Administrative Brief
COMMISSION INFORMATIONAL MEMORANDUM
October 3, 1980
VOL. 2, NO. 33
ITEMS OF INTEREST
1. As you may have noticed in the press, revenue sharing has not
been renewed by Congress. It is caught up in a cross fire in
the House of Representatives and will not be on the docket
until after the elections. Two problems threaten revenue
sharing. The first is revenue sharing ~entitlement" status.
Once the authorization bill passes, in this case three years,
funds are automatically appropriated. Some Congressmen would
like to remove revenue sharing from its entitlement status, a
very rare status in Congress, and make it subject to the annual
appropriations process. Needless to say, local governments
would prefer to have the comfort of a three year assurance
rather than an annual struggle.
Secondly, some powerful Congressmen are opposed to states par-
ticipating in revenue sharing. They oppose it because many
states have a budget surplus and also several state legislatures
and many state politicians have been leading the "balanced
federal budget" fight. These are powerful issues and since
revenue sharing did not pass prior to the election, its future
is now more uncertain than ever.
The Bicentennial Center and capital equipment are the major
projects paid from revenue sharing. We are developing alter-
natives if revenue sharing does not pass. Hopefully, these
alternatives will not be necessary. We will prepare a memo-
randum for you if revenue sharing does not pass by mid-December.
2. I would be interested to know any travel suggestions or problems
anyone has to the Kansas League of Municipalities meeting in
Wichita. I intend to leave around 11:00 A.M. because I am on
the agenda at 3:30 P.M. and Dick Chesney, City Manager of El
Dorado, and I will discuss what we will do for the 3:30 meeting.
3. Enclosed is a letter from Stan Nelson proposing that the joint
economic council be revived. The first meeting will be held on
October 16 at the Hilton Inn. Unfortunately, I am planning to
be in Kansas City, Kansas on that day; but Bill Harris will attend
in my place and the Mayor will also be present. This is an out-
growth of our recent Focus Session on economic development.
4. Enclosed isa listing of Boards and Commissions appointments to
be made.
CIM - October 3, 1980
Page Two
5. I would like to plan a Focus Session on Thursday, October 23,
at 3:30 P.M., to discuss the question of the water system rates.
I will attempt to have the report from Wilson & Co. to you ahead
of that meeting and Wilson representatives will be present to
discuss the financing of the water system.
ADMINISTRATIVE BRIEFS
1. At the time of the problem with KWU and the Board of Zoning
Appeals concerning parking requirements, we made you aware there
were some in-house problems related to interpretation and ad-
ministration of the zoning ordinance. Dean Boyer and Keith Raw-
lings advise these problems have been resolved and mutually
agreeable procedures for administration have been worked out.
2. Enclosed is a memorandum concerning the maintenance of the trees
located in the downtown business area. I think the memo is self-
explanatory. Does anyone have any questions on this matter?
3. The Recreation Commission operates concession stands at the Indian
Rock Ball Complex, Kenwood Pool, Schilling Ball Complex, and Sunset
Ball Diamond. 1980 receipts were $21,390; expenditures were
$20,685, foranet profit of $704 or approximately 3.3%. The pro-
fits are retained by the Recreation Commission. Some citizens
have one misconception they net big profits. In fact, the only
significant profit was the Kenwood Pool of about $1,835. Both
the Schilling Ball Complex and the Sunset Complex lost money.
4. The 1980 Budget contains funds for some needed capital improve-
ments for the Bicentennial Center - two spotlights, an ice machine,
and additional staging sections. We are planning to purchase them
before the end of the year. They will permit a smoother and more
profitable operation of the Center; and will be paid out of the
1980 Budget and not the proceeds of the bond issue.
5. Enclosed is a schedule of events for the Fall and Winter at the
Bicentennial Center. You will note we have a fairly active pro-
gram planned.
