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Administrative Brief .~ \ COMMISSION INFORMATIONAL MEMORANDUM February 22, 1980 VOL. 2, NO.7 ITEMS OF INTEREST 1. The City and the Salina Area Chamber of Commerce will cosponsor a conference on the "Economic Outlook for Salina, Today & Tomorrow - The 1980's." The conference will be held on March 19, 1980 at the Bicentennial Center from 2:00 to 5:00 P.M. Professor Darwin Dai- coff, Economics Professor at the University of Kansas, will be the featured speaker. Panelists will include Rufus Nye, Gerald Shadwick, Lee Haworth, and Stan Nelson. Each panelist will respectively prepare a short speech on City Government, Finance, Real Estate/Construction, and Industrial Development. Mayor Karen Graves and Robert Exline, President of the Chamber of Commerce, will give the introductory remarks and Bill Usher Will serve as the conference moderator. There will be a social hour following the program. Invitations will be mailed to over one thousand Salinans on or about February 27. The Chamber will underwrite all "out of pocket" expenses. 2. The Recreation Commission would like to relocate the baseball and softball facilities from Schilling to the old airport property. I would suggest that if the Commission is interested that we have a Commission Focus session on February 28 and have Don Jolley show us the site. Any comments? 3. The attorneys for the County have filed their briefs in the Supreme Court appeal for the three-mile limit. Now that the briefs have been filed, I expect the Court will make a decision some time within the next six to nine months. 4. Attorney General Robert Stephan has approved the Interlocal Agree- ment between the City and USD #305 concerning the recreation activities. 5. Enclosed is a letter from the Mayor to Wayne C. Christensen, United States Postal Service, concerning comments from the City about the new Main Post Office in Salina. ADMINISTRATIVE BRIEFS 1. False alarms are a continuing problem for any fire department. Modern automatic alarm systems have replaced pranksters as the major cause of false alarms. As noted in the attached memorandum, the Fire Department responded to 107 false alarms caused by fire alarms in 1979. This causes additional wear and tear on manpower and equip- ment. Special attention should be paid to malfunctioning fire alarms. , CIM - February 22, 1980 Page Two According to Chief Robertson, the organizations have shown a good deal of resistance to improving their system. We are now working on the Bicentennial Center's problem. It may be necessary to in- stitute some type of charge for false fire alarms. We are cur- rently looking into this problem. 2. We visited with Assistant Chief of Police Darrell Wilson Wednesday morning concerning the article which appeared in Tuesday's Journal about the problem with marijuana in Salina schools. Darrell reported the department is working with the schools and was involved along with the school administrators in the apprehen- sions which were referred to in the article. However, he points out the school administration wants as little police involvement as possible in school affairs. For some time the Police Department has been giving lectures to students to educate them on the laws and effects of different types of drugs. This program is being phased out because it has not been very effective. There are two main problems: lack of concern on the part of the parents; and lack of a penalty for offenders. The Police Department will soon try a different approach. Rather than talking to the stu- dents, they are going to try to schedule speaking engagements with PTA groups in order to make parents aware of things to watch for, such as ingenious hiding places for marijuana or other narcotics, i.e., soda pop cans with screw-top lids. This is an extremely difficult problem to handle and one which likely will get worse instead of better. Probably the use and abuse of alcoholic beverages is every bit as much, if not more, of a problem than smoking pot. Darrell stated they have leaned on the retail liquor dealers quite heavily and he thinks they have pretty well gotten their attention. As an example, recently a dealer alerted the department of an adult who was buying liquor for young people who were not old enough to buy it for themselves. 3. The second CPR class was completed February 15. In addition to the Emergency Medical Service personnel, we now have trained in- structors in the Fire Department who will be available to conduct other classes. We have had quite a number of our employees express interest in taking the course. We will be scheduling classes for them in the near future. 