Wastewater Treatment Facility Study
~m f\b. a.o-,~'5
AGREEMENT
FOR
ENGINEERING SERVICES
BETWEEN
THE CITY OF SALINA
300 W. ASH
SALI NA, KS 67402-0736
AND
PROFESSIONAL ENGINEERING CONSULTANTS, P.A.
303 S. TOPEKA
WICHITA, KS 67202
This Agreement, made at Salina, Kansas, this ~ day of ~ , 2006,
by and between the City of Salina, Kansas, hereinafter called the "OWNER", and
Professional Engineering Consultants, P.A., Wichita, Kansas, hereinafter called the
"ENGINEER".
WITNESSETH: That whereas the OWNER intends to study the Wastewater
Treatment Facility, hereinafter called the PROJECT, and
WHEREAS it is the desire of both parties that the ENGINEER furnish
engineering and technical services in conjunction with the PROJECT; being more
specifically described as 2007 Wastewater Treatment Facility Study, and
WHEREAS all of the aforesaid is located within the corporate limits of the City of
Salina, Kansas, and
WHEREAS the OWNER is authorized by law to retain a consulting engineer to
assist in the preparation of studies, plans, specifications, and construction engineering
services for the PROJECT, as well as such other tasks as may be requested by the
OWNER;
1 of 14
NOW, THEREFORE, in consideration of the premises and of the mutual
covenants herein set forth for the completion of the PROJECT, the parties hereto do
mutually agree as follows:
ARTICLE I.
SCOPE OF SERVICES.
The Scope of Services to be performed by the ENGINEER shall be as set forth
in EXHIBIT A, attached.
ARTICLE II. THE ENGINEER AGREES.
A. To provide the various technical and professional services, equipment,
material, and transportation to perform the tasks as outlined in the Scope
of Services.
B. To make available during regular office hours at his Wichita office all
calculations, sketches, and drawings such as the OWNER may wish to
examine periodically during performance of the Agreement.
C. Where payment is based on other than a lump sum amount, to maintain
all books, documents, papers, accounting records and other evidence
pertaining to costs incurred and to make such material available at his
office at reasonable times during the contract period and for three years
from the date of final payment under the contract for inspection by the
OWNER or his authorized representatives.
D. To comply with and/or to the following additional provisions with respect to
his performance and obligation under this agreement:
1. The ENGINEER shall observe the provisions of the Kansas Act
Against Discrimination, the Kansas Age Discrimination in
Employment Act and the applicable provisions of the American with
Disabilities Act, and shall not discriminate against any person in the
performance of work under the present Agreement because of
race, religion, color, sex, physical handicap unrelated to such
2 of 14
person's ability to engage in the particular work, national origin, or
ancestry.
2. In all solicitations or advertisements for employees, the ENGINEER
shall include the phrase "equal opportunity employer" or a similar
phrase to be approved by the Kansas Commission on Civil Rights.
3. If the ENGINEER commits a substantial breach of Article II,
paragraph 0.1. of this Agreement, it may be canceled, terminated,
or suspended, in whole or in part, by the OWNER if such breach is
not cured within fourteen (14) days after receipt of written notice
from the OWNER. Said cancellation, termination, or suspension
will also relieve the OWNER of any obligations of payment except
as outlined in Paragraph A of ARTICLE V in the event of
termination.
4. If the ENGINEER is found guilty of a violation of the Kansas Act
Against Discrimination under a decision or order of the Commission
which has become final, the ENGINEER shall be deemed to have
breached the present Agreement, and it may be canceled,
terminated, or suspended, in whole or in part, by the OWNER.
5. The ENGINEER shall include the provisions of Item 0, Paragraphs
1 through 4, inclusive, in every subcontract or purchase order so
that the provisions will be binding upon such subcontractor or
vendor.
E. To accept compensation for the services herein described in such
amounts and at such periods as hereinafter provided and that such
compensation shall be satisfactory and sufficient payment for all work
performed, equipment or materials used and services rendered in
conjunction with the PROJECT.
3 of 14
F. To complete the services to be performed by ENGINEER within the time
allotted for the PROJECT in accordance with (Exhibit C), except that the
ENGINEER shall not be responsible or held liable for delays occasioned
by the actions or inactions of the OWNER or others, or for other
unavoidable delays beyond the control of the ENGINEER.
