1999 Application Summary• Kansas Small Cities Program
Community Development Block Grant
1999 Application Summary
APPLICANT NAME: City of Salina
Contact Person: Roy Dudark
Address: 300 W. Ash, P0, Box 736
City, Zip Salina. KS 67402 -0736
County: Saline
Telephone (785) 826 -7260
Fax: (785) 826-7224
SUBRECIPENT (ON BEHALF OF
APPLICATIONS)
Name: Emergency Aid /Food Bank
Address: 410 W_ Ash
City, Zip: Salina KS 67401
5. Project Type (Mark One):
[ ) Housing Rehab Only
[ ] Housing Rehab/Demolition
[ ) Neighborhood Development
[ X ] Community Facilities
[ ] Water or Sewer
U E JXNE
2. APPLICATION PREPARER
Name: Roy Dudark
Address: 300 W. Ash P.O. Box 736
City, Zip: Salina, KS 67402 -0736
Telephone: (785) 826 -7260
Fax: _(7851 896 -7994
4. CITIZEN PARTICIPATION
Date of Publication: August 9, 1999
Date of Public Hearing: Au gu Lt 16 19 9 9
Name of Newspaper: Salina Journal
• 6. PROJECT DESCRIPTION OF PROPOSED ACTIVITIES
(Be specific: # of houses to be rehabbed, # of blocks paved, LF of sewer line replaced.)
Construct a new buildinR facility for the Salina Emergency Aid /Food Bank
from whicb to conduct their Public service operations for low-to-moderate
income individuals and families.
7. PROPOSED FUNDING
CDBG funds requested in this application ................................... $
Funds to be supplied by other sources: f A Resolution or documentation of Commitment of Funds must be,atttached
Source Contact Person Telephone Am
a) Emer. Aid /Food Bank Amount
_Kathy Jackson (785) 827 -7111 $ 136,000
oust
b) ( > $
C) ( ) $
d) Total funds supplied by other sources ... $ 136,000
...................
e) In -kind amount proposed .................... ..........
f) Total project funding ........................ ......... . ... .. ................. $ .....................$ 460,000
8. PROJECT BENEFIT 9. METHOD OF DETERMINING LMI:
Total persons benefiting: 6169 Census
Total families benefiting: Limited Clintele
24 7 7 Survey
Total LMI persons benefiting: _L,_5_4 If Survey: # of surveys distributed
Percent LMI benefiting: 99 787 # of surveys returned
Sample size
Were both census data and survey data used in
arriving at LMI percentages?
Yes [ ] No[ )
Community Development Block Grant 108
1999 Annual Competition Application
10. TOTAL POPULATION of applicant:: 42.303
[1990 Census]
11. PROGRAM ADMINISTRATION
List previous CDBG projects and percent of completion:
Year Project Type
(1)
(2)
(3)
(4)
STATE REPRESENTATIVE:
(Name): Carol Beggs, Mena Horst, Jerry Ada
(District #): 67, 69, 71
STATE SENATOR:
(Name): Ben Vidrickson
(District #): 24
U.S. CONGRESSMAN:
(Name): Jerry Moran
(District ft 1
.1998
-
Economic Development — Infrastructure
rcal-cuL Uumptete
40
1996
Comprehensive Development
100
Housing
100
1991
HousinR
100
12. PERFORMANCE CAPACITY
Check how the proposed project will be administered:
[ X ] With in -house staff
[ ] With consultant services only
[ ] Hire staff
13. The applicant certifies that the information contained in the application Summary is true and correct and the
document has been duly authorized by the governing body. The applicant agrees that, if approved, this with the
attached certifications will become a part of the agreement for activities and services authorized under the Housing
and Community Development Act of 1974, as amended.
Typed Name and Title of Chief Elected Official
Name: Monte Shadw; ck Title: Mayor
Signature:
Date: August 16, 1999
This application does not represent a binding contract between any parties referenced herein. Any services and /or contracts paid for by funds
applied for herein must be procured according to the requirements of the program.
Community Development Block Grant 109 1999 Annual Competition Application
✓ Must be limited to one page
• Form A - nmmnr�ifs� Norma � ✓ Must be complete
(Include how these needs were determined, including if a formal assessment '� Must include Housing Nyeds
instrument was used - if so, what tool was used ?)
The City of Salina has conducted a comprehensive analysis of its community development and
housing needs.
The city's community development needs were identified in the Salina Comprehensive Plan adopted
in 1992. This plan reviewed population, economic and land use trends, examined the condition of
public facilities, utilities and the major street system, and developed goals, objectives and policies
to guide future development. In order to help ensure that tax dollars are spent wisely, the plan
provides short and long -range recommendations to improve public facilities and infrastructure. Key
capital improvement projects recently completed include: an eastern sanitary sewer interceptor, water
and sewer system improvements, and an upgraded sanitary landfill. Major street and intersection
improvements, new parks and recreation facilities, and drainage enhancements are planned during
the next few years. Potential needs are considered for funding during the annual process of updating
the city's five - year capital improvement program.
