2007 Service Agreement
DEPARTMENT OF FINANCE
AND ADMINISTRATION
Rodney Franz, Director
300 West Ash, P.O. Box 736
Salina, Kansas 67402-0736
City ot
~~
Salina
TELEPHONE (785) 309-5735
FAX (785) 309-5738
TOO (785) 309-5747
E-MAIL rod.franz@salina.org
Website: www.salina-ks.gov
Service Agreement
This agreement entered into on the 1st day of January, 2007 is made by and between the City of Salina,
Kansas, whose address is 300 West Ash Street, Salina, Kansas, referred to as "City", AND HOTLINE, whose address is
227 N Santa Fe, Salina, Kansas, referred to as "Provider."
Section 1: Services. The company hereby employs the provider to perform the following services in accordance with the
terms and conditions set forth in this agreement:
HOTLINE will provide taxi vouchers to qualifying individuals pursuant to the discussion at the City
Commission Study session on July 24, 2006.
Section 2: Term of Agreement. This agreement will begin on the 1st day of January, 2007 and will end on the
~ day of December, 2007 . Either party may cancel this agreement upon thirty (30) days notice to the other party
in writing, by certified mail or personal delivery.
Section 3: Amount of Agreement: The amount of the agreement is: $30,500.00
Section 4: Payment to Provider. The provider will be paid pursuant to the following terms and conditions:
Payment will be issued equal monthly installments, with the first payment to be distributed no later than
January 31, 2007
Section 5: Status of provider: The provider is a: Not for profit organization
Section 6: Performance Reporting. The provider shall file performance reports as noted:
Annual Report within 90 Days By March 31, a request for renewal funding is due to be
submitted to the City Clerk's Office, along with an annual report on ridership and fares provided.
Section 7: Financial Reporting. The provider shall file financial reports as noted::
Unauditied Financial Report
Covering costs and revenues of the Voucher program.
Section 8: Nonperformance. In the event of provider non-performance or non-compliance with any section in this
agreement, this agreement may be cancelled with 30 days written notice, or in lieu thereof the City may elect to reduce
payments to provider.
Section 9: Compliance with applicable law. Provider shall comply all applicable Federal, State, and Local law and
regulation.
Section 10: City indemnified. Provider shall indemnify and save harmless the City, its officials, agents, servants, officers,
directors and employees from and against all claims, expenses, demands, judgments and causes of action for personal
injury, death, and/or damage to property where and to the extent to which such claims, expenses, demands, judgments
and causes of action arise from the Provider's negligent acts. Provider shall notify the City upon the receipt of any claim in
excess of $1 ,000 in connection with this contract. Provider shall file with City, prior to any payment being made, proof of
insurance as follows:
[gJ No proof of insurance required
o Commercial General Liability
o Automobile Liability
o Professional Liability-Errors and Omissions
o Workers Compensation Insurance
(statutory).
o City if Salina required as additional named
insured on policy
o Other (Please specify):
Comments:
All insurance is to provide a minimum of $500,000 single
limit coverage.
City of Salina Standard Contract for Service; Page 1 of 2
Section 11: Equal Opportunity/Affirmative Action. For agreements in which the value exceeds $20,000, provider shall
comply with the Equal Opportunity/Affirmative Guidelines attached.
Section 12: Independent Contractor. Both the City and the provider agree that the provider will act as an independent
contractor in the performance of its duties under this contract. Accordingly, the provider shall be responsible for payment of
all taxes including Federal, State and local taxes arising out of the provider's activities in accordance with this contract,
including by way of illustration but not limitation, Federal and State income tax, Social Security tax, Unemployment
Insurance taxes, and any other taxes or business license fees as required.
Section 13: Attachments incorporated. The following attachments and supplemental documents are incorporated herein
and made an integral part of this agreement:
[g] Equal Opportunity/Affirmative Action Requirements
[g] Provider Proposal
D Certificates of Insurance
D W-9 Form
[g]
D
Proof of Non-profit status
Other Please Specify:
Section 14: Official contacts for the City and the provider are:
E-mail
Lieu Ann Elsey
City Clerk
300 West Ash, P. O. Box 736
Salina, KS 67401
785-309-5735
Fax: 785-309-5738
LieuAnn. Elsey@salina.org
Name:
Title
Address:
City, State, Zip
Telephone:
E-mail:
Provider:
Liz Totten
Program Coordinator
227 N Santa Fe
Salina, KS 67401
785-827-4803
City:
Name:
Title:
Address:
City, State, Zip
Telephone:
Section 15: Executed on the ~ day of January, 2007
For the City of Salina:
Attest:
For the Provider:
Attest:
~~~
.---/ Signature .
