Community Theater Alarm
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PROPOSAL NO.
91-9176-01
03-07-91
00331054
S.Simplex
DATE _
CUSTOMER NO.
By and Between
SIMPLEX
and
6206 SW 9TH TERRACE
TOPEKA, KS. 66615
iJ J )7,2 . 0 j'-~ .L
(^O^-e ~
SALINA COMMUNITY CENTER
303 EAST IRON
SALINA, KS. 67401
Services will be provided at the following location(s):
SAME
Simplex shall perform according to the terms and conditions on the pages that are attached and listed
below:
TYPE OF SERVICE:
FIRE ALARM SYSTEM
PREVENTIVE MAINTENANCE
TESTING
PREDICTIVE MAINTENANCE
COMPONENT REPLACEMENT
EMERGENCY SERVICE
PRICE:
ALL FOR THE ANNUAL SUM OF ONE THOUSAND FORTY EIGHT DOLLARS
AND NO/100. ($1,048.00)
DURING THE FIRST YEAR THE PRICE WILL BE $760.00 AS THE
MAJORITY OF EQUIPMENT IS STILL ON WARRANTY.
SERVICES SHALL COMMENCE ON APRIL 2, 1991
The Customer agrees to purchase, and Simplex agrees to provide the services identified in this
Agreement subject to management approval and continuance of credit approval by Simplex. No waiver,
change, or modification of any terms or conditions of this Agreement shall be binding on Simplex unless
made in writing and signed by an officer or authorized manager of Simplex.
SIMPLEX TIME RECORDER CO.
CUSTOMER
By ROBERT L. MCCLENDON, AET
Tille
BRANCH SERVICE MANAGER
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By ~t'~Hi)/~X I _.:, -"~~
v Signature
Title .r5'.tuz Po.;: -e U i ,. fl"c.'~ -.-
APPROVED FOR SIMPLEX
By
Date
.tf".-/ ;Z..../ q /
Title
P.O. Number
Adv-0347-1
-:t'll\tl:::. AND CONDITIONS
GENERAL PROVISIONS
All services under this Agreement will be performed during the normal workmg hours of Simplex's normal working days
unless specifically outlined as a special provision to the agreement.
The Customer will promptly notify Simplex of any malfunction in the system(s) which comes to the Custome(s attention.
It is agreed that. in providing the system or services included in this Agreement. Simplex IS not an insurer, and does not
guarantee that no damage or injury to persons or property will occur.
In the event that the system or any equipment or component thereof is altered, modified, changed, or moved, this
Agreement may be immediately terminated at Simplexs option.
Simplex refers to Simplex Time Recorder Co., a Massachusetts Corporation with Headquarters in Gardner, MA.
CUSTOMER RESPONSIBILITIES:
Customer agrees:
to provide free access to the equipment:
to provide necessary equipment to reach inaccessible equipment and penpheral devices;
to supply suitable electrical service: and
that in the event of an emergency or system failure, reasonable safety precautions will be taken to protect life and
property during the period of time from when Simplex is first notified of the emergency or failure and until such time as
Simplex notifies the Customer that the system is operational or the emergency has cleared.
SIMPLEX RESPONSIBILITIES
Simplex will maintain the System in good working order in accordance with the highest standards of workmanship. This
includes, where applicable, the adjustment and replacement of serviceable parts in the main frame and panels.
PAYMENTS
Payment terms are net cash upon receipt of invoice. All payments for ongoing service will be made in advance of the
period during which service is performed.
Customer agrees to pay all taxes including state or local sales or excise taxes however designated, levied or based on
the service charges pursuant to this Agreement.
TERM OF AGREEMENT
The term of agreement will begin on the date indicated for a term of one year and continue from year to year until
terminated. Either party may terminate this Agreement by giving written notice thirty (30) days prior to the anniversary
date.
WARRANTY
OTHER THAN THE OBLIGATION OF SIMPLEX EXPRESSLY SET FORTH HEREIN, SIMPLEX DISCLAIMS ALL
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. SIMPLEX SHALL NOT BE RESPONSIBLE FOR
INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO DAMAGES ARISING
FROM THE USE OR PERFORMANCE OF THE SYSTEM OR THE lOSS OF USE OF THE SYSTEM.
FORCE MAJEURE
Simplex shall not be responsible for failure to render service due to causes beyond its control including but not limited to
work stoppages, fires, civil disobediences, riots, rebellions, acts of God and similar occurrences.
OTHER
Simplex's responsibility for damage or injury to persons or property that may be caused by or arise through furnishing,
installing, maintaining, servicing, monitoring, or performing or failing to do any of these things, or any other obligation
under this Agreement will be limited to losses proximately caused by Simplex's negligence. IN NO EVENT Will
SIMPLEX BE LIABLE FOR INDIRECT, CONSEQUENTIAL, SPECIAL, SPECULATIVE. OR REMOTE DAMAGES.