Although the city grew 1.1 percent or 460 persons between 1980 and 1990, some areas of the
community continued to experience loss of dwelling units and population. For example, Census
• Tracts 1, 2 & 3 located in northern Salina, lost 230 dwellings and 587 people. While a number of
complex social and economic factors contribute to this situation, some community facility
deficiencies exist. These include unpaved streets, deteriorated curbs and gutters, broken and missing
sidewalks, and undersized water and sewer lines. The city has initiated a neighborhood improvement
program to address these needs. The 1999 budget provides $75,000 for housing rehabilitation,
$30,000 for neighborhood improvements and $25,000 for revitalization tax rebates.
r:
In 1991, a Salina Housing Needs Assessment documented the housing problems being experienced
by low and moderate income households. Between 1980 and 1990, the number of households
increased 6.6% while the housing inventory increased by only 4.2 %. Consequently the vacancy rate
dropped to 6.1% - the fourth lowest in Kansas. A real need exists for homes priced under $50,000.
Some smaller and/or older homes are available at that price but many need extensive rehabilitation
or repair. Despite a low unemployment rate (3.9 %), 1989 income estimates show that 50.1% of
Salina households earned less than 30% of their income to own their homes, including 387 who
experience sever housing cost burdens (pay 50% or more of income). Many of these households are
single mothers, women age 65 or older, or persons with disabilities.
Local housing programs only provide public housing (160 units) or rental assistance (253 certificates
and 34 vouchers). Over 300 households are presently on the waiting list and applicants must wait
up to 1.5 years to receive housing. No local assistance is available for the prospective low - income
homebuyer.
Community Development Block Grant 110
1999 Annual Competition Application
Activity
A. Public Facilities proposed•
1 Building &Contingency
CDBG Funds
Other Funds
Total Cost
Source of
Other Funds
274,000
90,000
Tmittedding
364,000
Foundations
2.
E ui ment
3.
50 , 000
10 , 000
60 , 000
Donors
4.
5. Acquisition, including easements
Land
6. Engineering Design
32,000
10,000:
22,000
32,000
Donors
7. Construction Inspection
8. Architectural Services
9. Other Professional Services*
4,000
500
3,
4 , 000
EA F
Donors
10. Total, Public Facility Activities
324,000
136,000
10,500
25,
460,000
B. Housing Activities:
1. Housing Rehabilitation
(Includes rental units D Yes D No)
2. Demolition
3. Acquisition
4. Relocation
5. New Construction
6. Housing Inspection
7. Total,'Housing Activities
C. Administration:
1. All Administrative Activities
2. Legal **
3. Total, Administration
D. Total, All Activities
324.000
136,000
10,500
25,50C
460,000
* Other professional services are usually engineering additional costs; if not, please explain
** Provide explanation of need of these expenses
Community Development Block Grant 111 1999 Annual Competition Application
•
1) TAXES (Must be completed by all applicants - cities and counties; not applicable to sub -
applicants)
Tax Type Tax Rate
1. Sales cent ity o
2. Property $2.5705
17 tax levy for 1998 per 100 a.v.
3. Electric franchise 3
4. Gas franchise 3
Actual Revenues Received in 1998 or last fiscal year
$ O SSU SG7
5,995,539
328,521
5. 1998 Assessed Valuation: $ 253,933,365
2) USER FEES (Must be completed by all water and/or sewer applicants or subapplicants - whoever
owns the facilities)
(a)
(b)
(c)
Water
Sewer
Description
17,250
16,799
1. Number of current residential users
1 911
1L.879
2. Number of current non - residential users
19 161
18,678
3. Total number of current users (1 +2)
4. (Number of residential users added by this project)
5. * Monthly cost per current user for 5,000 gallons
5,465,566
0. * Total revenues received in 1998 or last completed fiscal
4,690,290
year
* If entire new system is proposed, i.e., these costs and revenues must be provided based on
projections for first year's operation.
Community Development Block Grant
1999 Annual Competition Application
3. BUDGET DATA (Must be completed for all projects by applicant or subapplicant, as applicable.)
Budget for January , 1999 to December , 19 99 . Adopted on August 10, 1998
Month Month Date of Adoption or Latest Amendment
riease insert names or runs, i.e., Koaa, trudge, etc.
* *Plus all investments
1. The above must include only non - restricted funds (restriction must be by previous council or board action). Provide
explanation of any funds included in budget data above that are not useable.
2. Provide explanation of any negative balance.
18. CERTIFICATION
I, Rod Franz , the Director or Finance of City of Salina do hereby
Name Title City, County, District
certify that the information in Blocks 1, 2, and 3 are correct and can be verified by the records of the entity.
Date
Cori ity Development Block Grant
Budget Officer
1,
1999 Annual Competition Applicai..,,,
(b)
(c)
(d)
(e)
(0
*(g)
*(h)
(i)
(a)
General
Water
Sewer
Electric
Gas
Description
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Total
1. Previous year balance **
4,1.68, 106
4,022,046
- - - --
- - - - --
- - - - --
13,945,004
2. Revenues
19,343.87
11,202,200
50,768,602
3. Transfers in from other funds
N/A
N/A
5,869,966
4. Transfers out
N /A_
N[A
5. Expenditures
19,741,62
12,568,244
5.869.966
52,923,387
6. Balance (1+2+3)-(4+5)
* T, -- - re _ I_
3,770,363
2,656,002
- - - --
- - - - --
- - - - --
11,790,219
riease insert names or runs, i.e., Koaa, trudge, etc.
