Administrative Brief
,
COMMISSION INFORMATIONAL MEMORANDUM
VOL. 2, NO. 31
ITEMS OF INTEREST
September 12, 1980
1. Enclosed is a letter from Mr. Richard Neuman, Librarian, and my
reply concerning the 10% Liquor Fund. I have heard, though I
have not verified, that library boards are eligible for parti-
cipation in this fund.
As you know, the City has utilized the money from this source in
the General Fund to offset general expenses and to support the
parks and recreation program. Any funds given to the Library
Board would, of course, require additional taxation on the part
of the City. I will talk with Mr. Neuman when we are in the bud-
get preparation and the Commission can make a decision as to how
to proceed at that time.
2. Enclosed are two memoranda concerning the operation and fees charged
for refuse collection and sanitary landfill operations. These
memos propose significant changes in our present method of oper-
ations and suggest significant increases in fees charged.
I would like to propose a Focus Session on these matters for
September 25 at 3:30 P.M. Any suggestions or ideas about the
time?
3. REMINDER: There will be a Focus Session on September 18 with the
Chamber of Commerce and the Chamber's Industrial Development Com-
mittee concerning industrial development. That is scheduled for
3:00 P.M.
4. The "final report" is in on the Bicentennial Center. Following
is a breakdown of the final costs:
Architectural Services
Bond Sale & Miscellaneous Expenses
Legal Services
Inspection
Arbitration Settlement and Expense
Rental of Storage for Equipment
Bicentennial Center Fund
Equipment for the Center
General Contractor
Landscaping
Total Cost to Date
Bond Issue
Balance as of September 9, 1980
$ 270,000
16,790
7,295
113,843
15,168
39,651
15,000
748,118
5,217,900
7,796
$6,451,561
6,500,000
$48,439
CIM - September 12, 1980
Page Two
The net result of this is that there is $48,439 available for use
at the Bicentennial Center. I suggest this reserve be held and
utilized as the Commission sees fit for capital improvements.
I think it is important it be used for capital improvements rather
than operating purposes because the bond issue was for a capital
project - the Bicentennial Center. We will be looking into the
possibility of an underground sprinkling system and we will discuss
this with you in the near future.
5. A good piece of news on the Bicentennial Center is that the source
of the leak during the August 5 downpour has been found and repaired.
The contractor left out an approximate 20 foot back splash section
for the guttering. The driving rains during that storm forced the
water up and into the building. This has been repaired and tested
and no leakage has occurred.
The area around the skylight has had sporadic leakage. The weep
holes built into the skylight frame are the apparent cause. The
weep holes serve no useful purpose and will be caulked.
I anticipate we will continue to have some minor leakage problems
at the Center, but certainly hope that they will not be major.
6. Also on the Bicentennial Center, G. E. Johnson has accepted the
settlement I proposed on the landscaping. For this, the City
received $5,643.25 deduction on the contract, which will be applied
toward Twin Valley's $7,795.58 contract. Thus, at this time all
of the contracts on the Bicent~nnial Center are completed.
ADMINISTRATIVE BRIEFS
1. Enclosed is the Planning Update.
MONDAY'S MEETING
1. In order to facilitate discussion on the proposed Central Mall,
I suggest that some ground rules be adopted. We should keep in
mind there have already been several hours of public hearings
on this matter and the Commission has copies of the minutes of
those hearings. I doubt any new hearings by the Commission will
add anything significant to the record.
As you know, the Commission is not required to hold a public
hearing on this matter. The Planning Commission has already
held the mandated public hearing. However, it is important
that citizens be given an opportunity to express their points
of view to the Commission; but that expression does' not need to
be repetitious or overly time-consuming.
The ground rules I suggest are as follows:
...
CIM - September 12, 1980
Page Three
1. At the September 15 meeting that both the proponents and
opponents be given one hour to address the Commission.
