8C. Combine Parks & Recreation
CITY OF SALINA
REQUEST FOR COMMISSION ACTION
DATE
TIME
AGENDA SECT I ON:
NO. Administration
12
ORIGINATING DEPARTMENT:
CITY MANAGER
I APPROV ED FOR
, AGENDA:
BY:
Rufus L. Nye
ITEM
NO. C
BY:
PROPOSED COMBINATION OF PARKS AND RECREATION:
Attached is the proposed inter local agreement to combine the
parks, recreation and Human Resources departments on a trial
basis for one year starting January 1, 1980.
You will note that during 1980, the funding and personnel
of the various agencies involved with this will continue to
be funded as at the present.
The only comment I have seen is some concern expressed by the
various agencies who use Memorial Hall for meetings. Their
concern has been-that they would lose their meeting places.
I have written letters to all of them assuring that this will
not be so.
This agreement will be adopted by the School Board at their
meeting on Tuesday, December 18, 1979.
COMMISSION ACTION
MOTION BY
SECOND BY
,"
i
TO:
INTERLOCAL AGREEMENT
This Interlocal Agreement, made and entered into this
day of , 1979, by and between the City of Salina,
Kansas, a municipal corporation, hereinafter referred to as "the
City", the Board of Education of Unified School District #305,
Salina, Kansas, hereinafter referred to as "the Board", and the
Salina Recreation Commission, a quasi-municipal corporation,
hereinafter referred to as "the Commission", \~i tnesseth:
WHEREAS, at the present time, the City and the Board operate
a public recreation system pursuant to the provisions of Article 19
of Chapter 12 of the Kansas Statutes Annotated; and,
WHEREAS, it has been recommended that the public recreation
system and the City Park Department, as now constituted, be merged
into a single recreation and park department to be called the
Department of Community Services, hereinafter referred to as "the
department", pursuant to the provisions of K.S.A. l2-l9l4(b), 1915,
1916 and 1917; and,
WHEREAS, the Board has made a levy for the operation and budget
of the Commission for calendar year 1980; because the City is unable
to budget funds for operating the recreation system until calendar
year 1981, and the parties hereto desire, by this agreement, to pro-
ceed in the interim by operating the existing recreation system,
park department and other related city and school facilities and
services as a single department, serving residents of the City of
Salina and of Unified School District #305;
NOW THEREFORE, the parties hereto mutually agree as follows:
I. Purpose - The purpose of this agreement is to benefit
all residents of the City of Salina and Unified School District #305
by providing a means for achieving maximum cooperation, economy and
efficiency between all parties hereto in providing all recreation,
park, school and related facilities, services and programs assigned
to this department.
II. Duration - This agreement shall remain in effect for
a term of one year from January I, 1980, through December 31, 1980,
provided that after the effective termination date of December 31,
1980, this agreement may be either extended, terminated, modified
or a joint program established pursuant to Kansas Statutes.
III. Termination - This agreement may be terminated by any
one of the parties hereto upon written notification to the other two
parties, not less than sixty (60) days prior to the proposed date of
termination.
IV. Administration - The department shall be administered
in the following manner:
A. During the term of this agreement, the Commission
shall be expanded to include, in addition to its present members,
two members of the City Park Advisory Board. These members shall
be designated by the City Commission, shall serve for the full
term of this agreement and shall be non-voting, ex officio mem-
bers of the Recreation Commission. Once these members have been
appointed, the City Park Advisory Board shall be abolished.
B. The Commission shall make and establish all poli-
cies pertaining to the recreation system and shall, upon request,
advise the City Commission and City Manager on matters pertain-
ing to all other functions of the department.
C. This department and its staff shall be responsible
for carrying out the planning, development, organization, opera-
tion, scheduling, maintenance, supervision and evaluation of all
facilities, services and programs assigned or provided to it by
the parties hereto.
.~
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D. All employees of the parties hereto, affected by
this agreement, shall remain the employees of, and be compen-
sated by, the party which employed them in calendar year 1979.
E. The department director will continue to perform
the duties and responsibilities assigned by the Commission
and shall be responsible for administering, under the direc-
tion of the City Manager, the added functions and services
as set out in the attached organizational chart.
V. Finances - During the term of this agreement, all oper-
ations shown in the attached organizational chart shall be financed
in the same manner as called for in their respective 1980 budgets.
Receipts, disbursements, financial records and accounting for each
respective budget shall be carried out in keeping with applicable
statutes, ordinances and established fiscal policies and procedures.
VI. Property - Any property acquired during calendar year
1980 shall be the sole property of the entity which acquired it and
may be assigned or disposed of by said entity as authorized by law.
Cash balances in the Recreation Commission general fund at the termi-
nation of this agreement, shall become the property of the entity
responsible for providing recreation services after that time.
VII. Approval by Attorney General - This agreement shall be
in full force and effect upon approval by the Attorney General of
the State of Kansas.
IN WITNESS THEREOF, the parties hereto have each adopted a
resolution approving this agreement and authorizing its execution
by their respective representatives on the day and year first above
written.
CITY OF SALINA, KANSAS
BY:
Karen M. Graves, Mayor
ATTEST:
D. L. Harrison, City Clerk
BOARD OF EDUCATION OF UNIFIED
SCHOOL DISTRICT *305
BY:
Dr. Charles Olson, President
ATTEST:
Frances B. Veitch, Clerk
ATTEST:
Russell A. Myers, Jr.,
Secretary
BY:
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SALINA RECREATION COMMISSION
Stan Nelson, Chairman
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