Administrative Brief
COMMISSION INFORMATIONAL MEMORANDUM
December 14, 1979
VOL. I, i'10. 25
ITEMS OF INTEREST
1. Enclosed is a copy of the County's revised draft on the 3-mile
agreement between the City and Saline County. It is a substan-
tial departure from the draft I provided to the County Commis-
sioners. I had been erroneously informed that the County Planning
Commission made the final decision on the plats. It is not the
County Planning Commission; it is the Board of County Commissioners.
My intention was, and still is, to follow the County's procedures
for filing plats. The revised draft contains that change. The
key to the proposal is Sec. 12. I had proposed: Amendment of
County Subdivision Regulations: That the County agrees that the
existing county subdivision regulations as identified in paragraph
(7) will not be amended or repealed without the prior written con-
sent of the City Planning.
The County's proposal eviscerated this Section and rewrote i~ to
wit: That the County agrees that the existing county subdivision
regulations as identified in paragraph 7 v/ill not be amended or re-
pealed without first forwarding a proposed amendment or repeal
resolution to the City Planning Commission for its review and com-
ments; which comments the County agrees to give good faith con-
sideration.
Needless to say, this totally eliminates the City from any control
over platting in the 3-mile area. The matter of good faith con-
sideration has a ring of cooperation and understanding but, of
course, the final decision is in the hands of the County without
check from the City.
A condition in addition to the revisions is the City drop its appeal
of Judge Weckel's decision. The net result of all this is that we
are back to square one. The County wants to name the game, play
with their equipment, on their field, with their referees. It may
be wise to continue with the appeal and wait until it is decided
before attempting to negotiate this matter further.
However, despite the appeal, and whatever the decision may be, this
3-mile platting will continue to be a political problem and I have
been hopeful that an agreement may diffuse rural concerns. The
County's proposed agreement is total and unconditional surrender.
We should discuss this matter at 3:00 P.M. on Monday.
2. I have a private number in the office and if you care to call me,
it is 823-2072.
CIM - December 14, 1979
Page Two
3. Mortgage Revenue Bonds (MRB) will be voted upon by the full u.s.
House of Representatives in the near future. The future of any
legislation is unknown; apparently there is a strong division in
the House. There are a considerable number of representatives
who would like to remove the tax exempt status of MRBs. In dif-
ference to that group and in hopes of having a bill passed, many
restrictions on the issuance of MRBs have been agreed to by its
supporters. It is difficult to predict what will happen. The
status of any bond sale for Salina and Saline County should wait
until the House takes action.
4. Enclosed is a list of the members of the various boards and com-
missions and also appointments to be made in 1980. You may keep
this in mind and begin to think of possible members.
5. Enclosed is a copy of the letter Mayor Graves sent to the Iranian
Embassy.
ADMINISTRATIVE BRIEFS
1. In response to a request from Mr. Glenn Appell, Athletic Coordi-
nator Marymount College, I have granted permission to utilize
the municipal golf course in conjunction with the Elks Country
Club course to host the district and national NAIA cross country
championship races in November of 1980, 1981, and 1982. The races
will be held on Saturday mornings and practice runs on Fridays.
The courses are to be laid out as much as possible around the perim-
eter of the golf course. These events should not pose a serious
imposition to the golfing program.
2. Again this year, we will provide each employee information concern-
ing the City's contribution toward fringe benefits in addition to
salary in order for them to be better informed on the total com-
pensation package.
3. Frank Construction Company began this week building steps and some
of the sidewalk at the Animal Shelter. It appears the driveway
and some of the sidewalk will have to be done next Spring. We
will rock those areas for the winter.
4. I have received the final as-built plan~ from Bucher & Willis for
the Bicentennial Center. Also received were operating manuals for
the Bicentennial Center.
5. Mickey Yerger will be on vacation from December 24 to January 2.
6. In January, all department heads will begin participation in the
International City Managers' Association (ICMA) Small Cities Man-
agement training program. The purpose of the training program
will be:
1. Provide information about functional responsibilities
in departments.
elM
December 14, 1979
Page Three
2. Help the management team identify areas of overlap
or possible conflict before problems flare up.
