Administrative Brief
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COMMISSION INFORMATIONAL MEMORANDUM
June 6, 1980
VOL. 2, NO. 19
ITEMS OF ITEREST
1. I met with the Downtown Parking Committee to discuss the Parking
Meter Fund and the future of the on-street and off-street parking
meters in the downtown areas. The Committee concluded, and I agree,
that until the parking meter bonds are paid off in November of 1982,
no unnecessary or costly changes in the parking meter system should
be made.
The Committee will meet again in September to more fully discuss
the future of the parking meters beyond November of 1982.
2. We have invited ?herwood Parks, Director of the Convention and
Visitors' Bureau, to attend and participate in the Focus Session
to be held at the Bicentennial Center June 11 at 3:30 concerning
the future operation of the Center. The enclosed report by Bill
Harris, which includes information provided by Sherry Parks, might
be of some interest.
3. We are planning to place on the agenda for June 23 the question of
sale or not sale of the airport property. We will have a written
recommendation at that time.
4. The latest news is that the Crawford Street Bridge project is
scheduled for bid letting on July 17, 1980. As you are aware, the
funding for street and bridge improvement at the state and national
level is quite unsettled and is subject to change. But according
to State Highway officials, the Salina project is included in those
that are now scheduled for July 17.
ADMINISTRATIVE BRIEFS
1. Enclosed is a letter from Shelby Willis to G. E. Johnson Construc-
tion Company concerning the landscaping at the Bicentennial Center.
You will note that Shelby is recommending that the City complete
the landscaping using our own personnel.
I am extremely reluctant to do this, mostly because of the lack of
City manpower. The Parks and Recreation operation is now short 3
budgeted positions. However, our options are so very limited and,
of course, the appearance of the Bicentennial Center landscaping
is a detriment to the Center and should add to the Center.
I think we should accept Shelby's recommendation and proceed to do
this work on our own. If I do not hear anything from the Commission,
I will proceed to follow Shelby's recommendation.
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CIM - June 6, 1980
Page Two
2. The Engineering Department has been instructed to notify the re-
sponsible railroads to make necessary repairs to the crossings
on E. Elm; also crossings on W. North Street just to the west of
Ninth and east of Tenth Street. If the railroads fail to comply
with the notice, the Street Department will do the work and charge
it to the railroads.
3. Enclosed is the Engineering Update.
MONDAY'S MEETING
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We did not get around to discussing
at the last Pre-Commission meeting.
Larry Bengtson and Dan Hebert to be
direction.
the Drug Paraphernalia Ordinance
Therefore, I am requesting
present on Monday to seek your
2. Enclosed is information on other items on the agenda. If any
Commissioner has any questions or cannot attend the meeting,
please contact me.
Rufus L. Nye
City Manager
RLN:bh
Enclosures: As stated.
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June 6, 1980
TO: Rufus L. Nye, City Manager
FROM: Bill Harris, Assistant City Manager
SUBJECT: Salina Convention and Visitors' Bureau
As you suggested, I visited with Sherry Parks and Bob Whit-
worth on 6/2/80 concerning how the 2% Transient Guest Tax is
being utilized and what results they are seeing. Attached is a
copy of data provided by Sherry, as well as an exchange of corres-
pondence which he had with the Kansas Veterinary Medical Associa-
tion, which serves to illustrate one of the problems they are
encountering particularly when they are trying to attract conven-
tions of more than 300 delegates. This concerns charges for use
of the Bicentennial Center.
Sherry and Bob both stressed the fact that convention goers
like everything under one roof, including their lodging and meeting
facilities. This is a definite obstacle when they are competing
with such places as Wichita and Topeka. However, they attempt to
deal with this problem by emphasizing Salina's central location
and stressing the fact room rates in Salina average at the present
time about $28.00 for a double room. This would compare to $35.00
to $45.00 in Wichita and Topeka. Also, the cost of meals are
generally lower and Salina is small enough where it is easy for
people to get from one location to another (across town in about
10 minute~. So, they win a few and lose a few.
As we had discussed, I believe Sherry can be helpful by par-
ticipating in the upcoming Focus Session on the Bicentennial Center.
Also attached is Resolution #3339, which is Chapter 32A of our
Code Book, providing for the levying of the 2% tax on gross receipts
derived from sleeping accommodations. The City received $69,883
from this tax in 1978; $88,396 in 1979. We had a cash balance in
the fund as of 12/31/79 of $58,228. So far in 1980, we have received
two payments totaling $48,000. A portion of that is taxes collected
in the latter part of 1979. At this rate, we should receive approx-
imately $96,000 in 1980.
