8.7 Award 2006 Arterial Street Sidewalk ImpCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
08/21/2006 4:00 P.M.
APPROVED FOR
AGENDA SECTION ORIGINATING DEPARTMENT:
NO: 8 AGENDA:
DEPARTMENT OF PUBLIC WORKS
ITEM
NO. 7
BY:
BY: Brad Johnson
Page 1
ITEM:
Award of contract for the 2006 Arterial Street Sidewalk Improvements, Project No. 06-1573.
BACKGROUND:
The asphalt arterial sidewalks project is a component of the 2006 Sidewalks and Ramps Program.
This category is for the construction of missing pieces of sidewalk along arterial and collector streets
that connect sidewalks on either side or connect neighborhoods to other sidewalk systems. There
were two (2) locations included in this year’s program: 1) Ray Avenue from Gail Drive to Drainage
Ditch, 2) Crawford Avenue from Fairdale Road to Markley Road.
Bids were received for this project on Tuesday, August 15, 2006 as follows:
Bidder Bid Schedule
Davis Concrete Construction,September 1, 2006 -
$ 43,935.75
Bennington, Kansas October 31, 2006
Pavers Inc., September 1, 2006 -
$ 58,675.00
Salina, Kansas October 31, 2006
PARGA Construction, September 1, 2006 -
$ 59,286.25
Newton, Kansas October 31, 2006
Smoky Hill, LLC, September 1, 2006 -
$ 76,866.50
Salina, Kansas October 31, 2006
Engineers Estimate$52,355.50
An issue was discovered at the bid opening whereas Davis Concrete Construction had not submitted
a bid bond with their bid which is a requirement per the bid documents. Staff has since received a
cashier’s check which is an acceptable form of bid security. Due to the discrepancy between the
lowest bidder and second lowest bidder and the fact that the low bidder wa s the only bid below the
engineer’s estimate, staff is recommending award of the bid to Davis Concrete Construction. Staff has
contacted the next lowest bidder to discuss staffs intention to recommend award of contract to Davis
Concrete Construction, and they were amenable to the solution when considering the alternative
which was to reject all bids and rebid the project. The invitation for bids includes a clause that states
“The City of Salina, Kansas, reserves the right to reject any or all proposals and to waive any
irregularities therein”, which al lowed staff to make the determination to proceed with this
recommendation.
FISCAL NOTE:
The 2006 Budget allocates $150,000 in special gas tax funds for the 2006 Sidewalks and Ramps
Program, including $50,000 for the Arterial Sidewalks Program.
RECOMMENDATION:
It is recommended that the City Co mmission award the contract for t he Arterial Street Sidewalk
Improvements Project, Project No. 06-1573, to Davis Concrete Construction, in the amount of
$43,935.75.
City of Salina 2006 Sub-CIP8/17/2006
SIDEWALK & RAMPS
EstimatedYTD/Bid
Proj. #
FundDept/Div.DescriptionCostCostDifferenceNotes
Gas TaxPW - GS06-1573Arterial Sidewalks$50,000$43,936$6,064
Gas TaxPW - GS06-1574ADA Ramps$100,000.00$40,603$59,397
BUDGET:150,000.00$ TOTAL GAS TAX:150,000.00$ $84,53965,461.00$
TOTAL BUDGET:$150,000
ESTIMATED COST TOTAL:$150,000
YTD/BID COST TOTAL:
$84,539
$65,461
REMAINING BUDGET:
Arterial Sidewalks:
Ray Avenue - Gail to Berkeley3,500.00$
Crawford Street - Fairdale to Markley35,000.00$
Undesignated11,500.00$
Total:$ 50,000.00
Future Projects:
Schilling Road - 9th Street to Caywood Drive50,000.00$
Ohio Street - Lakewood Circle to North Street18,000.00$
North Street - Lakewood School Exit to Ohio 15,000.00$
North Street - Ohio to Front 55,000.00$
North Street - Front to Santa Fe35,000.00$