G. To indemnify and hold harmless the OWNER, its employees and agents
from and against claims, damages, losses, and expenses arising out of or
resulting from the performance of the services of ENGINEER, but only to
the extent such claims, damages, losses, or expenses are caused by the
negligent act, error, or omission of ENGINEER or any person or
organization for whom ENGINEER is legally liable. Unless otherwise
stated herein, in the event such claims, damages, losses, or expenses are
caused by the joint or concurrent negligence of the OWNER and
ENGINEER and/or others, such liability shall be borne by each party in
proportion to its own negligence.
H. ENGINEER shall procure and maintain such insurance as will protect the
ENGINEER from damages resulting from negligent errors, omissions and
acts of the ENGINEER, its agents, officers, employees and subcontractors in
the performance of the professional services rendered under this Agreement
and for which the ENGINEER is legally liable. Such policy of insurance shall
be in an amount not less than $1,000,000.00 subject to deductible of
$100,000.00. In addition, a Worker's Compensation and Employer's Liability
Policy shall be procured and maintained. This policy shall include an "all
state" endorsement. Said insurance policy shall also cover claims for injury,
disease or death of employees arising out of and in the course of their
employment, which, for any reason, may not fall within the provisions of the
Worker's Compensation Law. The liability limit shall not be less than:
Worker's Compensation - Statutory
Employer's Liability - $500,000.00 each accident
$500,000.00 disease, each employee
$500,000.00 disease, policy limit
4 of 14
Further, a commercial general liability policy shall be procured and
maintained by the ENGINEER that shall be written in a comprehensive
form and shall protect ENGINEER against all claims arising from injuries
to persons (other than ENGINEER's employees) or damage to property of
the OWNER or others arising out of any negligent act or omission of
ENGINEER, its agents, officers, employees or subcontractors in the
performance of ENGINEER services under this Agreement. The liability
limit shall not be less than $1,000,000.00 per occurrence for bodily injury,
death and property damage
1. Commercial General Liability - Coverage shall be written on ISO
Occurrence form CGOO 01 1093 or a substitute form providing
equivalent coverage and shall cover liability arising from premises,
operations, independent contractors, products-completed
operations, and personal and advertising injury.
2. Minimum Fire Legal Liability limit $100,000.00
Personal and Advertising Liability limit $500,000.00
Such insurance shall contain/include Products Completed
Operations Coverage.
The Owner shall be named as an additional insured under the
Engineer's Commercial General Liability insurance policy.
This insurance for the additional insured shall be as broad as the
insurance for the named insured contractor. It shall apply as
Primary and non-contributory Insurance before any other insurance
of self-insurance, including any deductible, maintained by, or
provided to, the additional insured.
5 of 14
3. Certificate of insurance
All required insurance coveraQe shown above must be filed with the
OWNER prior to the commencement of any work. The certificate
and the insurance policies required by this Agreement shall contain
a provision that coverage afforded under the policies will not be
canceled or allowed to expire until at least 30 days prior to written
notice being given to the City of Salina (OWNER), Attn: Nancy
Schuessler, Risk Management Specialist, 300 W. Ash, Room 202,
Salina, KS 67401.
I. To deliver to the OWNER tracings of the completed plans, and copies of
electronic data files as may be requested, and other pertinent drawings
and documents for the PROJECT, all such documents to become the
property of the OWNER. PROVIDED, however, that all documents
designated to become property of the OWNER shall be understood to be
instruments of service in respect to this PROJECT and ENGINEER shall
retain an ownership and property interest therein (including the right of
reuse at the discretion of the ENGINEER whether or not the PROJECT is
completed).
J. To attend meetings with the OWNER and other local, state and federal
agencies as necessitated by the PROJECT.
K. To designate a Project Manager for the coordination of the work that this
Agreement requires to be performed and to advise the OWNER in writing
of the person(s) so designated.
L. The ENGINEER hereby certifies that:
1. It has not employed or retained for a commission, percentage,
brokerage, contingent fee, or other consideration, any firm or
person (other than a bona fide employee working solely for the
above ENGINEER) to solicit or secure this Agreement.