Each speaker would be given three (3) minutes which will
be timed by the City Clerk. However, I think the pro-
ponents will be well organized and the Mayor may want to
allow the proponents to divide their time up among their
speakers in any way they wish. The Mayor may also want
to point out that hearings have already been held on this
matter and the City Commission has the record of those
meetings, which they will then study.
2. The Commission may not want to take action on this matter
at the September 15 meeting. They may want to set up a
future "Focus" Session, perhaps at the next Commission
meeting, to discuss it. This is an ordinance and requires
two readings.
2. Enclosed are other items on the agenda. If any Commissioner has
any questions or cannot attend the meeting, please contact me.
Rufus L. Nye
City Manager
RLN:bh
Enclosures: As stated.
.
~
q-/2-'~
...
SALINA PUBLIC LIBRARY. P. o. BOX 119 . 301 WEST ELM STREET. SALINA, KANSAS 67401 .913825-4624
RICHARD J. NEUMAN, Librarian
September 5, 1980
Don Harrison, City Clerk
City of Salina
300 West Ash
Salina, Kansas 67401
Dear Don:
The Library Board has asked me to make a formal request for the
form and timetable needed to apply for possible funds from the private
club liquor tax. We have discussed this informally at various Board
meetings, and Mayor Geis and the Board thought that they should have
a written guideline for consideration in future financial discussions.
~errelY ,
~rA--
LIbrarian
~...
.
CITY OF
COMMISSIONERS
ClAN s. GelS. MA YCR
'ley '.'1. ">'LLEN <EITH G. JUCi<Ei<S
KAREN M. GRAVES MERLE A. ",COGES
elT., . COuNTY 6Uli.OiNG
~ J. SOX :46
CITY MANAGaR
'lUFUS L.'lYE
">'REA CODE 913 323-2217
300 WEST ">'SH STI'lEET
SALINA. <ANSAS 67401
September 9, 1980
Mr. Richard Neuman, Librarian
Salina Public Library
P. O. Box 119
Salina, Kansas 67401
Dear Mr. Neuman:
Don Harrison forwarded to me your letter of September ~,
1980. The City Commission has adopted a 1981 Budget which
allocates all of the funds from the 10% liquor tax. The
Library is not included among those allocations.
As you are aware, the Salina Library Board has specific
statutory taxing authority to support library functions.
In the past, we have not supported boards and activities with
statutory fund allocations; although, of course, it is possible
that that policy could be changed.
In this specific case, any requests for use of these
should be made during the regular budgetary processes and
process for the 1982 Budget will begin in June, 1981. We
be happy to discuss this matter with you at that time.
funds
the
will
Ve~y truly yours,
/1 I
i/ /
1/ /
.~- ;f.. /
/: .,..i~. :; '-.(
~.~ / 1._..[- \.
IRufus . L . Ny'e
Ci i7y: Manager
l
~~!
....... ,"
f/-
f '/-'/
. I
'-
.~.
RLN : bh
../
MEMBER. . . KANSAS L.J!:AGUfi 01"' MUNICIPALITIES. NATIONAL L.EAGUE 01"' CITIES
'<
PLANNING UPDATE
September 12, 1980
Discussion:
NEW SUBDIVISION REGULATIONS
ANNEXATIONS
Discussion:
701 PLAN
Discussion:
The Planning Commission adopted the subdivision regulations at
their January 15, 1980 meeting. The subdivision regulations are
now awaiting City Commission action. It is recommended that
these be passed and certified to the County Commissioners prior
to the Elm Creek Water District being constructed (next spring).
It is anticipated that the next unilateral annexation proposal
by the City will be in the Marymount Road area. We are investi-
gating the possibility of initiating annexation toward the
South Industrial Area.
The Planning Commission has completed their reviews of the text
and map and approved the plan for public hearing. The Public
Hearing is scheduled for September 23, 1980 at 7:30 P.M.
