Professional Services Agr
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN TRKLA. PETTIGREW. ALLEN & PAYNE. INC.
AND
THE CITY OF SALINA. KANSAS
. ., ~...w..
THIS AGREEMENT, made and entcred IOto thIS ~
day
of -.J~J' ,1991, by and betwcen TRKLA, PETTIGREW, ALLEN & PAYNE,
\
INC., an Illinois corporation with principal offices at 123 West Madison Street, Chicago, 11-
linois 60602 (hereinafter referred to as thc "CONSULTANT"), and THE CITY OF
SALINA, KANSAS (hereinafter referred to as the "CLIENT").
WITNESSETH THAT:
WHEREAS, the CLIENT desires to engage the services of the CONSULTANT to
furnish technical and professional assistance in connection with the preparation of
a Comprehensive Land Use and Transportation Plan (hereinafter referred to as the
"PROJECT") and the CONSULTANT has signified its willingness to furnish techni-
cal and professional service to the CLIENT; and WHEREAS, the CONSULTANT
represents to the CLIENT that it has sufficient expertise to enable it to provide
such advice and assistance to the CLIENT;
NOW, THEREFORE, the parties do mutually agree as follows:
Page I
A. Scooe of Consultant's Services
The CONSULT ANT agrees to perform in a good and professional manner those
services described in Attachment A (Scope of Services), a copy of which is attached
hereto and incorporated in this AGREEMENT. All documents, work papers, maps,
and study materials produced by the CONSULTANT in the performance of these
services become the property of the client on completion of this agreement.
B. Services to be Provided bv the Client
All existing information, data, reports and records which are useful for carrying
out the work on this PROJECT and which are reasonably accessible to the client
shall be furnished to the CONSULTANT in a timely manner. Timely manner
within the body of this AGREEMENT will be interpreted as a reasonable time but
no longer than 25 percent of the term of this AGREEMENT. The completion of the
services to be performed by the CONSULTANT under this AGREEMENT is con-
tingent upon the receipt from the CLIENT, at no cost to the CONSULTANT, of
data and reports and other material as described in Attachment A, Section 1, in a
timely manner. The CLIENT will assist the CONSULTANT by assembling and
making available all such information as CLIENT may have relating to the
PROJECT, inCluding any previous reports and other data relative to the execution
of the PROJECT. If, by reason of any fault of CLIENT, existing information, data,
reports and records to be provided by the CLIENT are not made available to the
CONSULTANT in a timely manner, the CONSULTANT may, at its option, stop
work on the PROJECT until such materials are provided.
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C. Meetings and Consultant Visits
The CONSULTANT shall attend 8 meetings as a part of this project. A meeting
within the body of this AGREEMENT shall mean a gathering requiring the atten-
dance of the CONSULTANT or CONSULTANT's staff for no longer than 3.5 hours.
These meetings shall include workshops, formal presentations and public meetings.
Meetings shall be scheduled at least twenty-one (21) days in advance. Attendance at
additional meetings will be subject to the provisions of Article K (Extra Work) of
this AGREEMENT. The CONSULTANT shall conduct "personal visits" to gather
information, data, and perform field reconnaissance. These "personal visits" shall
not be for the purpose of meeting with the CLIENT.
D. Changes
The CLIENT may, from time to time, require or request changes in the "Scope of
Services" of the CONSULTANT to be performed hereunder. Such changes, includ-
ing any appropriate increase or decrease in the amount of compensation, which are
mutually agreed upon, shall be incorporated in written amendments to this
AGREEMENT.
E. Consultant's Comoensation
The CONSULTANT shall be compensated for services rendered under the terms of
AGREEMENT on the basis of the CONSULTANT'S hourly rates as appendaged
hereto in Attachment B for the staff time devoted to the PROJECT. This compensa-
tion shall not include reimbursement to CONSULTANT of directly related job ex-
Page 3
penses incurred by CONSULTANT. The maximum cost for CONSULTANT serv-
ices, excluding directly related jOb expenses, as described below, under this
AGREEMENT is $50,000. The CONSULTANT will not exceed this sum without
specific written authorization from the CLIENT or an amendment to this AGREE-
MENT.
The CONSULTANT reserves the right to increase the hourly charge rates, but only
after one calendar year from the date of this AGREEMENT. The CLIENT shall be
notified at least 30 days in advance of such an increase.