6. The Saline County Sheriff's Mounted Patrol and Rescue Squad is
looking for a site to construct a small building to house their
five pieces of emergency equipment. I have talked to Don Recten-
wald and suggested to him that if they find a site, they should
contact the persons living in the area to see if they have any
objections to this type of activity. At present, we do not have
a site, but expect some decision in the near future.
7. Enclosed are the Administrative Update and the Engineering Update.
CIM - October 3, 1980
Page Three
MONDAY'S MEETING
1. Enclosed are other items on the agenda. If any Commissioner
has any questions or cannot attend the meeting, please contact
me.
Rufus L. Nye
City Manager
RLN:bh
Enclosures: As stated.
SALINA,INCORFORATED
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115 WEST IRON
SA L J N A, K A N S A S 674 0 1
October 2, 1980
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Dan Gei s - Mayor
Rufus Nye - Ci ty Manager
Lauren Gray - Chairman, County Commission
Wesley Moore - County Engineer
Mike Scanlan - Airport Authori ty
Dave Dodge - Kansas Jobs Placement Center
Pat Morgan - Kansas Power 6( Light
Ann Bratton - Education
Gerald Shadwick - Chamber, Ind. Dev. Comm.
Bob Whi tworth - Chamber of Commerce
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Gentlemen:
Recently a small but interested and concerned group of
Salinians met to discuss Salina's future economic development.
Following this a Focus meeting was had wi th the City Commission. As
result of these discussions and meeting, it was the concensus that
there should be better communication and understanding of
government units as well as private sectors in regard to economic
and industrial development and that the Joint Economic Council, or
at least the concept of such Council, should be revived. I am
therefore suggesting that representatives of the same institutions
that made up the original Joint Economic Council meet on Thursday,
October 16, 1980 at Noon, Room 110.at the Hilton Inn for the purpose
of reviving the Joint Economic Councilor whatever other name the
group wants to adopt with a view to broadening communication,
interest and cooperation in industrial development.
I hope that this Noon meeting will fit your respective
schedules, and future meetings can be set at the convenience of the
group. I realize this is fairly short notice, however it is
important that we start moving, and Bob Whitworth will discuss some
of our present prospects and their needs so it is important that all
of you make every effort to be present.
Very truly yours,
C. Stanley Nelson/dk
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October 3, 1980
BOARDS AND COMMISSIONS APPOINTMENTS NEEDING TO BE MADE:
OCTOBER
Salina Tourism/Con-
vention Commis-
sion
(4-yr. terms)
* Bob Diehl
* Pat Guernsey
*Bob Whitworth
Oct. 1, 1980
"
"
"
"
"
"
Appointments still needing to be made:
AUGUST
Grievance Committee
(3-yr. term)
*Rev. James Rhaesa
Aug. 9, 1980
Board of Building
Appeals
(5-yr. term)
#Ron Richmond
Aug. 17, 1980
SEPTEMBER
Housing Authority
(4-yr. term)
+E. L. Bengtson
Sept. 11, 1980
Housing Advisory
& Appeals Bd.
(3-yr. terms)
+Mrs. Melvin Eshelman
+J. Q. Rodriguez
Sept. 15, 1980
I( II "
One more appointment is still needed to the North Central Regional
Planning Commission.
The following need to be appointed to a study committee on the
short term and long te1;II1 needs of the museum (8/18/80):
1 Saline County Historical
Society Member
1 City Staff Member
1 City Commissioner
1 County Commissioner
2 Members At-Large
+ Interested in serving.
* May not be reappointed.
# Not able to contact.
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September 22, 1980
TO: John Estes, Dir. of General Services
Don Jolley, Dir. of Community Services
Dean Boyer, Dir. of Utilities & Engineering
Bob Ash, Parks Superintendent
FROM: Bill Harris, Assistant City Manager
SUBJECT: Maintenance of Ornamental Trees in
the Sidewalk Area of the CBD
Since the matter of maintenance of the sidewalk area adjacent
to the trees has surfaced and on the advice of legal counsel, we
have assumed the responsibility for making necessary repairs. The
question of who has the responsibility for trimming the trees now
has arisen.