6 of 14
2. It has not agreed, as an express or implied condition for obtaining
this Agreement, to employ or retain the services of any firm or
person in connection with carrying out the Agreement.
3. It has not paid or agreed to pay to any firm, organization, or person
(other than a bona fide employee working solely for the above
ENGINEER) any fee, contribution, donation, or consideration of
any kind for, or in connection with, procuring or carrying out the
Agreement.
ARTICLE III. THE OWNER AGREES.
A. To furnish the ENGINEER any information currently available relative to
existing and proposed improvements in the PROJECT area which may be
pertinent to the PROJECT. Such information may include, soil borings
and geotechnical reports about subsurface conditions, hazardous
conditions and/or history of site contamination, underground utilities, etc.
B. To provide right of entry for the ENGINEER's personnel in performing field
surveys and inspections.
C. To promptly review all preliminary study reports, drawings,
recommendations, contract documents and other data submitted by the
ENGINEER and to advise the ENGINEER of any desired corrections,
modifications or additions thereto.
D. To pay the ENGINEER for its services in accordance with the
requirements of this Agreement, and that ENGINEER may suspend all or
part of its services if OWNER fails to make payment when due. If
services are suspended for more than thirty (30) days, or if there are
repeated instances of non-payment, ENGINEER may terminate this
Agreement, at its option, upon seven (7) days additional notice to
OWNER.
7 of 14
E. To pay the ENGINEER for authorized additional work.
ARTICLE IV. PAYMENT PROVISIONS.
A. Payment to the ENGINEER for performance of Tasks 200 - 206 (Exhibit
B) shall be on the basis of Standard Contract Hourly Rates, with a not-to-
exceed maximum cost of $41 ,000.00. All services will be paid on a
monthly basis.
B. Services of the ENGINEER required in conjunction with the preparation of
Environmental Assessments or Impact Statements, preparation for and
conducting a Public Hearing, preparing for and presenting testimony on
behalf of the OWNER in any legal actions resulting from the PROJECT,
and other services expressly excluded in Article I; or services made
necessary by virtue of a major change in the scope of the PROJECT shall
be considered additional work.
C. If additional work should be necessary by virtue of a major change in the
scope of the proposed PROJECT, the ENGINEER will be given written
notice by the OWNER along with a request for an estimate of the
ENGINEER's fee for performance of such additions; but no additional work
shall be performed nor shall additional compensation be paid except on the
basis of a Supplemental Agreement duly entered into by the parties.
ARTICLE V. IT IS FURTHER MUTUALLY AGREED BY THE OWNER AND THE
ENGINEER.
A. That the right is reserved to the OWNER to terminate this Agreement at
any time, upon written notice, in the event the PROJECT is to be
abandoned or indefinitely postponed, or because of the ENGINEER's
inability to proceed with the work, or because the services of the
ENGINEER breach Article V, paragraph I.; PROVIDED, however, that in
any case the ENGINEER shall be paid the reasonable value of the
services rendered up to the time of termination on the basis of the
8 of 14
provisions of this Agreement, but in no case shall payment be more than
the ENGINEER's actual costs plus a reasonable sum for profit.
B. That the pertinent drawings and documents pertaining to the PROJECT
shall become the property of the OWNER upon completion or termination
of the ENGINEER's service in accordance with this Agreement.
ENGINEER shall be permitted to reuse standard details, designs and
specifications without further consent of OWNER.
OWNER shall indemnify ENGINEER from all claims, damages, or costs
relating to reuse, completion or modification of such documents by
OWNER, including allegations of ENGINEER's own negligence.
ENGINEER's seal and name shall not be reproduced on such documents
if reused by OWNER for any purpose. ENGINEER shall have no liability
for documents which are incomplete due to a termination or suspension of
services.
If 'deliverables' include electronic data and there is a conflict between the
sealed hard copy drawings and the electronic files, the sealed drawings
will govern.
Electronic drawings shall be delivered to the OWNER in the CADD file
format, drafting standards and layering conventions used by the
ENGINEER to produce the contract drawings.