The CONSULTANT shall also be reimbursed for directly related job expenses, not
to exceed $5.000, incurred in the performance of duties and responsibilities as
described in the "Scope of Services" in Attachment A. These directly related job ex-
penses include, but are not limited to: travel, printing, film, video and graphic
reproduction, mailing, telephone, the purchase of maps, plans and reports and other
out-of-pocket expenses that are related to carrying out services under this AGREE-
MENT. The payment of these directly related job expenses is over and above any
compensation agreed for actual services performed by CONSULTANT.
F. Method of Payment
The CLIENT will pay to the CONSULTANT an advance of $5,000 within 30 days of
the date of this AGREEMENT. Thereafter, the CONSULTANT will submit
monthly invoices for services and directly related job expenses incurred on the
PROJECT during the billing period. Invoices are due and payable no later than
thirty (30) days of invoice date. The amount advanced to the CONSULTANT will
be deducted from the first monthly invoice. Total billings for services rendered
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under this AGREEMENT, excluding directly related job expenses, will not exceed
the sum of $50,0000 without express written authorization from the CLIENT. A
monthly interest penalty of I percent of any unpaid balance will be charged until
final payment is made.
G. Time of Performance
The services of CONSULTANT will begin upon delivery to the CONSULTANT of
an executed copy of this AGREEMENT, and shall, absent causes beyond the control
of the CONSULTANT, be completed in a timely manner according to the schedule
outlined in Attachment A. The project is anticipated to be completed within twelve
(12) months of the date of execution.
H. Termination
The CLIENT shall have the right to terminate this AGREEMENT by written notice
to the CONSULTANT at least thirty (30) days prior to the specified effective date
of such termination. In such event, all finished and unfinished documents and
work papers prepared by the CONSULTANT under this AGREEMENT shall become
the property of the CLIENT. On receipt of said documents and work papers by the
CLIENT, the CONSULTANT shall receive compensation and reimbursement for the
work actually performed up to the date of termination in accordance with Article E
(Consultant's Compensation) of this AGREEMENT less payment of any compensa-
tion previously paid.
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I. Non-discrimination
The CONSULTANT has adopted an Affirmative Action program and has renewed it
annually since 1978. The CONSULTANT shall engage in lawful employment prac-
tices. The CONSULTANT shall not fail, refuse to hire, discharge, or otherwise dis-
criminate against any individual with respect to his or her compensation, terms,
conditions, or privileges of employment, because of such individuals race, color,
religion, sex, national origin, or handicap unrelated to the individual's ability to
perform the duties of the position.
J. Excusable Delavs
The CONSULTANT shall not be in breach of this AGREEMENT by reason of any
failure in performance of this AGREEMENT in accordance with its terms if such
failure arises out of causes beyond the control and without the fault or negligence
of the CONSULTANT. Such causes may include, but are not restricted or limited
to, acts of God or of the public enemy, acts of government in either its sovereign or
contractual capacity, fires, floods, epidemics, Quarantine' restrictions, strikes,
freight embargoes, and unusually severe weather, but in every case, so long as the
failure to perform is beyond the control and without the fault or negligence of the
CONSULTANT, the CONSULT ANT shall not be deemed to be in breach of this
AGREEMENT.
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K. Extra Work
If requested and agreed to in writing by the CLIENT and CONSULTANT, the
CONSULTANT will be available to furnish, or obtain from others, extra work of
the following types:
1. Extra work due to changes in the general scope of the study, including, but
not limited to, changes in size, complexity or character of the work items.
2. Additional or extended services, including study administration due to: (a)
the prolongation of the AGREEMENT time through no fault of the CON-
SUL T ANT; (b) the acceleration of the work schedule involving services
beyond normal working hours; or (c) non-delivery of any materials, data, or
other information to be furnished by the CLIENT or others not within the
control of the CONSULTANT.
3. Additional services and costs necessitated by travel required of the CON-
SUL T ANT other than the visits to the PROJECT as specified in Attachment
A, Scope of Services.
4. Other additional services requested and agreed to by the CLIENT and CON-
SUL T ANT which are not otherwise provided for under this AGREEMENT.
5. Attendance at additional meetings beyond those made part of the AGREE-
MENT.
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The compensation and schedule for completing extra work authorized by the
CLIENT shall be subject to negotiation between the CLIENT and the CONSUL T-
ANT in accordance with the provision of Article D (Changes) of this AGREE-
MENT.
