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Administrative Brief COMMISSION INFORMATIONAL MEMORANDUM December 14, 1979 VOL. I, i'10. 25 ITEMS OF INTEREST 1. Enclosed is a copy of the County's revised draft on the 3-mile agreement between the City and Saline County. It is a substan- tial departure from the draft I provided to the County Commis- sioners. I had been erroneously informed that the County Planning Commission made the final decision on the plats. It is not the County Planning Commission; it is the Board of County Commissioners. My intention was, and still is, to follow the County's procedures for filing plats. The revised draft contains that change. The key to the proposal is Sec. 12. I had proposed: Amendment of County Subdivision Regulations: That the County agrees that the existing county subdivision regulations as identified in paragraph (7) will not be amended or repealed without the prior written con- sent of the City Planning. The County's proposal eviscerated this Section and rewrote i~ to wit: That the County agrees that the existing county subdivision regulations as identified in paragraph 7 v/ill not be amended or re- pealed without first forwarding a proposed amendment or repeal resolution to the City Planning Commission for its review and com- ments; which comments the County agrees to give good faith con- sideration. Needless to say, this totally eliminates the City from any control over platting in the 3-mile area. The matter of good faith con- sideration has a ring of cooperation and understanding but, of course, the final decision is in the hands of the County without check from the City. A condition in addition to the revisions is the City drop its appeal of Judge Weckel's decision. The net result of all this is that we are back to square one. The County wants to name the game, play with their equipment, on their field, with their referees. It may be wise to continue with the appeal and wait until it is decided before attempting to negotiate this matter further. However, despite the appeal, and whatever the decision may be, this 3-mile platting will continue to be a political problem and I have been hopeful that an agreement may diffuse rural concerns. The County's proposed agreement is total and unconditional surrender. We should discuss this matter at 3:00 P.M. on Monday. 2. I have a private number in the office and if you care to call me, it is 823-2072. CIM - December 14, 1979 Page Two 3. Mortgage Revenue Bonds (MRB) will be voted upon by the full u.s. House of Representatives in the near future. The future of any legislation is unknown; apparently there is a strong division in the House. There are a considerable number of representatives who would like to remove the tax exempt status of MRBs. In dif- ference to that group and in hopes of having a bill passed, many restrictions on the issuance of MRBs have been agreed to by its supporters. It is difficult to predict what will happen. The status of any bond sale for Salina and Saline County should wait until the House takes action. 4. Enclosed is a list of the members of the various boards and com- missions and also appointments to be made in 1980. You may keep this in mind and begin to think of possible members. 5. Enclosed is a copy of the letter Mayor Graves sent to the Iranian Embassy. ADMINISTRATIVE BRIEFS 1. In response to a request from Mr. Glenn Appell, Athletic Coordi- nator Marymount College, I have granted permission to utilize the municipal golf course in conjunction with the Elks Country Club course to host the district and national NAIA cross country championship races in November of 1980, 1981, and 1982. The races will be held on Saturday mornings and practice runs on Fridays. The courses are to be laid out as much as possible around the perim- eter of the golf course. These events should not pose a serious imposition to the golfing program. 2. Again this year, we will provide each employee information concern- ing the City's contribution toward fringe benefits in addition to salary in order for them to be better informed on the total com- pensation package. 3. Frank Construction Company began this week building steps and some of the sidewalk at the Animal Shelter. It appears the driveway and some of the sidewalk will have to be done next Spring. We will rock those areas for the winter. 4. I have received the final as-built plan~ from Bucher & Willis for the Bicentennial Center. Also received were operating manuals for the Bicentennial Center. 5. Mickey Yerger will be on vacation from December 24 to January 2. 6. In January, all department heads will begin participation in the International City Managers' Association (ICMA) Small Cities Man- agement training program. The purpose of the training program will be: 1. Provide information about functional responsibilities in departments. elM December 14, 1979 Page Three 2. Help the management team identify areas of overlap or possible conflict before problems flare up. 3. Give the department heads a broader perspective on what's happening in the community as a whole. 4. Help the department heads get to know each other better, understand more clearly who does what, and find ways they can help each other. 5. Foster team spirit. 