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Community Fallout ShelterEXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF CIVIL AND DEFENSE MOBILIZATION REGION 6 DENVER FEDERAL CENTER, BUILDING 50 DENVER 25, COLORADO December 13, 1960 Mrs. A. Marie Webb Director of Civil Defense Salina -Saline County City Hall - P. 0. Box 746 Salina, Kansas Dear Mrs. Webb: Attached is one copy of the fully executed Project Aereemeiit, OCDM Project No. PG -6-40, for the records of the City of Salina, Kansas. Very truly yours, tcoc_ t7 4t R n F. Read, Director Plans and Operations Attachment Project Agreement (1) cc: SCDD Kansas Memorial Hall Salina, Kansas QFC+ Contract No. CDM -PF -61-216 'r OCDM Project No PG -6-40 !0 Opp PROJECT AGREEMENT Prototype Community Fallout Shelter This Agreement, entered into this day of 1960, by and between the UNITED STATES OF AMERICA, acting through the OFFICE OF CIVIL AND DEFENSE MOBILIZATION, hereinafter called the Government; and the CITY OF SALINA, KANSAS, hereinafter called the Owner. WITNESSETH: WHEREAS, pursuant to authority contained in Sections 201(d) and 201(f) of the Federal Civil Defense Act of 1950, as amended, delegated pursuant to Reorganization Plan No. 1 of 1958, to the Director, Office of Civil and Defense Mobilization, hereinafter called the Director, by Executive Order No. 10773, as amended, the Director is authorized (1) to study and develop civil defense measures designed to afford adequate protection of life and property, including, but not limited to, research and studies as to the best methods of treating the effects of attacks; developing shelter designs and materials for protective covering or construction; and developing equipment or facilities and effecting the standardization thereof to meet civil defense require- ments; and (2) to publicy disseminate civil defense information by all appropriate means; and WHEREAS, in accordance with the National Policy on Shelter, the Federal Government is conducting a program, for research and demonstration purposes, involving the construction and use throughout the country of prototype shelters of various kinds, including dual purpose community shelters constructed by modification of existing buildings; and a -Z- WHEREAS, there is in the City of Salina, Kansas, a building known as Memorial Hall, hereinafter referred to as the Facility, in which it is feasible to construct such a community shelter; and WHEREAS, the Owner, in the implementation of the civil defense responsibilities which it has under its ordinances and the applicable laws of the State of Kansas, desires to cooperate with and assist the Government in the conduct of the above described activities by providing for the modification of an area within the Facility, said area being hereinafter referred to as the Protected Area, so as to provide protection for people from the hazard of radioactive fallout under nuclear attack conditions in an area which can function inde- pendently and effectively under such conditions; and WHEREAS, the Owner has submitted to the Government a Project Proposal, concurred in by its Memorial Hall Board, describing a project for the modification of an area within said Facility in order to provide shelter and for the use of the Protected Area to be established as a result thereof, and said project has been approved by the Government subject and pursuant to the provisions of this Agreement; and WHEREAS, the Director has determined that the objectives of the National Policy on Shelter will be materially furthered by the conduct of this project in accordance with the terms of this Agreement; and WHEREAS, the Director has further determined that the exercise of his powers and authorities to negotiate and execute this Agreement is required in the efficient discharge of his duties under statutes and Executive orders relating to civil defense and defense mobilization; and WHEREAS, the negotiation of this Agreement will facilitate the national defense; NOW, THEREFORE, the parties hereto, in consideration of the mutual promises herein expressed, do hereby agree as follows: -3 - ARTICLE I. LOCATION AND DESCRIPTION OF THE FACILITY The Facility in which the Protected Area will be located is Memorial Hall, a three story concrete and stone building located at the corner of Ninth and 412 West Ash Streets in the City of Salina, Kansas. The building is owned by the City of Salina and is operated by and through its Memorial Hall Board. The legal description of the property on which the Facility is located is Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11, Replat of Bishop's Reserve, Bishop Addition to the City of Salina, Kansas . ARTICLE H. DESCRIPTION OF PROTECTED AREA The Protected Area will be located in a portion of the basement at the South end of the Facility, and will provide shelter for approxi- mately 300 persons. The area proposed as the Protected Area presently is used extensively for group meetings, luncheons, suppers, and other civic purposes. Stairways at each end of the area lead to rest rooms located at a level between the basement and the first (main) floor and to the lobby at first floor level. In addition to the principal room in the Protected Area, four small nitches between the building column supports at the South edge of the principal room, each being approximately 7 feet by 9 feet in size, will be partitioned off, provided with doors and used for storage for civil defense supplies . A fifth such nitch will be partitioned off and used as an emergency generator room. Other