L. Indemnification
The Client shall indemnify, hold the CONSULTANT harmless, protect and defend
the CONSULTANT against any claims brought by third parties in connection with
the implementation of any recommendations made or services rendered by the CON-
SUL T ANT in accordance with the AGREEMENT that are not solely the result of
the CONSULTANT's error or negligence.
M. Entire Agreement
This instrument, including the attachments to this instrument, contains the entire
agreement of the parties. It may not be changed orally but only by an agreement in
writing executed by the parties to this AGREEMENT.
N. Client Reoresentative to Consultant
The CLIENT designates Roy Dudark to act as its representative with respect to the
work to be performed under this AGREEMENT, and such person shall have
authority to transmit instructions, receive information, interpret and define
CLIENT's policies and provide decisions in a timely manner pertinent to the work
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covered by this AGREEMENT until the CONSULTANT has been advised in writing
by the CLIENT that such authority has been revok'ed. Signature of CLIENT's desig-
nated representative, in the designated area of this AGREEMENT, serves as
evidence that such individual is aware of their duty with respect to this AGREE-
MENT and the parties to this AGREEMENT. The CONSULTANT designates
Thomas O. Payne, Vice President as the project director who acts as the
CONSUL T ANT's representative to the CLIENT.
O. Conflict of Interest
The CONSULTANT certifies that to the best of his knowledge, no CLIENT's
employee or agent interested in the AGREEMENT has any pecuniary interest in the
business of the CONSULTANT or the AGREEMENT, and that no person associated
with the CONSULT ANT has any interest that would conflict in any manner or de-
gree with the performance of the AGREEMENT.
P. Subcontractors
CONSULTANT may elect to use subcontractors to perform certain portions of the
services. CONSULTANT shall remain responsible for all services.
Page 9
IN WITNESS WHEREOF, the CLIENT and the CONSULTANT have executed this
AGREEMENT on the date and year first above written.
CONSULTANT:
CLIENT:
TRKLA, PETTIGREW, ALLEN
& PAYNE, INC.
By:
By:
/~~
If\,~
By:
CLIENT's Representative
ATTEST:
ATTEST:
By:
By:
j cu.....u....l... L.. ~L,uu.J
\ ~ Ck~
Date:
Page 10
ATTACHMENT A
SCOPE OF SERVICES
This section describes the scope of services for preparing the Salina Comprehensive Plan.
Section I
Whereas the scope of services will be undertaken by the Consultant, it is understood and
agreed that the City of Salina will provide the following assistance to the Consultant:
I. City staff will assist in scheduling and arranging meetings and workshops,
including contacting agencies and individuals invited to meetings.
2. City staff will assist in collecting and compiling previously prepared
projects, studies, maps and other data that might be useful in the Comprehen-
si ve Planning assignmen t.
3. As identified under Task 100, the client will provide to the consultant an
up-to-date base map for the City and planning area, and any available aerial
photographs.
4. City staff will provide the consultant with relevant population and economic
data, including data on population, households, income, age and sex composi-
tion, labor force and employment, crime, social welfare and property valua-
tion.
5. The client will also provide the consultant an up-to-date existing land use
map, community facility surveys, and utility conditions assessment. This
work includes:
Land-Use MaD. The land-use map shall classify the use of the land within
the plan area and shall be classified and recorded as mutually agreed upon
between the consultant and client.
Communitv Facilities. The client, under the consultant's direction, will con-
tact various agencies, departments and districts responsible for the provision
of public facilities and services within the community and surrounding area
(fire department, police department, park district, school districts, etc.) in
order to determine conditions, needs, and potentials for each agency. The
consultant will prepare checklists for each agency. The consultant will
analyze data, and formulate recommendations.
Utilitv Plans. The client will provide the consultant with data, maps, and
other documentation indicating existing facilities and service areas and ex-
periences of the City where services have not met current expected levels of
service. The client will assist the consultant in identifying existing problems
and needs regarding utility service. The consultant will analyze data and
formulate recommendations.
Page II
Section 2
This section presents the scope of work to be completed by the consultant. Our work will
be closely coordinated with the City Staff and the transportation consultant simultaneously
undertaking work related to this project.