June 2, 1980
CONVENTIONS BOOKED SINCE JANUARY I, 1980, IN WHICH THE SALINA CONVENTION AND VISITORS BUREAU WAS INVOLVED:
Organiza t ion ~ I Days I Nights &It. I Delegates Effective Buying Income**
Grand Lodge of Ks. $ 300,000
(Mas ons) 3-81 3 2 600
Ks. Section of Am. Soc.
of Agri. Engineers 10-80 2 1 150 37,500
* K.. Fed. of China
Decora tors 4-82 2 1 300 75,000
* Ks. Oil Marketers Assn. 3-81 3 2 225 112,500
State Firechief's Conv. 5-81 3 2 100 50,000
Ks. Amateur Radio Conv. 5-81 2 1 200 50,000
* State Jaycee Conv. 5-81 3 2 500 250,000
* State American Legion Conv 5-81 3 2 600 300.000
.~ :.2. t. -) f' To ta 1 $ 1,175,000
* Booked into the Bicentennial Center.
** Effective Buying Income i8 estimated by taking I Nights X I Delegates X $50 per day X turn Over factor of 5.
Moat of this i8 new money to the community. We believe our estimates are conservative.
Please note: We are hopeful of getting positive responses this month for 1981 conventions from
The Kansas Association of Broadcasters, The Kansas Press Association and the V.F.W.
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June 2. 1980
Since January 1. 1980. The Salina Convention and Visitors Bureau of the
Salina Area Charnber of Commerce has given auia tance for meetings held
or to be held in &lUna by these organizations:
f
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Kansas Assn. of Retired Teachers
Federated Democratic Womens Clubs
Kansas Amateur Radio Convention
Salina Cha:f. ties League Meeting
Sport. Car Club of America. KC. Region
Woodin Family Reunion
Kanlas ~uare Dance Convention
5 State Camper Convention at Lake Kanapolis
AMA DLstrict 21 Tour
G.I. Forum of Kanaas Convention
Kansas Pharmaci.t. Assn. Convention
State Kiwani. Convention
Beta Sigma Phi'Convention
Jaycee Go Car Dlvis10n Road ~ce
Kansas ~ter well Association
Kansas Medical Assistants Society Meeting
Municipal MaEer Planning Meeting
Knights of Columbus Convention
Kan.as Bankers A.sociation
American ntabetes Association. KS. Affiliate Mtg.
American Lung A8sn of Kansas Convention
Kansa, County Engineers Assn.
Kansas Federated WOmens Club Convention
CIa,s 4-A Ba.ketball Tournament
Civil Defen,e Conference
K-lbps Convention
I.A.P.E.S. Convention
Kansas Parole Officers Assn.
Pride Fall Meeting
1926 CIa.. Reunion
1927 " II
1930 " "
1935 " "
1939 " II
1950 II "
1960 " "
Marymount College Alumni Days
Smoky Hill River Festival
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We sent invitations to schools within a 100 mile radius of Salina a8 well as
IN.Kansa.. We set up tours for schools from Hay.. Enterprise. Elhworth.
McPher.on. Belleville. Tipton. Marquette. Miltonvale. Marion. Delphos.
WAkefield and Claflin.
RESOLUTION NUMBER 333g
A RESOLUTION LEVYING A TRANSIENT GUEST TAX OF TWO PERCENT (2%) UPON THE'
GROSS RECEIPTS DERIVED FROM OR PAID BY TRANSIENT GUESTS FOR SLEEPING ACCOMODATIOi,Si
WITHIN THE CITY OF SALINA FOR THE PROMOTION OF TOURISM AND CONVENTION AND"PROVIDIN
FOR THE APPOINTMENT OF CONVENTION AND TOURISM COMMITTEE.
BE IT RESOLVED by the Governing Body of the City of Sa! ina, Kansas:
Section 1. There is hereby levied a transient guest tax of two percent
(2%) upon the gross receipts derived from or paid by transient guests for
sleeping accomodations, exclusive of charges for indicental services and facilitie ,
in any hotel, motel or tourist court located within the corporate 1 imits of the
City of Salina, Kansas.
Section 2 The tax hereby levied shall be collected, administered and
used in accordance with the provisions of Chapter 93 of the 1977 Session Laws of
Kansas.
Section 3. There is hereby established a committee to be known as the
"Convention and Tourism Committee" to be appointed by the Board of Commissioners.