Further, once delivered, the ENGINEER shall no longer be responsible for
the contents of electronic files, their compatibility with the OWNER's
CADD system or the length of life of a file. The OWNER will have an
acceptance period of 45 days following delivery of electronic data within
which to review and accept the files. During this period the ENGINEER
will correct any deficiencies as a part of this Agreement. 'Deficiency' shall
9 of 14
not apply to the development of software of any kind as a corrective
measure.
C. That the services to be performed by the ENGINEER under the terms of
this Agreement are personal and cannot be assigned, sublet or
transferred by either party without specific consent of the other party.
D. That in the event of unavoidable delays in the progress of the work
contemplated by this Agreement, reasonable extensions in the time
allotted for the work will be granted by the OWNER, provided, however,
that the ENGINEER shall request such extensions in writing giving the
reasons therefore.
E. That neither party shall hold the other responsible for damages or for
delays in performance caused by acts of God or other acts or
circumstances beyond the control of the other party or that could not have
been reasonably foreseen and prevented. For this purpose, such acts or
circumstances shall include, but not be limited to, unusual weather
affecting performance, floods, epidemics, war, riots, strikes, lockouts, or
other industrial disturbances, protest demonstrations, unanticipated site
conditions, and inability, with reasonable diligence, to supply personnel,
equipment, or material for the services. Should such acts or
circumstances occur, both parties shall use their best efforts to overcome
the difficulties arising and to resume as soon as reasonably possible the
normal pursuit of the services.
F. That this Agreement and all contracts entered into under the provisions of
the Agreement shall be binding upon the Parties hereto and their
successors and assigns.
1 0 of 14
G. That the rights and remedies of the OWNER and ENGINEER provided for
under this Agreement are in addition to any other rights and remedies
provided by law.
H. That it is not intended by any of the provisions of any part of this
Agreement to create the public or any contractor, subcontractor or surety
a third-party beneficiary hereunder, or to authorize anyone not a party to
this Agreement to maintain a suit for damages pursuant to the terms or
provisions of this Agreement.
I. That services performed by the ENGINEER under this Agreement will be
conducted in a manner consistent with that level of care and skill ordinarily
exercised by members of the engineering profession currently practicing
in the same locality under similar conditions. No other representations,
expressed or implied, and no warranty or guarantee is included in this
Agreement, or in any report, opinion, document or otherwise.
J. That disputed matters arising under this Agreement will be submitted to a
Review Committee for resolution. The Review Committee will be
comprised of one representative from each contracting party and a third
member chosen jointly by the party representatives. The Review
Committee shall make its own rules of procedure and shall have authority
to examine records kept by the OWNER and the ENGINEER. In
determining the findings, the majority of the Review Committee shall
govern. The decision of the Review Committee shall be advisory only and
it shall not be binding upon the parties.
K. That should the OWNER at any time be unable to appropriate sufficient
funds for the work covered by this Agreement, for whatever reason, the
ENGINEER shall reserve the right to cease work on the PROJECT until
sufficient monies are available, without liability for delay.
11 of 14
L. That authorization for any appropriate Extra Work under the terms of this
Agreement shall be evidenced by the OWNER in writing. No extra work
shall be compensated without written consent from the OWNER.
At the discretion of the OWNER, and in accordance with the terms of this
Agreement, Extra Work will usually be of limited extent and may consist
of, but is not necessarily limited to:
1. The introduction of new items of work beyond the stated scope of
the Agreement.
2. Redesign and/or detailing based on changes in law, or changes of
concept after prior approval and authorization to proceed, and
causing appreciable loss of work accomplished.
M. That since the ENGINEER has no control over the cost of labor, material
or equipment, or over Contractor's methods of determining prices, or over
competitive bidding or market conditions, the estimates of construction
costs provided for herein are to be made on the basis of ENGINEER's
experience and qualifications and represent ENGINEER's judgment as a
design professional familiar with the construction industry, but ENGINEER
cannot and does not guarantee that the bids or the project construction
costs will not vary from the cost estimates prepared by ENGINEER. If
OWNER desires greater assurance of probable cost, it shall retain a
separate cost consultant or contractor.
N. This Agreement shall be governed by Kansas law.
12 of 14
IN WITNESS THEREOF, the Parties hereto have affixed their hand and seals at
Salina, Kansas on the date first written above.
