6.4 2007 Capital Improvement Program
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
12/11/2006
TIME
4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 6 AGENDA:
FINANCE DEPARTMENT
ITEM
NO. 4 BY:
Page 1 BY: Rodney Franz
ITEM:
Approval of the 2007 CIP Sub-plans.
BACKGROUND:
During the City's annual budget process, funding allocations are established to finance the routine
smaller scale capital items that are typically paid for from cash resources. These sub-plans include
Buildings and Facilities, Computer Technology, Sidewalk and Ramps, Stormwater Projects, Street
Repairs, Vehicles and Equipment, Traffic Signal Replacement, Water and Wastewater Enhancements,
Park Improvements, and CIP Planning. The requested allocations for these items (except for Park
Improvements, which are being done separately) are attached for your consideration.
Upon approval, staff will proceed to develop specifications/detailed proposals for purchase. For any
items (or groups of items) exceeding $10,000 the City Commission will be requested to authorize each
specific purchase, pursuant to our purchasing policy. Typically, implementation of the entire plan will
occupy the bulk of the year. However, Phase I of the Vehicles and Equipment purchase is scheduled
for bid award in mid-January in order to meet model year schedules for the manufacturers.
FISCAL NOTE:
Listed below are the budgets and estimated costs of each of the sub-CIP elements:
Component Budaet Estimate
Buildings and Facilities:
General Fund: $ 150,000 $ 149,400
Sales Tax 60,000 60,000
Bicentennial Center 22,000 22,000
Water/Wastewater 95,000 95,000
CIP Planning:
General Fund 80,000 55,000
Computers and Technology
All Funds 356,800 330,200
Sidewalks and Ramps 169,000 169,000
Stormwater 344,068 280,000
Street Repairs 1,969,000 1,882,500
Traffic 160,000 160,000
Vehicles and Equipment
General Fund 500,000 500,000
Golf Course 57,000 57,000
Sales Tax 570,000 570,000
Sanitation 136,300 136,300
Solid Waste 53,250 53,250
Water/Wastewater 400,000 400,000
Water/Wastewater 400,000 389,600
All requests are within budgeted amounts.
RECOMMENDED ACTION:
Accept and authorize the 2007 Capital Improvement sub-plans, authorizing staff to implement the
plans and solicit bids and proposals as required by City policy.
City of Salina
2007 Sub-CIP
12/7/2006
BUILDINGS & FACILITIES
Estimated YTD/Bid
Fund DeptlDiv. Proj. # Description Cost Difference
General Fire/Admin Fire Station No. 1 Sidewalk Replacememt $5,000 $0 $5,000
General Fire/Admin Fire Station No. 1 Roof Replacement $15,000 $0 $15,000
General P & R/Bldg. Maint. Memorial Hall Door Upgrade $9,000 $0 $9,000
General P & R/Bldg. Maint. Community Theatre Noise Isolators $6,600 $0 $6,600
General P & R/Recreation Remodel Office and Shop at ECRA $9,100 $0 $9,100
General P & R/Bldg. Maint. Friendship Center Stair Replacement $5,600 $0 $5,600
General P & R/Bldg. Maint. Friendship Center Concrete Slab Replacement $7,600 $0 $7,600
General P & R /Downtown Downtown Arcade Roof Replacement $13,000 $0 $13,000
General Police/Admin PO Window Replacement $17,000 $0 $17,000
General Police/Admin PO Training Room Improvements $9,500 $0 $9,500
General PW/Streets Salt Storage Facility $52,000 $0 $52,000
TOTAL BUDGET: $ 327,000
ESTIMATED COST TOTAL: $ 326,400
YTD/BID COST TOTAL: $
REMAINING BUDGET: $600
REMAINING FUNDS: $ 327,000
City of Salina
2007 Sub-CIP
12/7/2006
CIP PLANNING
TOTAL BUDGET: $
ESTIMATED COST TOTAL: $
YTD/BID COST TOTAL: $
REMAINING BUDGET: $
REMAINING FUNDS: $
80,000
55,000
25,000
80,000
City of Salina
2007 Sub-CIP
COMPUTER TECHNOLOGY
12/7 /2006
Fund DeptlDiv Description Est. Cost Actual Cost Notes