6. Provide a foundation for continuing teamwork when the official program is finished. Training sessions will be held bi-weekly at the Bicentennial Cen- ter. The entire program will take approximately 6 months to com- plete. The cost of the program will be $375. Other than training Police and Fire personnel, training for other City personnel has been almost nonexistant. The Small Cities Management training program is specifically developed for muni- cipalities and has been utilized in more than 100 cities. Hope- fully it will generate an awareness of and an interest in the importance of employee training. I am considering instituting a supervisory level training program for those employees that are at the foreman level in the City. That program would prob- ably start later in the year and has not been finalized. 7. The City requires Police and Fire personnel to undergo semi- annual stress tests. The stress test costs approximately $50. The tests have been conducted since February, 1977 and are presently done by Salina Family Physicians. Some of the em- ployees resent them when, as a consequence of the testing, they have to make a change in their lifestyle. I am planning to make the free stress test available, on a vol- untary and a once a year basis, to all City employees. I doubt a large number of employees will participate, but the City has a responsibility to make its employees aware of proper health and fitness. It has been demonstrated that employees who have good health and fitness are more productive than those that are not. This would be a small step in the direction of improved employee health and fitness. 8. The Planning Update is enclosed. 9. The Planning Commission held the last public hearing on the new Subdivision Regulations Tuesday, December 11, 1979. There were approximately 77 persons attending. Of those, Ruth Ascher, League of Women Voters, spoke favorably of the regulations. Gib Wenger, Lee Haworth, George Etherington and Bill Chaffee, local realtors, eIM - December 14, 1979 Page Four spoke in opposition to some sections. It appeared that almost everyone present sided with the opposition. Some of the ob- jections were: 1. Sec. 1.3(9) - They feel this is a no growth philosophy. 2. Time periods for review of plats are too long. 3. Increased cost of lots due to requiring sidewalks (Sec. 3.7), underground utilities (Sec. 3.8), park dedication or money in lieu of land (Sec. 3.9) and excessive rights-of-way (Sec. 3.4-2). 4. No provision for cluster development outside of P.D.D. regulations. The Planning Commission will consider these co~ments and the pro- posed regulations at their regular meeting on January 15, 1980. 10. As I have mentioned previously, there continues to be some major problems related to the Bicentennial Center. Mickey reported this morning they have had the thermostate set at 750 for the last 2 days and are unable to get the temperature up to 600. He was un- able to get anyone out from General Air-Conditioning and Electri- cal Company. KP&L has a banquet scheduled in the Hall tonight. We are probably going to have many uncomfortable and unhappy people. Mickey stated General Electric is to have some engineers here some time next week. A disturbing aspect of it is that the local tech- nicians are unable to make the necessary repairs or adjustments in order to get the system operating correctly. Bill Harris placed a call for Shelby Willis this afternoon. At the writing of this communication, we have not heard from him due to the fact he has been involved in a day-long meeting. We plan to get with him and Mickey as soon as possible next week. We are going to make every effort to see that all possible pressure is brought to bear on the contractor to get the heating system func- tioning properly, roof repairs made, the overhead door leading to the Arena repaired, etc. I mention this because you may be receiving complaints, particularly in regard to the deficiency of the heating system. According to Don Harrison, we owe Bucher & Willis a balance of $12,000 of their $120,000 total. The last they were paid was $33,033.62 on June 11. There is still $21,000 unpaid on the G. E. Johnson contract. CIM - December 14, 1979 Page Five MONDAY'S MEETING 1. Enclosed is information on other items on the agenda. If any Com- missioner has any questions or cannot attend the meeting, please contact me. Rufus L. Nye City Manager RLN:bh Attachments: As stated. COMMIS~ONERS: .. . Lauren Gray First District James L. Martin Second District Wayne Lockard Third District --- - --.:\ --,) . . - \ Phone (913) 827-1961 Satuee ~ Board Meetings-Monday, Tuesday, Friday Room 209 - 300 W. Ash Salina, Kansas 67401 Dec. 7, 1979 RECEIVEr) DEe 7 1979 Mr. Rufus Nye Salina City Hanager 300 W. Ash Salina, Ks. 67401 CITY MANAGER'S OFFlr.E Dear Hr. Nye: Enclosed is a draft of the Tnterlocal Agreement approved by the Board of County Commissioners and by Attorneys - ~~. ~ize and Ms. Achterberg. We are submitting this proposal (Agreement) for your consideration on the condition that the City appeal in the Commerford matter will be promptly dismissed and the agreement as approved by you and the City Commission be submitted to the Attorney General for his approval. We await your approval for further action. Sincerely S ~INE COUNTY BOARD OF CmlHISSIONERS ~) - ,t~~ James L. Hartin, Chairman dq , -- .:.