1999 Household Hazardous Waste Transportation & Disposal Agreement
CITY OF SALINA, KANSAS
1999 Household Hazardous Waste Transportation and Disposal Agreement
PROJECT NO 94-004
T:Adminlstrative\Fraser\Project No 94-004
TABLE OF CONTENTS
CONT~ACT ----------------------------------------------------------------------------------------- C-1
S E CTI 0 N 1 - G ENE ~AL -----------------------------------------------------------______n______ 1-1
S E C T ION 2 - S COP E COP E 0 F W 0 ~ K __________________n___n___n_____________________ 1 -1
SECTION 3 - SPECIAL P~OVIS IONS ------------------------------------------------------ 3-1
SECTION 4 - GENE~AL CONDITIONS ---------------------------------------------------- 4-1
SECTION 5 - BAS I S OF P A YM E NT --------------------------------------------------------- 44-1
T:Administrative\Fraser\Project No 94-004
HOUSEHOLD HAZARDOUS WASTE TRANSPORTATION CONTRACT
THIS AGREEMENT, made and entered into this 19th day of January,
1999, by and between the City of Salina, Kansas a municipal corporation, First Party,
hereinafter referred to as the "Owner" and Heritage Environmental Services, LLC.
Second Party, hereinafter referred to as the "Contractor."
WITNESSETH:
ARTICLE 1. It is hereby mutually agreed that for and in consideration of
the sum or sums to be paid the Contractor by the Owner, as set forth in the provisions
of SECTIONS 1 through 4 of the 1999 Household Hazardous Waste Disposal
Agreement, the said Contractor shall furnish all labor, equipment, accessories and
material and shall perform all work necessary to complete hazardous waste disposal in
a good, substantial and workmanlike manner; in strict accordance with the
specifications, as approved and filed pursuant to law in the office of the legal
representative of the Owner.
ARTICLE 2. It is hereby further agreed that in consideration of the faithful
performance of the work by the Contractor, the Owner shall pay the Contractor the sum
or sums due him, by reason of said faithful performance of the work, at stated intervals
and in the amounts certified by the Environmental Technician; in accordance with the
provisions of SECTION 5 of the 1999 Household Hazardous Waste Disposal
Agreement.
ARTICLE 3. It is hereby further agreed that at the completions of the work
and its acceptance by the Owner, all sums due to the Contractor by reason of his
faithful completion of the work; taking into consideration additions to or deductions from
the contract price by reason of alterations or modifications of the original contract, will
be paid the Contractor by the Owner within 30 days after said completion and
acceptance.
ARTICLE 4. It is hereby further agreed that the words "he" or "him"
wherever used herein as referring to the Contractor shall be deemed to refer to said
Contractor whether a corporation, partnership, or individual; and this contract and all
covenants and agreements thereof shall be binding upon and for the benefit of the
heirs, executors, administrators, successors and assigns of said Contractor.
ARTICLE 5. It is hereby further agreed that any reference herein to the
"Contract" shall include all contract documents as specifically set out in the Table of
Contents for the 1999 Household Hazardous Waste Disposal Agreement, and thereby
made a part of this agreement to the same extent as if set out at length herein.
T:AdministrativelFraserlProject No 94-004
IN WITNESSETH WHEREOF, the First Party and the Second Party, respectively, have
caused this agreement to be duly executed in triplicate the day and year first herein
written, all copies of which to all intents and purposes shall be considered the original.
CONTRACTOR, SECOND PARTY
SEAL - if Contractor be a corporatio
VI)ES, LLC
/.-"
Owner, FIRST PARTY
THE CITY OF SALINA, KANSAS
BY ()\ __," 1/ /] ,./)
. =" ~ -+ /" .::>'~-'-"1 ~..A
'- MAYORj
Att*fJ\~_ ~
T:Administrative\Fraser\Project No 94-004
GENERAL
The City of Salina has an established permanent household hazardous waste collection
and storage facility. The City is contracting to provide packaging, transportation and
disposal of materials received at the facility.