TASK 000: Project Initiation
Before actual work begins, a job initiation conference will be held to set the framework for
the study. Participants in the conference will include the project director, key personnel
form the consulting team, and local staff and public officials working directly on this as-
signment. The purposes of this conference are to: (a) review the overall study objectives;
(b) refine, as deemed necessary, the work program for the study; (c) resolve any Questions
regarding contract interpretation; (d) finalize public participation techniques; and (e) es-
tablish a firm basis for all participants working together to complete the assignment in an
orderly manner. This task will also involve the formulation of a special Project Steering
Committee to work with the consultant through the community workshops, and throughout
the project. The Committee will include members of the City Planning Commission, the
City Board of Commissioners and City staff.
End Product: An understanding and agreement between the client and consulting team
regarding conduct of the assignment.
TASK 100: Base Mapping
An accurate and up-to-date base map is essential to the preparation of a new Comprehen-
sive Plan. Typically, the base map is prepared by City staff, as is mentioned within the
RFP. Base maps will include the City and surrounding unincorporated areas considered
within the City's extraterritorial planning area. Current aerial photographs will also be as-
sembled for use in the assignment.
End Product: Up-to-date base maps for use in the Comprehensive Plan.
TASK 101: Review of Past Studies. Plans and Reports
All previously prepared reports, studies and other documents having a bearing on the new
Comprehensive Plan will be assembled and reviewed, including existing planning docu-
ments and capital improvements programs. This review will determine: (a) the status and
relevance of previously collected background data and material; (b) data gaps and
deficiencies which must be corrected through new surveys and inventories; and (c) the
validity of past assumptions and conclusions regarding existing conditions and future
potentials within the community and surrounding region.
End Product: An overall understanding of applicable assumptions, goals and other informa-
tion useful to the assignment.
TASK 102: Community Workshops and Focus Group Sessions
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Community workshop meetings will be undertaken to encourage participation by local resi-
dents and interest groups in the initial phase of the study. The workshops will: (a) report
on the planning process, the timing and purpose of the study; and (b) secure resident views
on issues, problems, and potentials within and around the community.
Focus group sessions will also be held with representatives of business, real estate develop-
ment, home building, county government, school district, environmental and other civic or-
ganizations. Focus group sessions will give members of the project steering committee a
first-hand opportunity to understand the issues, concerns, and ideas of important com-
munity interests. Sessions will be led by the consultant, and the City will assist in the
selection and coordination of invitees.
This task will be undertaken generally throughout Phase I activities.
End Product: An understanding of resident views on issues, problems and potentials in the
community, to be prepared in a written summary format.
TASK 103: Key Person and Random Interviews
A series of interviews, possibly 10 to 20, will be undertaken with those individuals having
special understanding and exposure to important events within Salina. These interviews
will be of two basic types, technical and contextual. Technical informants include profes-
sionals and experts in locally based fields such as finance, demographic, engineering and
related fields. Contextual informants include individuals having knowledge of overall
community needs and opportunities due to their positions within the community, such as
CEOs of corporations, civic leaders, business organizations and not-for-profit groups.
Random interviews offer an opportunity to gain first-hand impressions and views of resi-
dents and visitors of Salina. The consultant will interview 10-20 individuals "on the street"
to gain spontaneous responses of the perceptions of the community.
End Product: An understanding of issues, problems and potentials, as perceived by local
contacts.
TASK 104: Background Analyses
The existing development pattern and operational conditions within the City and surround-
ing area will have a major influence on the new Comprehensive Plan. Accurate, complete
and up-to-date information on existing conditions is essential to a successful plan. Back-
ground information on several key components will be needed, and these are listed below.
We understand the City has already completed surveys and analyses for several com-
ponents; information for other components may only need to be expanded or updated.
However, all of this material must be reviewed and evaluated, and new surveys and inven-
tories undertaken where necessary. Information will be obtained from field surveys and
interviews, and from published reports, documents and data.
1. Existing Land-Use. City staff has recently completed a land-use inventory
for the entire City and portions of its surrounding environs. Much, if not all
of this information may be useful in preparation of the existing land-use
map. The documentation will be reviewed by the consultant and a deter-
mination will be made of the extent to which the information can be used as
documentation of existing conditions.
Page 13
2. Building Conditions. An exterior survey of the physical condition of build-
ings within selected subareas of the community will be undertaken. Field
data will be mapped and analyzed to identify any localized concentrations of
deteriorated buildings or condition problems which should be addressed in
the Plan.