Comp Tech A&H
A&H
A&H/Museum
A&H/Museum
(1) PC w/CDRW/DVD for Office Manager/Burlew
(3) 19" LCD's for Carpenter/Burlew/Prickett
(3) PC's w/CDRW/DVD - Edu Coord/SecNol coord
Adobe Illustrator for Curator (Hawksworth)
Miscellaneous Expenses
$750 $
$900 $
$2,250 $
$450 $
. :
Bicenter
Comp Tech
Dev Services PC/LCD/printer for new Dir of Dev Services
Dev Serv/Nhood PC/LCD/color tabloid printer for Judy Irvin
Dev Serv/Nhood LCD - Dupes
Dev Serv/Bldg Se (4) LCD's Roberts/Miller/ClineNail
Dev Serv/Plannin (1) LCD - Jeanfreau
Miscellaneous Expenses
$1,400
$1,850
$300
$1 ,200
$300
Comp Tech
(2) PC's - Payroll & one clerk
HP Color Laserjet 3800 printer
Miscellaneous Expenses
$1,500
$1,500
replace older PC
LCD's for Carpenter/Burlew/Prickett
replace 3 older PC's
graphic design software
$0 new "full setup"
$0 replace existing older equipment
$0 replace old monitor
$0 replace old monitors
$0 replace old monitor
$0 replace older PC's
$0 decent color printer for HR work
Human Resources SUBTOTAL 3,000 0
Comp Tech Computer Tech (4) PC's Scanner/PCTECH/Rolfs/Parker $3,000 $0 replace oldest PC's
Computer Tech Server replacements/software $20,000 $0 replace hardware/software as needed
Computer Tech Microsoft licenses $15,000 $0 renewals/adds as needed
Computer Tech PC disklSAN/NAS redundant solution $50,000 $0 offsite "hot" redundant PC disk solution
Miscellaneous Expenses
Computer Technology SUBTOTAL 88,000 0
Comp Tech PW/GS/Garage (1) LCD for Superintendent $300 $0 replace old monitor
PW/GS/Garage Base radio unit for Garage office from Ka-Comm $1,400 $0 maybe not CT CI P ???
PW/GS/HHW (1) PC - Stainbrook $750 $0 replace old PC
PW/Engineering (2) CAD PC's - Ganzenmuller/Davis $3,000 $0 replace old PC's with CAD PC's
PW/Engineering Laptop for Johnson $2,500 $0 replace old laptop
PW/Engineering Mobile GIS hardware/software Tablets/ArcPad $24,000 $0 mobile GIS
PW/Engineering ESRI GIS software - ArcEditor/ArcView/Survey $9,600 $0 new and additional software licenses
PW/Engineering GIS database server/system software $10,000 $0 new server dedicated to GIS
PW/Engineering Cartegraph "Enterprise Bundle" $17,250 $0 convert to Geodatabase format & mobile synch
Miscellaneous Expenses
Public Works SUBTOTAL 68,800 0
Comp Tech Finance/Clerk Laserfiche Weblink $10,000 $0 Public access to Laserfiche
Finance/Clerk Large color scan ner 11 x17, autofeeder $6,000 $0 replace old scanner
Finance/Clerk Scanning Station Printer - Laser/envelope/network $2,000 $0 replace old scanning station printert
Miscellaneous Expenses $0 $0
:11. : 111I I
Comp Tech Fire (6) PC's and (6) 19" flat monitors $6,300 $0 replace oldest 6 PC's/monitors
Miscellaneous Expenses
:11. I I I
Comp Tech Human Relations (1) PC - Office Supervisor $750 $0 replace oldest machine
Miscellaneous Expenses
- . . I..........U :11. I I
Comp Tech P&R/Recreation (5) PC's and (5) LCD's $5,250 $0 replace 5 oldest PC's/monitors
P &R/Recreation (2) LCD's $600 $0 convert old monitors to LCD's
P &R/Recreation Switch/wiring for network at Lakewood $1,000 $0 hardware to network computers
P&R/Parks (2) PC's and (2) monitors $2,100 $0 replace two oldest PC's
P&R/Golf Course (1) PC and (1) monitor $1,050 $0 replace old PC/monitor
Miscellaneous Expenses
Parks & Rec SUBTOTAL 10,000 0
Comp Tech Police (12) PC's and (12) LCD's $12,600 $0 annual replacement of oldest PC's/monitors
Police (20) battery backups $1,200 $0 get UPS's on 1/3 of PC's
Police Laptop computer for polygraph room $2,000 $0 new laptop
Police Copier/fax/printer combo $800 $0 new all-in-one machine
Miscellaneous Expenses
City of Salina
2007 Sub-CIP
12/7 /2006
. .