ATTEST
~~
CITY OF SALINA, KANSAS
By: U. {) j{t-
Donnie D. Marrs
Title: Mavor
PROFESSIONAL ENGINEERING
CONSULTANTS, P.A.
By: ~.QL)?? :In~.w~
Dale E. Maltbie, P.E.
Title: President
13 of 14
EXHIBIT A - Scope of Services
EXHIBIT B - Fee Summary
EXHIBIT C - Project Schedule
LIST OF EXHIBITS
Exhibit A
Page 1 of 6
SCOPE OF SERVICES
WASTEWATER TREATMENT FACILITY STUDY
Project Understanding
In 1994, the City of Salina completed its last major upgrade to the existing Wastewater
Treatment Facility (WWTF). Those improvements were designed to comply with effluent
limitations on CBOD, ammonia, fecal coliform, and dissolved oxygen and to improve
system redundancy.
The City of Salina's current NPDES permit requires completion of a feasibility study for the
Wastewater Treatment Facility to comply with a proposed total Nitrogen goal of 8.0 mg/l
and a total Phosphorous goal of 1 .5 mg/l. Since the existing plant is nearing the end of its
current planning period, City Staff have indicated their desire to develop an overall plan to
address not only the near-term needs, but also the long-range goals of the WWTF. This
strategy takes more advantage of engineering economies-of-scale than separate studies
and, at the same time, provides a better assessment of the plant.
The major output from this study will be a Capital Improvement Program (CIP)
recommending projects needed, their anticipated construction cost, and a schedule for
implementation. The CIP will be one of the most useful components resulting from the
study and will be a "living" document for the City of Salina.
Key Issues
The goal of this study is to determine the most cost-effective improvements that will:
1. Assure compliance with current and anticipated regulatory requirements on
treatment and residuals (biosolids) handling. The Biosolids Complex is a
critical component of the treatment facility and will be addressed in the study.
2. Assure the ability of the Wastewater Treatment Facility to meet current and
projected needs through 2030.
3. Address optimization of the Wastewater Treatment Facility including
operational and maintenance cost, and staffing issues.
4. Assist City Staff in comprehensive Capital Improvement Program
development including a phased approach in line with future budgets.
Task 200 - Project Coordination
Objective: To complete the Wastewater Treatment Plant Facilities Plan in a timely and
orderly manner to meet the goals of the City of Salina. Coordinate project activities,
including status meetings, meetings with City Staff, budget, schedule, and communications
to keep the City informed of the progress throughout the duration of the project.
Exhibit A
Page 2 of 6
A. City Input
1. Arrange for meetings with City Staff familiar with management and
maintenance practices.
2. Attend Meeting and Workshops.
B. Activities:
1. Provide summary documents of all meetings and correspondence.
2. Maintain Project Documents.
3. Plan and conduct project meetings:
· Kick-off meeting
. Workshops
· Progress meetings
· Presentation to governing body (if requested).
4. Create and Maintain Project Schedule.
C. Products:
1. Status reports.
2. Meeting minutes for all workshops.
3. Update project schedule.
4. Preliminary and Final Report submission.
5. Technical Memoranda.
TASK 201 - Wastewater Treatment Facility Data Collection
Objective: To obtain and review wastewater facility and relevant collection system data.
A. City Input
1. Provide existing engineering drawings, surveys, reports, facility plans,
correspondence, and laboratory data including both influent and effluent data.
2. Provide maps, infiltration/inflow and other relevant collection system data that
may impact the treatment plant performance.
3. Arrange for meetings with City Staff familiar with management and
maintenance practices.
4. Attend Kickoff Meeting and Workshop NO.1.
B. Activities
1. Accumulate data and quantify volumes and rates.
2. Complete a treatment facility inventory of all the components.
3. Check impact of seasonal fluctuations on treatment system.
Exhibit A
Page 3 of 6
C. Products
1. Information for Technical Memorandum NO.1 summarizing collected data to
be presented at WWTF Workshop NO.1.
TASK 202 - Population Projections & Waste Loadings
Objectives: To develop projected 2030 service area demographics, and resulting
projections of 2030 flows and treatment facility loadings in support of the Community
Comprehensive Plan.
A. City Input
1. Provide census information, available population projection documentation,
current and projected land use information, GIS, and existing wastewater
flows and loading information.
