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2007 Service Agreement DEPARTMENT OF FINANCE AND ADMINISTRATION Rodney Franz, Director 300 West Ash, P.O. Box 736 Salina, Kansas 67402-0736 ~ "'''li.l'f~<, salina TELEPHONE (785) 309-5735 FAX (785) 309-5738 TDD (785) 309-5747 E-MAIL rodJranz@salina.org Website: www.salina-ks.gov Service Agreement This agreement entered into on the 1st day of January, 2007 is made by and between the City of Salina, Kansas, whose address is 300 West Ash Street, Salina, Kansas, referred to as "City", AND the Saline County Commission on Aging, whose address is 245 N. Ninth Street, Salina, Ks 67401, referred to as "Provider." Section 1: Services. The company hereby employs the provider to perform the following services in accordance with the terms and conditions set forth in this agreement: The Saline County Commission on Aging will provide Taxi Discount tickets to the qualifying public consistent with the discussion of the program at the City Commission Study Session held on July 24, 2006. Section 2: Term of Agreement. This agreement will begin on the 1st day of January, 2007 and will end on the 31st day of December, 2007 . Either party may cancel this agreement upon thirty (30) days notice to the other party in writing, by certified mail or personal delivery. Section 3: Amount of Agreement: The amount of the agreement is: $23,000.00 Section 4: Payment to Provider. The provider will be paid pursuant to the following terms and conditions: Payment will be issued quarterly in equal installments, with the first payment to be distributed no later than January 31, 2007 Section 5: Status of provider: The provider is a: Federal, State, or Local Government Agency Agency of Saline County Section 6: Performance Reporting. The provider shall file performance reports as noted: Annual Report within 90 Days By March 31, a request for renewal funding is due to be submitted to the City Clerk's Office, along with an annual ridership report Section 7: Financial Reporting. The provider shall file financial reports as noted:: Unaudited Financial Report program. Covering costs and revenues of the public transportation Section 8: Nonperformance. In the event of provider non-performance or non-compliance with any section in this agreement, this agreement may be cancelled with 30 days written notice, or in lieu thereof the City may elect to reduce payments to provider. Section 9: Compliance with applicable law. Provider shall comply all applicable Federal, State, and Local law and regulation. Section 10: City indemnified. Provider shall indemnify and save harmless the City, its officials, agents, servants, officers, directors and employees from and against all claims, expenses, demands, judgments and causes of action for personal injury, death, and/or damage to property where and to the extent to which such claims, expenses, demands, judgments and causes of action arise from the Provider's negligent acts. Provider shall notify the City upon the receipt of any claim in excess of $1,000 in connection with this contract. Provider shall file with City, prior to any payment being made, proof of insurance as follows: [gJ No proof of insurance required o Commercial General Liability o Automobile Liability o Professional Liability-Errors and Omissions o Workers Compensation Insurance o City if Salina required as additional named insured on policy o Other (Please specify): Comments: All insurance is to provide a minimum of $500,000 single limit coverage. City of Salina Standard Contract for Service; Page 1 of 2 Section 11: Equal Opportunity/Affirmative Action. For agreements in which the value exceeds $20,000, provider shall comply with the Equal Opportunity/Affirmative Guidelines attached. Section 12: Independent Contractor. Both the City and the provider agree that the provider will act as an independent contractor in the performance of its duties under this contract. Accordingly, the provider shall be responsible for payment of all taxes including Federal, State and local taxes arising out of the provider's activities in accordance with this contract, including by way of illustration but not limitation, Federal and State income