7H~I17t1S c-:" f}CC~L
Print Name
.a#r~c&~
Sign t re
EJ\~A'o~~ \CA4etd
Print Name
O\~~e~\o'c-
Title
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City of Salina Standard Contract for Service; Page 20f 2
HOTLINE
227 N. Santo Fe
Suite 305
Salina, Kansas 67401
Linldn Resources to Needs! ';
July 18, 2006
Rod Frantz
City of Salina
300 WAsh
Salina, Ks 67401
Dear Rod,
Please consider this letter as an official request to the City of Salina for
an increase in transportation funding for the Salina Taxi Voucher Program.
Enclosed you should find all the supporting documentation to justify this
request. The requested amount is an increase of $2,000.00, for a total of
$30,500.00 annually from the City of Salina. If you have any questions, or
should need any further details of the program's need, please let me know.
Thank you in advance for any and all considerations of the increase of
funding that is being requested. The support of the City of Salina is vital to
our continued success. We appreciate everything that has been done.
J;I~
~ ~~tten
Interim Director
Program Coordinator
_
A United Way
Member Aqencv
CrisisfTolI Free ,. , . , , . . . . . , (888) 887-9124
Administrative # . , . . . . , . . , . (785) 827-4803
Information & Referral, . , . . , ,(785) 827-4747
UJUJUJ. sol inaHOTlINE.org
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July, 18,2006
FundinQ ReQuest -
Salina Taxi Voucher Service, a program of HOTLINE is requesting
$30,500.00 from the City of Salina for 2007. This is an increase of
$2,000.00 over funding for 2006. Due to increasing fuel costs, which
translate into higher fares, and a drop in funding sources, we feel justified
in asking for this amount. KDOT budgeted a total of $35,000.00 for local
match funds, which seems exorbitant.
FundinQ Sources -
The following is a breakdown of funding that has been verified for 2007:
City of Salina $28,500.00
KDOT $35,000.00
State ,$14.000.00
$77,500.00
The figures that are presented at this meeting reflect a loss in agency
funding. This loss is due to Salina Taxi Voucher Program not receiving
monies from the Salina Area United Way for 2006. The HOTLINE has gone
through a transition phase twice since the last commission meeting. Due to a
lack of information provided to the Salina Area United Way panel visit,
monies from that organization were pulled from the HOTLINE; thereby as
well the Salina Taxi Voucher Program.
The past executive director of HOTLINE volunteered to come onboard and
assist the current transitional director in order to put the agency "back on
track." As some of you have probably read in the Salina Journal, issues that
were in question have been answered, to the Salina Area United Way's
approval, and funding from that agency can be requested again after the
review panel meeting September 18, 2006. In short, the first quarter of
2006 was funded by the Salina Area United Way with a total of $2,059.00.
The last quarter of 2006 couldbe funded by the Salina Area United Way;
there is a pool of money that can be drawn from, according to their
executive director, and the HOTLINE intends on applying for funding at
that time.
KDOT funding for FY 2007 is $14,500 (Federal) and $5,814.40 (State)
short of what was applied for in the last grant. In 2005 this program
received $6500.00. For 2006, this program has received only $2059.00,
which reflects a decrease of 68.3CYo. We have contracted out all that we can
in order to be reimbursed for fares paid out.
Pr09ram Stats-
In the first two quarters of 2004,2005 and 2006, the program paid out
$29,763.85, $46,161.29, and $35,724.65 respectively. Annual amount paid
for fares during these years can be found on the chart on the next page.
Summary -
Even though the ridership seems to be stabilizing, the funding base is still on
a roller coaster. In the past, HOTLINE has been forced to limit transports
because of funding issues. HOTLINE hopes to avoid financial pitfalls and
help stabilize funding with the additional funding requested from the City of
Sali na.