3. Give the department heads a broader perspective on
what's happening in the community as a whole.
4. Help the department heads get to know each other
better, understand more clearly who does what, and
find ways they can help each other.
5. Foster team spirit.
6. Provide a foundation for continuing teamwork when
the official program is finished.
Training sessions will be held bi-weekly at the Bicentennial Cen-
ter. The entire program will take approximately 6 months to com-
plete. The cost of the program will be $375.
Other than training Police and Fire personnel, training for other
City personnel has been almost nonexistant. The Small Cities
Management training program is specifically developed for muni-
cipalities and has been utilized in more than 100 cities. Hope-
fully it will generate an awareness of and an interest in the
importance of employee training. I am considering instituting
a supervisory level training program for those employees that
are at the foreman level in the City. That program would prob-
ably start later in the year and has not been finalized.
7. The City requires Police and Fire personnel to undergo semi-
annual stress tests. The stress test costs approximately $50.
The tests have been conducted since February, 1977 and are
presently done by Salina Family Physicians. Some of the em-
ployees resent them when, as a consequence of the testing, they
have to make a change in their lifestyle.
I am planning to make the free stress test available, on a vol-
untary and a once a year basis, to all City employees. I doubt
a large number of employees will participate, but the City has
a responsibility to make its employees aware of proper health
and fitness. It has been demonstrated that employees who have
good health and fitness are more productive than those that are
not. This would be a small step in the direction of improved
employee health and fitness.
8. The Planning Update is enclosed.
9. The Planning Commission held the last public hearing on the new
Subdivision Regulations Tuesday, December 11, 1979. There were
approximately 77 persons attending. Of those, Ruth Ascher, League
of Women Voters, spoke favorably of the regulations. Gib Wenger,
Lee Haworth, George Etherington and Bill Chaffee, local realtors,
eIM - December 14, 1979
Page Four
spoke in opposition to some sections. It appeared that almost
everyone present sided with the opposition. Some of the ob-
jections were:
1. Sec. 1.3(9) - They feel this is a no growth philosophy.
2. Time periods for review of plats are too long.
3. Increased cost of lots due to requiring sidewalks
(Sec. 3.7), underground utilities (Sec. 3.8), park
dedication or money in lieu of land (Sec. 3.9) and
excessive rights-of-way (Sec. 3.4-2).
4. No provision for cluster development outside of P.D.D.
regulations.
The Planning Commission will consider these co~ments and the pro-
posed regulations at their regular meeting on January 15, 1980.
10. As I have mentioned previously, there continues to be some major
problems related to the Bicentennial Center. Mickey reported this
morning they have had the thermostate set at 750 for the last 2
days and are unable to get the temperature up to 600. He was un-
able to get anyone out from General Air-Conditioning and Electri-
cal Company. KP&L has a banquet scheduled in the Hall tonight.
We are probably going to have many uncomfortable and unhappy
people.
Mickey stated General Electric is to have some engineers here some
time next week. A disturbing aspect of it is that the local tech-
nicians are unable to make the necessary repairs or adjustments
in order to get the system operating correctly.
Bill Harris placed a call for Shelby Willis this afternoon. At
the writing of this communication, we have not heard from him due
to the fact he has been involved in a day-long meeting. We plan
to get with him and Mickey as soon as possible next week. We are
going to make every effort to see that all possible pressure is
brought to bear on the contractor to get the heating system func-
tioning properly, roof repairs made, the overhead door leading
to the Arena repaired, etc.
I mention this because you may be receiving complaints, particularly
in regard to the deficiency of the heating system.