tax, Social Security tax, Unemployment Insurance taxes, and any other taxes or business license fees as required. Section 13: Attachments incorporated. The following attachments and supplemental documents are incorporated herein and made an integral part of this agreement: o Equal Opportunity/Affirmative Action Requirements 0 Other: Please Specify [8J Provider Proposal o Certificates of Insurance o W-9 Form o Proof of Non-profit status Section 14: Official contacts for the City and the provider are: City: E-mail Lieu Ann Elsey City Clerk 300 West Ash, P.O. Box 736 Salina, KS 67401 V. 785-309-5735 Fax: 785-309-5738 LieuAnn. Elsey@salina.org Name: Title Address: City, State, Zip Telephone: E-mail: Provider: Tom Mulhern Director 245 North Ninth Street Salina, KS 67401 785-827-9818 Name: Title: Address: City, State, Zip Telephone: Section 15. Executed on the ~ day of January, 2007 For the City of Salina: Attest: For the Provider: Attest: l <:; ~-~ ItA '^ ( ,;1.(. v-'" fix:?, /r(6n- fvlJiL- Signature Print Name ') ? - "" /I , 1 ,(. e c \ v! \.... Title City of Salina Standard Contract for Service; Page 20f 2 . C Saline County A ommission on ging 245 N. Ninth Street Salina, KS 67401 785-827-9818 Fax 785-827-1516 www.salhelp.org/aging July 13, 2006 To: City Commissioners & City Manager City of Salina From: Tom Mulhern, Director Saline County Commission on Aging RE: Public Transportation Funding We would like to request renewed public transportation funding from the City of Salina for budget year 2007. We are presenting this specific request within the context of a broader discussion of possible improvements to the public transportation options now available in Salina. For several years, the City of Salina has provided financial support for public transportation services provided by three community-based organizations: the Saline County Commission on Aging, OCCK, and Hotline. The Saline County Commission on Aging currently receives $19,000 per year from the City of Salina, which is combined with funding from several other sources to subsidize discount taxi rides for any interested resident of Salina and Saline County. The enclosed worksheet profiles funding sources and types of rides provided by the major public transportation providers in Salina during 2005. Also enclosed is a demographic analysis of taxi rides subsidized through the Commission on Aging discount taxi ticket program in 2005. The number of discount taxi tickets ~during the first six months of 2006 is up 23 percent compared to the same period in 2005. The enclosed chart shows the number of taxi tickets used by quarter for the past two years. It is clear that demand for and use of the discount taxi tickets continues to grow. If the City of Salina is in a position to increase its allocation to the Commission on Aging from $19,000 to $23,000, it would help us better respond to this demand. However, we would not want an increase in our allocation to be at the expense of either OCCK or Hotline, as we work closely with them and know that they are also responding to the growing demand for public transportation in Salina. Thank you for considering this request, and please let me know if you have any questions or would like any additional information. Salina Area Transportation Providers Funding Sources and Trip Purpose Summary . Calendar Year 2005 Transportation Providers Salina Saline OCCK Regional County The General Health Comm. on Volunteer Percent Funding Sources ". Hotline Public Center Aging Connection Total of Total KDOT -Federal I $23,000 $285,284 $23,945 $332,229 41.1% KDOT -State ~ $9,200 J $122,264 $9,578 $3,550 $144,592 17.9% Medicaid $0 $32,485 $32,485 4.0% Saline County $0 $2,643 $2,643 0.3% City of Salina $22,000 $70,000 $17,000 $109,000 13.5% Salina Regional HC $0 $44,433 $77,655 $122,088 15.1% United Way $6,500 $50 $6,550 0.8% OCCK - $0 r ./ ....... ~ -...... ;0:0-. Rider Fees ~ ~ I (~~~Al J $34,737 D ( $35 $606 $44,898 5.6% Corp for Natl se-rv '-- ''''/ ..........- ..