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Administrative Brief , COMMISSION INFORMATIONAL MEMORANDUM VOL. 2, NO. 31 ITEMS OF INTEREST September 12, 1980 1. Enclosed is a letter from Mr. Richard Neuman, Librarian, and my reply concerning the 10% Liquor Fund. I have heard, though I have not verified, that library boards are eligible for parti- cipation in this fund. As you know, the City has utilized the money from this source in the General Fund to offset general expenses and to support the parks and recreation program. Any funds given to the Library Board would, of course, require additional taxation on the part of the City. I will talk with Mr. Neuman when we are in the bud- get preparation and the Commission can make a decision as to how to proceed at that time. 2. Enclosed are two memoranda concerning the operation and fees charged for refuse collection and sanitary landfill operations. These memos propose significant changes in our present method of oper- ations and suggest significant increases in fees charged. I would like to propose a Focus Session on these matters for September 25 at 3:30 P.M. Any suggestions or ideas about the time? 3. REMINDER: There will be a Focus Session on September 18 with the Chamber of Commerce and the Chamber's Industrial Development Com- mittee concerning industrial development. That is scheduled for 3:00 P.M. 4. The "final report" is in on the Bicentennial Center. Following is a breakdown of the final costs: Architectural Services Bond Sale & Miscellaneous Expenses Legal Services Inspection Arbitration Settlement and Expense Rental of Storage for Equipment Bicentennial Center Fund Equipment for the Center General Contractor Landscaping Total Cost to Date Bond Issue Balance as of September 9, 1980 $ 270,000 16,790 7,295 113,843 15,168 39,651 15,000 748,118 5,217,900 7,796 $6,451,561 6,500,000 $48,439 CIM - September 12, 1980 Page Two The net result of this is that there is $48,439 available for use at the Bicentennial Center. I suggest this reserve be held and utilized as the Commission sees fit for capital improvements. I think it is important it be used for capital improvements rather than operating purposes because the bond issue was for a capital project - the Bicentennial Center. We will be looking into the possibility of an underground sprinkling system and we will discuss this with you in the near future. 5. A good piece of news on the Bicentennial Center is that the source of the leak during the August 5 downpour has been found and repaired. The contractor left out an approximate 20 foot back splash section for the guttering. The driving rains during that storm forced the water up and into the building. This has been repaired and tested and no leakage has occurred. The area around the skylight has had sporadic leakage. The weep holes built into the skylight frame are the apparent cause. The weep holes serve no useful purpose and will be caulked. I anticipate we will continue to have some minor leakage problems at the Center, but certainly hope that they will not be major. 6. Also on the Bicentennial Center, G. E. Johnson has accepted the settlement I proposed on the landscaping. For this, the City received $5,643.25 deduction on the contract, which will be applied toward Twin Valley's $7,795.58 contract. Thus, at this time all of the contracts on the Bicent~nnial Center are completed. ADMINISTRATIVE BRIEFS 1. Enclosed is the Planning Update. MONDAY'S MEETING 1. In order to facilitate discussion on the proposed Central Mall, I suggest that some ground rules be adopted. We should keep in mind there have already been several hours of public hearings on this matter and the Commission has copies of the minutes of those hearings. I doubt any new hearings by the Commission will add anything significant to the record. As you know, the Commission is not required to hold a public hearing on this matter. The Planning Commission has already held the mandated public hearing. However, it is important that citizens be given an opportunity to express their points of view to the Commission; but that expression does' not need to be repetitious or overly time-consuming. The ground rules I suggest are as follows: ... CIM - September 12, 1980 Page Three 1. At the September 15 meeting that both the proponents and opponents be given one hour to address the Commission. Each speaker would be given three (3) minutes which will be timed by the City Clerk. However, I think the pro- ponents will be well organized and the Mayor may want to allow the proponents to divide their time up among their speakers in any way they wish. The Mayor may also want to point out that hearings have already been held on this matter and the City Commission has the record of those meetings, which they will then study. 2. The Commission may not want to take action on this matter at the September 15 meeting. They may want to set up a future "Focus" Session, perhaps at the next Commission meeting, to discuss it. This is an ordinance and requires two readings. 2. Enclosed are other items on the agenda. If any Commissioner has any questions or cannot attend the meeting, please contact me. Rufus L. Nye City Manager RLN:bh Enclosures: As stated. . ~ q-/2-'~ ... SALINA PUBLIC LIBRARY. P. o. BOX 119 . 