Construction Engineering Agr
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STATE OF KANSAS
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Gary Stotts
Secretary afTransportation
KA~SAS DEPA.~TMENT OF TRANSPORTATION
Docking State Office Building
Topeka 66612-1568
(913) 296-3566
Joan Finney
Governor of Kansas
April 22, 1991
85 U 1298-01
City of Salina
Saline County
Subject: Construction Engineering Agreement (6-29-90) with City of Salina
Mr. Shawn O'Leary, P.E.
Salina City Engineer
P.O. Box 736
Salina, Kansas 67402-0736
Dear Mr. Hoff:
It is the policy of the Kansas Department of Transportation to make final payments to
Governmental Entities for services related to the Highway Program in a timely manner. The
Single Audit Standards set forth in Federal O.M.B. Circular A-128, "Audits of State and Local
Governments" and in 49 C.F.R. 18 (common rule), require that an audit be performed by an
independent, certified public accountant in accordance with those standards.
KDOT may pay the final amount for the authorized work performed based upon the
Entity's most recent Single Audit Report available and a .desk review of the claim by the
Contract Audit Section of the Bureau of Fiscal Services.
Future contracts will be written to ensure that KDOT has recourse for the collection of
monies paid if the single audit for the time period involved shows cause for the disallowance of
costs claimed. In the meantime, in order to make final payment to you for the noted project, it
is necessary that we obtain a letter from you obligating you to repayment of monies which a
future single audit could show to be due on the project (normally, this single audit should occur
within a period of 1-2 years) and in which you certify that you have billed all costs and that the
costs are within the limits of the contract or agreement. A letter is attached for your
consideration which will enable us to make final payment for the project.
Please note that the proiect is still subiect to sinele audit and review by our
Contract Audit section and any costs billed which are not in accordance with the tenus of
the aereernent rilUst be repaid.
,
,
If you do not sign and return the letter, any final payments due will be delayed until the
single audit has been accomplished and reviewed by the Contract Audit Section. If you have
any questions, please do not hesitate to contact this office.
LARRY W. EMIG, P.E., CHIEF
BUREAU OF LOCAL PROJECTS
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BY:
G. DAVID COMSTOCK, P.E.
ASST. CHIEF OF LOCAL PROJECTS
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Enclosures
cc: Mr. David Smith
Mr. J.R. Campbell
Mr. Lee Holmes
Mr. John Ehmen
Mr. Richard Pfortmiller