* *Plus all investments
1. The above must include only non - restricted funds (restriction must be by previous council or board action). Provide
explanation of any funds included in budget data above that are not useable.
2. Provide explanation of any negative balance.
18. CERTIFICATION
I, Rod Franz , the Director or Finance of City of Salina do hereby
Name Title City, County, District
certify that the information in Blocks 1, 2, and 3 are correct and can be verified by the records of the entity.
Date
Cori ity Development Block Grant
Budget Officer
1,
1999 Annual Competition Applicai..,,,
. Form D - Ho acing Actiyit1e
N/A
f�
Based on the data of the required application map, complete the following information. (The map
must reflect the numbers on this form, in all categories.)
Target Area:
I • Total number of standard units
2. Total number of moderately deteriorated units (1 -2 major defects)
3. Total number of severely deteriorated units (3 or more major defects)
4. Total number of dilapidated units (not suitable for rehabilitation)
5. Total number of housing units in target area
6. Unoccupied residential units
7. Non - residential units in target area (commercial, religious, etc.)
From Numbers 2 and 3 above, indicate to the best of your knowledge:
is Owner- occupied units
Renter - occupied units
Project Financing: [ J Loans [ ] Other, Explain:
[ ] Deferred Loans
[ ] Grants
Proposed Activities:
I • # units proposed for rehabilitation; average cost/unit $
2• # units to be demolished; average cost/unit $
3. # units proposed for acquisition/relocation; average cost/unit $
4. # units proposed for new construction; average cost/unit $
If rental units are planned to be addressed, have landlords been contacted for possible participation?
Community Development Block Grant 114 1999 Annual Competition Application
71- - _ - - --- - - TS�i��_ ��yilyll'1.�1J1�}1!1�.JJ1FI It
A. Public Facilities Activities
(Same as Project Budget Form)
0b1 Civil Rights Information (all applications)
To document compliance. with Title VI of the: Civil Rights Act of 1964, provide the information in
the space provided below.
The phrase "Minority.;Group" as used herein refers to Black, not of Hispanic Origin, Hispanic (a
person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture
regardless of race), Asian or Pacific Islander, American Indian or Alaskan Native.
1. Total Population of Applicant: 42,303
Number
White
# Persons
# LMI Persons
% LMI '
CDBG Coserson
Number
Female Head
Benefiting
Benefiting
Benefit
Ben., ax
& Contingency
6,169
6,154
Disability
$44.42
.Building
Equipment
6,169
6.154
--99.78
99.7
8.10
3.
3.
38,935
1,500
1,128
52
4.
1 250
6,889
Total CDBG Public Facilities
6,169
6,154
99.781$52.52
0b1 Civil Rights Information (all applications)
To document compliance. with Title VI of the: Civil Rights Act of 1964, provide the information in
the space provided below.
The phrase "Minority.;Group" as used herein refers to Black, not of Hispanic Origin, Hispanic (a
person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture
regardless of race), Asian or Pacific Islander, American Indian or Alaskan Native.
1. Total Population of Applicant: 42,303
Number
White
Number
Black
Number
Hispanic
Number
Asian/Pacific
Number
American
Number
Female Head
Number
Persons with
Islander
Indian
of Household
Disability
38,935
1,500
1,128
52
31
1 250
6,889
2. Total Persons to be Served by Project: 6,169
Number
White
Number
Black
Number
Hispanic
Number
Asian/Pacific
Number
American
Number
Female Head
Number
Persons with
Islander
Indian
of Household
Disability
5,678
218
165
76
31
1 250
1,004
Source of (1) above: 1990 Census
Source of (2) above: Percentage of (1) above
3. Total Number of City /County Employees (Full Time Salaried) the grantee expects to
hire as a result of this Project: 0
Community Development Block Grant 115 1999 Annual Competition Application
• Form F - A�►»Sln— 1 Anati u
N/A
On a er, separate a
p p p , provide narrative for the following items. Please number each item as it
appears here and be as brief but thorough as possible.
1. Neighborhood Description: Provide a description of the general characteristics of the
neighborhood chosen for this project and why it was chosen over others in the community.
Discuss special problems, such as low vacancy rate, high rate of handicapped, elderly,
minorities, female head of households.
2. Housing Activities Proposed: Discuss all housing activities proposed in this application and
the reasons why they were determined to be the most appropriate to address the identified
housing needs in the target area. If rental units are proposed for rehabilitation, discuss efforts
and results made to involve landlords at this point. If other sources of funds or in -kind are
proposed, discuss amounts and status of approval. Attach letters of commitment, if applicable.
3. Innovative Actions: Describe innovative activities proposed in this project which will
compliment the rehabilitation efforts of this project. Examples: Use of other programs, private
financing, innovate construction techniques.
• 4. Code Enforcement: For each of the following types of code enforcement actions, indicate if
the community enforces the code, and the number of violations, permits, zoning, reviews,
performed or issued in the past two years: a. Building Codes; b. Housing Codes; c. Occupancy
Permits; d. Property Maintenance Codes; e. Zoning; f. Other. Also indicate whether the project
is located in the flood plain.