301 WEST ELM STREET. SALINA, KANSAS 67401 .913825-4624 RICHARD J. NEUMAN, Librarian September 5, 1980 Don Harrison, City Clerk City of Salina 300 West Ash Salina, Kansas 67401 Dear Don: The Library Board has asked me to make a formal request for the form and timetable needed to apply for possible funds from the private club liquor tax. We have discussed this informally at various Board meetings, and Mayor Geis and the Board thought that they should have a written guideline for consideration in future financial discussions. ~errelY , ~rA-- LIbrarian ~... . CITY OF COMMISSIONERS ClAN s. GelS. MA YCR 'ley '.'1. ">'LLEN <EITH G. JUCi<Ei<S KAREN M. GRAVES MERLE A. ",COGES elT., . COuNTY 6Uli.OiNG ~ J. SOX :46 CITY MANAGaR 'lUFUS L.'lYE ">'REA CODE 913 323-2217 300 WEST ">'SH STI'lEET SALINA. <ANSAS 67401 September 9, 1980 Mr. Richard Neuman, Librarian Salina Public Library P. O. Box 119 Salina, Kansas 67401 Dear Mr. Neuman: Don Harrison forwarded to me your letter of September ~, 1980. The City Commission has adopted a 1981 Budget which allocates all of the funds from the 10% liquor tax. The Library is not included among those allocations. As you are aware, the Salina Library Board has specific statutory taxing authority to support library functions. In the past, we have not supported boards and activities with statutory fund allocations; although, of course, it is possible that that policy could be changed. In this specific case, any requests for use of these should be made during the regular budgetary processes and process for the 1982 Budget will begin in June, 1981. We be happy to discuss this matter with you at that time. funds the will Ve~y truly yours, /1 I i/ / 1/ / .~- ;f.. / /: .,..i~. :; '-.( ~.~ / 1._..[- \. IRufus . L . Ny'e Ci i7y: Manager l ~~! ....... ," f/- f '/-'/ . I '- .~. RLN : bh ../ MEMBER. . . KANSAS L.J!:AGUfi 01"' MUNICIPALITIES. NATIONAL L.EAGUE 01"' CITIES '< PLANNING UPDATE September 12, 1980 Discussion: NEW SUBDIVISION REGULATIONS ANNEXATIONS Discussion: 701 PLAN Discussion: The Planning Commission adopted the subdivision regulations at their January 15, 1980 meeting. The subdivision regulations are now awaiting City Commission action. It is recommended that these be passed and certified to the County Commissioners prior to the Elm Creek Water District being constructed (next spring). It is anticipated that the next unilateral annexation proposal by the City will be in the Marymount Road area. We are investi- gating the possibility of initiating annexation toward the South Industrial Area. The Planning Commission has completed their reviews of the text and map and approved the plan for public hearing. The Public Hearing is scheduled for September 23, 1980 at 7:30 P.M. PLANNING COMMISSION CASES Discussion: Our next two meeting dates and tentative agenda items are shown below: September 16, 1980 Application #Z80-14, filed by V. F. and Dorothy Lundberg, . requesting rezoning of property located in the Southwest Quarter (SW~) of Section 19, Township 14 South, Range 2 West, Saline County, Kansas, from Districts IIRSII and llA-l11 (Residential Suburban and Agricultural) to Districts IIC-311 and llR_l11 (Shopping Center and Single Family Residential) (Located at the northeast corner of Cloud and Ohio inter- section) . Case #M80-12, Discussion of possible morat0rium on rezoning applications not in conformance with the new land use plan. Case #M80-13, Discussion of possible amendment concerning non-conforming structures and signage over pub'l ic, right-of- way. " " PLANNING UPDATE September 12, 1980 Page Two. October 7, 1980 Application #Z80-15, filed by Lakewood Development Ltd., requesting rezoning of all of Lakewood Addition except Lot One (1), Part of Lot Two (2) and Part of Lot. Seven (7), Block One (1); and Lot Fifteen (15), Block Two (2), from IIRSII (Residential Suburban), IIR-211 (Multiple-Family) and 'IR_3" (Multiple-Family) to IIC-511 (Service Commercial), "R-2.511 (Multiple-Family), IIR-2" (Multiple-Family), and IR_3" (Multiple-Family). Application #P.D.D.80-2A, filed by Richard Barlow, requesting approval of Final Planned Development District of Eastridge Addition. Application #P.D.D.80-3A, filed by Ray Burrington, requesting approval of Final Planned Development District of Birch Manor. Case #M80-14, Discussion of proposed qmendment to the zoning ordinance to allow conformance with the recently passed Animal Control Ordinance and to allow IIkennels" in more cOll11lercial districts. BOARD OF ZONING APPEALS Discussion: No applications were filed; therefore, no meeting will be held this month. GRANTS Discussion: We are IIgearing Upll to prepare a pre-application for the HUD Small Cities Block Grant Program. You may recall Salina nar- rowly missed funding last year. We are also submitting applications to the Economic Development Administration (EDA) and the Ozarks Regional Commission (ORC) for funding assistance for development of Salina Incorporated's 160-acre industrial tract south of Westinghouse. The preliminary applications call for $300,000.00 in EDA funding, $100,000.00 from the ORC, and $100,OOO~OO local. These local funds are being secured by the Chamber of Commerce. HERITAGE COMMISSION Discussion: We have been notified that our historic survey grant is to be . -~ PLANNING UPDATE September 12, 1980 Page Three. funded next year (FY 1981) but at a reduced level. We antici- pate meeting with the Kansas Historic Preservation Department this month to start outlining roles and procedures. CITIZENS' ADVISORY COMMITTEE Discussion: The next scheduled meeting date for the Citizens. Advisory Committee is September 25, 1980. The Steering Committee meeting is also scheduled for September 25, 1980. SEWER SEPARATION Amount Budgeted: Estimated Total Cost: Amount Spent/Committed: $413,000.00 395,244.72 199,271. 00 Discussion: Work has progressed on the project to the area between College and North Eleventh Streets. RAILROAD CROSSING REPAIRS Amount Budgeted: Estimated Total Cost: Amount Spent/Committed: $100,000.00 100,000.00 73,210.13 Discussion: We have removed and paved over tracks on East North Street and East Elm. We have also replaced crossings with rubber material at the Santa Fe Railroad crossing on North Ohio Street (2 sets) and the Union Pacific Railroad crossing on East Iron. We are preparing to put in a rubber crossing at one of the Santa Fe Railroad crossings on North Ninth Street. 1980 CENSUS Discussion: It appears that the census count for Salina will be approxi- mately 41,200 to 41,500. The preliminary totals should be released by mid-October.