areas, within the Protected Area, will be provided for occupant sleeping and exercise, food preparation, sanitation, first aid and isolation, and additional storage. A potable water supply will be provided by a water storage tank of at least 2100 gallons, or by a well adjacent to .the Facility, electric operated, and with a 300 gallon tank within the Protected Area. An emergency generator, with fuel storage tank for 14 day operation, will be provided of sufficient capacity to provide power for a ventilating system, water supply system, emergency lighting, and minimum cooking facilities. The Protected Area will be more particularly described in the plans, specifications and working drawings to be developed pursuant to Article III hereof. It is agreed that upon approval by the Government of the plans, specifications and working drawings, the area designated thereon as the Protected Area will be the Protected Area referred to in this Agreement. -4 - ARTICLE III. AGREEMENTS OF THE OWNER The Owner agrees, at no cost to the Government except as provided herein, to: 1. Prepare and develop, subject to the provisions of Article XI hereof and in accordance with criteria furnished by the Office of Civil and Defense Mobilization, preliminary, pre -final, and final plans, specifications and working drawings, and cost estimates necessary for the construction of the Protected Area. The Owner may in its own discretion, select an Architect -Engineer to develop said plans, specifications and working drawings, and to perform necessary inspection and related work. Such pl ans, specifications, working drawings and cost estimates shall be sub- mitted to the Government for approval. In the event changes in said plans, specifi- cations and working drawings are proposed, following approval thereof by the Government, which would materially alter the Protected Area, such changes shall be submitted to the Government for approval. No construction of the Protected Area may be initiated, nor any changes as described above made, until the Government has approved said plans, specifications and working drawings or such changes, and notification to proceed has been given in writing. Upon completion of the work, all such plans, specifications and working drawings shall become the property of the Government. 2. Construct and equip, pursuant to the provisions of Article XI hereof, the Protected Area in accordance with the plans, specifications and working drawings approved by the Government, if the Government, in its sole discretion, determines such to be in its beat interest and gives written notice to proceed. -5- 3. Furnish to the Government detailed cost analys'es of the expense of incorporating into the Protected Area the additional features required to provide protection from the hazard of radioactive fallout. Said cost analyses shall include, but not be limited to, the following: general construction, radiation protection, special air ventilation and cooling devices, emergency electrical system, emergency plumbing system, emergency water supply, emergency power plant, and emergency miscellaneous mechanical installations. 4. Make the Protected Area available to the Government for purposes of research and demonstration in accordance with the provisions of this Agreement and as more particularly described in Articles VI and VII hereof. The Government, and its Designees, shall have the right of ingress to and egress from said Protected Area and to make such use of the Protected Area as may be necessary to accomplish the purposes of this Agreement. Designees are persons authorized by the Government to go upon the Protected Area to accomplish the purposes of this Agreement, including, but not limited to, persons associated with research projects conducted in connection with the use of the Protected Area and members of the public desiring to view and inspect the Protected Area either at the times it is scheduled to be open for public viewing in accordance with the terms of this Agreement or at times when it is being viewed and inspected by special ar- rangements pursuant to the terms of this Agreement. 5. Insure, during the term of this Agreement, that the Protected Area is open at the times' specified in this Agreement. 6. Maintain the Protected Area and routes of Ingress and e9res s thereto in good order and condition, ordinary wear and tear or damage by fire and unavoidable casualty excepted. 7. Perform, during the term of this Agreement, necessary janitorial and custodial services and furnish utilities and heat to the Protected Area. 8. Furnish the Protected Area with all things necessary for the complete and expeditious functioning of the Protected Area under nuclear attack conditions without depending on outside sources for any equipment, services or supplies. Furnishings will include, as a minimum, but not be limited to, the items described in Attachment "A", which is made a part hereof. During the term of this Agreement, the Government shall have the right to make use of the nonconsumable items provided to furnish the Protected Area as may be neces- sary to accomplish the purposes of this Agreement. If the Government desires to place other equipment and furnishings in the Protected Area in order to carry out research and demonstration purposes, the Owner will cooperate with the Government in the handling of such equipment and furnishings. 