3. Public Facilities and Services. An inventory and analysis of existing com-
munity facilities has been completed by City staff. Interviews will be con-
ducted by the consultant with representatives of departments, agencies or
districts responsible for provision of facilities and services as appropriate.
Evaluation of facilities and services will be made considering such factors as
age, condition, capacity, and the need for future service and facilities.
Facilities and services to be addressed include parks and recreation, police,
fire protection, schools, the library and other public uses.
4. Demol!raohics. A demographic analysis of the community and surrounding
area will be undertaken. An analysis of recent population trends including
changes in total population, households, income, age and sex composition,
labor force and employment will be undertaken, and appropriate ten- and
20-year demographic projections will be prepared as a basis for future plan-
ning.
5. Environmental Analvsis. An inventory and analysis of special environmental
features and conditions within and around the City will be conducted. This
will encompass all special natural and man-made features which add to the
City's special image and character. These will include geology, topography,
wetlands, flood plains, streams and rivers, flood control levee, soil conditions,
wooded areas, environmentally sensitive areas, airport hazards and impacts,
historic buildings and sites, and distinctive land development patterns or
characteristics.
6. Public Utilities. An analysis will be undertaken of public utility systems
serving the City, including the sanitary sewer system, storm sewer system and
water supply and distribution system. Opportunities and constraints for
utility service within future growth areas will be assessed. Existing service
areas will be identified and likely future requirements and improvements
will be identified as a basis for preliminary land-use planning.
7. Municioal Codes. A review and analysis of various development codes cur-
rently enforced in the community will be undertaken, including the zoning
ordinance, subdivision regulations, building code, maintenance code and
housing ordinance. Existing deficiencies and recommended amendments or
modifications will be identified for review by local officials.
8. Financial Resources. Potential tools for financing community improvements
will be investigated, and the applicable funding alternatives and procedures
for obtaining such funding will be identified. The complete range of pos-
sible resources will be inventoried, including possible federal, state, regional
and local funding sources. This information will permit identification of the
most appropriate funding mechanisms for various improvements.
9. Communitv Design. An inventory of special community design features and
characteristics will be undertaken. In addition to the natural environmental
features listed above, this analysis will encompass historic buildings and
sites, distinctive land development patterns, community focal points, special
Page 14
districts and subareas, land-use edge problems, community entryways, and
the appearance of major streets within the community. Existing conditions
and opportunities for improvement or enhancement will be identified.
End Product: A work paper and supporting graphics summarizing the findings and conclu-
sions of the background in ven tories.
TASK 105: Market Overview Analysis
The purpose of this task is to examine the market potential for selected new development
in growth areas within and around the community. This task is essential to ensure that
proposed plans and development concepts are realistic and workable given current and
projected market conditions. The consultant will conduct a market overview analysis of
Salina's future growth potentials for industrial, commercial and residential uses. This
analysis will include: (a) an overview of the major development trends that have emerged
within Salina during the past 10 to 15 years, and the forces which have affected growth;
(b) an assessment of the patterns and directions of growth currently taking place within
and around the community; and (c) forecasts of the level, timing, and likely distribution of
residential, industrial and commercial activity within the planning area over the next 10 to
15 years. Attention will be focused on single-family and multi-family residential uses, of-
fice and industrial uses, and commercial uses. With regard to commercial development, spe-
cial attention will be given to suburban vs. downtown competitiveness, the retail land-uses,
and future opportunities and constraints.
End Product: Work paper summarizing the results of the market overview analysis, includ-
ing: (a) the economic realities and potentials of the community; (b) projected future growth
potentials and absorption rates by single family and multiple family residential, commer-
cial, office and industrial land-uses; (c) constraints on future growth; and (c) competitive
position within the region.
TASK 106: Synthesis of Needs. Issues and Opportunities
The findings and conclusions derived from previous tasks will be brought together into a
synthesized statement highlighting needs, issues and opportunities. The key findings will
be presented in a manner which will facilitate local review and discussion. It is essential
that agreement be reached on problems and needs before any discussion of plan and
program choices or strategies. This information will lead to a local working conference or
forum on the issues identified.
End Product: Work paper summarizing the key findings and conclusions of the initial phase
of the planning program, including: (a) existing features and conditions; (b) summary of
public participation, expressing the views, interests, issues and opportunities of the com-
munity; (c) assets and advantages; (d) problems and liabilities; and (e) issues and concerns
to be addressed in the planning area.