5. Past Actions to Address Needs: Discuss all efforts within the past five years to address the
needs of lower income housing. Such efforts may include statelfederal applications for
assistance, local site development efforts, and others.
6. Relocation: If relocation is planned, discuss the availability of units in the community to
which they can be relocated.
7. New Construction: If new construction is planned, discuss:
Community Development Block Grant 116
1999 ,4nnual Competition Application
Form G - Public Facilities Narratives (for Community Improvements and
Neighborhood development Applications)
1.) Project Need:
The entire proposed project would be to build a new building to house the Salina Emergency
Aid/ Food Bank. It would include an office, waiting room, kitchen, and grocery room, warehouse, and file
storage room, handicapped bathrooms and conference room for needed privacy. The project would
include purchasing equipment, freezer /refrigerator, shelves, forklift and pallet jack needed to carry out the
operations of the Salina Emergency Aid / Food Bank.
We are currently operating out of the basement in Memorial Hall. Access to us is up a ramp through a lobby
to the elevator or down two flights of stairs. There is one handicapped parking place at the side of the building,
2 thirty minutes parking places, and the rest are on the street parking, or, in a parking lot 1/2 block from the
building. By being in the basement and having to use on the street parking we are not easily accessible to the
elderly and handicapped, which includes those of who we serve.
Our volunteers are elderly retired persons, who find it difficult to climb the two flights of stairs to volunteer.
The bathrooms currently are located on the first floor. Again you have to climb the stairs and go down the ramp
to get to the ladies, the men's is located down another flight of stairs.
No state /federal standards are presently violated on a daily basis.
There has been in the past violations when clients who are physically handicapped or elderly cannot reach our
office because of the two flights of stairs they need to descend and ascend when the elevator was out
of order for four months out of twelve. The sewer has twice backed up into our offices, which caused food to
spoil, and increased the health hazards due to unhealthful bacteria. Each time we have to close our offices for
several days to allow the proper clean up. We have work groups, both adult and children, and have had to
cancel because of the sewer gas smell making people ill. This year (1999) is the first year in the last seven years
that we have not had to fight water on the floor due to leaking and damaged pipes in the ceiling.
The project is essential to the LMI population because many of the clients we serve are elderly, handicapped,
disabled, or.low- income families. Many times they have small children and cannot or have a hard time
climbing the two flights of stairs to and from our office. There is an elevator in the building, but as earlier
mentioned it is at times in need of repair. Each Tuesday we see 50 clients (outside our regular clients) that are
either mentally or physically handicapped which are in our representative payee program. Many of these
clients are unable to climb the stairs. During this three -month period that the elevator was not in operation we
were unable to see those clients.
We are a not - for -profit agency that has served the community of Salina for 27 years.
Because we are not - for -profit we rely on the community for support. Traditionally we have always only
petitioned the community for financial support when needed. The City of Salina has housed us in Memorial
Hall for around fifteen years. They do not have another building that would meet the ever - increasing needs of
low- income people in our community. Being housed in the basement with the increased client load, the amount
of food needed on hand to prevent hunger in Salina has caused us to look at a new building.
The building was constructed around the year 1926 or is 73 years old.
In 1998 we helped 2,228 family units, 5702 people and gave out over 123,900 food items. This number would
have been higher if we have operated at full capacity for the full twelve months. For the years of 1997 and 1996
(the years in the survey period) the number of people helped were 5203 family units 12,804 people and gave
out 269,793 food items.
2.) Cause of the Need: The need has been caused by several factors:
I. The physical condition of the building, the fact that the bathrooms are on the first floor, and the
handicapped ones on the second and third floor. Parking is inadequate. There is one handicapped
parking space and two 30- minute parking places. The rest are curbside parking, shared with the
apartment across the street. Several agencies share the building and each has their own set of
clients. Even with the additional parking lot all spaces are full. Directly across from the building is
the employment office and the rest of the block is apartments.
For years, because of budgetary constraints, the maintenance to the building was just patchwork at
best.
2. Typically in other cities our size facility operations are on ground level which allows them to be
handicap accessible; this assures each person in need of assistance can receive it. In the years that
we have had our offices in the basement of Memorial Hall our daily operations have gone from
being open 1/2 day to open a full day schedule, and on call 24 hours a day -seven days a week. Our
food inventory has grown from 10,000 food items a year to over 140,000 items given out to the
community. The food and offices are in a space of only 3500 square feet. Our growth has allowed
us to work in preventing homelessness, feeding the hungry and assisting transient people.
3. In the last three years (the years included in the survey) we have help 18,466 people with housing,
food, medicine, budgeting, homelessness, (rent evictions, and utility disconnects) and act as an
advocate for 50 either physically or mentally disabled clients each week in the community.
3.) Project Strategy:
a. The alternatives considered to address the need would be to stay where we currently are in the basement and
• have a client call ahead to let us know when they were coming. We would then go upstairs and access their
needs. This alternative method was used when the elevator was not working.
Many times the client would sit upstairs waiting for someone to let us know they were there. Once the
information was gathered from the client the worker would then have to go back down the stairs to process
the information. Because of the need to verify all information and make calls to verify it, the time involved
for one client is up to an hour.