According to Don Harrison, we owe Bucher & Willis a balance of
$12,000 of their $120,000 total. The last they were paid was
$33,033.62 on June 11. There is still $21,000 unpaid on the
G. E. Johnson contract.
CIM - December 14, 1979
Page Five
MONDAY'S MEETING
1. Enclosed is information on other items on the agenda. If any Com-
missioner has any questions or cannot attend the meeting, please
contact me.
Rufus L. Nye
City Manager
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Attachments: As stated.
COMMIS~ONERS:
..
. Lauren Gray
First District
James L. Martin
Second District
Wayne Lockard
Third District
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Phone (913) 827-1961
Satuee ~
Board Meetings-Monday, Tuesday, Friday
Room 209 - 300 W. Ash
Salina, Kansas 67401
Dec. 7, 1979
RECEIVEr)
DEe 7 1979
Mr. Rufus Nye
Salina City Hanager
300 W. Ash
Salina, Ks. 67401
CITY MANAGER'S OFFlr.E
Dear Hr. Nye:
Enclosed is a draft of the Tnterlocal Agreement approved
by the Board of County Commissioners and by Attorneys -
~~. ~ize and Ms. Achterberg.
We are submitting this proposal (Agreement) for your
consideration on the condition that the City appeal in
the Commerford matter will be promptly dismissed and
the agreement as approved by you and the City Commission
be submitted to the Attorney General for his approval.
We await your approval for further action.
Sincerely
S ~INE COUNTY BOARD OF CmlHISSIONERS
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James L. Hartin, Chairman
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INTERLOCAL AGREEME~T
This Interlocal Agreement, made and entered into this day
of , 19 , by and between the CITY OF SALINA, KANSAS,
a mun~c~pal corporation,-riereinafter referred to as the "City", and
the COUNTY OF SALINE, KANSAS, hereinafter referred to as the "County",
WITNESSETH:
WHEREAS, the City and the County have a mutual interest and desire
to provide for the orderly platting and subdivision of land within the
Three Mile Area immediately surrounding the city of Salina, Kansas; and,
WHEREAS, the City has heretofore established a City Planning
Commission, hereinafter referred to as "City Planning", pursuant to the
provisions of Article ____ of Chapter ____ of the Kansas Statutes
Annotated; and,
WHEREAS, the County has heretofore established a County Planning
Commission, hereinafter referred to as "County Planning."
WHEREAS, a dispute has arisen between the City and the County as
to who has jurisdiction to approve plats for subdivision purposes
within the area three miles outside the City of Salina; and,
WHEREAS, notwithstanding any prior disagreement the City and the
County desire to enter into an Interlocal Agreement pertaining to the
adoption and administration of subdivision regulations within the Three
Milea Area.
NOW, THEREFORE, the City and County hereby agree as follows:
1. ~roval by City: That the Board of Commissioners of the City
of Salina~ansas, shall adopt an appropriate ordinance approving this
agreement.
2. Approval by County: That the Board of County Commissioners of
the County ot ~al~ne, Kansas, shall adopt an appropriate resolution
approving this agreement.
3. Pu~ose of A~reement: The purpose of this agreement shall be
to provide or the or erly platting and subdivision of land and to
designate the governmental entity which shall be responsible to approve
and administer subdivision regulations for land located within the
Three Mile Area.
4. Duration: This agreement shall remain in effect for a term
of years unless sooner terminated as herein provided.
5. Finance: The cost of administration of the County Planning
department shall be the responsibility of the County.
6. Termination:
City or County by
This agreement may be terminated by either the
days written notice given to the other party.
7.
That the ~ty an t e ounty mutua y agree t at t e ex~st~ng a ~ne
County Subdivision Regulations, as amended by the County by Resolution
No. 783 on the 14th day of March, 1978, and, as hereafter may be amended,
from time to time, shall be applicable to all future plats and subdivi-
sions, which may be proposed within the Three Mile Area.
8. Administration of Subdivision Re~lations: That County
Planning, subject to the t~nal approval 0 the Board of County Commis-
sioners of Saline County, Kansas, shall administer and enforce the
County subdivision regulations within the Three Mile Area.