Ridership Chart. Salina Taxi Voucher Program
2001-2006
Month 2001 Cost 2002 Cost 2003 Cost 2004 Cost 2005 Cost 2006 Cost 01 Rid.. 02 Ride. 03 Rldet 04 Rid.. 05 Rldet 06 Rides
Jan. $4,355.75 $2,399.70 $4,935.85 $4,238.35 $6,530.94 $7,254.90 1018 807 1225 1134 1225 1297
Feb. $3,433.05 $3,641.20 $5,593.90 $5,121.35 $7,185.10 $5,212.50 1022 846 927 1089 927 972
Mar. $3,946.35 $3,130.05 $5,740.25 $5,208.75 $6,766.05 $4,925.80 970 909 1107 1251 1107 1113
April $4,226.55 $4,705.55 $4,948.95 $6,049.80 $7,567.95 $5,252.85 980 982 1303 1112 1303 1001
May $4,708.25 $3,193.95 $5,425.90 $6,220.35 $7,549.20 $6,689.95 1155 798 1226 1056 1226 906
June $5,887.55 $4,772.00 $5,344.50 $5,116.95 $7,458.50 $5,215.17 1546 984 1314 1102 1314 1022
July $3,729.95 $3,796.05 $4,174.00 $5,144.20 $7,105.95 1120 1087 1057 1177 1057
Aug. $4,534.15 $5,244.20 $5,372.40 $5,871.20 $7,237.25 1143 1149 1156 1137 1156
Sept. $3,143.35 $3,459.60 $5,906.25 $4,752.35 $6,474.85 802 1011 1240 1050 1240
Oct. $4,146.95 $5,301.35 $5~355.9O $4,905.10 $5,931.45 1006 1274 1409 1126 1409
Nov. $3,492.80 $4,991.30 $4,526.20 $5.677.35 $7,220.05 832 1041 1304 1100 1805
Dec. $3,598.70 $5,162.90 $5,837.05 $7,273.26 $6,448.50 898 1163 1370 1206 ~
TOTALS $49,203.40 $49,797.85 $63,161.15 $65,579.01 $83,475.79 $34,551,17 12492 12051 14638 13540 14894 ) 6311
Cost of Taxi Fares Paid
$8,000.000
$7,000.000
$6.000.000
$5,000.000
$4,000.000
$3.000.000
$2,000.000
$1,000.000
Monthly Rides with Taxi Vouchers
2500
2000
1500
1000
500
o
Jan.
Feb.
Mar.
April
May
June
July
Aug.
Sept.
Oct.
Nov.
.2001 Cost
.2002 Cost
[J 2003 Cost
[J 2004 Cost
.2005 Cost
11I2006 Cost
. Series 1
. Series2
o Series3
[J Series4
. Series5
&I Series6
Dec.
I EMPLOYMENT DATA REPORT
Employment at this establishment--Report all permanent full-time or part-time employees including apprentices and
on-the-job. Enter the appropriate figures on all lines and in all columns. Blank spaces will be considered as zeros.
JOB NUMBER OF EMPLOYEES
CATEGORIES Overall MALE FEMALE
T atals White Black Hispanic Asian American White Black Hispanic Asian American
(Sum of (not of (not of or Indian or (not of (not of or Indian or
columns Hispanic Hispanic Pacific Alaskan Hispanic Hispanic Pacific Alaskan
B thru K) origin) origin) Islander Native origin) origin) Islander Native
A B C D E F G H I J K
Officials and I
Manaaers 1
Professionals 2
Technicians 3 I
Sales Workers 4
Office and
Clerical 5
Craft Workers
Skilled) 6
Operatives
Semi-Skilled) 7
Laborers
Unskilled) 8
Service Workers 9
TOTAL 10 ~
Total reported in :3
last Employment
Data Reoort 11
The trainees below should also be included in the fiaures for the aoorooriate occupational categories above.)
White Collar 12
Production 13
1. Dates of payroll period used: 11). J:(J /O{~ 2. Does this establishment employ apprentices?
- Yes No
1. Is the location of the establishment the same as that reported last year? Yes - No _ No report last year
2. Is the major business activity at that establishment the same as that reported last year? 1- Yes - No _ No report last year
3. What is the major activity of this establishment? Be specific, Le., manufacturing steel castings, retail grocer, whalesale plumbing
supplies, title insurance, etc. Include the specific type of product or service provided, as well as the principal business or industrial activity.
-tQo n.s pO rc\a.~'Q n l \O~S i c y\~E-d $ ~:s.s ',5{-anti e
Remarks: (Use to explain major changes from last report, other pertinent information).
Name of Certifying Official Title ~L~ Date
'7-" I j ?A~be-4. - I r..L--.\.e r- Ev-< p. ;e ed-oe ~ 'dJ! ~ :J- - 9-tJ7
Person to contact regarding Stre;}tjtls IJ U S u i"- -e 30-5
this report E OJE-ec---toc .<:cinf.:>. Fr::.-
y:.. City & State Z' (
0.0 II 'V'lQ IKS 1,& 7 Yb
Title: Phone Area Number Extension
Return to: Salina Human Relations Dept (7B5 fJcJ.3 :J 219.')-4803
300 West Ash, Salina KS 67401 FAX if available)
FAX 785-309-5769 EDF - 100 (1/97)