I have visited with the City Manager and it is his position
the property owner and/or merchant should take care of any trim-
ming that might' be necessary. In fact, a few of the merchants
have already done some trimming on the trees. The problems which
have been mentioned involve the trees getting up to a size where
they obstruct the view of signs and also interfere with awnings.
As you are aware, the property owner normally is responsible
for maintenance of the sidewalk in front of his property. The
only reason the City accepted the responsibility for repairs of
the sidewalks was to avoid possible liability in the event of per-
sonal injury.
The fact the City had been watering the trees apparently con-
tributed to the settling of the soil, bricks, and concrete~ whereas
at the time the improvements were made, there was no written under-
standing as to who would have the ongoing responsibility for such
maintenance. It is the opinion of legal counsel we should make
the repairs. However, the growth and necessary trimming of the
trees do not pose such a potential liability situation, so that
will be left to the property owner.
BH:bh
.
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October 1, 1980
TO: Rufus L. Nye, City Manager
FROM: Bill Harris, Assistant City Manager
SUBJECT: Administrative Update
1. In accordance with Sec. 22-188, a fee of $1.00 per day per
space has been established for contractors utilizing park-
ing spaces in the CBD for equipment and/or materials in-
volved in construction projects.
2. Chief Robertson and I met with Mike Scanlan and Paul Wall
September 12, 1980, concerning fire suppression service on
the runway. 98% of the calls handled by Station #3 are
runway related.
We advised them in view of other demands confronting the
City in order to provide adequate fire protection service
to the community, we think it is necessary and reasonable
for the Airport Authority to take over the staffing,
equipping, and operation and maintenance of Station #3.
We assured them the City would continue to provide fire
prevention and suppression service to the airport struc-
tures as well as other buildings in the area. A letter
is being prepared on this matter to go to Mr. Scanlan
and Mr. Wall to place the matter on the agenda of the
next Airport Authority meeting scheduled for October 14.
3. An in-service telephone practice session was conducted
September 24 for all clerical and secretarial personnel.
Three one hour sessions were held during the morning. A
film and other material was obtained from Southwestern
Bell. Previously, Southwestern Bell personnel have con-
ducted these types of programs for us. However, they
have discontinued this service so it is up to us to handle
it in house.
The response to the session was favorable. One comment
heard several times was that the clerks thought a similar
program for supervisors and department heads would be
beneficial.
, .
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Administrative Update
Page Two
4. A considerable amount of work and time has been devoted
to developing recommendations for improving the refuse
collection service and operation of the landfill. A
Focus Session on these subjects was held September 25,
1980. The City Attorney is prepar.ing the necessary or-
dinance and bond resolution for consideration at the City
Commission meeting October 20.
5. We are still communicating with Beech Aircraft and Phillips
Engineering concerning alternate fuel system for some of
our vehicles. We learned the Salina Journal has experienced
problems with the Dual Fuel System due to the low BTU rating
of natural gas supplied by KP&L. The company is in the
process of making modifications to compensate for this
factor.
We were also advised by Mr. Bob VanDusen by telephone Sep-
tember 25, 1980 that Beech is in the process of developing
a dual fuel system. So far they have only been able to
offer a single system utilizing liquified methane. The
nearest supplier for liquified methane is located in
Des Moines, Iowa.
6. We are still waiting word on our application to the Federal
Office of Personnel Management for a training grant amounting
to $9,500. We have received proposals from Jack Par.r Asso-
ciates and Dave Hanson to conduct a series of management
level in-service training programs for us. These would in-
volve such subjects as personnel motivation, goal setting,
self-evaluation, etc.
7. We have resumed keeping a tabulation of on-the-job injuries,
causes and time lost.
8. I have asked Municipal Code Corporation, Tallahassee, Florida,
to provide us a revised proposal for a complete update of our
Municipal Code Book. The City Clerk advises we have 90 copies
in use at the present time. I have asked them for a proposal
for providing 125 copies utilizing 6" X 9" pages, the same as
we are currently using. In this way, we will be able to realize
a savings by utilizing the present covers.