When the elevator broke last summer it was determined that we needed to get to a facility that was on
the ground floor. Not only for the clients but to move the large amounts of food that is brought in and
given out to those in need on a yearly basis. Over 123,900 food items were given out in 1998 and stored in a
space of 1500 square feet. We also have a volunteer staff of between 40 to 50, which the majority is senior
citizens. Climbing the steps make it difficult for many to continue to volunteer.
Our operation would become much more efficient if a new, larger building were constructed. The efficiency
of a new building would allow us to service more people, especially the low- income, elderly and handicapped
populations.
b. The in -kind services proposed and the basis of cost:
Because of the amount of food we currently have on hand (one year) the files, office furniture,
shelving, and misc. items it will take at least 10 days of working 8 hours a day with 30 people to move us
from the basement to the new location. Using the cost of volunteer labor to be figured at the same
amount used in the Emergency Shelter Grant at $5.00 a person the in -kind donation of just the
volunteers would be $12,000.00. This figure does not include the vehicles, gas and food needed
to feed those helping with the move. To move 77,000 food items in 1999 (only one half a years)
it took us two days with a flatbed truck, a forty-foot trailer, and five pickup trucks. All items had
• to be hand carried to the basement.
c. We have hired an retired architect to do the preliminary report at a cost of $500.00. He has offered
to donate his services to complete the plans at a value of $3500.
4.) Scope: The CDBG portion of this project will be used to build a new building to house Salina
Emergency Aid / Food Bank.
This will include office space, waiting room for the clients, handicapped bathrooms,
storage, grocery room for immediate distribution, warehouse for later distribution, kitchen for breaking down
food items into smaller quantities, and teaching cooking classes. The CDBG portion of the grant will also be
used to put in the needed plumbing, light fixtures, heating and air conditioning. Also included in the
CDBG portion will be the building foundation. The grant funds will pay to build a new structure both external
roof and walls, plus the interior finishing. Some of the CDBG money will also be use to purchase needed
equipment to allow the Salina Emergency Aid/ Food Bank to operate the new facility. (freezer /refrigerator,
shelving, pallet jack, forklift).
The land to build on will be purchased by local donations and some foundation monies
The time frame for completion of the building by December 31, 2000. We have talked to builders
who believe this is a realistic timeline.
Cost per capita for the number of persons benefiting is $52.52
5.) Discuss assurance of long range financing for operations and maintenance cost:
Maintenance cost should be minimal for the first five years since it will be a new building. We
currently are responsible for the maintenance of the space where we are now, as far at the air -
conditioning, painting, janitorial, electrical, and handrails. We currently carry workman's
compensation insurance, and liability insurance. Most of the maintenance we now need to do is done
by volunteers, community service workers, and what we have contracted to do, is paid for out of our
current budget.
We currently have unrestricted funds in the amount of $700.00 to $800.00 monthly.
These funds can be used the first year to pay for utilities. During that year we will do fund raising and
set up an endowment to help in the firture years to pay for maintenance and utilities. We have a solid
donor base in Salina from which we get our support.
2. The second option will be in the second year to ask for a agreement such as we have now with the City
of Salina to help pay for the utilities as they are currently doing. Benefits include no people sleeping in
the streets, people not going hungry, and no transients panhandling. We provide budgeting, and keep
50 clients each week from being homeless by our Representative Payee Program that allows us to pay
their bills with the money provided by Social Security.
6.) The solution achieved by this project: What long-term effect that is anticipated?
By being housed on ground level both the elderly and those who are physically handicapped will easily access
our service area. Parking will be close and adequate, for both elderly, handicapped and those with small
children.
We will not have the food spoilage and health hazards due to leaking pipes and sewer backup in our office.
Social workers and county health nurses will no longer have to come pick up groceries for those that cannot
make it into our office, because the distance they have to walk to get to our office. Our volunteers (40 to 50
each month) who are mostly retired and elderly will be able to continue to volunteer because we will be on the
ground floor and not have to climb the steep back stairs. Food items (393,700 in the past three years) will be
unloaded into a holding area and not have to be carried up and down the stairs. We are planning enough square
footage in the building so we will be there for many years as the need for our services increased each year.
This increased storage will allow us to serve a greater amount of the population. We anticipate using our
kitchen to teach people how to cook and will be contracting with local agencies that all ready provides Lifeskill
classes to teach grocery shopping, food preparation and making meals nutritious and fun.
Overall, our operations and facility would be cleaner, safer, and much more effective in meeting the needs of
the elderly, handicapped and low- income population we serve.
7.) Discuss acquisition needed for this project. Has any occurred to date.
Land will have to be bought. None has occurred as of yet. We have an option with the landowners to purchase
the land for 32,000.00 if the grant is funded.
A private donor has given us $10,000.00 in December of 1998 to purchase land.
8.) Past efforts to Address needs: There has been no investment to address these needs in the past five
years. In 1995 we helped 4868 people in 1998 we helped 5702 people. The number of food items given
out has gone from 99,532 in 1995 to 139,000 in 1998. We as an agency have also outgrown the building space
in the past few years, because of the number of people that has received aid from us.
