarding the native grass and plant mixtures that would be used, and placement of the trees around
the ponds.
A discussion followed between Commissioner Vanier, Mayor Mans, City Manager, Jason
' Gage, and Mr. Eisenbraun regarding the storm drainage, detention storage, and drainage discharge
rate.
Mr. and Mrs. Harold Morrison, 1605 N. Ohio, expressed concerns regarding the water
being diverted to their property.
A discussion followed between Mr. and Mrs. Morrison, Mayor Marrs and Commissioner
Jilka regarding the detention ponds, drainage, and discharge rate.
07-7485 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to seed the ponds with
a mixture of water tolerant grasses and plants, and allow the water levels to fluctuate based on
available rainfall and/or runoff; omit the installation of a clay liner in the east pond and forego
installation of a well and pump. Aye: (5). Nay: (0). Motion carried.
Commissioner Divine urged staff to monitor the results and encourage the Development
Review Team to continue to look at the drainage issues in the area.
ADMINISTRATION
(8.1) Resolution No. 07-6368 authorizing an agreement with Bucher, Willis & Ratliff
Corporation to provide engineering services in an amount not to exceed $25,000.
iCommissioner Divine recused herself due to conflict of interest.
Karlton Place, City Engineer, explained the agreement and funding.
Mayor Marrs commended staff for taking this approach. A discussion then followed
between Mayor Marrs and Mr. Place regarding the unit costs for the services and the annual rates.
07-748611 Moved by Commissioner Vanier, seconded by Commissioner Pemey, to adopt Resolution
No. 07-6368. Aye: (5). Nay: (0). Abstain (1) Motion carried.
Commissioner Divine returned.
(8.2) Resolution No. 07-6369 authorizing an agreement with Wilson & Company, Inc. to
provide engineering services in an amount not to exceed $25,000.
Martha Tasker, Director of Utilities, explained the agreement and the funding. Ms. Tasker
then responded to Commissioner Vanier's question regarding who is currently performing the
environmental compliance check.s.
A discussion followed between Commissioner Divine and City Manager Jason Gage on the
city's ability to attract qualified applicants for this position.
07-7487 Moved by Commissioner Divine, seconded by Commissioner Pemey, to adopt Resolution
No. 07-6369. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution No. 07-6371 providing for the advisability and authorizing improvements in
Quail Meadows Estates (Phase III), Project No. 06-1608.
Karlton Place, City Engineer, explained the request, feasibility report, and'project funding.
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07-7488 Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution
No. 07-6371. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 07-6372 providing for the advisability and authorizing improvements on
West Diamond Drive, Project No. 06-1593.
w Michael Schrage, Deputy City Manager, explained the request, feasibility report, cost
allocations, and project funding.
N
o Mayor Marrs complimented staff on the work they have done.
07-7489 Moved by Commissioner Divine, seconded by Commissioner Vanier, to approve
Resolution No. 07-6372. Aye: (5). Nay: (0). Motion carried.
(8.5) Resolution No. 07-6373 amending the City of Salina Comprehensive Fee Schedule by
adding rental rates for sporting events at the Bicentennial Center.
Keith Rawlings, Bicentennial Center Director, outlined the rental rates and the proposed
sporting event fee. A discussion followed between Mr. Rawlings, Commissioner Perney, and
Commissioner Vanier on how the fee would affect other events, event attendance, and concessions
revenue.
07-7490 Moved by Commissioner Vanier, seconded by Commissioner Divine, to adopt Resolution
No. 07-6373. Aye: (5). Nay: (0). Motion carried.
07-7491 Moved by Commissioner Jilka, seconded by Commissioner Perney, to recess into executive
session for 10 minutes to discuss with the City Attorney a matter subject to the attorney-client
privilege for the reason that public discussion of the matter would waive that privilege and adversely
affect the City's interests in the matter; and reconvene at 5:40 p.m. .
The City Commission recessed into executive session at 5:30 p.m. and reconvened at 6:00
p.m.
OTHER BUSINESS
None.
ADJOURNMENT
07-7492 Moved by Commissioner Jilka, seconded by Commissioner Divine, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 6:00 p.m.
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, City Cl k
Q. "o/I.,
Donnie D. Marrs, Mayor
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