We should receive their proposal within the next few days.
Once we give them the go ahead, their work will require approx-
imately 15 months in addition to the time we will spend proofing
material, passing the adopting ordinances, etc. In total, it
appears it could very well require a year and a half or more
for us to complete the project and be using the new books.
PRO J E C T
U P D ATE
October 3, 1980
PROJECT NO. 79-648
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
CHICAGO, BRIDGE & IRON CO.
August 23, 1979
August 10, 1980
$427,300.00
$425,164.00
SCOPE:
This project involves the erection of a new 500,000 gallon
water tower at Fifth Street and Gold Road to serve north
Salina.
DISCUSSION:
Minor electrical work remains uncompleted. Tank has been
placed into service.
PROJECT NO. 79-655
PART I
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT Ar~OUNT:
WORK COMPLETED TO DATE:
STEVENS CONTRACTORS, INC.
November 15, 1979
~~ay 25, 1980
$241,439.50
$228,437.85
SCOPE:
Work includes utility improvements in Meyer and Platten
Subdivisions.
DISCUSSION:
Project has been completed.
-1-
PROJECT NO. 79-658
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT M10UNT:
WORK COMPLETED TO DATE:
St~()KY HILl, INC.
June 5, 1980
January 1, 1981
$336,244.72
$321,753.77
SCOPE:
This project involves the installation of storm sewer pipe
on Ash Street from Tenth Street to Dry Creek.
DISCUSSION:
Pipe laying operations have been completed. Street patching
crews are continuing.
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
PROJECT NO. 80-662
STEVENS CONTRACTORS, INC.
May 15, 1980
July 15, 1980
$17,697.00
$ 0.00
SCOPE:
Work includes the replacement of an overhead 36" 0.0. steel
pipeline at the Water Treatment Plant.
DISCUSSION:
Project is nearly completed.
-2-
PROJECT NO. 80-663
CONTRACTOR:
LETTI NG DATE:
CONTRACT COMPLETION DATE:
CONTRACT M10UNT:
WORK COMPLETED TO DATE:
WILBUR CONSTRUCTION CO.
July 31, 1980
December 5, 1980
$94,490.00
$91,348.20
SCOPE:
Work includes street improvements on Edison Place and on
Westbend Avenue.
DISCUSSION:
Project is nearing completion.
PROJECT NO. 80-665
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
BROWN & BROWN, INC.
June 26, 1980
September 1, 1980
$31,160.00
$32,086.00
SCOPE:
Work includes a 3/4" machine laid seal on various streets
included in the 1980 annual street sealing project.
DISCUSSION:
Project has been completed.
-3-
.
PROJECT NO. 80-666
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT M10UNT:
WORK COMPLETED TO DATE:
BALLOU CONSTRUCTION CO.
June 26, 1980
August 9, 1980
$119,355.20
$109,266.68
SCOPE:
Work includes slurry sealing on various streets included
in the 1980 annual street sealing project.
DISCUSSION:
The contractor has completed approximately 92% of this
project to date and has resumed work this week.
PROJECT NO. 80-667
CONTRACTOR:
LETTI NG DATE:
CONTRACT COMPLETION DATE:
CONTRACT At~OUNT:
WORK COMPLETED TO DATE:
TWIN VALLEY GARDEN CENTER, INC.
August 21, 1980
May 1, 1981
$ 7,795.58
$ 0.00
SCOPE:
This project involves the replacement of trees and shrubs
surrounding the Bicentennial Center.
DISCUSSION:
The landscape contractor listed October 1, 1980 as the
starting date for this project.
-4-
PROJECT NO. 80-668
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
WILBUR CONSTRUCTION CO.
August 21, 1980
October 30, 1980
$961. 00
$ 0.00
SCOPE:
This project involves the construction of a curb sidewalk
adjacent to Lot Six (6), Block One (1), Waters Subdivision.
DISCUSSION:
The contractor will commence work this week on this project.
-5-