. I I
Water
Water
PW/Utilities/Admi
PW/UtillWW
PW/UtillWW
PW/Util/Admin
Finance/WCA
Finance/WCA
Utility Superintendent PC/LCD/printer
(1) Cartograph software for Pretreatment
PC & printer for superindentent
PC & printer for chemist
I nternet Payment System
VoiceUtility Interactive Voice Response System
Miscellaneous Expenses
$0 new position
$0 addidtional software
$0 replace old PC/monitor
$0 replace old PC/monitor
$0 Pay water bills online
$0 24x7 voice/touch tone access to WCA info
$0
City of Salina
2007 Sub-CIP
12/7/2006
SIDEWALK & RAMPS
Estimated YTD/Bid
Fund DeptlDiv. Proj. # Description Cost Cost Difference
Gas Tax PW-GS Arterial Sidewalks $69,000 $0 $69,000
Gas Tax PW-GS ADA Ramps $100,000.00 $0 $100,000
BUDGET: $ 169,000 TOTAL GAS TAX: $ 169,000 $ - $ 169,000
TOTAL BUDGET:
ESTIMATED COST TOTAL:
YTD/BID COST TOTAL:
REMAINING BUDGET:
REMAINING FUNDS:
$169,000
$169,000
$0
$0
$169,000
Arterial Sidewalks:
North Street, Lakewood to Front
Quincy Street, Republic to Beloit
Markley Street, Crawford South
$ 60,000.00
$ 3,500.00
$ 5,500.00
City of Salina
2007 Sub-CIP
12/7/2006
STORMWA TER PROJECTS/PLANNING
Estimated YTD/Bid
Fund DeptlDiv. Pro j. # Description Cost Cost Difference Notes
Flood & Drain. PW/Utilities Levee Tree Removal $100,000 $100,000
Flood & Drain. PW/Utilities Levee Recertification $50,000 $50,000
Flood & Drain. PW/Utilities Marymount Road Drainage Study $30,000 $30,000
Flood & Drain. PW/Utilities Prescott Drainage Improvements $100,000 $100,000
BUDGET: $ 344,068 TOTAL FLOOD & DRAINAGE: $280,000 $0 $280,000
TOTAL BUDGET: $
ESTIMATED COST TOTAL: $
TOTAL YTD/BID COST TOTAL: $
REMAINING BUDGET: $
REMAINING FUNDS: $
344,068
280,000
64,068
344,068
City of Salina
2007 Sub-CIP
12/7 /2006
STREET REPAIR
Estimated YTD/Bid
Fund DeptlDiv. Proj. # Description Cost Cost Difference
Gas Tax PW-Street Street Reconstruction $180,000 $180,000
Gas Tax PW-Street Railroad Crossing $120,000 $120,000
Gas Tax PW-Street Concrete Curb & Gutter $201,500 $201,500
Gas Tax PW-Street Crack/Joint and Slurry Seal $291,000 $291,000
Gas Tax PW-Street Brick Street Ribbon Repair $50,000 $50,000
Gas Tax PW-Street Manhole Regrades $50,000 $50,000
TOTAL BUDGET: $1,969,000
ESTIMATED COST TOTAL: $1,882,500
YTD/BID COST TOTAL: $0
REMAINING BUDGET: $86,500
REMAINING FUNDS: $1,968,986
2007 Categories:
Asphalt Arterial Major Maintenance
-Santa Fe - Mulberry to Elm $ 225,000.00
-Iron - 9th Street to 4th Street $ 100,000.00
-Crawford - Centennial to Ninth $ 340,000.00
-Broadway - Viaduct to Crawford $ 325,000.00
Street Reconstruction
- Glen Ave. - Marymount to Claremont $ 180,000.00
Railroad Crossings
- Wayne Street at Fourth $ 60,000.00
- West Magnolia - East of Centennial Road $ 60,000.00