Work shall consist of identifying materials in storage, packing, manifesting, loading and
transporting them to an approved site for treatment or disposal. The contractor will be
required to provide the necessary personnel, equipment, materials and manifests to
properly dispose of materials on a timely basis. Work will be accomplished in
accordance with standards set by the Kansas Department of Health and Environment
(KDHE) and to the satisfaction of the City of Salina.
SCOPE OF WORK
The contractor agrees to perform all necessary services associated with preparing
waste materials for shipment and disposal. This includes securing the materials,
reassessing the wastes for purposes of classification and disposal, preparing waste as
necessary for loading, transport and disposal at an approved disposal facility.
1. The City of Salina will separate materials into hazardous class. These
materials will be segregated and stored for pickup and disposal by the
contractor. Costs of additional sampling, testing or analyzing of wastes
will be borne by the contractor.
2. The contractor will analyze the City's packing and segregation of wastes.
If necessary, the contractor will repack waste to conform with state and
federal guidelines.
3. The contractor will insure materials are properly labeled. The contractor
will manifest materials prepared for shipment and disposal at the
Household Hazardous Waste facility.
4. The household hazardous waste facility is located at 315 E. Elm. Waste
material will consist primarily of the following:
Pesticides
Arsenicals
Chlorinated
Hydrocarbons
Fungicides
Botanicals
Organo-phosphates
Rat & Mouse Poisons
Household Insecticides
Herbicides
Paints
Enamel or Oil-Based Paints
Thinners and Turpentine
Wood Preservatives
Rust Paints
Furniture Stripper
Stains/Finishes
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Auto Products
Antifreeze
Brake Fluids
Transmission Fluid
Waste Oils
Household Products
Oven Cleaners
Disinfectants
Floor & Furniture
Cleaners
Abrasive Cleaners
Toilet Cleaners
Drain Cleaners
Bleach Cleaners
Pool Cleaners
Photographic Chemicals
Rug & Upholstery Cleaners
Mothballs
Ammonia-Based Cleaners
5. It is anticipated that a pick-up will be necessary every 120-180 days. The
contractor will maintain an accounting of disposal costs. This will be
provided to the City after pick-up.
6. The successful contractor will be required to submit a written plan for
review and approval by the City of Salina on the methods of disposal and
treatment, and disposal facilities which are proposed to be utilized on this
project and the nature of the arrangements with those facilities (i.e.
ownership, owned subsidiary, long-term contract, lease, or fee for service,
etc.) The contractor must be pre-approved for receipt of these types of
wastes transported to the disposal facility. All proposers transportation,
treatment, storage and disposal facilities and equipment must meet all
Environmental Protection Agency (EPA) guidelines and comply with all
applicable Federal, State and Local legislation.
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SPECIAL PROVISIONS
1. All services provided must be in strict compliance with all applicable federal, state and
local regulations. Additionally, the contractor must be approved by KDHE. The
contractor must be able to maintain the approval throughout the term of the contract.
Certificates of compliance with all licensing requirements shall be provided with the
bidder's proposal. Failure to maintain such certifications shall be the basis for
cancellation of the contract.
2. The contractor agrees to accept title to the household hazardous waste when the
material is placed aboard the contractor's vehicle or while it is under the proposer's
physical control.
3. The contractor will provide training for City personnel. This will insure materials are
handled according to an established protocol which the contractor requires.
4. The contractor will transport the collected waste material to a facility approved and
licensed by the EPA and return the signed manifests to the City of Salina within thirty
(30) days of pickup. The contractor will also provide the certification number provided
by KDHE for transportation.
5. The contractor shall have the capability to perform chemical analysis of unknowns if
required.
6. The contractor shall evaluate the current procedures on the bulking of paints and
solvents for fuel blending and shall describe any changes that would be required by the
successful contractor. If there are any restrictions the successful contractor shall
describe in detail these changes. Any restrictions will have to state the allowable
percent of chlorine, sulfur, halogen or other materials that will not be allowed.