9. Provide an inventory of furnishings to the Government for approval at least 10 days prior to the completion of construction of the Protected Area. -7- 10. Develop emergency plans for the use of the Protected Area; said plans shall be consistent with Survival Plans heretofore developed, and shall be submitted to the Office of Civil and Defense Mobilization for its approval. 11. Itemize and furnish annually to the Government a detailed list of costs incurred by the Owner in connection with performance of work under this Agreement. ARTICLE IV. CONSIDERATION The consideration for this Agreement is the mutual promises herein expressed and the following: The Government agrees to reimburse the Owner in an amount not to exceed $15, 000 for the actual costs incurred by the Owner for the performance of the work required in the construction of the Protected Area, as required by the plans, specifications and working drawings prepared pursuant to the provisions of this Agreement and approved by the Government, and for Architect -Engineer services required to be performed by the Owner pursuant to the provisions of this Agreement, subject, however. to any limitations which may be hereinafter provided; provided, however, that the Government shall not reimburse for any costs relating solely to dual uses of the Protected Area. Prior to entering into any contracts for Architect - Engineer services pursuant to this Agreement, the Owner shall submit the proposed fees therefor to the Government for written approval; approval by the Government of the amouint of such fees shall be a condition precedent to their 'reimbursement under this Agreement. ARTICLE V. METHOD OF PAYMENT The Government agrees that reimbursement provided for in Article IV hereof will be made upon submission of vouchers indicating the cost of the actual work completed. Such vouchers shall be submitted on Standard Government Form 1034, in original and three copies, must be property certified by the Owner, and must have attached thereto a detailed analysis of the materials, labor and other allowable costs for which the voucher is submitted. In addition a certificate by the Architect -Engineer must also be submitted certifying that the work has been completed and conforms to the approved plans and -Ape cifications, that a Form DB -11 is on file with the United States Department of Labor, and that the provisions and requirements of Article XIII hereof are being fully met and complied with by the construction contractor and its sub- contractors. ub- contractors. Progress payments may be made under this Agreement upon request of the Owner following initiation of construction, but not more often than on a quarterly babis. In the event that progress payments are desired, notification that such payment will be requested will be given to the Government at least thirty days in advance of the termination of each quarter for which such payments are to be requested. In making such progress payments the Government will retain 5% of the vouchered amount until final completion and acceptance by the Owner of the Protected Area. Upon completion and acceptance of the work and the presentation by the Owner of a certificate by the Architect -Engineer that all work related to the Protected Area has been completed and conforms to the approved plans, specifications and working drawings, the Government, following Government inspection and acceptance of the Protected Area, will pay to the Owner all amounts retained pursuant to this paragraph. The Government reserves the right to make such audits of the Owner's books and records as is necessary to verify costs. The Owner agrees that its books and records shall be available for inspection and audit purposes during normal business hours for a period of three years after completion of construction of the Protected Area. ARTICLE VI. RESEARCH ACTIVITIES It is agreed that research activities, including tests, of the types described in the OCDM Publication "Guidelines for Prototype Shelter Research", may be conducted by the Government and the Owner in the Protected Area. The Government is permitted to conduct research in the Protected Area for two periods of twenty days each during each year this Agreement is in effect, such periods to be mutually agreed upon by the Owner and the Government. Designees involved in such research shall have the right to occupy and make such use of the Protected Area and areas contiguous thereto as may be necessary to properly conduct the research being performed. Research performed by the Government shall be at the cost of the Government and under Government supervision. The Owner may, at its own expense, conduct research including, but not limited to, research activities of the types described in the OCDM Publication, "Guidelines for Prototype Shelter Research", and for -the determination of the capability of the Protected Area to serve the purposes for which it was constructed; provided, however, that any such research shall be undertaken only upon the prior approval of the Government in writing. Results of any such research shall be made available to the Government. All of the foregoing research may include, but is not limited to, instrumentation tests for temperature, humidity, sound, odor, light, air composition, power, and other related data that will influence occupancy of the Protected Area. ARTICLE VII. PUBLIC AFFAIRS ACTIVITIES The Protected Area shall be open for public viewing for a minimum of 240 hours during the first two months following its completion and the date of its dedication; thereafter it shall be open for public viewing during regularly scheduled and duly publicized times and hours as may hereafter