Concrete Curb & Gutter/Concrete Pavement
Rehabilitation
- Spruce - west of College $ 11,000.00
- 400 block E. Minneapolis $ 11,000.00
- Wesley $ 98,000.00
- Riverside Dr. Delaware to Ash $ 75,000.00
- Park S1. between 10th & 12th $ 6,500.00
Crack/Joint and Slurry Seals
- Fifth - Elm to Prescott $ 96,000.00
- Seventh - Elm to South $ 80,000.00
- Schilling - 9th to Ohio $ 85,000.00
- Arnold - Bailey to Centennial $ 10,000.00
- Scanlan - Tony's Road north to end $ 20,000.00
Brick Street Ribbon Repair
- Park Lane, County to Crestview $ 25,000.00
- Crestview, Park Lane to Overhill $ 25,000.00
Manhole Re-grades
- Various Locations $ 50,000.00
City of Salina
2007 Sub-CIP
12/7/2006
TRAFFIC SIGNALS I INTERSECTIONS
Estimated YTD/Bid
Fund DeptlDiv. Project # Description Cost Cost Difference
Gas Tax PW Broadway/Hageman Intersection $40,000 $0 $40,000
Gas Tax PW Signal Replacement (Osborne/Cloud) $50,000 $0 $50,000
Gas Tax PW Signal Pole Relocations (Crawford/Broadway) $10,000 $0 $10,000
Gas Tax PW Battery Back-up and LED Replacement Project $50,000 $0 $50,000
Gas Tax PW KWU Traffic Study, Phase 2 $10,000 $0 $10,000
BUDGET: $ 160,000.00 TOTAL GAS TAX: $160,000 $0 $160,000
TOTAL BUDGET: $ 160,000.00
ESTIMATED COST TOTAL: $ 160,000.00
YTD/BID COST TOTAL: $
REMAINING BUDGET: $
REMAINING FUNDS: $ 160,000.00
City of Salina
2007 Sub-CIP
VEHICLES & EQUIPMENT
1 2/7 /2006
Fund Dept/Div. Description Estimated YTD I BID Difference
Cost Cost
General Animal Shelter Shor-Line Animal Box $12,500 $0 $12,500
General Animal Shelter Full size 1/2 ton Pickup $17,000 $0 $17,000
General Finance Digital Copier $20,000 $0 $20,000
General Fire/Suppression Breathing Air Compressor $15,000 $0 $15,000
General Fire/Suppression Rescue Equipment $25,000 $0 $25,000
General Fire/EMS Monitor/Defib $18,000 $0 $18,000
General Fire/Admin Homeland Security Sirens $20,000 $0 $20,000
General Parks One 1/2 ton Pickup $17,000 $0 $17,000
General Parks 72" Out Front Mower $20,000 $0 $20,000
General Parks Utility Vehicle w/ dumpbed $12,000 $0 $12,000
General Police/Operations Investigation Unit $25,000 $0 $25,000
General Police/Operations Four (4) Marked Patrol Units ($28,000 ea) $100,000 $0 $100,000
General Police/Operations Two (2) Marked Canine Patrol Units $50,000 $0 $50,000
General Public Works/Street (1) Dump Truck $92,000 $0 $92,000
General Public Works/Street One ton Flat Bed Truck $25,000 $0 $25,000
General Public Works/Street Two (2) Snow Plows $18,000 $0 $18,000
General Public Works/Eng. GPS/RTK Base Station & Roving Units (10 Ok) $13,500 $0 $13,500
BUDGET: $ 500,000 TOTAL GENERAL: $500,000 $ - $500,000
General
General
General
Parks/Golf Course
Parks/Golf Course