The committee shall consist of ten (10) members, a majority of which shall be
representatives of businesses coming within the terms of this resolution. In
appointing this committee the Board of Commissioners shall attempt to create a
representative balance of large and small businesses and businesses from the
various geographic areas of the City. The initial appointment to the committee
shall be for terms of one (1), two (2), three (3) and four (4) years and thereafter
all appointments shall be for a term of four (4) years and until the successor
is qualified; provided however, that no person shall serve for more than four
(4) consecutive years.
The duties of said Convention and Tourism Committee shall be to make
recommendations concerning the programs and expenditures for promotion of
convention and tourism from the tax collected pursuant to this resolution.
Section 4. This resolution shall be in full force and effect from and
after October 1,1977.
Adopted by the Board of Commissioners of the City of Salina, Kansas,
and signed by the Mayor this 26th day of
(SEAL)
Septembe r, 1977.
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i ; Keith G. Duckers, Mayor
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Attest:
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D. L. Harrison, City Clerk
lEIGHTOI\ E. FAIRBAIRN. D'IM
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WILliAM F. BRADLEY. D 'j M
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Lawrence. KOlisas 66044
H'RAM H. FAUBION. D.V.M
Vice PresIdent
Box 247
Srrltt"1 Center I-'sn.sos 66C;S7
DONALD E. SEIBEL DVM
~ruste2-ot'~'Jrce
73C South ~
LibercL K01lSCS
ROBERT L NOVAK. DVM
T n.,;st;ze oct - Loree
lost Scr~ngs, ;'0,,505 -:,6850
FRRNK FISHBURN. DVM
Treasurer
31 30 A"cerso;,
Morhottcn, r<arsos ,)6SC2
HOMER CALEY. D.V.M
Executive
227 SOvtt--,;'_;;~d ,:)10(2
1\I'.o('~ottan, Kensos 665C2
Kansas Veterinan~ Medical Associationl Inc.
227 South Wind Place, Manhattan, Kansas 66502
April 22, 1980
Sherwood R. Parks, Director
Salina Convention and Visitors Bureau
Salina Area Chamber of Comrrerce
P.O. Box 596
Salina, Kansas 67401
Dear Mr. Parks:
The Kansas Veterinary r.1edical Association is interested in the
Salina location, however our association just cannot afford
your rental fee.
The location away from motels is also against the selection of
Salina for a Convention Center.
I appreciate hearing from you, but Salina will not be considered
until sorre changes are made.
~~~~
Harrer K. Caley, D.V.M
Executi ve Di rector
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April 23, 1980
Homer K. Caley, D.V.M.
Executive Director
Kansas Veterinary Medical Association, Inc.
227 South Wind Place
Manhattan, Kansas 66502
Dear Dr. Caley:
Thank you very much for your letter of April 22. It is nice of
you to write to let us know your thoughts about Salina as a
convention center.
In this day and age of the energy crunch and the high cost of
fuel, many convention-goers are forsaking the one-roof concept
in order to have a central location, lower motel rates. and easy
accessibility. These are some of the reasons why Salina is more
and more becoming the popular choice for conventions.
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Another reason, of course, is our beautiful new Bicentennial
Center. The cost for this attractive facility (which builds
attendance) can easily be offset by adding $1.00 or $2.00 to
the registration fee. The savings in motel rooms, food costs
and fuel costs can far excee~ this nominal add on to the regist-
ration fee. The latest motel rate schedule is enclosed.
All of Salina's motels are within a few minutes drive of the
Bicentennial Center. Future state conventions booked there
include the Kansas Pharmacists, State Square Dance, Kiwanis,
Beta Sigma Phi, Episcopal Diosecese of Western Kansas, Kansas
Water Well Association, Kansas Physical Therapy Association,
Kansas Funeral Directors, Kansas Oil Marketers Association, and
Kansas Bankers Association.
Our good friend, Dr. Chuck Olson, wants to purs"e the matter
further at your June meeting. We are enclosing some material
which he will want to cover.