PLANNING COMMISSION CASES
Discussion:
Our next two meeting dates and tentative agenda items are shown
below:
September 16, 1980
Application #Z80-14, filed by V. F. and Dorothy Lundberg,
. requesting rezoning of property located in the Southwest
Quarter (SW~) of Section 19, Township 14 South, Range 2
West, Saline County, Kansas, from Districts IIRSII and llA-l11
(Residential Suburban and Agricultural) to Districts IIC-311
and llR_l11 (Shopping Center and Single Family Residential)
(Located at the northeast corner of Cloud and Ohio inter-
section) .
Case #M80-12, Discussion of possible morat0rium on rezoning
applications not in conformance with the new land use plan.
Case #M80-13, Discussion of possible amendment concerning
non-conforming structures and signage over pub'l ic, right-of-
way.
"
"
PLANNING UPDATE
September 12, 1980
Page Two.
October 7, 1980
Application #Z80-15, filed by Lakewood Development Ltd.,
requesting rezoning of all of Lakewood Addition except
Lot One (1), Part of Lot Two (2) and Part of Lot. Seven (7),
Block One (1); and Lot Fifteen (15), Block Two (2), from
IIRSII (Residential Suburban), IIR-211 (Multiple-Family) and
'IR_3" (Multiple-Family) to IIC-511 (Service Commercial),
"R-2.511 (Multiple-Family), IIR-2" (Multiple-Family), and IR_3"
(Multiple-Family).
Application #P.D.D.80-2A, filed by Richard Barlow, requesting
approval of Final Planned Development District of Eastridge
Addition.
Application #P.D.D.80-3A, filed by Ray Burrington, requesting
approval of Final Planned Development District of Birch
Manor.
Case #M80-14, Discussion of proposed qmendment to the zoning
ordinance to allow conformance with the recently passed Animal
Control Ordinance and to allow IIkennels" in more cOll11lercial
districts.
BOARD OF ZONING APPEALS
Discussion:
No applications were filed; therefore, no meeting will be
held this month.
GRANTS
Discussion:
We are IIgearing Upll to prepare a pre-application for the HUD
Small Cities Block Grant Program. You may recall Salina nar-
rowly missed funding last year.
We are also submitting applications to the Economic Development
Administration (EDA) and the Ozarks Regional Commission (ORC)
for funding assistance for development of Salina Incorporated's
160-acre industrial tract south of Westinghouse. The preliminary
applications call for $300,000.00 in EDA funding, $100,000.00
from the ORC, and $100,OOO~OO local. These local funds are
being secured by the Chamber of Commerce.
HERITAGE COMMISSION
Discussion:
We have been notified that our historic survey grant is to be
.
-~
PLANNING UPDATE
September 12, 1980
Page Three.
funded next year (FY 1981) but at a reduced level. We antici-
pate meeting with the Kansas Historic Preservation Department
this month to start outlining roles and procedures.
CITIZENS' ADVISORY COMMITTEE
Discussion:
The next scheduled meeting date for the Citizens. Advisory
Committee is September 25, 1980.
The Steering Committee meeting is also scheduled for
September 25, 1980.
SEWER SEPARATION
Amount Budgeted:
Estimated Total Cost:
Amount Spent/Committed:
$413,000.00
395,244.72
199,271. 00
Discussion:
Work has progressed on the project to the area between College
and North Eleventh Streets.
RAILROAD CROSSING REPAIRS
Amount Budgeted:
Estimated Total Cost:
Amount Spent/Committed:
$100,000.00
100,000.00
73,210.13
Discussion:
We have removed and paved over tracks on East North Street
and East Elm. We have also replaced crossings with rubber
material at the Santa Fe Railroad crossing on North Ohio
Street (2 sets) and the Union Pacific Railroad crossing on
East Iron. We are preparing to put in a rubber crossing at
one of the Santa Fe Railroad crossings on North Ninth Street.
1980 CENSUS
Discussion:
It appears that the census count for Salina will be approxi-
mately 41,200 to 41,500. The preliminary totals should be
released by mid-October.