be mutually agreed upon by the parties hereto, but in no event shall it be open for less than a total of 8 hours during any one week throughout the remainder of the term of this Agreement or any renewal thereof; provided, however, that when the Protected Area is being used during exercises or for research it will not be open to the public. In the event the Government desires that certain Designees view and inspect the Protected Area at times other than the scheduled periods for public viewing, reasonable notice shall be given to the Owner of the desire for such viewing. At times the Protected Area is being viewed and inspected by such special arrangement, a representative of the official requesting that it be made available will be present at the Protected Area. -10 - The Owner hereby consents to such publicity uses of the Protected Area as will assist the Government in the dissemination of information concerning fallout shelters. This includes, but is not limited to, photographs and motion and television pictures of the Protected Area, development of stories about the Protected Area, use of the name of the Owner in connection with publicity about the Protected Area, etc. The Owner agrees that it will: 1. Provide a representative to be on duty at the Protected Area at all times that it is open for public viewing; 2. Furnish and maintain a log of special visitors to the Protected Area (upon expiration of the term of the Agreement the log shall become the property of the Owner) ; 3. Provide visitors to the Protected Area with civil defense information, booklets, etc. ; and 4. Develop, with the advice and counsel of the Government, a program of information relative to the Protected Area for public dissemination throughout the term of this Agreement. ARTICLE VIII. TERM OF AGREEMENT The term of this Agreement shall extend from date hereof to one year from the date of the completion of construction of the Protected Area; provided, however, that the Government, in its sole discretion, may renew this Agreement each year for the next succeeding tw-o years thereafter upon notice given to the Owner at least thirty days prior to the expiration of each such period and by the payment to the Owner of an additional sum of one dollar $1. 00 for each such renewal. The phrase "term of this Agreement", as used in this Agreement, includes the initial term and all renewals thereof. -11 - ARTICLE IX. DUAL USES OF PROTECTED AREA It is agreed that, unless otherwise approved by the Government, use of the Protected Area will be confined to use by the Owner for purposes for which the Facility was built, and to those activities specifically authorized and contemplated under this Agreement; provided, however, that any use of the Protected Area for other than civil defense purposes will be accomplished in such manner and by such methods as will not hinder the research and demonstration activities described herein. ARTICLE X. EMERGENCY USE During an emergency, the Protected Area will be used in accordance with the emergency plans developed pursuant to Article III hereof. Insofar as it may be feasible, priority of occupancy shall be given to those persons designaged by the Owner to use and occupy the Protected Area during an emergency. ARTICLE XI. TIME AND METHOD OF DESIGN AND CONSTRUCTION The Owner will select an Architect -Engineer to perform design, inspection, and related work, and to prepare the plans, specifications, and working drawings for the Protected Area as required under the provisions of this Agreement. Selection of the Architect -Engineer and the fixing of the amount of his fees shall be subject to the written approval of the Government. It is agreed that the contract for the construction of the Protected Area will be a lump sum contract. The Owner will circulate all known contractors, will advertise the invitation to bid in at least one newspaper of general circulation in the area, and will award the construction contract to the lowest responsible bidder, unless wi- tten approval to do otherwise is granted by the Government; provided, however, that items relating solely to dual use shall be detailed separately in the plans and specifications and awarded as separate items; and provided further, that the Government will reimburse the Owner only as herein- before provided in Article IV hereof. 9WM It is estimated that the Architect -Engineer will submit the preliminary plans, specifications, working drawings and cost estimates to the Owner within ;CC_ days from the date hereof, and that he will submit the final plans, specifications, working drawings and cost estimates to the Owner within days from the date hereof. The Owner shall not be held liable for delay in the above schedule as a result of lost time in obtaining Government approval of plans, specifi- cations and working drawings. It is anticipated that invitations to bid will be issued on or beforeh i /yE�� that construction will be initiated on or about jar /�, / 9�� and that the contract for the construction of the Protected Area will require the completion of the same on or before ARTICLE XII. BONDS The Owner agrees that it will require the construction contractor to submit a performance bond in the amount of 10010 of the awarded contract and a payment bond in the amount of 500/6 of the awarded contract. Construction contracts entered into by the Owner shall contain such provisions. ARTICLE XIII. LABOR STANDARDS The Owner agrees that it will require the construction contractor and its subcontractors to agree that, in