With kindest regards, we are
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She wood R. Parks, Director
Salina Convention and Visitors Bureau
SALINA AREA CHAMBER OF COMMERCE
ACCREDITED SRP: mk
eH~"_. OF CQMM(1IC1! en c 1 .
cc: Dr. Chuck Olson
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CONSULTING ENGINEERS · PLANNERS. ARCHITECTS
609 W NORTH ST.. SALINA. KANSAS 67401 . 9131827.3603
6183 THE PASEO. KANSAS CITY. MO. 64110 . 816.363'2696
2501 VINE ST. HAYS. KANSAS 67601 . 913.628.8712
PARTNERS:
ASSOCIATES:
James D. Bucher, PE, AICP, Retired
Shelby K. Winis, PE
Kay C. Bloom, PE
G. HarOld lamfers, PE
Stephen L. Jennings, PE
Ronald A. Williamson, AICP.LA
Raymond E. Lamfers. PE
Raymond L. Voskamp, Jr., AlA
James Ray Flemons. PE
Jon H. Meulengracht, AICP
June 4, 1980
Mark D. Boyer, LS
Gerald H. Memming, PE
Robert K. Lehman
William O. Strait
Keith Lassman
Kenneth J. Turner, LS
George L. Long, PE
SALINA. KANSAS
Mr. Gerald C. Snyder, Project Manager
G.E. Johnson Construction Co., Inc.
P.O. Box 2139
Colorado Springs, Colorado 80901
R E eEl V EOSChaChler, ICP
JUN 05 1980
CITY MANAGER'S OFFICE
Re: Bicentennial Center
Salina, Kansas
Dear Mr. Snyder:
This is a response to your letter a~dressed to Mr. Larry White
dated May 27, 1980, in regard to the landscaping at the Salina Bi-
centennial Center. The landscaping work on this project has been
performed in an untimely, unworkmanlike and unsatisfactory manner
on each occasion that the subcontractor has appeared on the site.
As of this date, one year after substantial completion of the pro-
ject, many items of trees and shrubbery do not meet the requirements
of the Plans and Specifications.
It is our opinion that the Contractor has repeatedly refused
or failed to supply enough properly skilled workmen and proper plant
materials and has repeatedly failed to comply with the Contract
Documents. Therefore, we are hereby recommending to the Owner that
the landscaping portion of your Contract be terminated and that the
Owner take possession of the landscaping as it now exists and finish
the work by the most expedient method.
The Superintendent of Parks in the Salina Parks and Recreation
Department made an inspection of the site and reviewed the Plans
and Specifications for landscaping with Mr. Larry White of our firm.
We requested that this department make a detailed estimate of the
cost of bringing the landscaping on the project into compliance with
the Contract Documents. Today, we received their detailed estimate,
a copy Of_which is attached herewith, indicating that they can finish
the work in compliance with the Contract Documents for the sum of
$5,643.25.
, .
Mr. Gerald C. Snyder, Project Manager
G.E. Johnson Construction Co., Inc.
June 4, 1980
Page 2
It is our recommendation to the Owner that this sum be deducted
from the $7,000.00 being withheld on the Contract for landscaping
and that the remaining amount of $1,357.75 be paid to you as final
settlement for the furnishing of plant materials and for planting
and seeding on the Project.
In regard to references by the subcontractor concerning the
maintenance by the Owner of the plant materials, the Contract Docu-
ments make no requirements on the Owner for maintenance of the land-
scaping. The Contractor's guarantee for providing living plants
after twelve months is not contingent upon any maintenance by the
Owner.
By copy of this letter, we are advising the Owner of our
recommendations in the final settlement of the landscaping on this
Project.
Yours very truly,
BUCHER & WILLIS
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SKW/r
Encl.
cc: Honorable Mayor and City Commissioners
Mr. Rufus Nye, City Manager
Mr. L.O. Bengtson, City Attorney
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823-9141
SALINA, KANSAS 67401
300 WASH
MEMORANDUM TO: Bill Harris, Asst. City Manager
FROM: Don M. Jolley, Director of Community Services
DATE: June 3, 1980
SUBJECT: Replacement of trees and shrubs at Bicentennial
RECEIVED
JUN
o 3 7980
CITY MAN4
, GE/?'S OFFICE
DON M. JOLLEY
SUPERINTENDENT
Center
Attached is our estimate of the cost of replacing trees and
shrubs and the Bicentennial Center. Our average cost per hour for
the man hours listed would be $ 5.45, adding $ 899.25 to the total
cost of the material or $ 5,643.25.
If you have any questions, please let me know.