-. INTERLOCAL AGREEME~T This Interlocal Agreement, made and entered into this day of , 19 , by and between the CITY OF SALINA, KANSAS, a mun~c~pal corporation,-riereinafter referred to as the "City", and the COUNTY OF SALINE, KANSAS, hereinafter referred to as the "County", WITNESSETH: WHEREAS, the City and the County have a mutual interest and desire to provide for the orderly platting and subdivision of land within the Three Mile Area immediately surrounding the city of Salina, Kansas; and, WHEREAS, the City has heretofore established a City Planning Commission, hereinafter referred to as "City Planning", pursuant to the provisions of Article ____ of Chapter ____ of the Kansas Statutes Annotated; and, WHEREAS, the County has heretofore established a County Planning Commission, hereinafter referred to as "County Planning." WHEREAS, a dispute has arisen between the City and the County as to who has jurisdiction to approve plats for subdivision purposes within the area three miles outside the City of Salina; and, WHEREAS, notwithstanding any prior disagreement the City and the County desire to enter into an Interlocal Agreement pertaining to the adoption and administration of subdivision regulations within the Three Milea Area. NOW, THEREFORE, the City and County hereby agree as follows: 1. ~roval by City: That the Board of Commissioners of the City of Salina~ansas, shall adopt an appropriate ordinance approving this agreement. 2. Approval by County: That the Board of County Commissioners of the County ot ~al~ne, Kansas, shall adopt an appropriate resolution approving this agreement. 3. Pu~ose of A~reement: The purpose of this agreement shall be to provide or the or erly platting and subdivision of land and to designate the governmental entity which shall be responsible to approve and administer subdivision regulations for land located within the Three Mile Area. 4. Duration: This agreement shall remain in effect for a term of years unless sooner terminated as herein provided. 5. Finance: The cost of administration of the County Planning department shall be the responsibility of the County. 6. Termination: City or County by This agreement may be terminated by either the days written notice given to the other party. 7. That the ~ty an t e ounty mutua y agree t at t e ex~st~ng a ~ne County Subdivision Regulations, as amended by the County by Resolution No. 783 on the 14th day of March, 1978, and, as hereafter may be amended, from time to time, shall be applicable to all future plats and subdivi- sions, which may be proposed within the Three Mile Area. 8. Administration of Subdivision Re~lations: That County Planning, subject to the t~nal approval 0 the Board of County Commis- sioners of Saline County, Kansas, shall administer and enforce the County subdivision regulations within the Three Mile Area. 9. Review br City Planning: That the County Planning will, prior to the approval 0 any new plat or subdivision, within the Three Mile Area, forward said proposed plat or subdivision to City Planning for its review and comments thereon. 10. Recommendations by City Planning: That the City Planning will, within days after receipt of said proposed plat or sub- division, reVlew the same and provide County Planning with its written comments thereon; and, County Planning and the Board of County Commissioners agree to give such comments good faith consideration. 12. Amendment of Count Subdivision Re ulations: That the County agrees that t e eXlstlng county su lVlSlon regu atlons as identified in paragraph 7 will not be amended or repealed without first forwarding a proposed amendment or repeal resolution to the City Planning Commis- sion for its review and comments; which comments the County agrees to give good faith consideration. 13. Property: Any property acquired by County Planning shall be its sole property and may be disposed of by it without the consent or approval by the City. 14. Approval by Attorney General: This agreement shall be in full force and ettect upon approval by the Attorney General of the State of Kansas. IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed by its duly elected governing bodies on the date and year first above written. CITY OF SALINA, KANSAS By Mayor ATTEST: City Clerk BOARD OF COUNTY COMMISSIONERS By Chairman ATTEST: County Clerk - 2 - ......r.~. - CITY OF SALINA I' 1 I \ f i\ 1 COMMISSIONERS KAREN M.GRAVES. MAYOR ROY W ALLEN KEiTH G. DUCKERS DAN S. GEiS MERLE A HODGES CITV.cOUNTY BUiLDiNG 300 WEST ASH STRE"T P O. BOX ~~6 SALt NA. KANSAS 6 7 ~O 1 CITY MANAGER RUFUS L NYE AREA CODE g, 3 823-2277 December 11, 1979 Iranian Embassy Washington, D.C. 20000 On behalf of the 41,000 citizens of Salina, Kansas, I want to express our outrage of the continued holding of United States citizens at the American Embassy in Tehran. Christmas is less than two weeks away and we want our people home. K~'77l.