S.Simplex
Fire Alarm and
Security System Services
Simplex will test and maintain the Fire Alarm and/or Security Systems described in the attached list
of equipment and/or on the following system drawings:
SEE ATTACHED EQUIPMENT LISTING
SEE SPECIAL PROVISIONS
Preventive Maintenance
Each Preventive Maintenance call will be scheduled by Simplex so that all tasks are performed
using properly trained technicians, and the special tools and instruments required to maintain the
systems at optimum performance.
Tasks include: System performance evaluation, adjustment, calibration, and cleaning of system
components.
After each service call, a service report will be provided to the Customer.
Testing
2
Simplex will perform test(s) per year on initiating devices. Simplex will provide the
Customer with a written report confirming that such tests have been completed.
Predictive Maintenance
Simplex will analyze equipment covered under this Agreement to detect potential failures. If
corrective action is required it will be performed as outlined in this Agreement.
Component Replacement
Simplex will replace or repair failed components and parts that are covered under this Agreement.
Simplex will also repair components that are approaching the failing point.
Emergency Service
All of the above procedures are designed to reduce the requirement for emergency services. If
required, Simplex will provide emergency service to provide minimum system downtime.
Adv-0348-2
TERMS AND CONDITIONS
GENERAL PROVISIONS
This Agreement assumes the system covered to be in maintainable condition. If repairs are found necessary upon initial
inspection, repair charges will be submitted for approval. Should these charges be declined, those non-maintainable items
will be eliminated from the program and the agreement price adjusted accordingly.
It is understood that the repair, replacement, and emergency service provisions apply only to the systems and equipment
covered by this Agreement. Repair or replacement of non-maintainable parts of the system such as, but not limited to,
unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts, is not included under
this Agreement.
Simplex will not reload software, nor make repairs or replacements necessitated by reason of negligence or misuse of the
equipment by others, or caused by lightning, electrical storm. or other violent weather, or by any other cause beyond
Simplex's control except ordinary wear and tear.
This agreement includes and incorporates all of the terms and conditions found on the reverse of coversheet to which this
rider is attached.
EMERGENCY SERVICE EXCLUSION:
Emergency Service does not include travel expense. parts and labor charges required as a result of accident, fire, storm,
water, negligence, misuse, vandalism, power failure, current fluctuations. lightning surges, failure due to non-Simplex
installation, parts, service, attachments. or devices, or any other cause external to the equipment. Emergency Service will
be provided within 24 hrs. of notification Monday thru Friday unless outlined as a special provision to the contract.
PERIPHERAL DEVICES
Any additional peripheral devices, i.e., smoke detectors, heat detectors, manual pull stations, etc., purchased from Simplex
shall be subject at the time of attachment to the system to the terms and conditions of the Agreement. Breach of this
Agreement will result if, in Simplex's sole judgement any peripheral device is attached to the system, interferes with the
proper operation of the system and Customer does not remove or replace such system components upon notice from
Simplex.
S.Simplex
Special
Services/Provisions
THIS AGREEMENT COVERS MAINTENANCE AND COMPONENT REPLACEMENT
ON THE CONTROL PANEL.
SERVICES NOT COVERED UNDER THIS CONTRACT: REPLACEMENT OF
PERIPHERAL DEVICES, BATTERY REPLACEMENT OR SCHEDULED DETECTOR
CLEANING.
Customer:
Simplex:
Adv-0345
Date:
S.Simplex
List of Equipment
" ....
QTY. COMPONENT SERIAL NO. MANUFACTURER DESCRIPTION/LOCATION
1 4002-9101 A29551 SIMPLEX FIRE ALARM CONTROL PANEL
3 2088-9011 D92339 " FAN CTRL RELAY
D92349
D92351
7 2099-9225 " BREAK GLASS STATION
12 2098-9202 " PHOTO SMOKE DETECTORS
2 2098-9649 " DUCT SMK HOUSING
2 2098-9201 " PHOTO SMOKE DETECTORS
6 4903-9101 " AUDIO VISUAL UNIT
6 2901-9838 " HORN
1 2099-9775 " EXPLOSION PRF STATION
1 4208AX " OLD FIRE ALARM PANEL
6 4251-30 " BREAK GLASS STATION
6 4050 F " 12 VAC HORNS
2 4259-40 " PHOTO SMOKE DETECTORS
2 4293-7 " REMOTE TEST
Adv-0346-1
.. Simplex Simplex Time Recorder Co.
.""" Gardner. t.1eaaachueetta 01441 U.SA.
. .
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ACKNOWLEDGEMENT
9112875
B'IlCIM~_
lI_N.lWI
-
_IOIAnKClPI
-
ANNUNCIATOR
\IOL1l\GE
UNUSEDPTS.