Parks/Golf Course
Dedicated Sprayer
Riding Greens Mower
Turf Truckster
$22,000
$17,000
$18,000
$0
$0
$0
$22,000
$17,000
$18,000
Water/WW Utilities/WW Collection One (1) 3/4 ton Ext. Cab Pickup with Utility Bed $29,000 $0 $29,000
Water/WW Utilities/WW Collection Sewer Tap Cutter $13,000 $0 $13,000
Water/WW Utilities/WW Collection Gas Monitor for Station #C $24,000 $0 $24,000
Water/WW Utilities/WW Collection New Rotating Camera for TV Truck $22,000 $0 $22,000
Water/WW Utilities/WW Collection Telemetry for Station #56 $11,200 $0 $11,200
Water/WW Utilities/WW Plant 3/4 ton Utility Van w/bumper hoist $34,000 $0 $34,000
Water/WW Utilities/WW Plant Grit Dumpster $8,000 $0 $8,000
Water/WW Utilities/Water Plant Autoclave for lab $8,000 $0 $8,000
Water/WW Utilities/Water Plant Skid Steer Loader $29,500 $0 $29,500
Water/WW Utilities/Distribution One (1) 3/4 ton Pickup with Utility Bed $27,000 $0 $27,000
Water/WW Utilities/Distribution One (1) 3/4 ton Extended Cab Pickup $22,000 $0 $22,000
Water/WW Utilities/Distribution 500 New Water Meters $40,000 $0 $40,000
Water/WW Utilities/Distribution One (1) Backhoe/Loader $75,000 $0 $75,000
Water/WW Utilities/WW Collection One (1) 3/4 ton Ext. Cab Pickup w/ Utility Bed $29,000 $0 $29,000
Water/WW Utilities GPS/RTK Base Station & Roving Units (45 Ok) $28,300 $0 $28,300
BUDGET: $ 400,000 TOTAL WATERIWW: $400,000 $0 $400,000
TOTAL BUDGET:
ESTIMATED COST TOTAL:
Phase 1 Estimate:
Phase 1 Total Bids
$1,716,550
$1,716,550
$0
$0
City of Salina
2007 Sub-CIP
VEHICLES & EQUIPMENT
Phase I Budget Savings $0
YTD/BID COST: $
REMAINING BUDGET: $1,716,550
1 2/7 /2006
City of Salina
2007 Sub-CIP
12/7/2006
WA TERlWASTEWA TER ENHANCEMENTS
Estimated YTD/Bid
Fund DeptlDiv. Project # Description Cost Cost Difference
Water/W.W. Water Water Tower Painting and Modifications-Gold Tower $120,000 $0 $120,000
Water/W.W. Water Water Master Planning Phase II - Year 2030 Demands $75,000 $0 $75,000
Water/W.W. Water Water Supply Study $30,000 $0 $30,000
Water/W.W. Water Water Conservation Plan Review $15,000 $0 $15,000
Water/W.W. Water Water Modeling Software (WaterGEMS) $15,000 $0 $15,000
Water/W.W. Water High Service Pump Station Pressure Control Study $12,000 $0 $12,000
Water/W.W. Water Chemical Feed Storage Systems Study (Alum, Lime, Soda $25,000 $0 $25,000
Ash, CO2)
Water/W.W. Water Taste and Odor Control Study $10,000 $0 $10,000
Water/W.W. Water/Wastewater Water and Wastewater Rate Study $27,000 $0 $27,000
Water/W.W. Wastewater Pump Stations B, C, 1 & 2 Discharge Piping Repair $15,000 $0 $15,000
TOTAL BUDGET: $ 400,000.00
ESTIMATED COST TOTAL: $ 389,600.00
YTD/BID COST TOTAL: $
REMAINING BUDGET:
REMAINING FUNDS:
$10,400
$400,000