7. The contractor shall furnish a list of substances which are not accepted.
8. The contractor shall identify all primary and subsidiary classes and how each is to be
packed. Contractors shall differentiate waste which will require special handling and
those which do not. Charges for the disposal of these types of materials will be based
on actual weight and not rounded container volume weights.
9. During the contract period the disposal cost for partially filled containers will be on a
prorated basis using the full 55 gallon containers price as the base. Any material costs
on by the pound basis will be paid on a net weight of the material basis.
10. The City shall recycle as much as is possible. The City of Salina will evaluate and
determine methods of treatment and disposal based upon cost of disposal and
potential liability for waste after treatment or disposal. Cost quotes shall be all inclusive
for transportation, labor, materials and disposal of products.
11. The contractor shall make pick-up of material within thirty (30) days of notification.
T:Administrative\Fraser\Project No 94-004
12. In the event the program is terminated or moved to another site the contractor will
remove all materials so that proper closure of the site may be effected as required by
Kansas Regulations.
13. The contract period will be two years beginning January 1, 1999 and running until
December 31,2000.
T:AdministrativelFraserlProject No 94-004
GENERAL CONDITIONS
Assignment of Contract
The contractor may not assign or subcontract this contract in whole or part without
written authorization from the City of Salina.
Indemnity
The contractor shall protect, indemnify and hold harmless all employees, agents or
representatives of the City of Salina. These personnel shall be absolved of any
expense, fine, judgment or damage which is suffered, imposed or assessed by reason
on contractor activities in carrying out necessary work.
The contractor shall not be responsible to hold harmless and protect the City of Salina
for negligent acts of its authorized employees, officials and representatives.
Liability Insurance
The contractor shall purchase and maintain a comprehensive general liability policy of
insurance which protects the City of Salina from claims, judgments, suits, damages or
losses to persons or property that arise as a result of the bidder, his agents, officers or
employees working under this contract. The City of Salina shall be named as an
additional insured on said policy while performing work under terms of this contract.
The contractor shall provide proof of the following minimum coverages:
A.
Workmen's Compensation and Disability
Statutory Requirements
B.
Employer's Liability
$100,000
C.
Comprehensive General Liability
(Occurrence Basis) combined single
limit bodily injury and personal damage
$1,000,000 each
occurrence and
$2,000,000 aggregate
D.
Broadform Comprehensive Auto Liability
(owned, hired and non-owned)
$7,000,000
E.
Environmental Impairment Restoration
(Pollution Control Liability) (On-site and
while in transport)
$5,000,000
T:Administrative\Fraser\Project No 94-004
SECTION 5 - Basis of Payment
1. GENERAL:
Payment for work performed by the Contractor under these specifications will be
made at the approved contract unit price lump sum. Such payment shall
compensate the Contractor for all costs in connection with furnishing all labor,
service, and material required and performing the operations necessary to
complete the household hazardous waste in accordance with the specifications.
All incidental work essential to the completion of the project in a workmanlike
manner, including clean up of waste or surplus material, shall be accomplished
by the Contractor without additional costs to the Owner. Payment will be made
for the actual quantities removed.