9. Review br City Planning: That the County Planning will, prior
to the approval 0 any new plat or subdivision, within the Three Mile
Area, forward said proposed plat or subdivision to City Planning for
its review and comments thereon.
10. Recommendations by City Planning: That the City Planning
will, within days after receipt of said proposed plat or sub-
division, reVlew the same and provide County Planning with its written
comments thereon; and, County Planning and the Board of County
Commissioners agree to give such comments good faith consideration.
12. Amendment of Count Subdivision Re ulations: That the County
agrees that t e eXlstlng county su lVlSlon regu atlons as identified
in paragraph 7 will not be amended or repealed without first forwarding
a proposed amendment or repeal resolution to the City Planning Commis-
sion for its review and comments; which comments the County agrees to
give good faith consideration.
13. Property: Any property acquired by County Planning shall be
its sole property and may be disposed of by it without the consent or
approval by the City.
14. Approval by Attorney General: This agreement shall be in
full force and ettect upon approval by the Attorney General of the
State of Kansas.
IN WITNESS WHEREOF, the parties hereto have caused this Interlocal
Agreement to be executed by its duly elected governing bodies on the
date and year first above written.
CITY OF SALINA, KANSAS
By
Mayor
ATTEST:
City Clerk
BOARD OF COUNTY COMMISSIONERS
By
Chairman
ATTEST:
County Clerk
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CITY OF SALINA
I' 1 I
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1
COMMISSIONERS
KAREN M.GRAVES. MAYOR
ROY W ALLEN KEiTH G. DUCKERS
DAN S. GEiS MERLE A HODGES
CITV.cOUNTY BUiLDiNG
300 WEST ASH STRE"T
P O. BOX ~~6
SALt NA. KANSAS 6 7 ~O 1
CITY MANAGER
RUFUS L NYE
AREA CODE g, 3 823-2277
December 11, 1979
Iranian Embassy
Washington, D.C.
20000
On behalf of the 41,000 citizens of Salina, Kansas,
I want to express our outrage of the continued holding
of United States citizens at the American Embassy in
Tehran.
Christmas is less than two weeks away and we want
our people home.
K~'77l.~
Karen M. Graves ~
Mayor
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MEMBER. . . KANSAS I.EAGUE OF MUNICIPAI.ITIES . NATIONAl. LEAGUE OF CITIES
.'
PLANNING UPDATE
December 14, 1979
Discussion:
NEW SUBDIVISION REGULATIONS
A public hearing was held on the proposed regulations on December
11, 1979. The Salina Homebuilder's Association was well represented
accounting for the majority of the 77 person crowd. The Planning
Commission heard one comment in favor of the regulations (League
of Women Voters) and three speakers opposing them. The major object-
ions were in the areas of public hearing requirements, park dedication
requirements, underground utilities, sidewalk provisions, rights-of-way
requirements and fencing requirements. The basic contention was that
these regulations as proposed could add approximately $800 to the
cost of a lot.
We hope to have the minutes of the meeting prepared by the Planning
Commission's January 15, 1980 meeting. The Planning Commission will
then review them and make any changes they feel are necessary prior
to approving them and forwarding them to you for final approval.
Discussion:
HERITAGE CONSERVATION DISTRICT
The ordinance establishing the District has been approved and
published. Appointments need to be made to the Heritage Commission.
Discussion:
CAPITAL IMPROVEMENTS PROGRAM (CIP)
Certified copies have been distributed. Requests for new or
revised projects have been sent to the department heads and affected
agencies. The CIP Review Committee will be meeting in late
January to review the projects.
Discussion:
MOBILE HOME ORDINANCE
ANNEXATIONS
Discussion:
701 PLAN
Discussion:
Nothing further on this at present. I anticipate getting back
on it after the Heritage Conservation Commission is appointed.
We are in the process of preparing a service extension plan for
Application #ABO-l. This area consists of Surveyor's Plat #53
Northeast of the North 5th - Stimmel Road intersection.