2. Provide input and comment on planning projections to 2030.
3. Review comments from elected officials and administrative staff relative to
available information as to accuracy and relevancy.
4. Attend Workshop NO.1.
B. Activities
1. Evaluate existing land use and population projections and identify any
additional data needs.
2. Review existing flow and loading projections for the service area, and
determine the appropriate industrial/commercial and residential unit-flow data
to be used for different portions of the service area. Information on peak wet
weather flows, average dry weather conditions, and infiltration/inflow
conditions, which would be appropriate within the service area collection
system will also be analyzed.
3. Prepare projections of wastewater flows/solids quantities and loadings for 5-
year intervals through the year 2030.
C. Products
1. Information for Technical Memorandum NO.1 summarizing projections of
population and wastewater flows and loadings for the service area in tabular
and graphical form to be presented at WWTF Workshop NO.1.
TASK 203 -Regulatory Requirements Review
Objectives: To identify all current and anticipated future regulations on treatment and
residuals handling including review of KDHE, USEPA, County, City and local health
codes and regulations.
Exhibit A
Page 4 of 6
A. City Input
1. Provide all current local, county, state codes that impact the facility.
2. Identify various regulations that impact the City.
3. Review current practices and compliance with current and projected
codes/regulations.
4. Attend meeting with KDHE and Workshop NO.1.
B. Activities
1. Identify and catalog all relevant laws and regulations impacting the current
and future needs of the plant.
2. Examine City/County land use ordinances and zoning.
3. Identify critical elements of local laws and regulations that may constrain
future plant expansion.
4. Examine and document the current means of treatment processing in regard
to meeting regulatory requirements (current and future).
5. Meet with KDHE to review regulatory requirements.
6. Coordinate the Capital Improvement Program with current and anticipated
regulations.
C. Products
1. Technical Memorandum NO.1 summarizing information gathered in Tasks
201, 202, as well as the applicable portions of federal, state and local laws
and regulations that will impact plant operations to be presented at WWTF
Workshop NO.1.
TASK 204 - Existing Treatment Facility & Digester Evaluation
Objectives: To evaluate the ability of the existing plant to meet current and projected needs
including performance, capability of serving development, and ability to meet effluent
quality regulations (such as the next NPDES Permit Limits of TN 8.0 mg/I and TP of 1.5
mg/l). This will include an evaluation of the damaged digester and other components, as
necessary.
A. City Input
1. Existing engineering drawings, reports, facility plans and correspondence.
2. Operator interviews of management and maintenance problems.
3. Attend Workshop NO.2.
B. Activities
1. Review treatment system and residuals handling equipment condition and
capacity.
2. Review staff management and maintenance practices.
Exhibit A
Page 5 of 6
3. Review reporting and documentation procedures.
4. Review the findings from Tasks 202 and 203 regarding future capacity needs.
5. Evaluate the ability of the existing treatment process and residuals handling
components to handle projected 2030 flows, loadings and regulatory
requirements from hydraulic, process and life expectancy standpoints.
6. Produce a table and diagram summarizing the maximum capacity of each
existing component with a comparison of maximum capacity to current needs.
7. Evaluate the ability of the existing treatment plant support systems (electrical,
mechanical controls, pumps, etc.) to meet current and projected needs.
8. Conduct functional and structural evaluation of damaged digester.
9. Review Biosolids land application/disposal program.
C. Products
1. Technical Memorandum NO.2 summarizing the treatment evaluation
including matrix, maps, and graphical descriptions, as well as a table
summarizing maximum capacity of each existing component with a
comparison of maximum capacity to current needs.
TASK 205 - Treatment Facility Alternatives
Objectives: To develop improvement alternatives that addresses all current and projected
needs through 2030.
A. City Input
1. Provide input on improvement alternatives as they are developed.
2. Attend Workshop No.3.
B. Activities
1. Identify possible wastewater treatment alternatives. Considerations will
include continued use of the existing facilities, feasibility of expansion, and
construction of new facilities.