T:Administrative\Fraser\Project No 94-004
Treatment/Disposal Pricing
DOT Hazard
Classification
Type of Waste
Packing
Method
Treatment/
Disposal
5 Gal
55 Gal
Unit
Price
2.1 Ae roso I s -F I a m ma b I e/n 0 n -pes ti c i de Loosepack Fuel Blend $35 $138
2.1 Aerosols-Corrosive, non-flammable poison, Loosepack Incineration $55 $218
pesticide
3 Flammable liquids (<10% sludge, PCB<25ppm) Bulk Fuel Blend $20 $68
3 Oil-based paint (PCB<25ppm) Bulk Fuel Blend $20 $68
3 Oil-based paint with PCB>50ppm Bulk Incineration $55 $220
3 Oil-based paint/Paint-related material (screwcap) Loosepack Fuel Blend $33 $130
3(6.1) Flammable Liquids, Toxic, N.O.S. Labpack Incineration $55 $218
4.1 Flammable Solids Labpack Fuel Blend - Incineration $50 $198
4.2 Spontaneously Combustible Labpack Incineration $90 $2.25/lb.*
4.3 Water Reactive Labpack Incineration $90 $2.25/lb.*
5.1 Oxidizing Substances Labpack Treatment $50 $198
5.2 Organic Peroxides Labpack Incineration $90 $2.25/lb. *
6.1 Toxic (Packing Groups, I, II, III) Labpack Incineration $55 $218
8 Corrosives (Acids and Bases) Labpack Neutralize $50 $198
8 Household Batteries - Alkaline Loosepack Landfill $50 $0.75/lb.*
8 Household Batteries - Ni-Cad Loosepack Recycle $50 $O.88/lb.*
8 Mercury Debris Labpack Retort $10.00/lb.*
9 Environmentally Hazardous Substances Labpack Incineration $50 $198
9 PCB Ballasts Loosepack Landfill NA NA
9 PCB Ballasts Loosepack Incineration $50 $.98/lb.*
Non-Regulated Latex Paint - Recyclable Bulk Recycle $33 $130
Non-Regulated Latex Paint - Non-recyclable Bulk Landfill NA
Non-Regulated Automotive oil (<25% sludge, <50ppm PCB) Bulk Fuel Blend $28
Non-Regulated Automotive oil (<25% sludge, <50ppm PCB) Bulk Incineration $208
Non-Regulated Antifreeze (>40% ethylene glycol) Bulk Recycle $58
Non-Regulated Antifreeze (<40% ethylene glycol) Bulk Recycle $48
Non-Regulated Fluorescent Tubes (Crushed) Bulk Landfill NA
Non-Requlated Fluorescent Tubes (Whole) Loosepack Recycle $0.12/ft.
Minimum $50.00 charge per container
Transportation: $30.00 per container or $450.00 full freight.
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Equipment and Supplies Cost Sheet
Function Type of Equipment Unit Price
Drums 10 Gal-Open Top Each $20.00
(Reconditioned)
Drums 5 GallDOT plastic bucket Each $10.00
with lid
Drums 55 Gal-Open Top (New) Each $45.00
Drums 55 Gal-Open Top Each $25.00
(Reconditioned)
Drums 55 Gal-Closed Top (New) Each $45.00
!
Drums 55 Gal-Closed Top Each $25.00
(Reconditioned)
Drums 55 Gal-Overpack (New) Each , $60.00
Drums 55 Gal-Overpack i Each $60.00
I (Reconditioned)
,
Packing Absorbent (25 lb. Bag - Pallet $400.00
80 bags/pallet)
Packing Large Ziplock Bags - Box N/A
20"x26" (100/box)
Packing Small Ziplock Bags - Box $150.00
12"x15" (1000/box)
Packing Drum Liners - 38"x64" - Roll $40.00
6 mil (75/roll)
Packing I Dumpster Liners _ Each $43.00
8'x22'L - 40 cu. Yd. (6
mil)
Spill Absorbent Pads - Oil , Bale i $47.00
(17x19 - 100 pads/bale) I I
Spill Absorbent Pads - Bale $150.00
Universal (17x19 - 200
pads/bale)
PPE Tyvek-2XL (without Case $90.00
elastic - 25/case)
: PPE Tyvek-XL (without elastic Case $83.00
- 25/case) I I
I
r PPE I Tyvek-LG (without Case $83.00
I elastic - 25/case)
PPE Smocks - 28x46 Case $130.00
(60/case)
PPE Boot Covers - (200 Case $230.00
pairs/case)
, PPE Disposable Nitrile Gloves Box $12.00
. (Box of 100 Qloves)
Miscellaneous PH Indicator Paper (Box Box $12.00
of 100 strips)
Miscellaneous Oxidizer Indicator Paper Box $13.00
(16' strip)
Labels DOT Labels Roll $33.00
Labels Hazardous Waste Labels Roll $16.00
T:AdministrativelFraserlProject No 94-004