,
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TO: Don Jolly
FROM: Bob Ash
DATE: June 2, 1980
SUBJECT: Tree Replacement at Salina Bicentennial Center
The following is a list of plant material that needs to be replaced, as
inventoried by Bucher & Willis, plus the cost of purchasing replacment trees
as estimated by a local nursery:
KEY CONMON NAME TOTAL COST
Tl Crimson King Maple 1 $79
T2 Marshall's Ash 2 $94
T3 Shademaster Honey Locust 3 $150
T4 Sunburst Honey Locust 1 $53
T5 Kintucky Coffeetree 1 $39
T6 Sweetgum 7 $315
T7 Red Oak 3 $165
T8 Pin Oak 7 $357
01 Red Bud 1 $22
02 Washington Hawthorn 7 $294
06 Snowcloud Crab 4 $104
07 Kwanzan Cherry 1 $29
08 Weeping Cherry 1 $29
09 Bradford Pear 3 $84
010 Japanese Pagoda tree 1 $41
El Pfitzer Juniper 1 $28
E2 Creeping Andora Juniper 16 $304
E3 Tamarax Juniper 3 $57
E4 Keteleen Juniper 4 $120
E5 Austrian Pine 15 $975
E6 Scotch Pine 26 .. $1690
E7 Dense Yew 1 $33
E8 Hick I s Yew 3 $99
S2 Spreading Cotoneaster 8 $96
S7 Purple leaf Sand Cherry 2 $24
S8 President Grevy Lilac 4 $56
S10 Snowball 1 $13
In addition to the above material, the park department inventoried the following
trees that also need replacement:
T2
T4
T5
T7
T8
03
Marsha11s Ash
Sunburst Honeylocust
Ke~tucky Coffee tree
Sweetgum .
Pin Oak
Amur Maple
Totals
20% discount from nursery
Total plant material cost
1
1
1
1
3
-L.
135
$47
$53
$39
$55
$165
$46
$5755
-1151
$4604
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Additional Material
(135) 2x2--51 stakes
(6) rolls tree wrap
$115
$25
$4744
Total cost for all material
Besides the cost of material the park department would have to perform the
following work to replace the trees:
Transfer material to site
Cut stakes
Remove dead trees
Redig holes and plant new trees
Stake and wrap trees
Construct watering basins
Water trees
Haul away dead trees
I estimate that perform the above work for 135 trees would be 165 manhours.
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PRO J E C T
U P D ATE
June 6, 1980
PROJECT NO. 79-648
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT At~OUNT:
WORK COMPLETED TO DATE:
CHICAGO BRIDGE & IRON CO.
August 23, 1979
245 days
$427,300.00
$396,431.00
SCOPE:
This project involves the erection of a new 500,000 gallon
water tower at Fifth Street and Gold Road to serve north
Salina.
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DISCUSSION:
The steel erection and electrical crew have essentially
completed their work. The painting crew is scheduled to
commence in several weeks.
PROJECT NO. 79-654
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
Sr,10KY HILL, INC.
September 27, 1979
r,1arch 31, 1980
$45,01 0.80
$36,821. 70
SCOPE:
Work includes street improvements on York Avenue and on Francis
Street in East Gardens Addition and Northeast Industrial Park.
DISCUSSION:
Work i~ nearly completed on this project.
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PROJECT NO. 79-655
PART I
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
STEVENS CONTRACTORS, INC.
November 15, 1979
r~ay 25, 1980
$241,439.50
$227,537.85
SCOPE:
Work includes utility improvements in Meyer and Platten
Subdivisions.
DISCUSSIml:
Contractor has completed 95% of the work in Meyer Addition
and in Platten Subdivisions.
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PROJECT NO. 79-655
PART II
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT Ar.10UNT:
WORK COMPLETED TO DATE:
BROWN & BROWN, INC.
November 15, 1979
*240 days
$181,055.00
$ 35,794.00
* After completion of Part I
SCOPE:
Work includes street improvements in Meyer and Platten
Subdivisions.
DISCUSSION:
Contractor has begun to place curb and guttering in both
subdivisions.
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PROJECT NO. 79-656
CONTRACTOR:
LETTING DATE:
CONTRACT COMPLETION DATE:
CONTRACT Ar-10UNT:
WORK COMPLETED TO DATE:
SMOKY HILL, INC.
September 27, 1979
August 7, 1980
$247,501. 00
$195,118.90
SCOPE:
Work includes the installation of a 2011 water line on Crawford
Street from Santa Fe Avenue to Broadway Boulevard.
DISCUSS ION:
Project is nearly completed.
PROJECT NO. 80-659
CONTRACTOR:
LETTING DATE:
CONTRACT COt1PLETION DATE:
CONTRACT AMOUNT:
WORK COMPLETED TO DATE:
BROWN & BROWN, INC.
February 14, 1980
September 1, 1980
$355,275.00
$329,072.60
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SCOPE:
Work includes the asphaltic concrete overlay of all streets
in Fox Run Addition.
DISCUSSION:
Project has been completed.
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