The Planning Commission at their December 4, 1979 meeting selected
Bucher & Willis as consultants for Phase I (Land Use, Population
and Economic Base). We will be meeting with them next week to
discuss the scope of services and contract. The total grant amount
is $9,000 and requires a $4,500 local match (in-kind services). The
grant period is through June 30, 1980. Data collection will hopefully
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Planning Update
December 14, 1979
Page Two
begin after January 1, 1980. We have also applied for 3 CETA positions
to help in data collection, etc. in conjunction with this grant. The
status of the CETA positions is still undetermined.
PLANNING COMMISSION CASES
Discussion:
Our next two meeting dates and tentative agenda items are shown
below:
December 18
Application #Z79-18 - Reconsideration of an application requesting
rezoning of 501 W. Claflin from IIR-111 to IIR-211
(Tracy W. Dilling).
Application #M79-15 - Discussion of the results of the Planning
Commissioner's Questionnaire.
January 1
No meeting due to Holiday.
BOARD OF ZONING APPEALS
Discussion:
The next meeting1s agenda is summarized below:
December 20
Application #V79-8 - Requesting a variance of the front yard
setback on Crawford Street (1212 Wilbre
Road). Filed by Raymond Hruska.
CITIZENS' ADVISORY COMMITTEE
Discussion:
We should know if we are to be approved for the pre-application
by January 1, 1980. A special meeting of the steering committee
has been called for December 17, 1979 (1980 Census Complete Count
Commi ttee) .
FRIENDSHIP NEIGHBORHOOD CENTER
Amount Budgeted:
Estimated Total Cost:
Amount Spent/Committed:
$300,000.00
290,000.00
289,653.76
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Planning Update
December 14, 1979
Page Three
Discusssion:
Grass seeding last fall was not satisfactory and was not finished
by this fall. We are IIforeclosingll on Western Construction Co. and
the Park Dept. will be doing the seeding in the spring. Ground cover
needs to be added to the grass pavers on the east and west ends of
the building. We are investigating the placement of a sign on the
east side of the building and lighting for the courtyard on the south
side of the building.
MEMORIAL HALL NEIGHBORHOOD CENTER
Amount Budgeted:
Estimated Total Cost:
Amount Spent/Committed:
$250,000.00
256,000.00
227,509.01
DISCUSSION:
The exterior lighting and new 311 water supply line have been
installed. A contract has been signed for the installation of
a new heating plant. This should be complete by June 1980.
In addition, we will be making some modifications to the elevator
and refinishing the stage floor. We are investigating the need
for rewiring the gym lights and additional work on the roof.
(Anticipated bid date is January 17, 1980). All of the above is
included in a signed contract with Ken Bieberly to perform archi-
tectural services. A new identification sign has been installed
at the corner of Ash and 9th Streets.
YWCA BUILDING IMPROVEMENTS
Amount Budgeted:
Estimated Total Cost:
Amount/Spent Committed:
$ 3,500.00
5,725.00
4,735.00
Discussion:
SEWER SEPARATION
Discussion:
There is some concern over the proper rise in the ramp as
constructed. We are investigating.
We have hired a consulting engineer to design the Ash Street separation
project. HUD is extremely pleased that the City has hired its first
minority contractor, a Kansas City engineering firm. The contract is
for $23,000. We hope to have the construction underway by June, 1980.
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Planning Update
December 14, 1979
Page Four
REHABILITATION/WEATHERIZATION
Discussion:
Through November 30, 1979 we have the following homes completed or
under contract:
Rehabiliation:
Emergency:
Weatherization:
39 homes (averaging $5369 each)
365 homes (averaging $ 427 each)
671 homes (averaging $ 424 each)
RELOCATON
Discussion:
We have purchased the house at 630 Park Place and the family has
been relocated. We should advertise the property for sale within
the next 30 days and then accept the highest bid. It is anticipated
that the contract for the sale of the property will require demolition
of the home. We have spent $27,200 on this relocation to date.