9). Other Commitments: Currently we have $10,000.00 that has been given to purchase land.
Because we are a not - for - profit agency we will get the money needed after the grant is funded.
Once we have the grant funded we will be working with the Mabee foundation on a challenge grant
for the rest of the funds needed.
The necessary action needed for the project moving forward once funded will be to complete the
purchase of the land to build on. We will ask for commitments from our donor base, which includes
business, private, foundations, and grants.
r:
Minutes for the August 5, 1999 Emergency Aid / Food
Board of Directors
Special Session
The Board of Directors met on August 5, 1999 to discuss the Maintenance and Operations Resolution
proposed for the CDBG grant. After much discussion Joe Harrison made a motion to adopt the Maintenance and
Operations Resolution as submitted in the grant to CDBG. It was seconded. All board member present and three
by proxy voted in the affirmative and the motion was carried.
MAINTENANCE AND OPERATIONS RESOLUTION
Within our yearly budget we currently have budget amounts for Workman's Compensation, Liability Insurance
and the estimated cost of repairs.
The amount needed for utilities, and building insurance can come from unrestricted funds in our budget of
$750.00 a month or $9,000.00 a year. These funds have been secure each year for the past four years from
work we do for Social Security Administration.
We will also have local support from private donors, churches, businesses, foundations, and grants that
we write. We have been in an active part of the community for 27 years, and have had the community support
for the programs that we provide.
We will be using the first year to set up an endowment to fund these new expenses.
Estimated cost of utilities $ 6,000.00
Estimated cost of Building Insurance $ 3,180.00
Because the building will be new, there are not expected to be any major additional maintenance within
the first few years. This will give us time to get the endowment in place.
2). A second option will be in the second year to engage the City of Salina in discussions to continue the current
arrangement. They would continue to provide the external maintenance and utilities, and we will be
responsible for the internal maintenance.
The Salina Emergency Aid/ Food Bank is benefited by the community and in turn benefits the City of Salina
by providing assistance to the low- income, transients, elderly, and those that are either physically or mentally
disabled.
L2�
Respectively submitted by
Angela Ellis
Salina Emergency Aid/ Food Bank
Treasurer of the Board of Directors
• Emergency Aid/Food Bank
P. O. Box 1482 — Salina, Kansas 67402 -1482
Email foodbank @salhelp.org
A Sign of Hope — To Truly Needy People — Christian caring for the dignity of each person
July 29, 1999
RESULTS OF THE AUDIT OF RECORDS
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
All of the records of the Salina Kansas Emergency Aid/Food Bank were audited by Brenda (staff
member), and Andrea ( Board member). The results are as follows.
For the three year period which the requirements of the grant application are concerned, which were
1996, 1997, and 1998, there were 2250 first time files.
-- In 1996 2606 family units consisting of 6,362 people were helped, and 139,322 food items were given
out.
— In 1997 2,597 family units consisting of 6,442 people were helped and 130,471 food itmes were given
out.
— In 1998 the numbers were down due to the elevator which serviced the basement location for the
EA/FB was broke down limiting accessibility for handicapped individuals. Family units were 2,228
consisting of 5,702 people helped and 123,907 food items given- out.
-- Total families helped in the three year reporting period was 7,431. Total people helped was 18,506.
Total food items given out was 393,700.
The grant requirements asked for statistics that followed the "1999 Poverty Guidelines" for Saline County
. which are enclosed.
1999 Median Family Income
(43400)
Number in family 1 2 3 4 5 6 7 8
30% of Median 9100 10400 11700 13000 14050 15100 16150 17200
Very Low- Income 15200 17350 19550 21700 23450 25150 26900 28650
Low- Income 24300 27800 31250 34700 37500 40250 43050 45850
The total families served annually for the three year reporting period were: 2477.
The number in the 30% of Median Family Income was: 1845 --- 74.49 %_
The number in the Very Low- Income area: 50% 542 — 21.87%
The number in the Low- Income area: 800/0 85 -- 3.47%
The number of families above 80% of the Median Family income were: 5 - -- .22%
The requirements for the purpose of the Community Development Block Grant are that at least 51% of the
clients served by the Emergency Aid/Food Bank be within the Median Family Income.
The statistics show that greater than 99% of the clients served in the three year period of January 1, 1996
to December 31, 1998.
Submitted by Andrea Taylor
Emergency Aid/Food Bank
Board of Directors Secretary
•
Emergency Aid Food Bank
Board of Directors
Special session
July 27, 1999
The Board of Directors held a special meeting for final discussion
concerning the Community Development Block Grant.
There was much discussion concerning land costs, building costs, and the
architect's drawings. A motion was made by Mike Mattson and
seconded by Karen Black to submit to the City of Salina the proposal that
Kathy will draft. In that proposal The Emergency Aid /Food Bank will
submit the Architect's drawing, and the estimated of building costs, and
equipment costs which Kathy has drawn up. All board members present
voted in the affirmative, and the motion was carried. Also included in the
motion was the approval to approach the owners of the vacant lots
north of Gibson's and submit an intent to purchase 3/4 to 1 acre of ground
to build the building on.