4. We have received a request from June Garrett, local Director of SRS, for a parking stall for the handicapped near their office, which is situated at the northeast corner of Seventh and Iron. Unless any of you have objections, I will authorize the first parking stall north of Iron Avenue on the east side of Seventh Street to be designated as parking for the handicapped. We will have the Street Department crews cut the curb at the corner and construct a ramp. We should be reimbursed by SRS for the cost . ; CIM - February 22, 1980 Page Three involved in construction of the ramp. This will be primarily for the benefit of SRS clients. The installation of the one ramp could very well bring on several requests for others in the central busi- ness district. This is an item we have asked Planning and Engineering to include in the capital improvement program update since we have them on Santa Fe, but not on the other streets. However, until we do get into it on a wholesale basis, we probably should be in a position to tell people requesting such curb and sidewalk modifications that the SRS did, in fact, reimburse the city for this one. 5. In the CIM dated February 8, we advised you Bob Albers, owner of the building where we have the paper recycling operation, had asked if we would be willing to relinquish our lease prematurely. It expires on January 1, 1981. We started 1979 out with a cash balance of $19,274.52 and ended with a cash balance of $12,425.70, for a loss of $6,848.82 during the year. Not having heard any objections from ,you, we are closing the opera- tion as of Saturday, March 29. We will continue to provide a truck for North Junior High to transport the paper for them to United International Company if they want to continue their periodic paper drives. We will do the same for the League of Women Voters if they decide to have occasional paper drives as they have in the past. Bob Spriggs, manager of the Hutchinson Waste Paper Company and owner of the crushing and baling equipment, has been notified to make arrangements to remove it from the premises. We are in the process of trying to negotiate a sale of the vehicle scales to Bob Albers. If we are unable to receive a reasonable price from him for the scales, we will remove them. We are aware there are some people who feel the City should con- tinue the operation, but it just simply is not feasible. There is a local concern which will buy paper in quantities of a minimum of one ton. This is the United International Company, 2760 Centennial Road. 6. Enclosed you will find the EPA Model Noise Control Ordinance, the St. Louis County Noise Control Code, the Council Bluffs, Iowa, Noise Ordinance, and the Des Moines, Iowa, Noise Ordinance. Commissioners Allen and Geis have shown an interest in this ordi- nance. If the Commission is interested, we will have a person from EPA come out and discuss it with you at a future Commission Focus session. I would appreciate your thoughts and comments. 7. A copy of the Community Development Grantee Performance Report covering CD activities from June 5, 1975 to January 1, 1980 is enclosed. I , CIM - February 22, 1980 Page Four 8. The Salina Arts Commission has been selected by the National Assem- bly of Community Arts Agencies (NACAA) to participate in a profile study of the partnership in the arts among community, state, and national agencies. Salina is one of only thirteen community arts agencies across the nation participating. Bob Mayer, former director of the New York State Arts Council, will conduct the study. He will be in Salina February 28 and 29 for a firsthand view of arts activities, tracing the development of the Arts Commission through the years with emphasis on 1975 - 80. One of his primary areas of interest will be the broad base of funding sources tapped by the various community arts agencies - - - and won't Salina shine! Martha Rhea will attend a seminar, How to Market the Arts, in Minneapolis, Minnesota, February 21 - 23. The seminar is sponsored by the Association of College, University, and Community Arts Administrators (ACUCAA) to help participants develop the right kind of marketing for financial solidarity - - - and survival in the '80s! The seminar consists of intensive sessions with only thirty partici- pants from the mid-west. She received a scholarship to cover par- tial registration fees. 9. The public sales tax forum sponsored by the Salina League of Women Voters will take place in the Community Theatre at 7:30 P.M. on March 13. The program will include an introduction by the League Moderator and presentations by Mayor Graves, the County Appraiser, a represen- tative from the downtown merchants, and a representative from the automobile dealers. A question and answer session will follow the presentations. The League has invited all City Commissioners to serve on the panel and receive questions from the audience. Interested citizens are invited to attend the sales tax forum. 10. Enclosed are the Engineering and Administrative Updates. MONDAY'S MEETING 1. On the Windsor Nursing Home, I have nothing new to report. Mr. McLaughlin is to meet at 1:30 p.m. today (Friday) with Larry Bengtson. We will update you on Monday on what we have learned, if anything. 2. Enclosed is information on other items on the agenda. If any Com- missioner has any questions or cannot attend the meeting, please contact me. Rufus L. Nye City Manager RLN : 1 w Attachments: As stated CITY OF SALINA -. ~~ .