TASK 107: Community Meetings
Community-wide meetings will be conducted to ensure participation by a broader cross-
section of interests within the community. The purpose of the meetings is to create an in-
formational threshold for all study participants, and to review and evaluate community
needs and opportunities. Those invited will include representatives of businesses,
Page 15
developers, school districts and other agencies and organizations, as well as residents at
large. The purpose will be to discuss preliminary findings and conclusions with diverse in-
terest groups before proceeding to Phase II of the planning program.
End Product: Agreement on issues and opportunities and on the basic directions to be
pursued in Phase II of the Comprehensive Plan.
PHASE II: ALTERNATIVE PLANS AND POLICIES
Phase II will involve the preparation and testing of alternative plans and policies for
Salina and the surrounding area. This will entail two components: (1) alternative concept
plans for future land-use, transportation, public utilities, and community facilities; and (2)
alternative development policies for future growth, improvement and development.
TASK 200: Goals and Objectives
Based on the conclusions of the working conferences in Phase I, a preliminary list of over-
all goals and objectives will be prepared which will translate local feelings regarding the
community into operational statements which can guide and provide direction to planning
activities. The preliminary listing will be reviewed and discussed with City staff, Planning
Commission, and City Board of Commissioners. Refinements and modifications will be
made, and a final list prepared.
End Product: Agreed-upon goals and objectives for the community.
TASK 20 J: Alternative Plan Concepts
Concept plans are broad, overall schemes for future community improvement and develop-
ment. They indicate possible plan solutions and are general rather than specific. They
deal with major planning issues and are meant to illustrate overall approaches to guiding
the functions, form and quality of the community.
Concept plans are usually prepared in pairs to indicate alternative ways of planning future
improvement and development. Two concept plans enable the detailed testing and evalua-
tion of different approaches. Testing and evaluation can facilitate the refinement of plan-
ning concepts and provide the basis for developing final plans and programs.
Two or more alternative concept plans will be prepared for future land-use, transportation,
utility service, and community facilities within Salina's planning area. These plans will
indicate options for long-range actions in various neighborhoods, business and industrial
areas, as well as future growth areas. Concept plans will address basic issues identified
during Phase I of the process and will include alternatives related to: (1) residential den-
sities and dwelling types; (2) location, type and extent of residential, commercial and in-
dustrial development; (3) location and type of community facilities; (4) public utility needs
and implications; (5) protection and preservation of natural resources and historic features;
(6) future growth and annexation; and (7) redevelopment opportunities.
End Product: Graphics and supporting text illustrating and describing alternative plan con-
cepts.
Page 16
TASK 202: General Development Policy Alternatives
This task will set forth alternative development policies, criteria, and standards for each of
the major plan elements, including land-use, transportation, public utilities, and community
facilities. It will also focus on policy choices with respect to growth management, com-
munity image and character, urban form, and quality of life. While set forth as either
policies, criteria, standards or principles; these alternatives will draw upon, be related to,
and be consistent with Comprehensive Plan goals and objectives.
End Product: Graphics and supporting text illustrating and describing development policy
al terna ti ves.
TASK 203: Evaluation of Alternative Plan Concepts
The consultant team will prepare a list of criteria based on goals and objectives and the
results of the Phase I working sessions, for comparing and evaluating the alternative plans
and policies. Utilizing these criteria, which will focus on important physical, economic, so-
cial, environmental, and fiscal considerations, the consultant will prepare a "first-cut"
evaluation of the relative merit and impact of undertaking each alternative. The
consultant's evaluation will not be presented as a recommendation, but rather as a tool for
generating local review and comment. City staff and the project steering committee will
also be requested to conduct their own evaluation, utilizing a similar format. The evalua-
tions and inputs thus described will provide the basis for possible refinements to the plan
concepts.
End Product: Work paper listing the evaluation criteria, explaining the evaluation format,
and summarizing the initial evaluation of the alternative development concepts.
TASK 204: Working Conferences
Working conferences will be conducted to discuss the results of Phase II of the planning
program. The purpose of the conferences will be to review and discuss the preliminary
concept plan, development policy recommendations.
The working conferences will be structured to ensure participation by a broad cross-section
of interests within the community. The purpose of these meetings is to discuss alternative
plans and policies with diverse interest groups before proceeding to Phase III of the plan-
ning program.
End Product: Agreement on preferred plans and development policies.