2. Develop criteria to determine the feasibility of alternatives. These criteria may
include the following:
a. costs including capital and operation-and-maintenance, present worth
cost, and non-economic factors to be determined.
b. ability to meet water quality criteria.
c. process reliability and flexibility.
d. consistency with regulations and KDHE policies.
e. effluent discharge locations and associated water quality requirements.
f. review staffing needs and operational efficiency.
3. Examine a phased approach to facility improvements in line with future
budgets.
4. Provide planning level construction cost estimates for alternatives.
5. Address/review the overall optimization of the facility including the use of
automation and its impacts on operation and maintenance of the treatment
Exhibit A
Page 6 of 6
facility.
a. SCADA systems versus manual operation.
b. evaluate staffing needs directed toward single shift operations.
6. Conduct Workshop NO.3 to review and select from treatment alternatives
developed in Technical Memorandum No.3.
C. Products
1. Technical Memorandum NO.3 summarizing the treatment alternatives
including matrix, maps, and graphical descriptions to facilitate understanding
of the alternatives, as well as a table summarizing each treatment alternative
with a comparison of maximum capacity to current and projected needs.
TASK 206 - Facility Plan Preparation
Objectives: To provide a Facility Plan, which clearly communicates findings and
recommendations. Recommendations from this study will support and contribute to the
Community Comprehensive Plan.
A. City Input
1. Format requirements for the final plan.
2. Review and comment on the draft plan.
3. Attend presentation of the final plan.
B. Activities
1. Prepare a Facility Plan, which summarizes the purpose of the study, how the
study was conducted, conclusions, and recommendations. The final plan will
incorporate all findings presented and discussed in progress meetings and
workshops. This document will serve as a planning tool for the City.
Recommendations will be provided in electronic format and will include a
detailed implementation plan for inclusion in a comprehensive Capital
Improvement Program. All drawings will be provided in a format compatible
with AutoCAD format.
2. A draft version of the Final Plan will be submitted to the City for review and
comment prior to its publication.
3. Final Plan Presentation to City Commission.
C. Products
1. Final Plan.
2. An electronic copy of the Final Plan.
Exhibit B
City of Salina 2007 Wastewater Treatment Facility Study
Fee Summary
: ]! '"
(ij c
~ ~ '0 ..
t Gl Gl '0
0> ~ Gl c- '"
.. c en
c 0> '0, ~
.. 0
.. c C Gl
::;; .. i t--
I ::;; J ~
~
i,'}i ii) }i I'i-SSS -.i i.' } is HS}i i.i iiS
A Proiect Kickoff Meetino 4 8 8 8 28
B Workshoos 8 16 16 40
C Formal Presentation to Governino Bodv (See Below)) 4 8 8 20
D Summarv Documents for all Meet/nos & Corresoondence 8 8 16
Subtotal Hours 16 40 32 0 8 0 8 104
Subtotal Cost $1,840 $3,800 $3,040 $0 $520 $0 $240 $9.440
ii' iCHi" i ..} . ii'.' ii> ii}S .iiii>'i-: Siiii iSSi:
A Accumulate data and ouantifv volumes and rates 1 2 4 7
B Comolete a treatment facilitv inventorv of all the comoonents 1 2 12 8 23
C Check imoact of seasonal fluctuations on treatment svstem. 1 2 4 7
D Preoare Summarv for Technical Memorandum 1 2 2 2 4 10
Subtotal Hours 2 5 8 24 8 0 0 47
Subtotal Cost $230 $475 $760 $1,800 $520 $0 $0 $3,785
i"::, iii li.':':'.ii iin>.i' iii: i'iCC 1-30iiS:S: li-Si iiSl." HCiC
A Evaluate land use & 000. oroiections & identifv addl data needs 1 1 2 4 2 10
B Review exisl'o flow&loadinQ proi for S.A.lanalvze various flow conditions. 1 8 9