connection with the performance of work under the construction contract, they will not employ any person undergoing sentence of imprisonment at hard labor nor will they dis- criminate against any employee or applicant for employment because of race, creed, color or national origin, The Owner further agrees that the construction contractor and its subcontractors will be required to comply with: 1, The Provisions of the Davis -Bacon Act (40 U. S, C. 276a - a(7)); 2. The Provisions of the Eight Hour Law (40 U.S. C. 321, 324, 325, 325a and 326); and I -13- 3. The Regulations of the Secretary of Labor (29 CFR Part 3) made pursuant to the Copeland Act, 40 U.S. C. 276c, as amended, and to aid in the enforcement of the Anti -Kickback Act (18 U.S. C. 874). The Owner agrees that it will require the construction con- tractor and its subcontractors to submit to the United States Department of Labor through the appropriate Regional Office of the Office of Civil and Defense Mobilization, a Form DB -11 requesting a wage rate determination, and to pay their laborers and mechanics at wage rates not less than those specified in said wage determination decision of the Secretary of Labor. The Owner agrees that the construction contractor and its subcontractors will be required to maintain, during the course of the work, and to preserve for a period of three years thereafter, payroll records for all laborers and mechanics and such records will be available at the principle place of business of the construction contractor. Such records will contain the name and address of each such employee, the correct classification, rate of pay, daily and weekly number of hours worked, deductions made, and actual wages paid. The construction contractor and its subcontractors will be required, if requested by the Government, to make their employment records available for inspection by authorized representatives of the Government and will permit such representatives to interview employees during working hours on the job. The construction contractor will be responsible for assuring that its subcontractors submit to it certified copies of all payrolls. A certification will be made affirming that the payrolls are correct and complete, that the wage rates contained therein are not less than the applicable rates contained in the wage determination dercision of the Secretary of Labor, and that the classifications set forth for each laborer or mechanic conform with the work he performed. Contracts entered into by the Owner for the construction of the Protected Area will contain provisions in accordance with the requirements set forth in this Article. -14 - ARTICLE XIV. COVENANT AGAINST CONTINGENT FEES The Owner warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide es- tablished commercial or selling agencies maintained by the Owner for the purposes of securing business. For breach or violation of this warranty, the Government shall have the right to annul this Agreement without liability, or, in its discretion, to deduct from the consideration the full amount of such commission, percentage, brokerage or contingent fee. ARTICLE XV. OFFICIALS NOT TO BENEFIT No Member of or Delegate to Congress, or Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit that may arise therefrom; but this provision shall not be con- strued to extend to this Agreement if made with a corporation for its general benefit. CITY OF SALINA, NSAS Byz" 'y Its Mayor Seal Attest: By Concurred in and Approved: MEMORIAL HALL BOARD, CITY OF SAL A, KANSAS By Secretary Seal Attest: I Title - ^ - &. z , ,,�� UNITED STATES OF AMERICA OFFICE OF CIVIL AND DEFENSE MOBILIZATION Bye_ &a" $ William S. Heffelff er Title Contracting Officer -15 - ATTACHMENT "A" FURNISHINGS FOR PROTECTED AREA Basic Furniture Cots for 150 people Bedding for 150 people Sufficient folding chairs (One thousand (1000) chairs are stored at Memorial Hall) Tables and other companion furniture Food and Water (14 day supply) The food supply for 300 people will be furnished. A portion of this could be stockpiled in the shelter, the remainder could be brought in quickly from 3 grocery stores which are within 2 blocks. Special food for babies and the sick. Water will be provided as described above Cooking and Serving Equipment Large cooking utensils (pots, pans, etc. ) Eating utensils for 150 people Eating equipment for 14 days (paper plates, cup, napkins) Openers for cans, bottles Radiological Defense Instrumentation 1 CDV-700 Survey Meter 1 CDV- 710 Survey Meter 4 CDV-740 Dosimeters 1 CDV- 750 Dosimeter Charger Supplies and Equipment for Sanitation Garbage cans (20 - 50 gal. drums with air tight covers) Toilet tissue, paper towels, sanitary napkins, disposable diapers, ordinary and waterless soap Grocery bags, newspapers Household chlorine (12 gal. ) and DDT (12 gal. of 576 solution) Waterproof gloves ,16- Medical 16- Medical Supplies First aid kits and supplies listed in OCDM Leaflet L-2-12 Medical publications Rubber sheeting and special equipment for sick Other Shelter Equipment Telephone and land lines Megaphones (2 with spare batteries) Battery radio, with spare batteries Clothing Light Bulbs Flash lights and 4 hi -powered battery lanterns (spare batteries and spare bulbs) Fire extinguishers Small Tools (pliers, screwdriver, hammer, saw) Rescue tools (axe, sledge hammer, shovels, crowbar, ripping bar, pick axe) and dry bulb thermometer, CO2 determination equipment, etc. Writing and reading materials, religious materials and supplies, and recreational supplies. OCDM BC 9064