Board members present were Don Houston, Mike Mattson, Jay Rexroad,
Joseph Harrison, Karen Black, Mac Steele, John Barber, Joe Stratton,
Charis Combs -Lay, Ron Styles, and Andrea Taylor. Only one member was
absent, being Angela Ellis. Also present was Kathy Jackson, EA /FB
Administrator.
Respectively submitted by
Andrea Taylor
Emergency Aid /Food Bank
Board of Directors Secretary
•
To: Kathy Jackson c/o Salina Emergency Aide Food Bank
From: Laura Miller, ILT with OCCK,Inc.
Subject: Wheelchair accessbility
Date: July 23,1999
OCCK INC.
LINKING PEOPLE TO A REGIONAL REHABILITATION NETWORK
Dear Kathy Jackson and the Emergency Aide Food Bank,
I am writing in reguards to the accessability of your facility. I have a few consumers
whom I know that use the Food Bank Payee program and they are capable of making the walk
and getting into the basement. One of them can walk but uses the elevator to make the trip down
the steps because it is hard for him to take the stair case. The other consumer I work with is
capable of using the steps. My consern is to the folks I work with that are unable to use your
facility because of the inconvience that it is for them to get up the steep ramp and then they are
asily frustrated with the elevator because it is very difficult for them to get onto the elevator and
then get turned around so that they can push the buttons to go down to the basement to receive
the food bank benefits. I am only writing this out of concern for the consumers that I work with
ithat could use some of the services that are provided for them but are unable to, due to the
current situation.
r
•
Thanks for Your time,
Laura Miller,
Independent Living Trainer
OCCK, INC.
CORPORATE OFFICE
1710 W. Schilling Road
Salina,Kansas 67401
(785) 827 -9383
(785) 827 -7051 C Y)
(785) 823 -2015 (FAX)
MAILING ADDRESS
P.O. Box 1160
Salina, Kansas 67402 -1160
REGIONAL OFFICES
220 E. 19th
Concordia, Kansas 66901
(785) 243 -1977 (voice/rrY)
(785) 243 -4524 (FAX)
501 W. 7th
Beloit, Kansas 67420
(785) 738 -5423 (voicerrrY
(785) 738 -3320 (FAX)
Employment Residential Personal Support
e
A A A. K. B A D E R,
ARCHITECT
2137
Re: Proposed Building for
Salina Emergency Aid -Food Bank
Memorial Hall
Salina, Kansas
Kathy Jackson, Director
Salina Emergency Aid -Food Bank
Salina, KS 67401
Dear Kathy:
785 E9113) 823 -3514
—1658 GEM 1AR4 / SALINA, KANSAS 67401
July 30, 1999
I am delivering to you Monday; August 2, 1999 six (6) copies of
Drawings DVIG 073099 -1 and 073099 -2 showing proposed floor plan
and site plan for the above referenced project.
The eatimated cost of the project is as follows:
Site work
21,960
Concrete Parking & Paving
281,191
Landscaping
16,885
Building, including partitions,
ceiling, floor covering, doors,
windows, hardware, and miscellaneous
to make a complete building
170,040
Plumbing
26,000
HVAC
34,170
Electrical lights & wiring & power
26,759
Storm Shelter
14,208
Building cost sub -total
$338,213
Contingency fund
.25,787
Lot
32,000
Fees
4.000
Total estimated cost #400,000
The plans and costs are submitted for review by you and the Board
of Directors, and for s ubmis4ion with the Grant Application. If
you have any questions, or suggestions, please call me. Note that
the plans are preliminary drawings, and contain my Architect and
Engineers license seals.
Very truly yours,
A. K. Bader
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PASS WINDOW
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A. K. BADER, ARCHITECT
Form H - Pre-Selection of Professional Services ontractors
(If any of the following professional services have been selected for this grant application/project, please
complete.)
If any of the above services have been pre - selected, complete the following for each service selected
to date:
1. Number of Proposals received for 1.
2
2.
3.
i
4.
2. Basis of selection documented?
x Yes No
3. Non - selected firms notified in writing?
x Yes No
4. If only one proposal was received on any
of the above, has KDOC &H been notified?
x Yes No
5. If administrator has been pre- selected, has
KDOC &H been contacted to verify
certification?
_ x Yes No
Community Development Block Grant 119 1999 Annual Competition Application.
STATEMENT OF ASSURANCES AND CERTIFICATIONS
The applicant hereby assures and certifies with respect to the grant that:
(1) It possesses legal authority to make a grant submission and to execute a comet
development and housing program. unity
(2) Its governing body has duly adopted or passed as an official act a resolution, motion or similar
action authorizing the person identified as the official representative of the liar
final statement, all understandings and assurances contained therein, and directing the
authorizing the person identified as the official representative of the g and
with the submission of the final statement and to provide such additional as may connection
required.
(3) That prior to submission of. its application to KDOC &H, the grantee has met the
Participation requirements, prepared its application of community development je tivesti
o and
Projected use of funds, and made the application available to the public, as required by Section
104(a)(2) of the Housing and Community Development Act of 1974, as amended, and
implemented at 24 CFR 570.486.