C PreDare ww flows/solids Quant. orOlections in 5 vr. intervals throuoh 2030 1 4 5
D Preoare Summarv for TM 1 2 2 2 4 1 11
Subtotal Hours 3 3 6 20 3 0 0 35
Subtotal Cost $345 $285 $570 $1,500 $195 $0 $0 $2,895
.T....~ i i>"CCi i- is} }}} i: CCH is:,,!, CS HH
A identifv/cataioo relevant laws/reos imoactino currenUfuture needs of oiant. 4 4
B Examine Citv/Countv land use ordinances and zonino. 2 4 6
C Identifv elements of locallaws/reqs that mav constrain future plant exo. 2 4 6
D Exam/doc. current means of trt Drocessino to meet reos (current & future). 2 4 6
E Meet with KDHE to review reoulatorv renuirements 8 8 16
F Coordinate the CIP with current and anticioated reoulations. 4 4
G Preoare TM 1 1 1 2 4 2 1 11
Subtotal Hours 1 1 16 32 2 0 1 53
Subtotal Cost $115 $95 $1,520 $2,400 $130 $0 $30 $4,290
i>>> >.>i i ....... >.i 1// 0 i/ .> f>' L>i. iiV 0>
A Review trt svs and residuals handlina eauiament condition and caoacity. 2 4 4 10
B Review staff manaoement and maintenance oractices 2 4 4 10
C Review reportino and documentation procedures 4 4 2 10
o Review the findinos from Tasks 202 & 203 reoardino future caoacity needs 1 4 4 9
E Evaltrt & residual handlino comoonents to handle 2030 flowsnoads/reos 1 1 2 4 4 12
F Summarize max cap of each component&compare max cao/current needs. 4 2 6
G Eval exisl'a wwto svs(elecl!mech/controls/oumo) to meet current/proi needs 2 4 6
H Conduct functional and stnuctural evaluation of damaaed dioester 4 4
I Review Biasolids land aoolication/disoosal orooram. 4 4
.j Preoare TM 2 2 2 2 4 8 18
Subtotal Hours 3 7 15 34 22 8 0 89
Subtotal Cost $345 $665 $1,425 $2,550 $1,430 $576 $0 $6,991
ti"A ...W/i..../At. iwii .i i"'L> '.>>, i'>i >....i .i ./../
A Identitv oossible wastewater treatment altematives. a 4 2 14
B Develop criteria to determine the feasibililv of alternatives includina: 0
1 Cao~al and O&M costs, present worth cost, & non-economic factors TBD 4 4 2 10
2 Abilitv ta meet water Qualilv cr~eria. 4 4 2 10
3 Process reliabil~v and flexibilitv 4 4 2 10
4 Cansistencv with regulations and KDHE nolicies 1 1 4 4 10
5 Effluent discharoe locations and associated water Qualitv reQuirements. 2 2 4 8
6 Review staffinQ needs and ooerational efficiencv 2 2 2 6
C Examine ohased aaoroach ta facilitv imorovements in line w/ future budoets 4 4 a
o Provide plannino level constnuction cost estimates for alternatives 2 a 10
E Address/review overall wwto ootimization incl autamation & imoact on O&M: 0
1 SCADA svstems versus manual ooeration 1 4 4 9
2 Evaluate staffino needs directed toward sinole shift operations. 1 4 4 9
F Prepare TM 3 1 1 4 a 2 4 20
Subtotal Hours 2 8 36 54 20 0 4 124
Subtotal Cost $230 $760 $3,420 $4,050 $1,300 $0 $120 $9,880
.>/.sAil i..' itA... ..... '..iiAt .....tA ..i >>. Fii../i >/>.s00/
A Prepare Facilitv Plan 1 1 2 4 1 2 2 13
B Submit draft of Final Plan ta C~v for review and comment prior to publication. 2 2 4 a
C Revised Final Plan will be submitted ta the C~v. 2 2 4 2 10
D Final Plan Presentation to City Commission 1 4 4 4 13
Subtotal Hours 2 9 10 16 1 2 4 44
Subtatal Cost $230 $a55 $950 $1,200 $65 $144 $120 $3,564
Total Project Hours
Total Project Cost
496
$40,845
City of
~
Salina
Notice to Proceed
Kickoff Meeting with City Staff
Task 201 - Data Collection
Task 202 - Population Projection
& Waste Loadings
Task 203 - Regulatory
Requirements Review
Workshop No.1
Task 204 - Existing Treatment Facility
& Digester Evaluation
Workshop No.2
Task 205 - Treatment Facility Alternatives
Workshop No.3
Task 206 - Final Plan Preparation
Final Plan Presentation
EXHIBIT C
Wastewater Treatment Facility Study
Proposed Project Schedule