8.3 Award Contract North Broadway CorridorCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
11/6/2006 4:00 P.M.
APPROVED FOR
AGENDA SECTION ORIGINATING DEPARTMENT:
NO: 8 AGENDA:
DEPARTMENT OF PUBLIC WORKS
ITEM
NO. 3
BY:
BY: Shawn O’Leary
Page 1
ITEM:
Concurrence of Award of Contract for the North Broadway Corridor, Project No. 85 U-2042-01 (City
Project No. 03-1409).
BACKGROUND:
The North Broadway Boulevard Corridor Project is included in the City’s 2006 Capital Improvement
Program. The project is partial ly funded by the Kansas Department of Transportation through a
federal aid Surface Transportation Program (STP) Ha zard Elimination System (HES) safety grant.
The project limits are from the Broadway/North intersecti on, along Broadway to the
Broadway/Ninth/Pacific intersection then along Pacific Avenue to the Santa Fe intersection.
The North Broadway Boulevard Corridor Project has evolved from seve ral different events over the
past four years. In 2002, city engineering staff submitted an application to the Kansas Department of
Transportation for federal aid STP (HES) funding for fiscal years 2004 and 2005 for three intersections
that had high accident volumes and severity ratings. The intersections were Broadway Boulevard
/North Street, Broadway Boulevard/Ninth Street/Pacific Avenue and Santa Fe Avenue/Pacific Avenue.
All three of these intersections have outdated traffic signal systems and intersection geometry that lent
themselves to this type of safety funding. In April 2003, the City of Salina was notified by KDOT that
all three intersections were selected for safety f unding up to $1.1 million including the possibility of
roundabouts.
Upon receipt of that letter from KDOT, city staff proposed that the project should be reevaluated as a
corridor to investigate options regarding the intersections, pavem ent repair alternatives, lane
configurations and potential driveway closures. This concept was outlined in a presentation at the City
Commission study session on April 28, 2003, and st aff received approval to hire an engineering
consultant to complete a corridor analysis. Highlights of the Broadway Corridor Study were presented
to the City Commission in a study session on Februa ry 2, 2004. The study was then submitted to
KDOT for their review.
On May 24, 2004, the City Commission accepted a revi sed KDOT grant of $800,000 for the project.
The roundabout concept at the intersections was abandoned at that point.In addition, the City
Commission authorized a design contract with Bucher, Willis & Ratliff Corporation for the remainder of
the Broadway Boulevard Corridor Project as presented in the Broadway Corridor Study.
On June 19, 2006, the City Commi ssion approved the City-State Agreement with KDOT to allow the
project to proceed to the bid letting and construction. On July 27, 2006, a public forum was conducted
for information sharing with affected property owners and other Salina citizens.
On October 16, 2006, the City Commission approved the construction engineering contract with
Bucher, Willis & Ratliff Corporation.
The KDOT bid letting took place on Wednesday, October 18, 2006, in Topeka. The low bidder was
Pavers, Inc. of Salina in the amo unt of $2,148,949.00. The engineer’s estimate was $2,310,000. If
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
11/6/2006 4:00 P.M.
APPROVED FOR
AGENDA SECTION ORIGINATING DEPARTMENT:
NO: 8 AGENDA:
DEPARTMENT OF PUBLIC WORKS
ITEM
NO. 3
BY:
BY: Shawn O’Leary
Page 2
the contract is approved, construc tion may begin in December 2006.Completion of the project is
anticipated in November 2007.
FISCAL NOTE:
The KDOT grant is a 90/10 cost share with a maxi mum of $800,000 and is e ligible for construction
and construction engineering services only. In this case, the City has chosen to apply the grant to
construction costs only. The City of Salina is responsible for all design engineering costs, right-of-way
acquisition, utility relocations and all constr uction and construction engineering costs exceeding
$800,000. The following table illustrates the funding formula for the project.
CITY OF SALINA KDOT TOTAL
Design Engineering/Survey
$339,539.00 0$339,539.00
(Includes Study)
Construction$1,348,949.00$800,000.00$2,148,949.00
Construction Engineering $373,982.00 0$373,982.00
Right-of-Way Acquisition
$6,250.00 0$6,250.00
(Estimated)
Contingencies (5%) 107,447.45 0 107,447.45
Totals$2,176,167.45$800,000.00$2,976,167.45
RECOMMENDATION:
It is recommended that the City Commission authorize the City Manager to sign the Authority to Award
Contract/Commitment of City Funds for the North Broadway Corridor, Project No. 85 U-2042-01 (City
Project No. 03-1409).
Cc: Glenn Knak, P.E., Bucher, Willis & Ratliff
Garry Olson, KDOT
Jeff Wilson, Pavers Inc.