(4) It has developed its final statement (application) of projected use of funds so as to v
maximum feasible priority to activities which benefit low- and moderate - income families or aid
in the prevention or elimination of slums or blight; the final statement (application) of projected
use of funds may also include activities which the grantee certifies are community development needs having a particular urgency because existing gconditi nset pose a oth
serious and immediate threat to the health or welfare of the community, and other financial an
resources are not available. cial
(5) Its chief executive officer or other officer of the grantee approved by KDOC &H'
(a) Consents to assume the status of a responsible federal official under the
Environmental Policy Act of 1969 and other provisions of federal
5 8.1(a); law as specified in 24 National
(b) Is authorized and consents on behalf of the
jurisdiction of the federal courts for the purpose Of enforcmentlof his/hers b responsi litiestas
such an official; and
(6) The grant will be conducted and administered in compliance with the following federal and state
regulations (see Appendix A: Applicable Laws and Regulations):
(a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88 -352), and implementing regulations
issued at 24 CFR Part 1:
Community Development Block Grant 120
1999 Annual Competition Application
(b) Fair Housing Amendments Act of 1988, as amended, administering all programs an
activities relating to housing and community development in a manner to affirmatively '
further fair housing; and will take action to affirmatively further fair housing in the ale or
rental of housing, the financing of housing, and the provision of brokerage services;
(c) Section 109 of the Housing and Community Development Act of 1974, as amended; and the
regulations issued pursuant thereto (24 CFR Section 570.602);
(d) Section 3 of the Housing and Urban Development Act of 1968, as amended; and
implementing regulations at 24 CFR Part 135;
(e) Executive Order 11246, as amended by Executive Orders 11375 and 12086 and
implementing regulations issued at 41 CFR Chapter 60;
(f) Executive Order 11063, as amended by Executive Order 12259 and implementing regulations
at 24 CFR Part 107;
(g) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93 -112), as amended and
implementing regulations when published for effect;
(h) The Age Discrimination Act of 1975, as amended, (Pub. L. 94 -135), and implementing
regulations when published for effect;
(i) The relocation requirements of Title H and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended and the implementing regulations at 24 CFR 570.488;
(j) Antidisplacement and relocation plan requirements of Section 104(d) of Title I, Housing and
Community Development Act of 1974, as amended:
(k) Relocation payment requirements of Section 105(a)(11) of Title I, Housing and Community
Development Act of 1974, as amended.
(1) The labor standards requirements as set forth in 24 CFR 570.603 and HUD regulations issued
to implement such requirements;
(m)Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288
relating to the prevention, control, and abatement of water pollution;
(n) The regulations, policies, guidelines and requirements of OMB Circular Nos. A -87, A -110
and A -122 as they relate to the acceptance and use of federal funds under this federally
assisted program;
(o) The American Disabilities Act (ADA) (P.L. 101 -336: 42 U.S.C. 12101) provides disabled
people access to employment, public accommodations, public services, transportation, and
telecommunications;
Community Development Block Grant 121 1999 Annual Competition Application
• (7) The conflict of interest provisions of 24 CFR 570.489 apply to any person who is an employee,
agent, consultant, officer, or elected official or appointed official of the state, or of a
general local government, or of any designated public agencies, or subrecipients which of
receiving CDBG funds. None of these persons may obtain a financial interest or benefit from the
activity, or have an interest or benefit from the activity, or have an interest in any contract,
subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves
or those with whom they have family or business ties, during their tenure or for one year
thereafter, and that it shall incorporate or cause to be incorporated, in all such contracts or
subcontracts a provision prohibiting such interest pursuant to the purpose of this certification;
(8) It will comply with the provisions of the Hatch Act which limits the olitical ac
employee; ' P activity of
(9) It will give the state, HUD and the Comptroller General or any authorized representative access
to and the right to examine all records, books, papers, or documents related to the grant;
(10) It will comply with the lead paint requirements of 24 CFR Part 35 Subpart B issued
the the Lead -Based Paint Hazard Elimination Act (42 U.S.C. 4801 et seq.). p rsuant to
(11) The local government will not attempt to recover any capital costs of public improvements
assisted in whole or in part with CDBG funds by assessing properties owned and occupied by
low- and moderate - income persons unless: (a) CDBG funds are used to pay the proportion of
such assessment that relates to non CDBG funding or
state that, for the purposes of assessing properties )and occupied d by government
and lmoder the
income persons who are not very low- income, that the local government does not have sufficient
CDBG funds to comply with the provision of (a) above.
(12) It accepts the terms, conditions, selection criteria, and procedures established by this program
description and that it waives any right it may have to challenge the legitimacy and the propriety
of these terms, conditions, criteria, and procedures in the event that its application is not selected
for CDBG funding.
(13)It will comply with the regulations, policies, guidelines and requirements with respect to the
acceptance and use of federal funds for this federally assisted program.
(14) It will comply with all parts of Title I of the Housing and Community Development Act of
1974, as amended, which have not been cited previously as well as with other applicable laws.
The applicant hereby certifies that it will comply with the above stated assurances.
Signature, Chief Elected Official — Mon Shadw;
Name (typed or Printed)
Mayor
Title August 16, 1999
Date
Community Development Block Grant 122
1999 Annual Competition Application