6.6 Purch Network File Server CITY OF SALINA
REQUEST FOR CiTY COMMISSION ACTION DATE TIME
11/06/00 4:00 P.M.
AGENDA SECTION: ORIGINATING DEPARTMENT: APPROVED FOR
NO. 6 AGENDA:
INFORMATION SERVICES
ITEM ~
NO. 6 BY: Holly Wentz B¥:-~"-'
Item:
Approval to purchase a new personal computer network file server.
Backaround:
A file server is the main computer that stores all the employee's files and applications and allows them to access them
from a centralized location. We have exceeded the capacity of our current file server's disk space and tape backup
system to automatically backup our primary file server, without needing to personally attend it. The file server's disk
space has been low for the last couple of months. With this problem, we have had to make sure people keep as little of
information on the server as possible so we don't exceed the limit. With the disk space running low it also makes the
response time to access files slower. The speed and accessibility of the computer files has a direct impact on the
efficiency of work for the City's employees that utilize a personal computer. The new file server will expand our disk
space and also the memory to help speed up response time.
The tape backup system has the capacity of one tape and it cannot self feed another tape. We have exceeded the one
tape capacity and now we have to hand feed another tape to finish off our backup every morning. With this problem w~
sometimes are fmishing the backup when the users are using the server and this causes the backup to run slow and take
a longer period of time to finish the backup. Replacing the tape backup system will allow us to self feed up to 8 tapes
for one backup. It will also reduce the amount of time required for the backup process, satisfying current and future
capacity needs.
The bids were opened on October 20, 2000. On October 31, 2000 the following bid was received.
VENDOR QUOTED PRICE
Office Integration, Inc. $19,957.00
Staff's estimate for this piece of equipment is $22,000.00
Recommendation:
It is recommended that the City Commission approve the purchase of the new file server from Office Integration,
Inc. for $19,957.00.