-r ~ $2,108 $2,108 0.3% - SRS $0 0.0% Volunteer/In-Kind $11,442 $11,442 1.4% Total Funding $70,220 $589,203 $77,655 $53,200 $17,756 $808,034 100% ::salina ::saline OCCK Regional County The Trip Purpose General Health Comm. on Volunteer Percent Summary Hotline Public Center Aging Connection Total of Total Medical/Health 12,979 12,920 5,587 3,866 43 35,395 44.4% Food/Nutrition - 3,949 2 3,951 5.0% Shopping 3,060 13,547 5 16,612 20.8% Employment 13,600 13,600 17.1% Social Service 3,383 4 3,387 4.2% OthEll; 4,420 2,335 6,755 8.5% ,.y,oo~~<T" ~ "it ~ ... J /' , --.... Total Rides , 16,362 34,000 5,587 \ 21,362 J 2,389 79,700 100% )0. .- c. fR.. 4,<--"1 }i,33 ($/10 /:;;9 ') . '.il (D, (..., ~ ~ I ( ,fJ"'7 ~v,<\!// I- s t-f g , <79 rft-l M~,( I 0t~ J ~ f. .,0 ~- 'j:.<(~~- l/l, I,~(~ I;t ~ '1~ L!OC;;oC)~ ~G-~~ ~ <;fJ>I17 -- Saline County Commission on Aging -- Taxi Ticket Program Demographic Analysis of Rides Provided Report Printed: 6/14/2006 From: 1/1/2005 To: 12/31/2005 Total Rides Provided During Period 20545 Sex: Female Male 15780 77% v 4765 23% Age: Under21 21 to 59 60 to 74 75+ 361 9057 4190 6937 2% 44% 20% 34% Household Income: Race/Ethnic Status: Under $5,000 5869 29% White 18063 88% $5,000-$10,000 8154 40% Black 1961 10% $10,000-$15,000 3267 16~ Asian/Pacific Island 0 0% $15,000-$20,000 1422 7% Hispanic 177 1% $20,000+ 1827 9% Other 342 2% Disability 10260 50% Live Alone 11798 57% Total 20545 Taxi Company City Cab 1833 Economy Cab 0 Radio Cab 8089 Sunflower Taxi 3504 24-Seven 3314 A-1 Taxi 3725 Checker Cab 10 OCCK 70 Purpose of Trip Medical/Health 3688 Food/Nutrition 3539 Shopping 13318 # Persons Using Tickets During Period: 0 # Persons Registered At End of Period: 653 8000 7000 6000 5000 4000 3000 2000 1000 o Saline County Commission on Aging -- Discount Taxi Tickets Used 102004 IITickets Used 3810 202004 4158 302004 5133 402004 5647 102005 5364 202005 5107 302005 5473 402005 5418 102006 6072 202006 6803 - Future of Public Transportation in Salina Over the past several months, representatives from OCCK and the Saline County Commission on Aging have been discussing ways we might combine or integrate our transportation services to better serve the public (Hotline was involved in the early stages of this discussion, then went through a change in leadership that interrupted their participation in the discussion). Underlying Issues: 1. Demand for public transportation in Salina is increasing for all providers. OCCK turned down 639 rides in the first quarter of 2006, and the number of turn-downs .. . IS mcreasmg. 2. Current providers cooperate well with each other. However, the fact that there are multiple providers -- each with its own procedures, ride restrictions, and costs - creates greater complexity for riders than would be the case with a more unified system. This complexity also contributes to the public perception that Salina doesn't have public transportation. 3. Current providers do a good job of sharing the data that they have. However, this voluntary data sharing mayor may not provide the consistency or level of detail desired for future planning and decision-making. Options For Changing Current System Considered To Date: (Option A - Eliminate the COA discount taxi ticket program, use the funds to pay taxis for rides that would otherwise be turned down by OCCK dispatchers, rider pays $2/ride whether using OCCK vehicle or taxi, COA takes on data entry and MIS for all rides. \option B - OCCK increases # of vehicle(s), driver(s), and dispatch capacity. COA either maintains discount taxi ticket program as is, or re-directs its funding to support OCCK build-up. ~OPtion C - OCCK take over COA discount taxi ticket program and continue to operate it as $2 discount off taxi fare, in addition to operating its current $2/ride system using OCCK vehicles. Other Factors: f · Recent City of Salina survey responses to question regarding Quality of Busffransit Services: Poor 56%, Fair 26%, Good 16%, Excellent 3%. Overall score = 22, lowest overall score of all items surveyed. . Salina Area United Way "Self-Reliance" Priority Council is developing a recommendation for a comprehensive transportation study for Salina. Recommendation: We recommend that City of Salina staff and elected officials work with current transportation providers and other stakeholders to develop a comprehensive public transportation plan that is right for Salina.