PHASE III: REFINEMENT OF PLANS AND PROGRAMS
Phase III will involve preparation of final plan recommendations and the final Comprehen-
sive Plan document.
Page 17
TASK 300: Prepare Draft Comprehensive Plan
Based on the results of the working conferences, the consultant will prepare a draft Com-
prehensive Plan document for local review. The preparation of the plan will be coor-
dinated with the work completed by the City and transportation subconsultant. The draft
Plan will include the following sections:
o Introduction, which will describe: (1) the history of the community and back-
ground to the Comprehensive Plan; (2) the overall purpose of the planning
program; (3) the planning process undertaken by the City; and (4) the or-
ganization of the Plan document.
o Executive Summary, which will highlight key long- and short-range planning
and implementation recommendations.
o Plannin2 Framework, which will document existing conditions and future
potentials, with subsections on: (1) regional setting; (2) population; (3)
economic and market potentials; (4) existing land-use; (5) existing building
conditions; (6) existing transportation system; (7) existing utility systems; (8)
existing community facilities and services; (9) existing environmental fea-
tures; and (10) community-wide urban design.
o Goals and Obiectives, which will provide overall focus and direction for
planning recommendations, including: (1) City image and identity; (2)
residential areas; (3) the downtown and other commercial areas; (4) industrial
areas; (5) transportation; (6) community facilities and services; (7) public
utilities; and (8) future growth and development.
o Land-Use Plan, which will document recommendations for improving and
protecting existing land-use areas, compatible new development in selected
locations, and identify areas which are subject to preservation or protection.
Land use mapping will consider the need for refined sub-classes of major
land use ca tegories.
o TransDortation Plan, prepared by the City's transportation subconsultant,
will be coordinated and integrated into the overall plan. It will also include
a section describing the transportation program for the City.
o Community Facilities Plan, which will include recommendations for public
buildings, parks and recreation, schools, and other community facilities and
services.
o Utilities Plan, which will include general improvement plans required for ex-
isting and planned future utility locations. It will identify major capital im-
provements needed by the City in relation to existing areas and future
growth areas, and steps to undertake to realize improvements.
o Community Desi2n, which will describe ways in which the City can improve
and enhance the overall image and appearance of the community through
public sites and buildings, environmental protection, historic preservation,
design guidelines for new private development, the elimination of land-use
edge problems, the provision of new entryway areas, and the improvement of
the appearance of major streets within the community.
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o Imolementation, which will describe the actions required to carry out the
new Plan, including recommendations regarding development controls, capi-
tal improvement programming, potential funding sources and implementation
techniques, and general administration and follow-up to the Plan.
End Product: Draft version of the recommended Comprehensive Plan, including graphics
and draft text illustrating and describing the plan and implementation program.
TASK 301: Working Conference
A working conference will be conducted to discuss the draft Comprehensive Plan. The
purpose of the conference will be to review and discuss plan and policy recommendations
prior to the public hearing. The working conference will be structured to ensure participa-
tion by a broad cross-section of interests within the community.
End Product: Agreement on the draft Comprehensive Plan.
TASK 302: Prepare Final Comprehensive Plan Report
Based on local review and comment, appropriate reVISIons and corrections to the draft
Comprehensive Plan will be made, and the final version of the Plan report will be
prepared. The final Comprehensive Plan will then be carried through the public hearing
process, leading to formal adoption by the City Board of Commissioners.
TASK 303: Prepare "Poster" Plan
Following adoption of the final Plan, the consultant will prepare camera-ready text and
graphics on a 24" x 36" format, highlighting key graphics, policies and other important con-
tent of the Comprehensive Plan. The document, following printing by the City, could be
folded to an 8-1/2" x ll" format and distributed to the public as a "summary format" of the
more detailed Comprehensive Plan Final Report.
This popular format has the great advantage of reducing a complex policy document to a
highlighted version which can be economically distributed on a community-wide basis.
End Product: Original copy of a 24" x 36" format of text and graphics summarizing the Of-
ficial Comprehensive Plan in a "poster" format.
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.. .
A TT ACHMENT B
Hourly Rates
Positions
Partner /Principal
Principal Associate
Senior Associate
Associa te
Clerical and Technical
Range
$125.00 to
$75.00 to
$65.00 to
$40.00 to
$35.00 to
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$140.00
$95.00
$90.00
$65.00
$55.00