~. ~ --!1l~. .~.. ~"I .~ ,q,-",clo \..,. ::,;.;::~~ ~:2::~::--i:":"= COMMISSIONERS KAREN M, GRAVES, MAYOR i10Y 'N, ~LU:N :~EITH G. DUCKERS DAN S, GElS MERLE A HODGES CITY-COUNTY 9UILDING 300 WEST "'-SH STl'lE:T ? 0 aox 746 SALINA KANS~S 67401 CITY MANAGER l'lUFUS L ~YE AREA CODE 913 323,2277 February 20, 1980 Mr. Wayne C. Christensen Realty Management & Acquisition Specialist, Program Manager Real Estate Division Real Estate & Buildings Department United States Postal Service Central Regional Office Chicago, Illinois 60699 Dear Mr. Christensen: This is in response to your request for comments from the City concerning possible location for a proposed new Main Post Office in Salina. Certainly, the Mayor and City Commission are in no position to provide detailed analysis and input on the facility. This, of course, is a responsibility of the u.S. Postal Service. How- ever, the City Commission unanimously supports the relocation of the Main Post Office in the downtown business area. The down- town business area is roughly the area encompassed by a radius of four or five blocks from the intersection of Iron and Santa Fe Streets. The present Post Office facility is located in the downtown area. We believe the location of a new facility in the downtown area will be of immeasurable value toward maintaining a vibrant, economic center for Salina. The specific location should be, of course, decided by the Postal Service. I hope that our comments will help you to reach a decision. If the City of Salina may be of any assistance, please do not hesitate to contact us. Sincerely, ~ Karen M. Graves Mayor KL"1G: RLN : bh cc: City Commissioners Robert Bates Harold Young Wally Storey, Jr. MEMBER, . . KANSAS LEAGUE OF MUNICIPALJTIES . NATIONAL LEAGUe: OF CITIES ~~ ! CITY OF SALINA FIRE DEPARTMENT HEAOQUARTERS 222 weST ELI" SALINA. KANSAS 61'0' February , 11 \.,., 1980 TO: Dave Robertson, Fire Chief FROM: Larry Kenison, Fire Lieutenant SUBJECT: Automatic Fire Alarm Incidents in 1979. FIRE CHIEF DAVE ROBERTSON AREA COOE 913827,0411 Listed below are the automatic fire alarms that the Salina Fire Department responded to in 1979 where no fire was involved. These alarms were either due to malfunctions or they were accidental. Malfunctions: 83 Accidental: 24 TOTAL: 107 Name and Address 1. Bicentennial Center Kenwood Park 2. St. John's Hospital 139 No rth Penn 3. Western Auto Distribution Center R. R. #4 4. Asbury Hospital 400 South Santa Fe 5. Sa 1 i na Imp 1 ement 3637 South 9th 6 . Sa 1 i n a J 0 u rn a 1 333 South 4th 7. '~Jeeks, Inc. 505 South Santa Fe 8. Lee Company 1648 West Magnolia Road 9. St. John's Lutheran Church 302 South 7th 10. McCune Paper Company 254 North Santa Fe 11. National Bank of America 100 South Santa Fe No. of Incidents 16 Time of Apparatus on Incident 3 hrs. 55 mins. 13 3 hrs. 18 mins. 9 2 hrs. 13 mins. 8 2 hrs. 21 mins. 8 3 hrs. 06 mins. 7 2 hrs. 07 mins. 6 1 hrs. 12 mins. 5 1 hrs. 16 mins 5 1 hrs. 32 mins. 4 48 mins. 4 49 mins. MEMBER, . : KANSAS L.E:AGUE OF MUNICIPALITIES - NATIONAL LEAGUE OF CITIES ~~an Hours on Incident 20 hrs. 39 mins. 31 hrs. 54 mins. 11 hrs. 15 mins. 21 hrs. 24 mins. 12 hrs. 08 mins. 10 hrs. 02 mins. 8 hrs. 18 mins. 6 hrs. 16 mins. 6 h rs. 21 m ins. 4 hrs. 40 mins. 3 hrs. 09 mins. ~. Automatic Fire Alarm Incidents in 1979 February 14, 1980 Page #2 12. Big John's 4 1 hrs. 38 mins. 13 hrs. 57 mins. 621 Westport Boulevard 13. Cisco Farm Equipment 4 1 hrs. 7 hrs. 10 mins. 601 South Broadway 14. Crestwood, Inc. 3 47 mins. 5 hrs. 13 mins. South Industrial Area 15. Global Van Lines 3 1 hrs. 44 mins. 9 hrs. 13 mins. 411 West Lincoln 16. Austin Transfer 2 20 mins. 2 hrs. 22 mins. 1012 West North 17. Marymount College 1 35 mins. 1 hrs. 45 mins. East Iron & Marymount Road 18. A.D.M. Truck Garage 1 8 mins. 1 hrs. 19 mins. 330 North 9th 19. Livengood Transmission 1 25 mins. 3 hrs. 02 mins. 1705 South 9th 20. Salina Country Club 1 8 mins. 1 hrs. 44 mins. East Country Club Road 2l. Gibson's Discount Store 1 10 mins. 1 hrs. 21 mins. 321 South Broadway 22. Richardson Transfer 1 7 mins. 28 mins. 246 North 5th TOTALS 107 29 hrs. 39 mins. 183 hrs. 40 mins. - ". PRO J E C T U P D ATE February 15, 1980 PROJECT NO. 79-648 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT A~10UNT: WORK COMPLETED TO DATE: CHICAGO BRIDGE & IRON CO. August 23, 1979 245 days $427,300.00 $ 0.00 SCOPE: This project involves the erection of a new 500,000 gallon water tower to serve north Salina. DISCUSS ION: Foundation work has been completed. Steel erection crews have not been scheduled until March. PROJECT NO. 79-654 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: SMOKY HILL, INC. September 27, 1979 March 31, 1980 $45,010.80 $ 1,215.00 SCOPE: Work includes street improvements in East Gardens Addition and Northeast Industrial Park. DISCUSSION: Contractor completed the utility phase this week. .; PROJECT NO. 79-655 PART I CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT Ai~OUNT: WORK COMPLETED TO DATE: STEVENS CONTRACTORS, INC. November 15, 1979 May 25, 1980 $241,439.50 $ 45,410.20 SCOPE: Work includes utility improvements in Meyer and Platten Subdivisions. DISCUSSION: Project is completed in Platten Subdivision. Contractor has commenced work in Meyer Addition. PROJECT NO. 79-655 P ART II CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT AMOUNT: WORK COMPLETED TO DATE: BROWN & BROWN, INC. November 15, 1979 *240 days $181,055.00 $ 0.00 * After completion of Part I SCOPE: Work includes street improvements in Meyer and Platten Subdivisions. DISCUSSION: Contractor has listed April 1, 1980 as the starting date. 2 -' PROJECT NO. 79-656 CONTRACTOR: LETTING DATE: CONTRACT COMPLETION DATE: CONTRACT At~OUNT: WORK COMPLETED TO DATE: Sr~OKY HILL, INC. September 27, 1979 August 7, 1980 $247,501 .00 $ 23,809.63 SCOPE: Work includes the installation of a 20" water line on Crawford Street from Santa Fe Avenue to Broadway Boulevard. DISCUSSION: Contractor has scheduled work to commence in early March. Piping and valves are stored on the project. 3 . . To: Rufus L. Nye, City Manager From: Bill Harris, Assistant City Manager Subject: Administrative Projects Date: February 22, 1980 1. Mickey Yerger reported to me on February 20 he is attempting to enroll Bruce Bull, Maintenance Supervisor for the Bicen- tennial Center, in a GE Service School to be held in Tyler, Texas, for one week beginning March 6. If they are unable to get him into that school, they will enroll him in a class sometime in May. The school will deal with the heating and air handling equipment in the center. 2. As you instructed, I contacted the Chief of Police in Lawrence concerning the tele-serv reporting system which they are using. The Chief sent me a copy of some information they have com- piled on the system. I forwarded it to ,Chief Woody, asked him to look it over, and give us his views and recommendation as to its applicability for Salina. 3. I plan to arrange a meeting of representatives of the different alcohol and drug abuse agencies sometime next week to begin work on developing recommendations for use of the $70,000 +/- from the 10% Alcohol Tax. While we are working on it, I think we should also try to project needs and possible utilization of the funds into 1981. Rusty Myers has been designated the repre- sentative for USD #305 to serve on the Alcohol Advisory Fund Committee created by Resolution #80-3473. This first meeting with the representatives of the various agencies involved in these types of programs will be for the purpose of getting some of the preliminary work out of the way and compiling in- formation for the Advisory Committee to utilize in developing recommendations for the City Commission. 4. I have been in touch with the Phillips Engineering Firm of Clearwater, Florida, concerning the dual fuel system for motor vehicles. This is the firm which the Salina Journal worked with concerning their fleet. We will be providing the firm with certain information concerning our vehicles which they requested in order to develop an analysis and make a preliminary report to us. Information has been compiled in handwritten form and as soon as we can get it typed, we will mail it to them. They will then be able to advise us as to which vehicles can be fueled overnight by what is referred to as the slow- fill process, which ones will have to be equipped for quick- fill, cost estimates for vehicle conversion kits, compressors, and storage facilities, as well as a cost comparison of oper- ating on gasoline versus compressed natural gas. ~ . Rufus L. Nye, City Manager February 22, 1980 Page -2- 5. The material for the 1979 Annual Report has been turned over to the Salina Journal. Target date for publication is Sunday, March 2. 6. The city is investigating the possibility of participating in the Employee's Assistance Program, a program managed by the Business and Industry Division of the Central Kansas Foundation. Basically, the Employee's Assistance Program offers counseling and evaluation services for an employee with living problems; i.e., physical, mental, emotional, alcohol, drug, spiritual. The Employee's Assistance Program will also help train super- visors to spot the personal problems of their employees. These services are available to any employee on a volunteer basis. The Employee's Assistance Program is a seven hour evaluation and counseling program. First, an employee and/or the family participates in a two hour intake and evaluation session. When a diagnosis has been made, the employee and/or the family participate in four to five hours of counseling. A counseling session will be held once a week and will last one hour. The city contract with the Central Kansas Foundation will pro- vide for seven hours of evaluation and counseling. The cost of any additional counseling is born by the employee or Blue Cross - Blue Shield. The cost to the city for participation in the Employee's Assis- tance Program has not yet been determined. We should have a cost figure in approximately two weeks.