~ Karen M. Graves ~ Mayor KMG: bh MEMBER. . . KANSAS I.EAGUE OF MUNICIPAI.ITIES . NATIONAl. LEAGUE OF CITIES .' PLANNING UPDATE December 14, 1979 Discussion: NEW SUBDIVISION REGULATIONS A public hearing was held on the proposed regulations on December 11, 1979. The Salina Homebuilder's Association was well represented accounting for the majority of the 77 person crowd. The Planning Commission heard one comment in favor of the regulations (League of Women Voters) and three speakers opposing them. The major object- ions were in the areas of public hearing requirements, park dedication requirements, underground utilities, sidewalk provisions, rights-of-way requirements and fencing requirements. The basic contention was that these regulations as proposed could add approximately $800 to the cost of a lot. We hope to have the minutes of the meeting prepared by the Planning Commission's January 15, 1980 meeting. The Planning Commission will then review them and make any changes they feel are necessary prior to approving them and forwarding them to you for final approval. Discussion: HERITAGE CONSERVATION DISTRICT The ordinance establishing the District has been approved and published. Appointments need to be made to the Heritage Commission. Discussion: CAPITAL IMPROVEMENTS PROGRAM (CIP) Certified copies have been distributed. Requests for new or revised projects have been sent to the department heads and affected agencies. The CIP Review Committee will be meeting in late January to review the projects. Discussion: MOBILE HOME ORDINANCE ANNEXATIONS Discussion: 701 PLAN Discussion: Nothing further on this at present. I anticipate getting back on it after the Heritage Conservation Commission is appointed. We are in the process of preparing a service extension plan for Application #ABO-l. This area consists of Surveyor's Plat #53 Northeast of the North 5th - Stimmel Road intersection. The Planning Commission at their December 4, 1979 meeting selected Bucher & Willis as consultants for Phase I (Land Use, Population and Economic Base). We will be meeting with them next week to discuss the scope of services and contract. The total grant amount is $9,000 and requires a $4,500 local match (in-kind services). The grant period is through June 30, 1980. Data collection will hopefully .. Planning Update December 14, 1979 Page Two begin after January 1, 1980. We have also applied for 3 CETA positions to help in data collection, etc. in conjunction with this grant. The status of the CETA positions is still undetermined. PLANNING COMMISSION CASES Discussion: Our next two meeting dates and tentative agenda items are shown below: December 18 Application #Z79-18 - Reconsideration of an application requesting rezoning of 501 W. Claflin from IIR-111 to IIR-211 (Tracy W. Dilling). Application #M79-15 - Discussion of the results of the Planning Commissioner's Questionnaire. January 1 No meeting due to Holiday. BOARD OF ZONING APPEALS Discussion: The next meeting1s agenda is summarized below: December 20 Application #V79-8 - Requesting a variance of the front yard setback on Crawford Street (1212 Wilbre Road). Filed by Raymond Hruska. CITIZENS' ADVISORY COMMITTEE Discussion: We should know if we are to be approved for the pre-application by January 1, 1980. A special meeting of the steering committee has been called for December 17, 1979 (1980 Census Complete Count Commi ttee) . FRIENDSHIP NEIGHBORHOOD CENTER Amount Budgeted: Estimated Total Cost: Amount Spent/Committed: $300,000.00 290,000.00 289,653.76 -.' Planning Update December 14, 1979 Page Three Discusssion: Grass seeding last fall was not satisfactory and was not finished by this fall. We are IIforeclosingll on Western Construction Co. and the Park Dept. will be doing the seeding in the spring. Ground cover needs to be added to the grass pavers on the east and west ends of the building. We are investigating the placement of a sign on the east side of the building and lighting for the courtyard on the south side of the building. MEMORIAL HALL NEIGHBORHOOD CENTER Amount Budgeted: Estimated Total Cost: Amount Spent/Committed: $250,000.00 256,000.00 227,509.01 DISCUSSION: The exterior lighting and new 311 water supply line have been installed. A contract has been signed for the installation of a new heating plant. This should be complete by June 1980. In addition, we will be making some modifications to the elevator and refinishing the stage floor. We are investigating the need for rewiring the gym lights and additional work on the roof. (Anticipated bid date is January 17, 1980). All of the above is included in a signed contract with Ken Bieberly to perform archi- tectural services. A new identification sign has been installed at the corner of Ash and 9th Streets. YWCA BUILDING IMPROVEMENTS Amount Budgeted: Estimated Total Cost: Amount/Spent Committed: $ 3,500.00 5,725.00 4,735.00 Discussion: SEWER SEPARATION Discussion: There is some concern over the proper rise in the ramp as constructed. We are investigating. We have hired a consulting engineer to design the Ash Street separation project. HUD is extremely pleased that the City has hired its first minority contractor, a Kansas City engineering firm. The contract is for $23,000. We hope to have the construction underway by June, 1980. j- Planning Update December 14, 1979 Page Four REHABILITATION/WEATHERIZATION Discussion: Through November 30, 1979 we have the following homes completed or under contract: Rehabiliation: Emergency: Weatherization: 39 homes (averaging $5369 each) 365 homes (averaging $ 427 each) 671 homes (averaging $ 424 each) RELOCATON Discussion: We have purchased the house at 630 Park Place and the family has been relocated. We should advertise the property for sale within the next 30 days and then accept the highest bid. It is anticipated that the contract for the sale of the property will require demolition of the home. We have spent $27,200 on this relocation to date.