ELEVATOR
FIRE RECALL 0 NORM
RECALL. TO AlTERNATE FlOOR
o NORM 0 arv
RECALL TO PRIMARY FLOOR
o NOTE 11
ON/A
MODEL
TYPE
o INCANl 0 OIW'HIC 0 CRT
o Lm 0 IlAOP
o NOTE 11
o N/A
AUX OlNoolP TEST 0 REMOTE FeET
FUNCTIONS 0 CRU SIt 0 REMOTE 10<
o NORM
HVAC
SHUTDOWN
o NOTE 11 0 N/A
AlR HANDlER SHUTDOWN
ELEVAtORS RES1l\RT
FROM FIRE SVC
AlITOMAl1CAU.Y
Oy 0 N
o NORM
o NOTE 11
Oarv
AlRIWO.ERC81
RES1l\RT FROM
SHUTDOWN AlITOMAT1CAU.Y 0 yON
CITY RESPONSE TO ALARM
o NORM 0 NOTE _
CITY RESPONSE TO TROUBLE
OFFICIAL CONTACTED
SPECIAL LIST ANY UNIQUE FUNCTIONS
CONSIDERATIONS - TO BE AWARE OF BEFORE TESTING
1.
TIME OF DAY
o NOTE 11 OUT OF SERVICE N SERVICE
FO. BUS. PHONE NO.lCENTRAl S1lI.TlON 3.
THE FOLLOWING
TRANSPONDERS
FAILED THE TEST
NO. OF XPNDRS TESTED LOCATlON NOTE 11
STATOlS
POIIIIBl SlJ'IllY 'ill.WlE III1E 11 LOCATlON NOTE 11 IEAT ~s
ONORM 2 SIOCE IE1ECI1JlS
CHARGER \Q.1l\GE NOTE _ LOCATlON NOTE 11 3 NfI.N:IATlIlS
ONORM
GROtH) FHJLT NOTE LOCATlON NOTE_ DUCT ~
Oy ON 4 HlINl
BRTERES \IOlJNE NOTE _ LOCATlON NOTE 11 5 8ELl.S
ONORM CHIlES
POINTS TESTED NOTE _ LOCATlON NOTE_
ONORM 6 SI'IINCI.fR SYST
OTHER NOTE 11 LOCATlON NOTE 11 USE CAl1.
7
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M552-1FV 9-88
IF DETAILED TESTING IS REOUIRED - USE CONTINUATION SHEET ADV-0352 9-88
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Simplex Time Recorder Co.
TOPEKA
6206 SW 9TH TERRACE
TOPEKA KS 66615
(913) 272-0862
MAY 25, 1991
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355 0033-1051t
SALI~A COMMU~ITY THEATRE
303 EAST IRON ST~EET
SALINA KS 67lt012632
ATTENTION: ACCOUNTS PAYABLE
y 7-7 -6/~6
4.0
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SUBJECT: INVJI:E DATE
G 81522Z 71t Olt/08/91
'MOUNT REFERENCE
803.70 FINANCE DIRECTOR
7tfO.vo w/-ro.,Y'
TOTAL
803.70 .
OEA~ CUSTOMER:
WE HAVE REVIEWEO THE STATUS OF YOUR ACCOUNT RELATIVE TO YOUR SIMPLEX
SERVICE AGREEHE~T.
THE SIMPLEX FULL COVERAGE SERVICE PROGRAM ALLOWS YOU TO BUDGET YOUR
MAI~TE~A~CE EXPE~SE. AS WELL AS AVOID COSTLY REPAIRS AND INSURE PROPER
JPE~ATION OF YOJR SIMPLEX EQUIPMENT.
IT IS FOR T~ESE REASONS THAT WE URGE YOU TO TAKE ADVANTAGE OF THIS
VALUABLE SERVICE BY SENDING YOUR CHECK TODAY. IF YOU NEED ADDITIONAL
INFORMATION, PLE'SE TELEPHONE:
~S. SHELLEY CARLJW. (913) 272-0862.
SI~:ERELY.
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FRA~K EVERETT
V.P. SERVICE OPE~ATIONS
Oftlces ~ Hepresentatlves in Principal Cities throughout the World
.
Department of Finance
and Admlnlatratlon
Suite 206
300 West Ash Street
P.o. Box 736
Salina. KS 67402-0736
Telephone (913) 827 -9653
Salina
l.A.'iII
AU._EIIlCA an
'Illl'
1..
DIRECTOR OF FINANCE
ROBERT K BILES. CPA
CITY CLERK
.JACQUELINE B SHIEVER. CMC
July 1, 1991
Shelley Carlow
Simplex Time Recorder
6206 SW 9th Terrace
Topeka, KS 66615
Dear Shelley:
It was nice to finally have the opportunity to talk with
you about the Community Theatre alarm system. Please find
enclosed a check in the amount of $807.00 for invoices
81522274 ($760.00) and 31796152 ($47.00). I have deducted
the sales tax as we are tax exempt.
Please have the billing location changed to City of Salina,
Box 736, Salina, KS 67402-0736. All future service on the
system should be authorized by Frank Weinhold or Wayne
Hanson at (913) 823-1928.
Thank you for your help in resolving our questions.
Very truly yours,
c
-~ ~/ ~
p'1~...-A..... .~ ~c?:-
Robert K. Biles
Director of Finance
RKB/sc
cc: Frank Weinhold
MEMBER LEAGUE OF KANSAS MUNICIPAUTIES . NATIONAL LEAGUE OF CInES